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Transcript
Testing. Testing. 00:00:02
Can you hear me from here? Thank you, Joseph. Can you hear me in person alright? 00:00:04
Yes I can. Alright. 00:00:11
And we're good on YouTube, Joseph. 00:00:14
All right. 00:00:18
Welcome everyone to Tuesday, June 6th as 10:00 o'clock pretty much straight up. 00:00:20
Umm. 00:00:25
Call for the pledge and then we'll have. 00:00:26
Ryan Breeden of the Way Church of Christ. I believe he's in Payson, or supposed to be in Payson. 00:00:32
He is not here. 00:00:39
Is he coming there or do we not know? 00:00:41
OK, we'll just see here in a minute. 00:00:45
In which case, if that you got it if you didn't show up. Thanks Tim. 00:00:47
All right, so if you guys are following me in the pledge. 00:00:51
I pledge allegiance to the flag. 00:00:55
Kate Kim, I guess you're good. Thank you, Sir. 00:01:10
OK, great. 75, thank you for that many, many blessings. 00:01:20
We asked you to be with us today as we're in this meeting too. 00:01:24
That the Spirit be here to guide us into. 00:01:28
Listen to help us listen to those that speak and understand and and have the people understand and when we speak and we ask for. 00:01:32
Blessings for. 00:01:42
All of the county in the nation and. 00:01:44
Our first responders. 00:01:46
And. 00:01:48
Heavenly Father, again, we we pray for guidance in our decisions that we make. 00:01:49
And in these things we ask. We do so in the name of your Son and our Savior Jesus Christ. Amen. 00:01:53
Hmm. 00:01:58
Thank you. 00:01:59
OK, 2A presentations. 00:02:05
We have a presentation of the University of Arizona's Heela County Cooperative Extension Office Annual report As for fiscal year 00:02:08
23 and 24, budget request to be considered for approval during HeLa Counties regular budget process. Renee. 00:02:16
Just. 00:02:26
I do have the hard copies. I'm not sure. I think some were dropped off earlier this week, I don't know. 00:02:28
Do you have a copy for us then? Perfect. Thank you. 00:02:34
Thank you. 00:02:37
Yeah. 00:02:40
Samantha Ninja One. Her name, please. 00:02:45
Well, good morning. Thank you for allowing me this opportunity to come and speak with you. 00:02:55
I first want to thank. 00:03:01
The board supervisors and our county. 00:03:02
Support system that really provides the space and the opportunity for extension to do its work and we've received, we've been able 00:03:07
to. 00:03:12
Really. 00:03:18
Reach out into the community, find out what the community needs are, and dive into trying to address and help support our 00:03:19
constituents. 00:03:23
With some of the needs and the wants and the community. So the annual reports are pretty extensive report. So I don't want to go 00:03:28
through all of that. I kind of want to do a quick summary if that's OK. 00:03:33
And so with that being said, the University of Arizona started with a needs assessment this this past year in 2022 and based on 00:03:40
some of the information that we found on our need assessment, which is page three in the annual report. 00:03:48
Are different pillars that we provide services with. We're all addressed and touched on that. We have our 4H program, our program 00:03:59
that serves our 5 to 18 year olds, our natural, our age and natural resources program which addresses. 00:04:07
Lange monitor, range monitoring, forest health Master garden program, our family consumer Health Sciences which is targeted on 00:04:17
family support and our zero, our birth to five year old population. So with that being said, if you look at Page 3. 00:04:25
Those were those were the top. 00:04:34
5455 or 6, all of them were were blended to all those pillars. 00:04:36
And disciplines were requested for support and you know in in the community and so we want to continually. 00:04:41
Address the needs and meet the needs of of our constituents. 00:04:48
And so with that being said, I'm here to kind of summarize and also ask to support the $75,000 that is supported in the previous 00:04:53
year and continue with with the financial support as well from the from from you all. 00:05:00
So in 4H this year we had over 200 youth participate as club members, but we were also able to reach at. 00:05:09
1400 youths in a minimum of six hours of lessons, but most of them participated in many, many more hours of lessons this year at 00:05:18
all over the county. I'm sorry. That would be the next slide. Sorry I should have said something. 00:05:25
Ohh. 00:05:32
Yeah, that helps him so. 00:05:37
So we were able to reach. 00:05:40
Over 1400 youths who participated in the minimum of six hours of learning curriculum and. 00:05:42
We were. We've made partnerships and have. 00:05:49
Expanded in. 00:05:52
The physical space, which is our biggest challenge. 00:05:54
So we were able to work with the school districts, with churches, with. 00:05:57
On the Chamber of Commerce with our library systems. 00:06:01
Residents who have served or certified leaders who have been vetted in our program have opened up their house so that we can reach 00:06:05
as many youth as possible and offer programming. The Center of Arts and many other businesses and organizations have opened their 00:06:11
doors to allow us to come in and work with the with the 5 to 18 year old population. 00:06:18
We do. We have lots of agriculture programs, the raising livestock, small stock and so forth. But we also are offering 00:06:25
opportunities with robotics and our mobile maker space and which is a is getting into the technology and building some of the 00:06:34
workforce development skills that some of our kids might need for as they move into the future career paths. 00:06:42
So it aged days. This year we were able to reach over 400 youths who participated in a minute, in approximately 8 hours in the 00:06:52
classroom lessons and then a day at the ranch for their field trip to to learn about. 00:06:59
What what light is about like at in agriculture auto working ranch in town of basin and so our our club programs have expanded in. 00:07:06
We've brought back our shooting sports, our archery programs, we have a dog food program, STEM programs like I said earlier. 00:07:17
And we are just we are trying to reach as many as we can. 00:07:28
To offer those opportunities to have an adult mentor in their lives. 00:07:33
Building peer relationships and engaging our youth in community service because that's one of the requirements in 4H is that that 00:07:38
our youth become involved by giving back to the community as well. 00:07:44
Our other pillar? 00:07:53
It is in extension is our natural resources, AG and natural resources. And so we have Chris Jones who is. 00:07:54
Out doing many many workshops and just a couple of the things that he's doing right now is the biochar program educating our 00:08:03
community on on how that can benefit our forest and as well as the. 00:08:09
The invasive stink net which is now. 00:08:17
Reaching the Healer County area and spreading, and so we've had community members as well as 4H members go out on a couple 00:08:20
different events to start preventing that spread. 00:08:26
Ashley Hall our. 00:08:34
Range Monitoring agent has been phenomenal with reaching out and. 00:08:36
Umm. 00:08:42
Has reached out to. 00:08:44
466 monitoring sites In 20/22 she monitored 100 in five key areas. 00:08:46
Um. 00:08:53
And. 00:08:54
And has expanded the program. She also has been working on a research program with receding the burn scars and the flood air and 00:08:55
the areas that that have been. 00:09:00
Devastating to some of our communities by because of the burn scars and turning into the floods during the monsoon areas which has 00:09:06
been devastating so we she's worked with community members as well as our 4H program as well to. 00:09:12
Create those to make the seed balls, to get those seed balls out and to spread them. And so now we're going to be able to get some 00:09:19
of the research information back very shortly. 00:09:23
Our Family Consumer Health Science program has reached thousands, but. 00:09:31
Hundreds. And this is not only in Healy County with this in the San Carlos area, but they've been able to provide financial 00:09:37
literacy programs. 00:09:41
Are. 00:09:46
Early early hearing, vision and developmental and dental screenings. 00:09:47
Nutrition and Obesity and physical activity programs. 00:09:52
And our early reading? 00:09:55
Programs as well are provided through our family, consumer Health Sciences, our overall. 00:09:57
Umm. 00:10:04
Our overall budget? 00:10:06
Has been brought has been increased substantially due to some grant writing, successful grant writing which has increased our 00:10:09
capacity of our team. We were up to 22 employees at at one point this time throughout the year. 00:10:16
So that we can reach many, some are part time, some are full time staff, but we are reaching capacity or at capacity. 00:10:23
Because of. 00:10:31
The successful grant writing because of the good work that we're doing and and. 00:10:32
And I just wanted to. 00:10:37
And with, you know, the pie chart shows. 00:10:40
What? How much we've been able to bring in how much financially in order to to support the program. 00:10:43
And so my request is to. 00:10:50
If we can sustain that programming, we would really want to do that and. 00:10:52
And your support would be greatly appreciated as well. 00:10:57
So. 00:11:01
Thank you. Thank you, Renee. Good job and I think you'll have some questions some Supervisor Humphrey. 00:11:02
No, I don't have any questions. I just appreciate the work that you've been doing and helping our constituents and help help the. 00:11:09
Help the learning of the youth. I appreciate it very much. Supervisor Christiansen, Thank you. Thank you, Renee. Great 00:11:17
presentation you guys do so much. It's just amazing, but. 00:11:22
Two 3-4 weeks ago we had a presentation from the shooting club. 00:11:29
And. 00:11:33
I guess that's part of your program, right, is that that falls under the 4H program, right. And so the idea was can we expand that 00:11:34
throughout more of the county up into the maybe the Jim Jones shooting range up there. Is there any plans for that? Actually there 00:11:40
was a shooting sports that was a stronger program up there. At one point we lost our leader there and so we're trying, we are 00:11:46
actively searching for another volunteer leader with the whole foundation of 4H and the only way we can really sustain this 00:11:52
program. 00:11:58
Are through the kindness of the hearts of the volunteers that volunteer in the community are. 00:12:04
Our minimum requirements from our volunteers in the communities to offer at least those six learning hours of being engaged at six 00:12:09
monthly meetings and and training the kids. 00:12:14
But then also empowering them to become the leaders and to take on some leadership during the meetings. And so we are hopeful. We 00:12:20
actually have a trailer already ready to go with archery and some student sports equipment for the northern Henry County area. 00:12:25
It's just finding the right leader and then getting them vetted. We do a whole background search and so forth and all of our 00:12:30
volunteers so. 00:12:36
We are really, really hoping that we can find the right person who's willing to take on that minimum six hours, but maybe a little 00:12:42
bit more commitment to our community service or our community club meetings and and the project club meetings and get that going 00:12:47
as soon as we can because we do have some of the equipment and we are really actively searching right now. It's got to be people 00:12:53
up there. I mean, the shooting club might have someone in it because. 00:12:58
I don't know how you're advertising, but there's a lot of people out there that do a lot of shooting and stuff. So I'll keep 00:13:04
knocking on doors, we'll we'll we'll find somebody, but yes, we would like to, we would definitely would like to spend the spread 00:13:08
this program. 00:13:12
Field spots, you could throw a plug. We could do that. So yeah, there's several ways you can get it out there where people maybe 00:13:18
can hear it more. You could get on our county page in the paper and that just came out this morning, I think. So it's once a 00:13:23
month. 00:13:28
So check with the Michael Driscoll on that and you might be able to have a little more in there on. 00:13:34
On that looking for volunteer. OK. OK, we'll do that. Ohh. Thanks. 00:13:40
Good. I think that'd be a hit up there anyway. 00:13:46
But yeah, you guys are doing awesome job, Renee. We really appreciate it. And. 00:13:49
Speaking for myself, I'm a real strong supporter for it. So we appreciate you. And as far as money goes, we'll have come up in a 00:13:54
different meeting. But yeah. OK. Thank you for your presentation. Yeah. 00:14:00
OK. QB presentation of January 1st, 23 HeLa County financial data as it compares to the fiscal year 23 HeLa County budget and 00:14:08
fiscal years 2221 and 20 year to date performance. Mary, good morning, Good morning, Mr. Chair, Good morning Member Supervisors. 00:14:17
We are. 00:14:27
Running behind on reporting these to you, I apologize. 00:14:28
And we had some out of town travel and other things that kept us from. 00:14:32
Being here. 00:14:36
And timely or more timely, so we're here today with our January update. 00:14:38
Which would have put us seven months. 00:14:44
Through the fiscal year. 00:14:46
I love when I stand here and find typos of them. 00:14:48
Talking that that's always great, right? But. 00:14:51
So seven months into the fiscal year, our general fund revenues were $7,028,000 more than the same time the prior year. Six 00:14:54
million of that is from the LTCF funding as you're aware. 00:15:01
The other um increases are attributable to. 00:15:08
Excise tax, which is our sales tax on non business. 00:15:12
Placing system permits, state grants, and state shared. 00:15:15
That's the other part of sales tax. 00:15:19
Our general fund expenditures and encumbrances at the end of January were 58% of the budget, which is exactly where you would want 00:15:22
it to be. 00:15:26
They were, however, six and a half million dollars higher than the prior year. 00:15:32
And that was primarily due to encumbrances. 00:15:36
So. 00:15:39
When you encumber something, you encumber the whole expense at once and then as the services are rendered and the invoices are 00:15:40
paid, the expense spreads out throughout the year. 00:15:44
The majority of that. 00:15:50
Uh. 00:15:51
Two and a half million of the three million or I'm sorry two and a half million of the six and a half million dollar difference 00:15:52
year to year was for salaries and employee related expenses. 00:15:57
A 340,000 was aid to other governments. 00:16:02
325,000 with travel and transport. That's where your Graham County. 00:16:07
Housing for inmates. 00:16:13
Hits the. 00:16:16
Hits the books, so that's what that is. And then support and care of persons is the increase in access and Altex expenses for the 00:16:17
year overall though because your revenues were up over $7,000,000 and your expenses. 00:16:25
Are only up six and a half million dollars. You are on your. 00:16:33
Below budget on expenditures. 00:16:37
Umm. 00:16:40
Overall by about 1/2 a million. 00:16:40
And then if we can go. 00:16:45
Do you wanna just do both agenda items at once? Is that OK with boss lady? Good at that, Sam. 00:16:46
Nope, she wants to split up. OK. Alright, alright. So your question, well, I guess then I'll ask if you have questions about 00:16:52
January and then we'll go to February. Thank you, Sam. 00:16:57
Supervisor Humphrey. 00:17:02
I, I have no questions. Thank you. Supervisor Christensen. Thank you, Mayor. No questions. If you take that LTCF money out of 00:17:05
that, we're still right on track. You're right on track, yes. And we do have, we have instructions with. 00:17:11
Right. With how that should be treated, we just didn't have those instructions in January. So that we'll be going into its own 00:17:18
fund for the LTCF so that you'll be able to see it as a separate line item and not have it lumped into general fund. 00:17:24
And the auditor and our Cpas gave us instruction. 00:17:31
Students. 00:17:35
January for how we should, how we should make sure we're booking that where they want us to. So OK, just keeping it separate from 00:17:36
general funds basically, Yep. So we'll get that taken care of for you. 00:17:41
It's just not taking care of us January 31st or February 28. 00:17:47
No, that's fine, man. Thank you. Yeah. So we'll go on to to see. 00:17:51
Presentation of February 28th 23 HeLa County financial data as it compares to the fiscal year 23 HeLa County budget and fiscal 00:17:57
years 22/21/20 and 19 year to date performance, Mayor. 00:18:05
So in February, we did see where our year to date revenues in the general fund. 00:18:12
We're only 5.9 million more than the previous year. 00:18:19
Which means they were a little bit, actually a little bit lower, right, because of the $6,000,000 LTCF funding. But you would 00:18:24
expect that because of the timing for property taxes. So the second-half of property taxes comes in in April. So you'll see when 00:18:31
we bring you the next update that has March and April, you'll be able to see that that did bounce back. 00:18:38
So as of February 28th, you would expect your. 00:18:46
Revenues to be at 67% of. 00:18:51
The annual budget and they were only at 64%. 00:18:53
We did. 00:18:57
I'm sorry. 00:19:00
I'm sorry, general fund revenues were at 77% of the budget compared to an 8 month target of 67%. But when you take out the six 00:19:04
million for LTC up there, they're back down with that 64%. 00:19:09
And then, um. 00:19:15
Your expenses. 00:19:17
Or 64% of the budget compared to 67% year to date target. 00:19:19
Which is great. That means that you're a little below what you expected to expend. 00:19:24
And as in January, the majority of that is due to salaries and employee related expenses. 00:19:29
Aid to other governments, travel and transportation, and then professional services. 00:19:35
Started to come up a little bit. 00:19:41
Umm. 00:19:43
As compared to support and care of persons in the prior month and that just has to do with the timing of invoices. 00:19:44
So when we come back to you. 00:19:50
We will have. 00:19:53
March and April to update you. 00:19:54
And to show you and you can see on the board that you've got up here that 2023 which is your red bar, so the second one in from 00:19:57
the left and all the sets of columns. 00:20:03
If you compare the red bar to the purple bar. So the purple bar was where we were last year. 00:20:11
And the red bars where we are this year? 00:20:16
So you can see that jump in salaries from the salary plan that you all approved and implemented for the current year. You can see 00:20:19
that operating expenses actually are pretty flat there. 00:20:24
Let's have a. 00:20:32
It does. 00:20:33
No, it's not work. I don't know if you can see that, but so your operating expenses here and here are pretty flat year to year. 00:20:35
And then you can just see in the next two clumps of columns. 00:20:42
That those differences are mostly where we had encumbrances. 00:20:45
And because we are. 00:20:50
Being better stewards of using the tools available to us to ensure that you know the expenses are encumbered up front. 00:20:53
To make sure we're keeping better track throughout the year and that's. 00:20:59
That shows how great your departments are working with the procurement staff. 00:21:04
And that things are getting done sort of more ahead of time. 00:21:08
Right, there's. 00:21:12
Fewer last minute hurry up and wait kind of situations as Joseph explained at the last work session, right that the progress the 00:21:12
project or or process when you follow it, it takes a long time. 00:21:19
In in that short sort of illustrated here, right that that when you start the process early and it gets encumbered and then you 00:21:25
expand it as you go along and it does sort of shift how those expenses rack up throughout the year and then it smooths it out. 00:21:32
By the end of the year. 00:21:40
Thank you Marian Supervisor Humphrey. 00:21:42
You know, I I just appreciate what a system that you have in line and I'm sure it's been kind of like herding cats and you're 00:21:46
probably. 00:21:49
Not one of the favorite people with all the bookwork that passes down, but thank you very much for for being able to keep us on 00:21:54
track and and and better organized. It's a privilege to be the least favorite person. 00:21:59
It takes the pressure off Michael. 00:22:07
Supervisor Christensen, I thank you, Chairman. Thank you, Mayor. And you, you guys do a great job. So you said an acronym many 00:22:11
times. And remind me, LATCF. 00:22:16
Local Area Tribal Consistency Fund it was. 00:22:22
So two or three years ago, the the PILT money, the federal payments in lieu of taxes were supposed to increase to public land 00:22:27
counties. 00:22:31
And. 00:22:36
After Congress passed that, they then repealed it. 00:22:37
And this is their solution or substitute for that. So the solution is $6 million this year and $6,000,000 next year and those are 00:22:40
to ensure that. 00:22:46
Communities like ours that have a vast amount of public lands have some consistency in funding and funds availability, so our 00:22:53
health money is just the normal amount, about three and a half million dollars. 00:22:59
And and this LTCF funding is in addition to that. OK, I remember now. Thank you. Yes. 00:23:07
Thank you for asking. I'm sorry there was. 00:23:12
Sorry that wasn't explained. 00:23:15
It's a long acronym, but yeah, yeah, that was lattice, yeah. Yes. 00:23:17
And they come up with the worst ways to pronounce things. They do. The other one is slurp in which like. 00:23:22
Maren, thank you for all this and I guess we'll finish up this year on track, right? Looks like it. Thank you. Alright, Thank you, 00:23:29
Mayor. I appreciate it. 00:23:33
Look forward to the next go round. 00:23:37
OK, on the three public hearings 3A information, discussion. Action to consider two liquor license applications. 00:23:39
Counting number L-23-09 and L-23-10 submitted by. 00:23:47
Ohh, Sam. 00:23:57
And yeah, that's it for the transfer of a Series 9 liquored liquor store license. 00:23:59
And a Series 12 restaurant license with interim permits to operate at the Tunnel Basin Marketplace. 00:24:05
Mile marker 260. 00:24:13
Hwy. 188 located in Tunnel Basin and issue a recommendation to the Arizona Department of Liquor Licenses and Control whether the 00:24:15
liquor license should be granted Sam. 00:24:20
Ohh, yours. Thank you and good morning. Chairman Klein and board members, I stated this is for the transfer of two liquor licenses 00:24:26
with interim permits to operate. 00:24:31
The first license is a Series 9 liquor store license and the second license is a Series 12 restaurant liquor license. 00:24:36
At the Tunnel Basin Marketplace located in Tunnel Basin, the county does have an internal review process whereby the Treasurer 00:24:43
reviews the application and ensures the applicant is current on property tax payments. 00:24:48
Or all properties owned within Hula County. 00:24:54
The Health Department and building permitting department both review the application. To date, there have been no issues reported 00:24:57
for the Tunnel Basin Marketplace. The clerk of the Board's office recommends to proceed with the public hearing and I can take any 00:25:01
questions. 00:25:05
Thank you, Sam. Supervisor Humphrey. 00:25:10
Mr. Chair, I have no questions. Christians, thank you, no questions, and neither do I. So I'll open up for public hearing and 00:25:13
Lisas or anyone in Payson. 00:25:17
No, Sir. 00:25:21
And I guess no one on YouTube. 00:25:23
And no one here, so I'll close the public meeting and ask for a motion. Mr. Manchester Chairman, I'll move to recommend that the 00:25:25
Arizona Department of Liquor Licenses and Control approve. 00:25:30
The liquor license applications submitted by armies yet not draw for the Tonal Basin marketplace, Mr. Chair. I'll second that 00:25:36
having a motion. And second, all in favor, do so by saying aye, aye, aye, aye. Motion carries. Thank you, Sam. 00:25:43
Number four Regular agenda items 4A Information Discussion Action to approve an intergovernmental agreement between HeLa County. 00:25:52
For and on behalf of the Hill County Sheriff's Office. 00:26:01
In the Tunnel Apache Tribe by and Through the Tunnel Apache Police Department for Law enforcement Assistance and Mutual Aid. 00:26:04
For a period of three years. 00:26:13
From the date of signing and we have Josh Becker, Tim Scott or. 00:26:15
Both of you, however, works. 00:26:20
Morning, Tim. 00:26:22
Good morning, Mr. Chairman Board. 00:26:24
Level agreement is a renewal of the last one we have. 00:26:28
This is going to allow us the ability to assist the Telepathy Police and the Tunnel Apache tribe with the law enforcement 00:26:33
services. I don't know if Josh is there, but also helps in regards to any kind of emergency they have and the ability for 00:26:40
Emergency Management to render assistance and support if so requested by the tribe and the tribal Chairman for the Chief of Police 00:26:46
with the Tunnel Apache Tribe. 00:26:52
OK. Thank you, Tim. Josh, did you want to add anything to that? 00:27:00
Hmm. 00:27:05
Well, have two. Good morning, supervisors Chairman Ohh. Yeah. Just like everything in emergency, all these little things go 00:27:09
together to help us expedite what we can do to help people and when we're working with mayor and to make sure that we can fund the 00:27:14
things that we do when we do assist other jurisdictions. So all these MU and things that we can get in place help us and help the 00:27:20
people that we have the understanding with. So yeah, it's good. Thank you, Josh. 00:27:26
Supervisor Humphrey having questions for either one of these two don't have no questions. Supervisor Christiansen, Thank you no. 00:27:32
Good job guys. And and so this is just the same agreement that we had before with them Tim, basically. 00:27:39
Yes, Sir. 00:27:45
Ohh. 00:27:46
Sure. 00:27:49
Contact investigations if need be with the tribe or. 00:27:53
Whatever we have and all the certified officers and the Sheriff's Office will be commissioned through the tunnel Pecu Tribe and 00:27:58
Paula Petchi place. All right. Thank you, Tim. And thank you, Josh. That entertainment motion, Mr. Chair, I move to approve an 00:28:04
annual government agreement with the Tonto Apache tribe. 00:28:11
For law enforcement assistance. 00:28:18
And as presented, I will second your motion. A second. All in favor, do so by saying aye, Aye, aye, aye. Motion carries. Thank 00:28:20
you, Tim. 00:28:24
On to For B Information Discussion Action to adopt Resolution #23-06-02. 00:28:30
Authorizing Helix County to act as a fiscal agent for the HeLa County Sheriff's Office. 00:28:39
And accept funding an amount of $23,093.07. 00:28:45
From the tunnel past you've tried that will be utilized to enhance the Sheriff's Office. Sarah, good morning. 00:28:51
Good morning, Chairman. 00:28:57
Thank you. 00:29:03
15. 00:29:05
13th that they would like to give the Sheriff's Office another twenty $3093.07. 00:29:08
So with that, I'll take any questions. Alright, Sir, Supervisor Humphrey. 00:29:16
I I have no questions. Supervisor questions. Thank you. Sarah, no questions. Thanks Sarah. I think we're good with that I'd 00:29:21
entertain a motion, Mr. Chair moved to adopt resolution #23-06-02. 00:29:27
Mr. Chair, I'll second that having a motion and a second all in favor. Do so by saying aye, aye, aye, aye. Motion carries. 00:29:33
On to see information, discussion, action. 00:29:41
To approve a collection agreement between the Arizona Game and Fish Department and the Heela County Sheriff's Office. 00:29:45
In the amount of $92,000 for the purchase of a 23 Ranger Bay patrol boat equipped with. 00:29:51
A Mercury 250 Pro associated police package and a trailer. And Sarah, I guess you're just standing for Dennis. 00:29:58
Yeah. 00:30:06
All right. 00:30:07
Shrinky Dinks thing to report replace our aging scopes. We have two boats that are aging both. 00:30:17
And bought and the 2006, they're both Tritons. So we were notified that the Arizona Game and Fish would provide us 92,000 to 00:30:25
replace one of those, but that'll take any questions. 00:30:32
Thank you, Sir. Supervisor Humphrey. Yeah, on the boat that's being replaced, will that be optioned off? 00:30:40
Yeah, more than likely I we need to nail down exactly what we want to do and and basically how we want to do it. But absolutely 00:30:47
we'll be working with finance on all of the procurement regulations we have. 00:30:54
No further questions. OK, Supervisor questions and thank you, Mr. Chairman. Thank you. Sarah, it doesn't look like you're getting 00:31:03
any fishing tackle with this. 00:31:08
No. 00:31:14
Ohh OK. 00:31:17
Thank you, Sarah. I have no questions. 00:31:18
Sir, I'm good. Thank you. So with that, I'd entertain a motion. Mr. Chair, I move to approve an Arizona Game and Fish Department 00:31:21
collection agreement in the amount of 92,000 as presented. 00:31:26
And then a second all in favor do so by saying aye aye, aye aye Motion carries on to the information discussion action. 00:31:33
To approve amendment number one to Service Agreement number 03032023. 00:31:42
With Earth Earthquest Plumbing and Pumping LLC, which increases the agreement amount by 52,000. 00:31:49
$757.44 for a new not to exceed agreement total of $215,315.44 and Alex. 00:31:56
Thank you, Mr. Chairman. Thank you board. So this. 00:32:12
Is a request to Amanda. 00:32:16
Amount that was already approved for the Pleasant Valley Veterans Retreat Wastewater System in the amount of $52,757.44. 00:32:19
I have it broken down into basically 4. 00:32:28
Sections of what happened. So first the system is existing. System was 30 years old. 00:32:31
And when we started breaking ground, we discovered things that weren't on the plans. 00:32:37
So that's our first section and the cost for those repairs is 7028 dollars. 00:32:41
The next two sections, as you guys know, this has been a wet winter and we discovered many things with all that groundwater that 00:32:48
didn't exist beforehand, mainly that. 00:32:52
At standard operating level are tanks. 00:32:58
Seemed to be watertight, however, once the groundwater rose to both. 00:33:00
Yeah. 00:33:05
Failures in the tank. We just determined that the risers in. 00:33:06
Two of our tanks didn't actually hold water like they should, and therefore whenever. 00:33:10
The water level rises that high. Our pumps would then be constantly pumping up to the lagoon and. 00:33:16
Are conserved, then burnout and our Libyans would then be. 00:33:21
Over 4 to their capacity. 00:33:24
So that's our next. 00:33:27
Cost there of 19,176 dollars. 00:33:30
The next thing is. 00:33:35
When they started putting in the last tank, the excavator sunk up to its tracks. 00:33:37
And ended up creating some damage to the ground that needed to be repaired. 00:33:43
Now I've talked to four other contractors and just because of the wet winter. 00:33:49
For the contractors with over 100 years of experience between all of them have come up with. 00:33:54
Similar problems where either their equipment sink in the ground was they were doing their own projects. 00:33:58
Or there's tanks in the. 00:34:03
Rising out of the ground due to the buoyancy of the tanks, so. 00:34:06
This is just an unfortunate fact that we. 00:34:10
Came across in that because of this wet winter. 00:34:12
Equipment ended up sinking under the ground, and that was unexpected. 00:34:16
Our next cost is there was a. 00:34:20
Misunderstanding between the function of the wastewater system and the function of the facility. And so we were asked to move the 00:34:24
RV dump station away from the administration building and this costs of $9225.00 is associated with moving that. 00:34:32
Always water dump station away from the admin building down so it's further away and out of sight and there's costs associated 00:34:41
with that move as well as the. 00:34:45
For the plumbing in the new water line to wash down the RV dump station. 00:34:50
And then our final amount there for $2894.55. 00:34:55
When we first fired up the pumps. 00:35:01
We ended up springing a leak in the transport line and that needed to be. 00:35:04
Addressed. 00:35:07
Thank you, Alex. You ready for questions? I'm ready for questions right on Supervisor Humphrey. 00:35:11
Yeah, I I have no questions. I just you know it's just one of those things when when things get abandoned and set for a long time 00:35:18
it it creates issues as well so. 00:35:23
Not only is it is it all but but it's also been abandoned for quite some time. 00:35:28
Which doesn't help things. But but going forward, um, it's it's good to see these things getting taken care of. 00:35:34
So that that facility can be used. 00:35:43
As it's supposed to. 00:35:46
No further questions. Supervisor Christensen. Thank you, Chairman. Thank you, Alex. So. 00:35:48
Do you think this this will be? 00:35:53
Everything you need then to make that system complete 100%. 00:35:56
So yes, from all of this we were able to get the effluent up into the lagoons from all three limitations, which means it's 00:36:00
functioning correctly. There is an issue with. 00:36:05
The flow coming into the lagoons for those sized pumps, there should be a greater flow than we are seeing up there. So Tim and I 00:36:11
are still trying to diagnose why that is. 00:36:15
Why that is, But other than that, the system itself will work OK. 00:36:21
Thank you. 00:36:25
Alex, thanks for what you're doing with that. I mean, it is tough times, right? When this system like that, especially as 00:36:28
intricate as that system is and it's set for as long as it has, things do have a tendency to dry up and quit. But there was an 00:36:34
issue on that when it came to the winner, winner moisture. 00:36:40
Yeah, there was no surprise there. None at all, You know, and and. 00:36:46
And when it came to contractors and my comments to them in the same way, it's like it's all groundwater, so. 00:36:51
But. 00:36:58
The one issue that I do have have with with everything is the RV dump and I don't know who come up with that. 00:36:59
But. 00:37:08
That hopefully will be addressed if there ever is another time when something like that has to be put in. 00:37:09
And what these guys don't understand is that particular RV tank. 00:37:15
Was located right in front of the main office building. 00:37:20
In a way such we're gonna have to cut a little bit of pavement, we're gonna have to trench across pavement and we're going to put 00:37:25
it right there. And the idea for this particular tank. 00:37:30
We're still in. Arby's pulled in to stay at the site. 00:37:35
They would flush their tanks out into this holding tank that didn't go anywhere it would have to be. 00:37:39
Pumped once it's filled up. 00:37:44
But the problem I have Alex and this is something to really keep in mind. 00:37:46
When those RV's leave that tank and they go to the RV. 00:37:51
They're gonna dump those chemicals back into their holding tanks and they're going to use them and they're going to pull their 00:37:56
handle on it when they leave and flush all that stuff in our system. 00:38:01
So my whole thing on that was we spent $10,000 for nothing on that deal. 00:38:06
And that's my issue. And I could I I voiced that to the contractor. The one thing was, was that the whole and the tank. 00:38:11
And everything had not been purchased yet. 00:38:19
Before we relocated it. 00:38:22
Right. And he still had to run a water line, which he would have to run one there across that payment even. 00:38:25
As it was, anyway. 00:38:31
But this one was a little longer. I could see a little bit more of a charge on that. 00:38:33
But as far as digging and actually putting that tank in place. 00:38:37
There shouldn't have been an extra charge because there wasn't a tank put in place that had to be moved. 00:38:42
Correct. So that charge is strictly for the water line for labor and materials and it averaged out to $13. If you look online 00:38:48
across the state of Arizona right now that's averaging about 25. So that should give us a pretty good deal on that. So I'm just 00:38:54
making sure that because that whole, that whole particular tank system has been a thorn in my side for ever since I stood there 00:39:00
and they told me about it, so. 00:39:06
Thank you for everything I I do understand the. 00:39:12
The part about some things will come up and and whatnot and I hope that you guys are in touch with the Forest Service out Phoenix 00:39:16
on that system. 00:39:21
A system was totally engineered. 00:39:26
And blueprinted and hopefully you've got those blueprints and everything on that. 00:39:29
We do. As I said, they're 30 years old, though. It don't matter. That's what's in the ground. 00:39:34
You know I'm saying. 00:39:41
And so and not. But I do understand that things give out and there's there's failures too, but as far as like restrictions or 00:39:42
whatnot. 00:39:46
Bottlenecks in that system. That system should be showing it. 00:39:52
On those blueprints. 00:39:55
And so I'm just saying, in my opinion, in my opinion, only for us to spend any more dollars on this system. 00:39:57
They're probably a good reason, because I'm not going to vote for it next time. 00:40:04
OK, Josh. 00:40:07
No, I'm afraid to say what I wanted to say. One of the things I wanted to bring up is that we are going to go out to the 00:40:09
procurement process to look for maintenance and inspections on this site for what was it that we want to do within your three to 00:40:14
five years. 00:40:18
Anytime you're pumping sewer up over a mountain, there's there's going to be issues only the government come up to come up with 00:40:54
the deal like this. So I get it and to have somebody that would be on contract to deal with that would be awesome because there's 00:40:58
none of us. 00:41:03
That they're gonna be able to do that. I mean the simple collections or the to look in at the pump to make sure it's still 00:41:09
pumping, that's fine. But anything more and that's going to be a little tough, so that would be awesome. 00:41:14
Thank you, Alex. 00:41:21
But that would entertain a motion. 00:41:22
Mr. Chairman, I'll move to approve amendment number one to Services Agreement number 03032023. 00:41:24
With Earthquest Plumbing and Pumping LLC in the amount of $52,757.44 as presented. 00:41:33
Mr. Chair, I'll second that motion having a motion, and a second all in favor. Do so by saying aye, aye. 00:41:43
Aye, aye. Motion carries. Thank you, Alex. Thank you. 00:41:49
Okay, E Information Discussion Action to Approve Amendment number One to Service Agreement number 012523. 00:41:55
With Matelli Measurement Group incorporated, which increases their agreement amount by $7033.54. 00:42:04
For a new not to exceed agreement total of $299,513.17. 00:42:13
And extend the agreement term to June 15th. Homer, good morning, Sir. Good morning. 00:42:21
Chairman and board member, Board members, the action before you is to approve that amendment number one adding 7000. 00:42:27
$33.54 to the to the contract as it exists today. 00:42:35
It's a. It's a small #7034, but we wanted to explain the puts in the takes OK. 00:42:41
What we're what we're not utilizing in the original contract that's camera that we were going to place. Those are going to be done 00:42:48
in house. 00:42:51
Um. 00:42:55
And the other one is contingency. The contingency is still intact. We really haven't used it. 00:42:56
But because this total contract exceeds that contingency, we have reason to come to the board, OK. The things that we're adding is 00:43:01
excavation. 00:43:05
We we needed excavation to put the scales and we kind of anticipated that and we had done a geotech report on the soil 00:43:10
anticipating that it was going to be inadequate and in fact it was. And so additional material had to be imported in to be able to 00:43:16
compact it to the degree that they wanted to. The scales are stable. 00:43:22
The other one is a stem wall. That one we had not anticipated. We had planned on doing the stem wall foundation for the scale 00:43:29
house, not the scales. This is an additional scope of work. 00:43:34
Added to the contract, The contractor was there. We felt he would do it for a right price. We were we did not have the resources 00:43:40
to do the work and we elected to award that work to the contractor. 00:43:45
And so those are the two things that are added. 00:43:52
They exceed the contingency amount by 7000. They exceed the contract amount by the $7033. 00:43:54
And therefore, we're asking the board to the board to approve this amendment. 00:44:03
Any questions? Thank you. Humeral supervisor, Humphrey. 00:44:08
No questions other than I'm just glad this is moving forward as we can and the contractors there. Go ahead and. 00:44:13
Do it because we we need to get our landfill back. 00:44:20
The way it needs to be so. 00:44:24
I have no questions. Mr. Supervisor Christensen. Thank you. Chairman. Thank you, Humira. So we're out of contingency and so. 00:44:26
Umm. 00:44:35
If there is any additional changes or overruns, then you'll be before us again. 00:44:36
We. 00:44:41
Are so far ahead on this project. 00:44:42
That we don't expect or or or will accept. 00:44:45
Any other additional costs? 00:44:50
OK. We're at that point we're we're done with, we're done with that project. Thank you, ma'am. 00:44:51
Humeral thanks. I appreciate that. I just had one quick question on the skills and scale house. I see the scale house setting at 00:44:57
the sign. 00:45:00
Building on facilities. 00:45:04
Is it ready to go to be set up up there? 00:45:06
Umm. 00:45:09
Melanie, could you help me? 00:45:10
With that question. 00:45:12
Melanie, thank you. Good morning. Mr. Chair and members of the Board. To answer your question, yes. 00:45:17
It's going in this week. It hasn't been drywalled, but it won't be drywall till it's set on its foundation. But it's going in this 00:45:23
week. 00:45:26
Cool. 00:45:30
To the best of my knowledge. 00:45:31
That was easy. Yeah. Thank you so much for that. Thank you, Homer, with that other antenna motion. 00:45:34
Mr. Chair, I move to approve amendment number one to service agreement number 1/2. 00:45:39
OHH 012523. 00:45:45
Uh, with my shelling measurement group incorporated in the amount of $7033.54. 00:45:48
And extend the agreement to June 15th, 2023 as presented. I will second. 00:45:55
Having a motion and a second all in favor. Do so by saying aye, aye, aye, aye. Motion carries. Thank you. Home, Merrill. On to F 00:46:01
information, discussion, action. 00:46:06
To approve agreement number 05102023. 00:46:11
An economic development grant with Tunnel Rim Search and Rescue Squad incorporated in the amount of $39,182.37. 00:46:15
Which the Board of Supervisors has determined to be for the benefit of the public and Supervisor Christensen. This is yours. Thank 00:46:27
you, Mr. Chairman, Colonel Research and Rescue. 00:46:32
Is. 00:46:39
An outfit that works all around he LA County. 00:46:41
And works closely with the Sheriff's Department and is very outstanding in what they offer and are able to do. 00:46:45
I would consider them not the best just in the state, but in the whole southwest and so. 00:46:53
Request of or constituent funds of my own. 00:46:59
For several upgrades and projects consisting of. 00:47:05
A drone team that you have itemized in your. 00:47:11
Packet and also a rope team portion and also a Swift water team. 00:47:16
Portion as well as a canine area. 00:47:24
Team. 00:47:28
Portion which totals to $39,182. 00:47:29
And $0.30. 00:47:34
And so, me personally. Of course I feel it. 00:47:36
Definitely benefits the public and Healer County. They've also agreed to. 00:47:39
Put signage on some of their equipment and their vehicle stating that. 00:47:44
That they are supported by Hilla County. 00:47:49
Any questions? Thank you, Steve. Supervisor Humphrey. 00:47:53
No questions. 00:47:57
So they are a good, good unit and we do use them a lot. 00:47:59
So I really I. 00:48:04
Since I'm spending your money today, I'm good. 00:48:05
Of that, very good. Thanks again the motion. So I'll make the motion to approve agreement number 05102023, The Total Research and 00:48:08
Rescue Squad incorporated in the amount of $39,182.37. 00:48:16
Being that your money. Our second, having a motion detector. And by the way. Yeah, determined by the For the benefit of the 00:48:25
public. Good. Good catch, Jessica. OK, so having a motion in a second, all in favor. Say aye. Aye. Aye. Motion carries. 00:48:34
Alright, the information discussion action to approve Amendment #3 to an intergovernmental agreement between HeLa County and 00:48:43
Pernell County, whereby Pinell County will continue providing medical examiner services. 00:48:50
For an additional year from July 1st, 23 through June 30th 24 Mary. 00:48:57
Good morning, Mr. Chair. Good morning, Supervisor Humphrey, Supervisor Christensen. 00:49:06
So the Pinell County Medical Examiner has been serving in this capacity for a couple years now. 00:49:11
They have been able to really reduce our cost. 00:49:17
And we look forward to continuing to work with them. 00:49:20
And I know they just finished and had the ribbon cutting for their new facility and Michael went and represented the county and 00:49:23
saw how the new facilities laid out. I didn't know if you had anything to add about how great that was. 00:49:29
Ohh. 00:49:37
Good morning, Chairman, Members of the board. Yeah, when I went to the ribbon cutting. 00:49:38
Ceremony the The new facility in Pinal County is quite spectacular. It's it's a beautiful facility and it's going to be able to 00:49:43
handle the volume from HeLa County very easily so. 00:49:49
If you ever wanna tour the facility, just let me know and I'll talk to Doctor Who and. 00:49:56
Supervisor, hopefully you don't. Well anyway, if the other two would like it too. Or just let me know and we'll go out there. 00:50:04
Alright, you ready for questions, Mayor? Nor do we need to give. Just go for a motion and get away from this one. 00:50:13
Supervisor helpful. 00:50:21
Two, not the other. 00:50:24
But now or later from good. 00:50:27
Supervisor Christian Darrell. Thank you, Marian. 00:50:33
Baron going question I would have is how come we're only Jennifer and for this next year is it going to be a whole new contract 00:50:36
coming up there's going to be a whole new contract coming up where we we had the. 00:50:42
The way the original one was published or created, we had up to three renewals. This will be your third renewal and then next year 00:50:48
we'll have to go out to bid again. 00:50:52
Hmm. 00:50:57
And just the way procurement goes, ohh that's that was my guess. So thank you that entertain a motion. 00:50:58
That's chair. I move to approve Amendment #3 to an intergovernment agreement with final. 00:51:04
Accounting for medical examiner services as presented, I will second having a motion and a second all in favor, do so by saying 00:51:10
aye, aye, aye, motion carries. Thank you, Mayor. Thank you. 00:51:15
All right, you guys anything on? We'll move on to #5 consent agenda action items. Do either one of you have anything you want to 00:51:22
talk about or pull? 00:51:27
I'm I'm good, Mr. Chair. 00:51:33
If it's possible I'll just make a comment so on item G. 00:51:36
I wanna commend Samantha Trimble for working especially hard with this one because it came in. 00:51:41
Late and it just shows a commendable. 00:51:48
Level of service that the county provides to accommodate. 00:51:53
Umm. 00:51:58
The constituents and I really appreciate that. 00:51:59
Very good. Thank you. 00:52:02
Alright, with that I did entertain a motion. Mr. Chair moved to approve consent agenda items 5A through 5K. 00:52:04
Mr. Carroll second that having a motion, and second all in favor, do so by saying aye, aye, aye, motion carries. 00:52:13
Number six called the public. Lisa, do we have anyone in? Payson called the public doesn't look like. 00:52:20
No, Sir, we do not. Are we good on YouTube, Joseph? 00:52:26
How many people we got? 00:52:29
Good deal. And we have none here, so. 00:52:33
127 for our updates at anytime during this meeting. 00:52:37
Members of the Board of Supervisors and Heela County Manager may present a brief summary of current events. 00:52:42
Michael, you won't go first. You got anything first? 00:52:46
I do not. Chairman. Thank you. All right. Supervisor Humphrey. 00:52:49
All Mr. Chair, I'm good other than I have a tunnel basin meeting tonight at 5:00. 00:52:53
Alright. 00:52:59
Supervisor Christians thank Mr. Chairman. A couple days ago I met with Todd Nandy with Policy Development, that was. 00:53:00
Informative and also. 00:53:07
Had a meeting out at Beaver Valley. They're considering putting in a Verizon tower there as well. 00:53:11
And so lots of public input at that meeting. 00:53:17
And tomorrow I will be on K rim for about. 00:53:20
30 minutes. 00:53:25
Ohh just to talk about county stuff. Also have a meeting with the Matt Patchwork and Gary. 00:53:27
Morris, about Fossil Creek, we're proceeding on that. They're encouraging. 00:53:34
And the Game and Fish Commission will be meeting. 00:53:39
Um on Friday in our new TCM building. 00:53:42
And everyone is working hard to make them comfortable and prepared. So that starts at 8:00 o'clock and I intend to be there. 00:53:46
So also on Saturday is the 60th anniversary of the Lions Club in. 00:53:55
So they're having a celebration I will go to. 00:54:00
Thank you. 00:54:03
Alright, thank you Steve, so. 00:54:04
Yesterday I attended the kettle growers meeting here in the boardroom and it is also in conjunction with the Forest Service. 00:54:06
And it was over there next Friday 5 to 10 year plan on how they're going to conduct burns. 00:54:13
And what they're gonna do with that? And so there's really good conversation between the permittees and the Forest Service. 00:54:18
It was good to see the amount of people that showed up and. 00:54:25
Get the governments willing to work with everybody to try and pull off some pretty cool projects, so. 00:54:28
That was good until this Thursday. I'll be in Pace and Star Valley Rd. Yard. I have an NRC meeting there. 00:54:34
Umm. 00:54:41
Steve, are you going to that one? No, I won't be there. OK, So I won't post that. 00:54:43
And you're not gonna be there already 10? Nope. OK. 00:54:48
So we're good. 00:54:51
And then on this is just for information. Coming up July 15th, we're gonna have a soft opening for the Pleasant Valley Veterans 00:54:54
Retreat. 00:54:58
And it looks to be. 00:55:04
Middle of the day, from by 11:00 o'clock to 2:00 o'clock. And they'll be right there at the at the side, of course. 00:55:07
And the invitations will be sent out to everybody, but we won't get that out there also, some are workers started this week and we 00:55:14
have 50 kids throughout the county. 00:55:19
50 plus right on. That's about the most we've had then. 00:55:26
Good. 00:55:31
And the YC crew started last week. The mentors, mentors had their orientation at NYU. 00:55:33
And the the crew came on board this week. One of the mentors was a I guess, a graduate from Globe High School last year, which is 00:55:40
really cool. 00:55:44
As a crew of 6 workers and two leaders. 00:55:49
And just listening to the government yesterday, they're all pretty excited about that, having those kids. 00:55:53
And it sounds like they got they have some really cool projects lined up with them, so. 00:55:59
Yeah, that's parking. He thinks we're either either of you, we're good. No, just a question. Does that include the kids with the 00:56:05
Globe Ranger 4 service deal? 00:56:10
50 plus. 00:56:15
Pardon me? 00:56:16
I think the white 50 plus YC crew is in addition. 00:56:17
Is in addition to this, yeah. 00:56:21
But it's kind of the same program. 00:56:23
Well, no. 00:56:26
Right. 00:56:29
OK. 00:56:31
And Mr. Chairman, you might want to recognize that we do have one of the summer workers with us here today. And we do. Haley 00:56:32
Haley, do you want to give a speech? 00:56:36
No, no speeches today. 00:56:40
I don't blame you. 00:56:43
Welcome aboard. Hopefully you enjoy your summer. 00:56:45
Yeah. 00:56:48
OK, I'll go ahead. And we're going to move right on into #8 work session items. 00:56:49
And the first one's gonna be 8A. Information discussion. 00:56:57
Regarding funding and implementation of the Hillcroft project, and Amy is going to tell us all about it. 00:57:01
Thank you. 00:57:10
Good morning, Chairman and Supervisors. Thank you for this opportunity. 00:57:14
Umm. 00:57:18
So for there's a couple of elements here with the helipad. 00:57:20
Project. It's been a year now. 00:57:24
That is been going on out there. 00:57:26
And we have a lot of really good feedback from the public. 00:57:29
Um, it's. 00:57:33
Let's see. 00:57:35
How do I do this thing? Ohh very cool. 00:57:36
Umm. 00:57:38
So I tried to kind of include some of that there so you could see it, but. 00:57:40
Healer proud the proud sounds for protecting our unique destination. 00:57:44
And it's a partnership between the county. 00:57:49
And several other agencies, including the hospital. 00:57:52
Couple of the minds. 00:57:57
Cities and towns. 00:57:59
To clean up the corridor to so that when people enter our area they see how beautiful it is rather than. 00:58:01
Be distracted by trash and we. 00:58:07
Umm. 00:58:09
Over the past year, I know that. 00:58:10
From July to December 13.64, tons of leaves and trash were removed as you can see there, and every time there was something like a 00:58:13
big cleanup. 00:58:18
We would get feedback from William Plaza. 00:58:25
Or, you know, several of the Historical Society people who were kind of keeping track of what was happening out there. 00:58:28
And so we're we're really pleased with that because if they're noticing that means that. 00:58:34
You kind of want people to not notice in a way. 00:58:40
You know, for it to just normally be clean and that's that's what the expectation is. 00:58:44
And so I I feel like the project has really accomplished that this year and I'm pretty proud of it. I didn't go out there and pick 00:58:48
up trash myself, but the people who are doing it are have done an excellent job. It's Allegiance Builders that was contracted 00:58:53
through the county and they're up for renewal. 00:58:58
Or. 00:59:04
If the board decides, we can go a different direction. 00:59:05
And I think that's why we're here today. So besides the good things that happened. 00:59:08
I did my Wyatt is over Allegiance Builders and he gave me a billing breakdown, which I believe you have in front of you. 00:59:14
And so 45 to 50%? 00:59:23
Of the 11,041 per month. 00:59:27
Is UM payroll? 00:59:31
And he breaks it down there. There are two two men who work out there 8 hours per week, unless there's additional things that they 00:59:33
have to clean up. 00:59:37
And they have at times gone over because of a lot of debris or there was some construction at one point that they were really 00:59:41
cleaning up. 00:59:45
And 10% is fuel. 00:59:49
10% of the administrative costs and 15% is the consumable. 00:59:52
And there's a 20% profit, but he let me know and I I'm sad he couldn't be here today because I think he had a some good things to 00:59:56
say, but that they'll reach about possibly 16% profit this year. 01:00:02
Umm. 01:00:09
And their first year doing it. There have been no injuries, no adopt concerns. 01:00:09
And there have been no pedestrian arm or motors concerned. They just had one chips, one sale from. 01:00:15
Piece of equipment. 01:00:22
And so with that, I I will say though that. 01:00:24
I I was looking at my breakdown of who is. 01:00:29
Part of the partnership here. 01:00:35
And I had the the county at 10,000, which was the original amount that the county was going to do. It's actually 54,000. 01:00:36
Accounting for 54. 01:00:43
But there are other numbers are correct. Yeah, the numbers are. 01:00:46
Correct ish. 01:00:49
Ready for questions. I'm ready for questions. Thank you, Amy. Supervisor Humphrey, you know I mean I have no questions of you, 01:00:53
you're just presenting this and I I appreciate it the breakdown and so, so the the head of county went to 54,000. 01:01:01
And everybody else is where they're at. 01:01:10
OK, yeah, they don't. The only comment that I would have if he was here is that I see them and they're working quite hard. But I 01:01:13
can imagine what it's like to get to the dump with a trailer full of all the grass and weeds and have to hand unload it. I've 01:01:20
often wondered why in the heck doesn't he get a dump trailer? I mean, he could cut his labor in half. 01:01:27
Download investor stuff. 01:01:35
And that was my only question. Yeah, one of the things that is happening today actually. 01:01:36
Is the poppy seeds the poppy plants? 01:01:42
They're collecting them and bagging them and handing them over to the city of Globe. 01:01:44
To to seed some of the areas that they're really want that. 01:01:50
The most presentation we could copy. 01:01:53
And then the other thing is they've worked with the town of Miami pretty extensively. 01:01:55
The town of Miami jumped on it and said hey. 01:02:00
We want to clean up some of these areas, how can we partner and so they they work together and it was good to see that that 01:02:02
partnership there. 01:02:05
Good. 01:02:09
Thank you very much. 01:02:11
You good, Tim. 01:02:13
I'm good supervisor Christian. OK. Amy good to see you. Program working now the only casualties windshield. 01:02:14
That is good, especially along the highways. Yeah, it is. It is really nice to see everything is a lot better than it was, so. 01:02:24
Yeah, this. 01:02:34
Is there any there you go? Are there any instructions? Can I can I go out for partnership? 01:02:36
Again. 01:02:44
Or should they wait? 01:02:45
And did you, can you answer that right now? I'm not sure. I don't know that we can. I don't think we really take an action. But 01:02:47
you can get a gist of what we're thinking, I guess, right, Michael, I should be asking Jesse. 01:02:52
But. 01:02:58
You can. 01:03:00
It's different. 01:03:03
Question. 01:03:06
So to start that part of the discussion, I would just ask you, the partners that are in there now, are they, they're wanting to 01:03:07
stay, right? 01:03:10
That is my understanding, but I would really need to reach out and. 01:03:14
And confirm that. 01:03:18
Is that has have we heard of anyone else wanting to get on board with this and. 01:03:19
And think about partnering or want to be a part of it. 01:03:26
Tim. 01:03:31
I I have not. 01:03:33
Heard of anybody that wants to? 01:03:34
Did join in on the funding. 01:03:37
I have a thought. 01:03:41
I would like to put to do some publicity on this. 01:03:43
Get it out there and potentially expand it for beautification, but. 01:03:47
I know that's in the conversation point of the day, but you know that to me, that's the natural step. 01:03:52
Beyond just keeping it clean, so. 01:03:57
On on I'm just asking you your thoughts but when you because obviously you've been thinking about this too so. 01:03:59
What would you think of? 01:04:07
What would your idea of an expansion be, I guess? 01:04:10
Umm. 01:04:14
My I I've looked at some beautification projects from other municipalities and one of the things that they they focus on are the 01:04:15
areas that people see the most. 01:04:20
And so to me, some of the work that the city of Globe has done, like with with the railroad right there, that area, some 01:04:25
beautification some. 01:04:29
Droughts. 01:04:36
Type plants that you can put on that that would just not distract but. 01:04:37
You know, there's that little area that there's the the wall over here with the stairs. I don't know what's called anything right 01:04:43
now. That's when I stand up. But there's a wall with, you know, where there's there's an, there's an opportunity to beautify it 01:04:49
where it's not just dirt and weeds growing all the time. So with all the murals going up. 01:04:55
I think that there's a. 01:05:01
There's we can have conversation about, you know how I'm just one person thinking maybe some flowers and got resistant plants, but 01:05:03
I think that there might be other really good ideas that people have. 01:05:08
That I haven't even thought of. So maybe you know some partnership with the IR globe and. 01:05:14
So maybe in the future we could pull the partners that we do have together for another work session session just to discuss 01:05:23
something like that. 01:05:27
Because maybe they're thinking the same thing. 01:05:31
You know, obviously it would, it would take more money. 01:05:34
You know would would be putting more money into the pot I'm sure for any kind of expansion, but by then maybe there's more 01:05:37
partners too so. 01:05:41
You know, we think you know. 01:05:46
Ohh, I think. I think it's all good ideas. But like you say you you need people. You need either volunteers or you need funding to 01:05:50
pay people and. 01:05:55
And anymore funding for paying people is difficult as well because you can't find the people to pay if you have the money. 01:06:00
But but yeah, it all makes the difference. And right down there where the where the trestle goes over the road. I have a building 01:06:07
there that I'll let the mayor paint, you know the globe symbol on the side of my building, just. 01:06:13
To help add. So I'm a big supporter of making it look better and things, but we also have to watch our funding. 01:06:18
Because things are going to get tighter as we go forward, so. 01:06:26
I'm all for partners and and doing what we can with what we act. 01:06:30
But I think with their volunteer base, the IR Globe and the other. 01:06:35
Whatever that that cleanup crew is there, they already have a really strong, enthusiastic base. So to partner with somebody like 01:06:38
that makes sense to me if you know, if they can go that way. 01:06:44
I think it's a good thing. That's the only thing I would like to say is that I. 01:06:53
I do support what you've done and would like to think I could continue to do that. 01:06:57
Even if you expand so. 01:07:02
If that helps you to understand my ideas. 01:07:05
Treatments. 01:07:09
So maybe in the not too far off future we can Michael hold another work session and some more partners? 01:07:10
They can come in, we can all discuss it. 01:07:16
Absolutely, Sir. I'll work with the MA and Marin and. 01:07:19
Pick another date for a work session, probably in July or August. OK, filling out this logic, filling up, and then we'll come back 01:07:23
in front of the board and do more of an in-depth work session on this whole program. 01:07:29
Amy, thank you for everything you've done with this. It has made a big difference. 01:07:37
It really has. Thank you. 01:07:41
OK. On to be information discussion regarding the ongoing plan and future public works departments revenues, expenditures. 01:07:44
Expenditures and projects, This is going to be a good one. Home, Merrill. Thank you. 01:07:53
Thank you. 01:07:58
This is the first of three work sessions. 01:08:02
I'd like to start with the. 01:08:06
Slide #12, if you would. 01:08:08
I'd like to start at the end of the presentation and they'll give you a flavor of why the slides that lead to it. 01:08:11
So this is a 5 year plan. 01:08:18
To fund your plan that looks forward in time and it says that something is going to happen to salaries, they're going to increase, 01:08:20
our revenues are going to stay flat basically. 01:08:24
That. 01:08:29
Then the reductions in her would be offset by the increases in excise tax. 01:08:30
Our operating supplies growth over time, the transportation capsule, the cap that the money that we spend on capital 01:08:35
transportation projects. 01:08:39
Should be what we can afford to spend and to spend it wisely. 01:08:44
There's an equipment line and we'll we'll look at the years past how little we purchased on equipment, but there's. 01:08:49
Uh, you'll see a flight on equipment and uh, how old some of our equipment is? 01:08:55
That we should set aside some money for reserve and local share. In other words, if we come across another big project, be at the 01:09:00
512, be it a control Rd. some paving project, Russell Rd. something that comes up that says we have federal monies. 01:09:06
That we're able to pitch in a local share or pitch in some amount that puts us at the top of the heap of those people that are 01:09:13
competing for that, for that grant. 01:09:17
So that we will set some lighting aside and say we keep it there to the side. That's a reserve for local share and for anything 01:09:21
that may happen with with with hunt, with our funding sources. 01:09:26
And that the rest of the money that because we're going to start off. 01:09:32
Year 24/23/24 with $15 million of of money in the bank. 01:09:36
Of her money from her excise tax and. 01:09:42
It's the money. 01:09:46
In, in in in the van. 01:09:48
And we we shouldn't have that money in the bank. We should be spending that at widely as we can and not all in one year, but over 01:09:50
over the next four or five years we should be spending that money down. And that's the purpose of of making the presentation to 01:09:57
share thoughts with you and to get your input. So let's go back to the beginning. 01:10:03
And on Slide #2, please, that one right there. 01:10:11
So yeah, this is a probably. I've recycled this this slide. 01:10:14
And it shows. 01:10:19
Revenues over an 18 year period. 01:10:22
And last time I think I told you it's, it's flat or less or or even slightly decreasing. 01:10:24
Whereas the her files have gone up and inflation has gone up. 01:10:30
And so we're we're dealing with that and that's the fact that we have to accept. We either change the her formula, the state 01:10:35
legislature does something with doing something with her, but other than that it's just papers. 01:10:42
Sorry. 01:10:49
Yeah, him. 01:10:50
OK. 01:10:51
OK. Ohh, OK. Other than that, we need to take that into account in our planning. So next slide please. 01:10:52
So that was 18 years. How about this year? How are we doing this year as opposed to last year? And and and into the April time 01:10:59
frame, 10 out of 12 months, we're going to be slightly lower than last year. Last year we were 8,561,000. 01:11:07
This year we're going to be 8,525,000 if the trend content continues and you can see that excise tax goes up 10%, curve goes down 01:11:16
2%, then vehicle license tax goes down 10%. 01:11:23
And again, those are things that we that we need to know and we plan ahead. So let's look at our expenditures the last five years. 01:11:30
And you can. 01:11:39
Next slide please. 01:11:42
So if you look at this slide, you see revenues at the top line and across our fiscal year 2020, 2122 and 23. 01:11:45
And you see that it's a that it's increased over fiscal year 2020. 01:11:55
But it's decreased over fiscal year 2022. At the very last column, I have a model year. The model year assumes that you have $8.5 01:11:59
million of revenues that take care of our roads and what would you do with that money? How would you distribute that money then if 01:12:04
that's what you have? 01:12:10
So you can see that salaries are in about 3 and a half $1,000,000 range. 01:12:15
That's a little bit misleading because when we have 9 vacancies that the Star Valley Rd. Yard. 01:12:20
We're not paying those salaries and my goal is to fill up the vacancies as much as we can. So 3.5 is understated and you can see 01:12:26
on the model year that it's 3.8. Maybe it should be 4,000,000. 01:12:31
But bottom line is our salary, our wages and salaries have been understated. 01:12:38
In the last four or five years, OK, operating supplies, they're about almost $2 million this year and I say maybe the IT ought to 01:12:44
be $2,000,000 in the model year where if we're just saying what's a typical year capital transportation. 01:12:53
Capital transportation should be like what's leftover and I and and it's a bad thing to say but what's leftover when you pay for 01:13:02
our people, When you pay for the the supplies that we need. 01:13:07
And and we pay for our equipment. 01:13:13
And and and So what I did is I took eight and a half million, subtracted 3.8 from it 2,000,000, I subtracted equipment 750,000. 01:13:16
And what was left was $1.9 million. 01:13:24
That we can spend on capital projects. 01:13:26
And and the reason that I put down 750,000 for equipment is you'll see we have some very old equipment like like we have some 01:13:29
vehicles a few years ago, we still have some very, we still have we have very old equipment and in years past we didn't buy 01:13:34
equipment. 01:13:39
Even though we had money in the bank, we didn't buy equipment. 01:13:45
And so we have equipment that's over over the over 30 years old and and and you can have like we do today we have equipment. 01:13:48
Because even though it's all, some of it's sitting idle because we don't have full. 01:13:57
The full amount of operators that we'd like to have. 01:14:01
But you gotta have you gotta have operators and you have 1/2 equip. 01:14:05
And you can't have one or the other. You got to have both. OK. 01:14:09
And recently we had an issue where we were doing some work and. 01:14:13
A 10 Wheeler. 01:14:20
The motivator had a flat tire and the whole crew came to talk through finding home. 01:14:22
And yeah, it's something we could have fixed. It was just a tire, but that's an example of something. What happened when an 01:14:27
equipment, when equipment fails if our chip box were to fail today. 01:14:31
Kind of be catastrophic for us, OK. So we need to make sure our equipment functions and so the carry forward on fiscal year 23 at 01:14:36
the end of fiscal year 23 is going to be $15 million of proposal would be that it'd be a lot less than that and in the model years 01:14:42
got $6,000,000 and that's with. 01:14:48
That's why we're here to get your input on those kind of thoughts. So next slide please and if you have questions on anyone slide, 01:14:54
please stop me. 01:14:57
So I wanted the the team to to help to help us understand what's the cost of these things that we do. 01:15:02
And so we have some experience with crack sealing with chip seal. 01:15:09
And we've estimated that the cost per mile. 01:15:13
For crack sealing, it's about 1500 when you stop, when you stop and think about it, if you want to stop the that's where you for 01:15:18
material only. That's 51 boxes and material that was used up in strawberry pine recently to do a couple of miles. They were doing 01:15:24
a couple of miles for cracks, you only have them keep cap. 01:15:30
Keep track of how much material they were using, and even if you double or triple that, it's still a very low number to take care 01:15:36
of the most important function that we that we need to take it take care of our payrolls and that's to keep water out of them. 01:15:43
And and and from across standpoint there's no reason for us not to be doing a lot of crack sealing. 01:15:51
Other than labor? 01:15:57
OK, it's our it's our human resource. So. 01:15:58
Homer, when you I I know what you mean by practicing and and we have the equipment for that but does that also take in 01:16:01
consideration just. 01:16:05
Just a slurry. 01:16:09
No, it's just filling in the cracks, OK, Blowing out, blowing, cleaning out the crack and then killing it, killing it in OK. 01:16:11
And typically if you read a textbook, it says every three years. On this slide, I had three, three to five years and I used five 01:16:17
years as the model. 01:16:22
And since we should do 36 miles of praxia year given that we have almost 200 miles of paved roads. 01:16:27
OK. 01:16:33
And and they would do 36 miles, no. 01:16:35
The mileage that we do is because we're going to do a chip seal, we go and 1st crack seal it and we should we should not do a 01:16:38
tipsy without first crack sealing. 01:16:42
OK, so the chip sealing has been forcing us to do crack sealing. 01:16:47
OK, but it ought to be more than that. We ought to be practicing a lot more. It's a it's a very inexpensive solution to 01:16:51
lengthening the life of our paved roads. So. So. 01:16:57
Slakey said. We're down on on operators. 01:17:03
Now and have been for quite a while. It may be for a while. 01:17:06
So. 01:17:10
Like on your crack ceiling? 01:17:12
What would it since we can't get around to hitting all these projects and and getting ahead of our curve, are you kind of thinking 01:17:15
about maybe? 01:17:19
Taken and contracting some of that. 01:17:23
I I think. 01:17:26
I think when by by the time I get done with this presentation, I think that that becomes almost a thing that we need to be 01:17:27
proactive on, yes. 01:17:31
And certain things. 01:17:35
OK. 01:17:37
And and that is labor intensive. It's being outside walking around with a vacuum hose and blowing out with a pressure hose blowing 01:17:38
out the cracks, being out in the sun all day long, handling the hose for the crack seal feeding that the the machine, it's it's 01:17:44
it's a little different than I think what our team is accustomed to. 01:17:51
And that that's not the that's the because they drive that that 10 Wheelers and the motor breeders, I mean you know that they have 01:17:58
to be doing that kind of work but it's it's it's something I think we need to. 01:18:03
That we should be considering that not everybody can be operators tomorrow. We need some neighbors. 01:18:09
But we we have some, we know we have. We have folks that will do anything and every. 01:18:16
I know we do. 01:18:20
OK. So proceeding is the same thing. I have $75,000 a mile, but actually the cost for for chip sealing, I'm sorry, I'm talking 01:18:23
about chip sealing now. You should do that. The textbook says every seven years. I put down 10 years as well and I based the model 01:18:28
on on 10 years. 01:18:34
It's really if you do the chip sealing one is needed, you should be inspecting that paper and you should be saying we should be 01:18:40
chip sealing these roads. OK, so this is has is a big interest for me. 01:18:45
So right there you have Chip Seal at 75,000 a mile, but then on Double Chip you're showing 250. Why isn't that 150,000? 01:18:51
OK, it's 250,000 because if you're going to chip, because if your chip sealing a road, your chip sealing over something that has 01:18:59
been paved before and you can see evidence of failure. So you take, you patch this section, a small section. 01:19:06
But if you're going to be doing a double chip seal, you ought to be you ought to be spending money on subgrade. 01:19:13
As well. 01:19:18
And that includes the subgrade. 01:19:19
OK. OK. So if you're graded, if you're subgrade is already there and then place or it just needs a little bit whatever that could 01:19:21
that figure will be adjusted correct, it'll be the 150,000? 01:19:26
And we're going to be doing some chip sealing, some roads in young that appear to be in perfect shape and ready to be chipseal 01:19:32
without the subgrade. And it wouldn't be $250,000 a mile. 01:19:38
OK. It would be something less. 01:19:44
Now if you want it, if you if you say, that's kind of high for chip seal and if you knew about chip seal material. 01:19:46
75 is is more than the chip material that we would be buying. 01:19:52
Because I've included there other things like crack sealing the road ahead of time and patching sections of the road that might 01:19:58
need to be patched but the chip shield material itself. 01:20:03
That at the furthest area of the county that we need to chip shield would be something in the order if you were just chip seal oil 01:20:08
and the chips. 01:20:12
$40,000 a mile. 01:20:16
OK, so I just added a something additional because you shouldn't just go chip seal Rd. You should look at the condition of the 01:20:18
road, make the repairs necessary and then chip seal it. 01:20:22
OK, so. 01:20:28
Me and whom? Merrill's had this discussion A lot, and a lot of it's been based around the 512 Road, the North Rd. 01:20:29
Cost of asphalt is extremely expensive, so you when you look at double jets or or however it goes there, it's an option. But in 01:20:35
the northern country where we have snow removals. 01:20:40
And all that. There's still kind of a question there. Just how would that work? 01:20:45
And a lot of it. And even in like in young like these roaches coming out. 01:20:51
That chipping because we remove snow off those roads as well. 01:20:55
It's it the the big question is is. 01:21:00
Can your operators not be so heavily handed on that equipment and and just tend to the? 01:21:04
What they need to tend to. 01:21:10
And I I think that's just something that time would tell. But go ahead, Homer. 01:21:12
And so we talked about the double Chip Seal that's on an as needed basis or as. 01:21:17
Required. Or as planned. OK, reconstruct. That's a paper roll taking down, milling down a paper roll, Something that was 01:21:23
previously paid, designed with actual pavement, not a chip seal. 01:21:30
Something that has been paved that we want to replace the pavement. 01:21:38
Right now we're looking at about $1,000,000 a mile. 01:21:41
And that's and that's and we're going to learn a lot from some of the work that we're doing up in Control Roads soon. 01:21:44
As to whether that $1,000,000 is correct or not, we just don't have enough data every time we turn around. 01:21:51
Folks are quoting us $1,000,000 a mile, so I've got $1,000,000 a mile here we don't have. 01:21:56
A1 particular mile of paperwork that we plan on doing in the near future. 01:22:02
The road that we're planning on doing in the near future or or Double Chip Seal with the exception of Stagecoach Rd. 01:22:06
That will be paid. 01:22:13
It's a short section that needs to be laid down perfectly to allow for water to flow with a 1% grade over a long period or a long 01:22:14
length. 01:22:18
We're going to be paving that, but that's not a good indication of a paved Rd. because it's got a concrete center section and 01:22:23
toothpaste sections on the site. 01:22:27
So. 01:22:32
We, we will learn more about paving with some of the work that we're doing up in the control road and the cost of that and then we 01:22:33
need to start thinking about. 01:22:37
What do we do with that? 01:22:42
With, with, with it, If it's something that expensive, Where do we start? What do we do? 01:22:44
So as you know, we've asked for $3,000,000 to pay for a section of the Young Rd. 01:22:49
From the federal government and we're waiting to see if that's gonna materialize or not and that would be another place where we 01:22:54
could learn about. 01:22:57
The actual cost of paving today. 01:23:01
Re graveling. 01:23:04
Reveling is based on a cloth that I received from one of the Snowflake from Hatch Construction. 01:23:06
Uh, they quoted us uh class 6A B material. 01:23:13
Uh, which is which? You're compact well and is typically used for gravel roads. 01:23:18
They would haul it down, they would deliver it, we would place it. This cost is based on. 01:23:23
Someone hauling material to us and replacing it, and it's $81,000 a mile for five inches of material. 01:23:27
And I just wanted to kind of electronic sample. 01:23:34
Of the different costs that we have is the purpose of this. 01:23:36
It it was an informal bid, it's not an official number that they gave me but as an estimate to to try to get a better appreciation 01:23:40
for what it would it take for us to go back to 512 year old. So for instance and give it a new gravel surface which it that he 01:23:47
needs. So on that 81,000 a mile though you're saying they would provide the material, they would provide and haul the material. So 01:23:53
what about just hauling costs, have you do you have any idea on that? 01:24:00
Because, like you know, on the 512 road we have a pile of material already. 01:24:07
Reporters are price per per hour. 01:24:11
And we could, we could calculate that. So we wouldn't know because it's a cost per hour. 01:24:14
Nothing. 01:24:19
So they gave us that number and we can and we can and we can work on that. 01:24:20
We'll talk some more about that, about the rumor pitting a little bit on one of the slides that I have, because I've got kind of 01:24:26
like information that I received from the Forest Service last week. 01:24:30
Would too much more forwards that kind of reconstructing roads. 01:24:35
I took a ride with Brent the other day and there's a couple of roads in my district that he recommended that they be 01:24:40
reconstructed. 01:24:44
And was going to work on a schedule. If is, is, are we? 01:24:48
Any further ahead on a schedule for reconstruction. 01:24:53
We have a slide on that. It doesn't include those ropes today. 01:25:02
OK, but. 01:25:05
With the slight bags for. 01:25:07
Is what do we do not on year 24, year 24, we're doing about $4 million worth of projects. 01:25:09
There is a. 01:25:15
It's a bigger watermelon than we can bite on, OK? 01:25:17
It's just it's gonna challenge us every year we're challenged we we have this list of projects and we'll carry them forward. We 01:25:20
carry them forward and in fact our carry forward dollar fund increases, but our projects haven't been done and not all of them and 01:25:26
so we've got a lot of projects lined up for next year. 01:25:32
OK. 01:25:38
And and we get 80% of them. I would celebrate that, OK. 01:25:39
But what we don't have is the next three years. We don't have projects for the next three years and you'll see that in one of the 01:25:43
in one of the slides. So it's not for 24, maybe it's something we do for 25. 01:25:48
And we do crack seal it and just keep it, keep it in a certain condition for now or we consider the option of of contracting. 01:25:53
OK. 01:26:01
Thank you. 01:26:03
OK, for the next slide. 01:26:05
So this is a a chart that. 01:26:09
Um, I'm kind of proud of because the team. 01:26:12
Went. 01:26:15
Through and actually did a very good five year plan for chip sealing. 01:26:16
I actually have the rows and the subdivisions that this is based on. 01:26:20
And the cost per row and the length of the row. 01:26:25
And they went out five years and they actually went and looked at some of these roads and they said these roads are needed now. 01:26:29
Are there other roads are also needed perhaps? 01:26:34
But they these roads, they concluded, needed to be. 01:26:38
Chip Seal and it's it's on this schedule. This is something that needs to be done every year. Every year you go back and you look 01:26:43
at your pay rolls. 01:26:47
And you make this determination. 01:26:51
And then you plan. 01:26:52
For for this, for this year. And it also lets you know that if you've got extra material or something and you have time, maybe you 01:26:54
can jump into next year on the chip sealing. 01:26:58
But anyway, this is a. This is a first. 01:27:03
For us. 01:27:05
Normally we have a plan for this year for Chip Seal and that's it. 01:27:06
And this is the five year plan, we're starting to look ahead. 01:27:11
Next slide please. 01:27:14
So this is. 01:27:17
Umm. 01:27:20
Federal funding? Nope. Long slide. 01:27:31
Must be recognized. 01:27:34
Ohh, this is the trip here. 01:27:42
Sorry. 01:27:43
Next one. 01:27:47
So this is county funded Rd. maintenance and construction. 01:27:56
It does not include federal monies. This slide does not include federal monies. I wanted to compare this to the model year, the 01:28:01
reason for this slide. 01:28:05
Where where we talked about spending almost $2,000,000 on on transportation projects. 01:28:08
And and you can see how fiscal year 24 is loaded up. 01:28:15
Right. It's $3.8 million of capital projects of our own monies that we want to spend. 01:28:19
And you can see the list of projects here. 01:28:24
And then fiscal year 25, you see something that says be determined. 01:28:27
So we don't have a good five year plan for spend for for, for. 01:28:33
For maintenance projects on our roads other than chip Seal. 01:28:37
Except, you know, we do. 01:28:41
But if it was going to be a reconstruction, a double chip seal, a paved Rd. 01:28:43
You see where we need to do work yet on the projects. Now we do have nineteen bridges. 01:28:47
Out of the 19, all but three are in good shape. 01:28:54
There's three that are in fair shape. We need to consider what are we doing, and some of these bridges are box covers that a dot 01:28:58
calls them bridges OK. 01:29:01
But we have 19 bridge structures that we ought to be thinking about as well. 01:29:05
OK. 01:29:10
But wait, there's paper roads that could fall into the year 2526 and 27. 01:29:11
Is the point is the point of this slide OK? It's like. 01:29:17
This is a federal funding. 01:29:23
Federal funding, you see we don't have any federal funding that we think we're that we are anticipating in 24. 01:29:26
Maybe we will get that 512 road but today. 01:29:32
Uh, the funding, the the things that we have are that we're working on. 01:29:35
Is not Procreate of course. 01:29:40
Umm. 01:29:42
We that's going well, the contractor getting ready to work long hours. 01:29:43
They're a little bit behind. They're trying to catch up. Right now it's like a doom time frame for completion. Maybe they can. 01:29:49
They can move that up. 01:29:55
But they're gonna they're gonna work long hours this summer. 01:29:57
To try to catch up. 01:30:01
We did get an additional 250,000 from the federal government for debris. We're going to bring that amendment to you and that the 01:30:02
agreement that we have with ADA. 01:30:06
Unfortunately, most of that money is already spent. There's a little leftover that if things go well, we get it back. 01:30:11
And and we'll share all those details with you when I bring that. 01:30:18
That more item to you. 01:30:22
Houston Mesa Rd. That's a project that still needs to be done. That's 4 1/2 miles of that 5 foot shoulders that are going to be 01:30:24
paid with rumble strips and etcetera. 01:30:29
4 1/2 miles. 01:30:34
Of Houston Mesa Rd. Right east of 260. 01:30:36
Um, you see the control Rd. We have a. 01:30:40
Projects the site The project that we're working on around whispering Spring Intersection with Control Rd. 01:30:44
You're familiar with that, Young wrote. We have a monies to do a. 01:30:52
In environmental assessment that we're getting ready to kick off with Kimberly Horn. 01:30:57
And and for service working together. 01:31:02
We have two years to spend that money. That would be October of 24. 01:31:05
Eric the contractors expecting to complete the work on September of 24. 01:31:11
There is a lot of consultations that they have to take place. One of them is with deprives. 01:31:17
And so it's a it's a it's a full blown environmental assessment that includes archaeology, biology, biological and all the other 01:31:21
elements that both go with that. So Homer, you're killing me here. 01:31:27
OK, so especially on an archaeology part? 01:31:34
The Forest Service done the assessment years ago. Did they not do an archaeology report then? They haven't. 01:31:38
Then why are we doing another? There's 19 sites of which. 01:31:44
There's seven sides, of which five are on the road. And So what? What never determined is what to do with them. They identified 01:31:48
the size. 01:31:51
But no one put on a piece of paper. What are we going to do with those facts? 01:31:56
OK, and so part of this study is to say, here's what we're gonna do with Are we gonna realign the road? 01:31:59
Or we're gonna put enough material on top that it preserves the sites and and they need to work on that. 01:32:05
We're gonna be driving on that road to hang out since Bird was created, so I guess. 01:32:14
It's it's a no, it's it's an incredible thing where we have to go through when we work on federal land and with federal dollars 01:32:19
and I'm like. 01:32:22
No one, no one would debate that. 01:32:26
It's. 01:32:28
Outrageous half $1,000,000. 01:32:31
It's not our money up there, You know, it's it's still our money, right? But it's it's federal money. 01:32:34
OK. 01:32:40
But I there's. I don't know how else. I don't know what else to do, right. That's all we can do. It's just a shame that we're 01:32:41
taking that much money and dumping it into something that. 01:32:46
I don't know, like I have a hard time agreeing that needs done, but I guess it does. But then thank God we didn't have to come up 01:32:52
with the value of our own pockets. 01:32:56
But it is still taxpayer dollars we've got to be accountable for. 01:33:01
Got it. 01:33:05
And the biological is, you know, they they need to do that every so many years, animals move around etcetera, but. 01:33:08
Hopefully we've been traveling on that road for a long time and hopefully all the things are minor. 01:33:14
So that we can move forward. 01:33:20
And of course I just mentioned I think Control Rd. Whispering Pines, we've got a million five. 01:33:22
We got suspended between this year and the end of the next fiscal. 01:33:28
Umm. 01:33:33
So next slide please. 01:33:35
I wanted to share the slide on heavy equipment. 01:33:38
Just to show that we have. 01:33:41
3. 01:33:44
Motor graders older than 30 years and three things will dump truck folders in. 01:33:44
And 30 years. 01:33:49
And then of course, what you don't see on the slide in detail? 01:33:50
Is a water truck that belly dumps the loaders, backhoes and the semi trucks. Semi trucks are by the way. 01:33:54
A very important piece of equipment for us. 01:34:00
And even though they're not on that slide. 01:34:03
If we were to spend the say let's say $750,000 a year. 01:34:06
Sooner or later you'll see a semi truck in in the list as the time goes on. It's they're old and they're important for it. We all 01:34:10
equipment back and forth. 01:34:15
We share equipment. 01:34:20
And we'll need to do that but there's there's there's no sense in us having and I talked to the team and some folks. 01:34:21
Ohh, can't. We'll dump trucks that are older than 30 years. They really like them. 01:34:28
But we still need to make common sense out of what do we do with it every time we buy one of these pieces of equipment. It can't 01:34:31
be based on statistic that I'm showing you up here. It's got to be based on the statistic for the team input. 01:34:38
Is it time for that vehicle to go? But we've got all the equipment. Look at the ones that are 25 years or older. You know, we 01:34:44
gotta. 01:34:47
Large percentage of them. 01:34:51
30% or more in both categories. 01:34:53
So anyway it just it's it's a necessary part of our expenditures. 01:34:56
Next slide please. 01:35:00
You know, I I showed you this slide a lot of times because and I mentioned this to the to the Forest Service every time I talk to 01:35:03
them. Last time I talked to Matt the Chore, he told me I know Homer, I know. I told him how important the material fits hard for 01:35:08
us. 01:35:12
Because because if it weren't for the material fits, I don't know that we would have $15 million to carry forward, OK. 01:35:17
But the material would be expensive for hauling the material. The fact that the material fits are strategically located around the 01:35:25
county is just as important as it fits themselves, OK. 01:35:30
Because the healing process is is oftentimes more than the cost of the material. As matter of fact, for us it's probably the case 01:35:35
all the time. The Raymer pit, we've been in there before, not talked to the Forest Service and just last week they told me. 01:35:42
They gave me verbal approval to go back into ringer fit into the disturbed area. 01:35:50
And I'm working with Eddie Wisdom. 01:35:56
And the poor services just don't do it until we give you a piece of paper saying that. 01:35:57
And that's what they always think at the same time we we're going to go get environmental assessments for the for the other three 01:36:02
it's it's just there's and we don't know what the cost is and when we do we'll come share that idea with you. 01:36:09
But if it's successive. 01:36:18
And it can't be a half $1,000,000. I think it'll be in the. 01:36:20
10 to $20,000 range for. 01:36:23
And and if I were to do the math on. 01:36:27
That versus the amount of cubic character we get out, I think I could easily demonstrate we should do it even without 01:36:30
participation from the Forest Service. But every time I talk to the Forest Service, I'm asking them can can they do some of that 01:36:34
work themselves? 01:36:39
At this point the answer is then no. But nonetheless they're they're going to allow us to go into Raymer fit this summer this 01:36:44
year. 01:36:47
Um, And see if we can blend that in with some of the material we have. 01:36:51
Maybe get someone to perfect for us and move forward. 01:36:54
So I wanna tell you thank you for doing that Homer. And I'm going to give you guys an example. 01:36:58
Six years ago, I stood in Ramer Pitt with James and our Public works director and Brent Klein and Danny Savage and everybody 01:37:03
pushing on that pit. 01:37:09
Homer just tackled this project in about the last six months. 01:37:16
So. 01:37:21
There there's some things that I want shown why we're in the situation we're in right now. 01:37:23
And that was there's been a whole lot of feet dragged through the sand. 01:37:29
And I've got a lot less here than I did six years ago. So homers really helping. Thank you Homer for that. 01:37:33
Until team effort, though, I have a lot of people's, a lot of people helping Tom Holman, the Scott Warrens, the Tom Goodman, just 01:37:41
a lot of folks step up and we all participate in. 01:37:46
We're we're in a door. Best to. 01:37:51
Be the best that we can be OK. 01:37:54
It's like please. 01:37:57
So. 01:38:00
I want to talk about our team and you just beat me to it. Supervisor. Current plan. 01:38:01
Recently we promoted Adrian Mata to be a regional manager. 01:38:08
For the road yard here in the. 01:38:15
We have Wayne Jones as a regional manager. 01:38:18
Road Yard manager for. 01:38:21
Four-star Valley Rd. Yard. 01:38:24
Wayne is is setting a great example for what a regional manager could be doing. 01:38:27
Actually, he is expanding the horizon of his scope of duties and responsibilities. 01:38:32
And that's what we wanted. We wanted the regional managers to be making more decisions every day. 01:38:39
Both short term and long term. 01:38:44
You know what should he be chip sealing? What should he should be paving? What are the rules has? 01:38:47
How is he assigning his folks for it for a year? Because actually the work that we do in the road yards is very seasonal. 01:38:53
You can't pave in January, but you can snow plow in January. You can clean culverts in January. 01:39:01
Are you can't ship CEO in November, but you can in the summertime. And so there's a seasonality to the work that they should plan 01:39:08
like a whole year out. Here's how we're going to tackle all the problems that we need to cut weeds. But there's only a certain 01:39:13
times to go do that. 01:39:18
OK. 01:39:23
So there's a right time to do that. There's a seasonality to it. And so some of the things that I have up there is that that I 01:39:24
would like for the regional manager to pursue with the recruitment training. 01:39:29
They need to help us to do that and they need to help us retain. 01:39:34
Retain folks, How do we? 01:39:38
Keep the folk that we have interested in what they're doing. 01:39:39
To stay here long longer. 01:39:42
Long term planning and we need to pursue efficient operations. We need to plan our work. We need to measure our work. 01:39:44
Without those two components, we never improve. 01:39:52
And that, and that's my expectation of them and I'm going to be working with them. So the regional managers now report directly to 01:39:55
me. 01:39:58
Frontline has. 01:40:01
Agreed to do the sign become the safety manager slash special projects. He'll be responsible for the sign shop and special 01:40:03
projects meaning. 01:40:08
He answers, he helps us anytime we ask him a question because he's got so much history and knowledge about different things that 01:40:13
when we go to him for for help that he would help us if if he can, OK. 01:40:20
So that's that's a change that that's taken place Apprenticeship program, we have 15 applicants. 01:40:26
We're going to be interviewing this month. 01:40:32
And we're gonna be selecting at least two of them. 01:40:35
And based on the quality of the folks that we interview, maybe more than two, but at least two. 01:40:37
That was going to be my question. Homer was is. 01:40:43
Is it? 01:40:46
Are you thinking to keep it pretty well limited to the lower number just because to kick off this first year of doing this? That's 01:40:47
kind of your thoughts? 01:40:51
Correct. 01:40:55
I'd overwhelm. 01:40:57
Wayne. Wayne does have a different job. So I want to bring something up with Wayne about Wayne Right now. I don't know if you 2 01:40:59
know this, maybe you do, but Wayne has stepped out there to implement a CDL program in the county. 01:41:06
I I, for one will tell you that that is a huge plus for Heather County. 01:41:15
And somewhere along the way we need to recognize waiting for doing that somehow, because as far as I know, he stepped out there on 01:41:20
his own to take this on. Is that right? Correct. 01:41:26
And he he did it. 01:41:32
Based on previous discussions, but he did it all on his own. 01:41:34
And we we have. 01:41:41
Where we put a program in place that says. 01:41:44
We can have as many as one CDL trainer for Rd. Yard and we will be offering them. 01:41:47
10% increase in pay and we have. 01:41:53
We have completed that that right there alone. And you guys know, you know a lot of times we have good people that want to apply, 01:41:56
but in the past they've had to go obtain a CDL license in order to apply. Now we can bring those folks on, still under probation, 01:42:02
work with them to get their CDL. 01:42:08
And if they pass, great. And if they don't that we've done as much as we can, but it should open up a lot of doors for us. 01:42:14
And it was really a big help to Wayne. 01:42:20
Point stepped out there. 01:42:23
And then in addition, we're going to be offering them to our. 01:42:25
To our temporary. 01:42:28
Operators. 01:42:30
Folks that have heavy equipment experience, but they don't have a CDL, we're gonna offer them. You want to get a CDL? 01:42:31
When? 01:42:38
Talk to Wayne. 01:42:39
What about supervisors? 01:42:40
Surprises me, yeah. Me, yeah. 01:42:45
I'll help you in the winter, Homero. 01:42:49
Ohh, I'd be fine. 01:42:52
Ohh, Homero, Can I ask Mr. Chairman? 01:42:55
Ohh, as they improve their credentials. 01:42:58
As you've tried to work with facilities and other places then this then offers them the opportunity for more pay. 01:43:03
As they. 01:43:11
Improve their credentials. It's not just simply a certification, it may be followed with an increase in pay. 01:43:12
For the operators is the question. For the operators, yes. 01:43:19
So the last little. 01:43:22
Paragraph here talks about a progression plan from operators to senior operators. 01:43:24
And what we'd like to do is have if you've been here two years with public works, if you have a Class A CDL. 01:43:28
If you're proficient on two types of heavy equipment and you pass these Rope Scholar classes that you can take online at home, for 01:43:35
instance, when you took them all at home. 01:43:39
Or we would be offering our operators time to take them at their work if you pass 16 out of 18 courses. 01:43:44
You would progress from operator to senior operator. 01:43:50
We put the policy together. 01:43:53
We sent that to county manager. 01:43:56
Late last week and we expect because we've had so much discussion on this, we think that will get signed off quickly. 01:43:59
And we could start offering that to our folks. 01:44:06
Recently we hired in Star Valley a person that did not have a CDL because our operator job description today does not require CDL. 01:44:10
But it requires that you get that CDL in nine months. 01:44:18
Once you're hired and it's and it's a hard nine months, a hard stop at that point, you don't have it. You're out. 01:44:22
If you have it. 01:44:28
How you continue with us? 01:44:30
In in that operator would then have the opportunity to seek that senior operator status and pay. 01:44:32
OK. 01:44:38
So we, you know, we we've done a lot of things. 01:44:40
And I recently sat with one of the the groups here, the road Yards and. 01:44:43
I've met with Roger operator for many, many years. 01:44:51
And. 01:44:55
And every meeting that I've ever had with them, pay is spread and brought out. 01:44:56
And yes, we need to continue to do and Healer County, we need to continue to look to see what we can do for our folks. 01:45:01
They're, they're, you know, there's certain limit, there's a budget limit. And what I tell folks is. 01:45:08
Pay is part of the solution and part of the problem. 01:45:13
OK. 01:45:16
A pay is not the total answer. It's all about how do you feel at work? Do you get a sense of accomplishment? Do you have room for 01:45:17
progression? Is there light at the end of the tunnel? 01:45:23
Is it enjoyable to be here at work? Do I feel like I'm contributing? 01:45:28
All those kind of things matter. 01:45:32
But we are, but we need to take care of pay as time goes on. 01:45:35
OK. And we can never lose sight of that, I think. 01:45:38
Next slide please. Homer, let me ask you one question you that's good right there, but. 01:45:42
So on. 01:45:48
This has been a real topic of discussion everywhere I go because it's between the landfill and the road department. You know, we 01:45:50
tried to balance everybody out Once Upon a time and didn't quite make it. Landfill went a little bit above the road department. 01:45:58
So. 01:46:06
My question is and I really appreciate what we are on wages now and I agree with you the fact we still have more work to do. But 01:46:07
so if we have somebody like this guy in base and but the pacing that was hired without the CDL. 01:46:13
Yes. So he's going to get a CDL and he's going to get bumped up eventually. 01:46:20
And after two years, he'll be in a senior position, right? 01:46:24
Correct. So if we hire somebody off the street that comes in to work with us with already a CDL and experience. 01:46:28
We're going to hold them back for two years before we'll be bumping them into a senior position. 01:46:34
If we had somebody apply that met all the senior operator requirements, there's a job description for senior operators would be 01:46:41
meets that he comes in as a senior operator, OK. 01:46:46
That's all I needed to know. 01:46:51
Thank you. 01:46:53
Umm. 01:46:55
We are probably going to be putting up a billboard. I think I'm running out of ideas on how to attract people to Heela County 01:46:57
operators and one of the last things that not maybe not the last thing but the next thing that I'm proposing is for us to put up a 01:47:01
billboard. 01:47:06
With or without CDL, you have heavy equipment experience. 01:47:11
Go apply at Star Valley Rd. Yard or apply online or do whatever you, and we're going to be working with HR on that. 01:47:16
Hopefully we've already started. 01:47:23
Umm. 01:47:24
But we we need to keep pursuing that we there's no way that we can survive with the vacancies that we have. 01:47:26
So with that being said, home Merrill, where do you see the apprenticeship going? I when I think about it, I see us bringing on 01:47:34
some folks, working with them, getting them trained up and some of these folks that maybe all of them are going to pursue jobs 01:47:39
elsewhere. 01:47:43
But hopefully we can retain some people out of that program as well. 01:47:48
And are we are, am I on the right thought there? I mean, yeah, the idea would be that if it's an apprenticeship that we've 01:47:54
recruited locally and lives here, that hopefully he wants to stay here. 01:48:00
And. 01:48:06
The idea of an apprenticeship is if you if you think long term. 01:48:08
About. 01:48:12
Employment in the United States. 01:48:13
You would say everybody ought to have an apprenticeship program because everybody's going to struggle that baby boomers are gone 01:48:16
and COVID can. If not, we had heard about that for so many years. 01:48:21
I've read about the baby boomers leaving their workplace. 01:48:26
I don't know for the last 15 years. Well, it happened. 01:48:29
OK. 01:48:33
And and where do you And So what you end up is you end up. 01:48:33
Have part time guys coming back with a different job. They're retired, they're, et cetera. 01:48:36
It we have an HR problem going on to the next many years. 01:48:41
And not just with our operators, but I think across the board for whether it's Helen County or. 01:48:47
Coconino County, or you name it, we we need to start training folks. 01:48:54
And I think have required the experience requirement I think. 01:48:59
Is we need to rethink the experience requirement? 01:49:03
And that's where that's where we're at with the apprenticeship. So we're going to bring into hopefully next year we can bring in 01:49:06
four. 01:49:09
OK. 01:49:12
And hopefully we get to keep some of them and but it's we're going to learn, OK and it's not weighing that's going to be doing all 01:49:13
the work. He doesn't have to be the trainer for everything. We're going to we're going to farm them out to the. 01:49:19
Council Rd. Yard to the Young Rd. Yard to even here in Globe. 01:49:25
And there's a special project going on where they can have time to teach them a lot of motor grader, that's where they're going to 01:49:30
be. 01:49:32
And Wayne will be the one that tests them for the CDL. 01:49:36
But Wayne is not going to be the exclusive trainer. There's just no way that can happen like that, so it'll be a team effort. 01:49:40
OK. 01:49:46
I think. 01:49:50
Jimmy will return it. Yeah, I. 01:49:54
Well, I. 01:49:58
I just, I just appreciate everything that. 01:49:59
Homer was helping us work with because everything from from bringing in part time, I remember us fighting hard to to get. 01:50:02
Staff to let us use part-time operators and they say well, tear up the equipment well. 01:50:13
If we don't have any operators we need it. So thanks for for the part time I you know because we're we're with part time we're 01:50:19
able to get projects and roads done that we couldn't get to earlier and you know the retired the the guys that are are ranching 01:50:25
and have. 01:50:31
You know days to help that that's all appreciated the the apprenticeship. 01:50:37
Is is something that I support 100%? 01:50:43
You know trying to encourage these youth to to reach forward and and and to help train them. I it's it's just all. 01:50:48
Umm. 01:50:58
I I guess it it it's a it's a different attitude than it was when I first became a supervisor, and I appreciate the attitude very 01:51:00
much. It's like. 01:51:06
OK, I can. Let's let's go forward. Let's see what we can do instead of. 01:51:11
Find 5 reasons why you can't do something that's fine. 01:51:16
One reason why we can't? 01:51:20
And you know, you said earlier that that we're challenged on the projects that you've put in front of it. 01:51:22
Well challenges is what makes us grow and and so I I appreciate the challenger I wouldn't be sitting here as a supervisor and so I 01:51:28
appreciate. 01:51:34
The the the challenging staff as well because that's the only way we we get more done because we're all for we're all working for 01:51:40
the people So I I'm just an appreciation for for the presentation and and and in me the positiveness of. 01:51:48
Of going forward with the challenges and and and and trying to help people part time and and help them get trained as they need 01:51:56
to. So I I'm, I'm just in appreciation. 01:52:02
Mr. Chair, I'm tickled or the apprenticeship program and the chance of doing something different with that. 01:52:09
There's still a deal in back of my mind is statistically in the United States it says that the younger generation. 01:52:15
Is interested in a job for about 3 years. 01:52:21
And then they're ready to go on. 01:52:24
And so. 01:52:26
We're going to find out I'm, I'm really interested to see and I I really have big hopes on the apprenticeship program so I think 01:52:29
it's where we need to be. 01:52:34
But. 01:52:39
Time will tell. 01:52:40
You know. 01:52:41
Thank you. 01:52:42
This last chart is the one I started with and it shows going across time. If you look at capital transportation, there's it's got 01:52:44
numbers up there for 2526 and 27. 01:52:50
But I input it, it said to be determined and I had a million and a half or something like that. 01:52:56
That million and a half appears up there, but they're really exaggerated. We don't know what those things are, and we need to know 01:53:01
what those things will be. 01:53:05
So it's it's today and as time goes on, share with us your thoughts on things that you think are important, so we can work them in 01:53:09
into the 2526 and 27 timeframes. 01:53:14
OK. 01:53:20
Jump right in there, Steve. 01:53:23
Romero, thanks for the. 01:53:25
Really comprehensive report, so I like really all your ideas about your projections and stuff. 01:53:27
Of the over $15 million carrying forward, I agree with the idea of reducing that down to about 6,000,000 and I think that's a 01:53:35
really safe number. So we can start doing some of the things that have been put off over and over. So your leadership is. 01:53:44
Really showing in this area in this department once again and appreciate your problem solving and working with the visionary 01:53:54
attitude. 01:53:59
Thank you. 01:54:05
Homer, you know when I when I think about our vacancies. 01:54:09
And you know the the positions we don't have. 01:54:13
You know, when it comes to just general. 01:54:18
Road maintenance, let's say grading. 01:54:21
Roads when they need, when they need graded. 01:54:25
Are you kicking around any thoughts of maybe taking some of these roads and looking at maybe contracting them out to somebody to 01:54:28
do for us? 01:54:31
Or until we can get our feet on the ground with operators. 01:54:35
I had thought about. I hadn't. I am reluctant to think about that. 01:54:42
Because I don't want to create kind of like a president that we can then lean back and say, well, that's taken care of. I I would 01:54:46
love for us to fill those vacancies. And maybe, maybe I'm just dreaming. I don't know. OK. 01:54:53
But I'd rather do it with part time folks. 01:54:59
And I'd read, and I would even go to the extent of having a part-time supervisor. 01:55:04
Whatever it takes to still keep the cost of lowest possible when we hire. When we hire a part time guy is different than hiring a 01:55:09
contractor. The part time guy is taking the wage that we would give an operator without the benefits. 01:55:15
And they come and go where they work as we need them. 01:55:23
And actually it's a, it's it's a cost reduction if you want to think about it that way, OK. And and we need to capitalize on the 01:55:26
part time folks and how but they come in without a CDL. So now I have no one to transport equipment. 01:55:33
And we could be transparent, but if I had a couple of part time guys that have CDL's and we're going to work on that. 01:55:40
Then you have, we have really moved forward as time goes on, but there may be a period in time to your point where we would need 01:55:47
contracts to do certain things for us. So I don't disagree with you on that. I would much rather see us as a county doing our own 01:55:53
roads by all means but. 01:55:59
I keep them back in my head, wondering if if. 01:56:07
In a lot of ways, and I shoot myself in the foot and I know what you're saying about part time health and we we have to be 01:56:10
careful. We don't you? 01:56:14
Do. 01:56:18
And when you're low on staffing it's it's easy to abuse that. I know there's parameters for it, so. 01:56:19
About to be considered. 01:56:27
There is and we need to keep coming back and and discussing and the idea of like the 512 rows where you contract the hauling that 01:56:29
that's a completely acceptable and fits into the model of us being as self-sufficient as possible. 01:56:36
So. 01:56:44
So there was Do we need beach on the back? No. 01:56:48
So. 01:56:52
With that in mind, that that brings up another. 01:56:53
Question 2. And I'm sure you and Wayne have talked about it, especially for up there. Wayne seems to have the biggest vacancies. 01:56:57
Is impatient right? 01:57:03
The most vacancies? 01:57:05
So patient is hard to find housing and people have a hard time with that. I mean, if they're really not already living there, 01:57:08
chances of them moving in there and getting set up, even though we've upped the wages to somewhat, a more decent amount would be 01:57:13
tough to pay for housing and pacing. 01:57:18
So I know it's been kicked around and I don't know if you guys are are looking at this different, but is there a way of? 01:57:24
Of bumping their crew and tunnel Basin and young toward these people could go to pacing and just to pick up and and work. 01:57:31
With Wayne Or, you know, someplace where there's more of a chance to actually find. 01:57:39
A place to live. 01:57:45
That's a good idea. 01:57:46
I actually hadn't thought about that one that we can, that we can pursue. 01:57:47
If if if there's if there's folks willing to work at Tonto and Young. 01:57:52
And we even if there's windshield time for them to get to to the patient. 01:57:57
Like I think that still would be. 01:58:02
Cost competitive with those hiring contractors. 01:58:05
I think it would too, and it's something that I've been I've thought about. 01:58:09
Each area you know to to step in a pickup and go go. 01:58:13
To the Payson area result, you're only looking in an hour, little over an hour or so. 01:58:18
Anyway. 01:58:22
Homeless that it for your for that part of it, it is. So we're gonna go ahead and take a break for lunch and then we'll resume 01:58:23
what we wouldn't do. We won't come back. 01:58:28
45 minutes. It's 45 minutes. Good for everybody. We're good with that. 01:58:37
Alright, we'll go for 12:45. We'll only adjourn. 01:58:42
Thank you. 01:58:46
OK. You guys basin, we'll pull this back. 01:58:48
Together it is one or 12:45. 01:58:52
And we'll continue on with C. 01:58:56
Information discussion regarding an update on recycling and Landfill Division revenues and expenditures. 01:59:00
Including projected costs for future capital expansion for the landfill operations Homer. 01:59:07
Good morning again. Ohh, good afternoon. 01:59:13
Or this work session is about landfills and Melanie Mendez is here she she manages the landfills for us. 01:59:16
And it's very knowledgeable and she will help me answer almost any question that can come up. She's also a very been instrumental 01:59:25
in developing this, this, this presentation. 01:59:31
And and this presentation is something that that is, is relatively new because we're we're looking at the landfill both going 01:59:38
backwards in time. 01:59:42
We're looking at it presently and we're also looking to the future. We're going far out into the future enough to. 01:59:46
Capture the expansion that would take place at Buckhead, Mesa and then the expansion that would take place here. 01:59:52
With cell 3B. 01:59:59
Which is right next to cell 3A. 02:00:01
And so we're looking at that, we're asking ourselves the question is how do we stand with this as being an enterprise that can be 02:00:03
supported itself over time And and so let's let's, why don't we look at that then. 02:00:10
If we could go to slide the next slide please. 02:00:18
There's one that. 02:00:23
Now so this is an aerial of the the landfill gear in Globe. Russell Gulch. 02:00:25
The layout shows the various stages for the Russell Gulch landfill. 02:00:32
The third stage, the third stage, is referred to as cell 3. 02:00:38
And you know that we're working on cell 38 today. 02:00:42
Uh, when cell 3A is fully. 02:00:46
You stop. 02:00:50
Umm. 02:00:51
We 9 1/2 years from now. 02:00:52
We would need to have cell 3B in operation. 02:00:55
Um. 02:00:58
So it you can see based on this this aerial. 02:01:00
The reason why we have to move the scales, uh, they would. People would have to take quite a detour going. 02:01:05
Up and down the different landfills before they would get the cell 3A. So and so we decided to move the scales to a location that 02:01:12
is safer and more convenient. 02:01:18
Next slide please. 02:01:25
A little bit of Russell Gulch landfill history. 02:01:30
In 1964 it was owned by Magma Copper Company. 02:01:34
It was first operated as a dump and then in 1973 as a sanitary landfill. 02:01:37
In 79, a private contractor. 02:01:43
Uh, manage the the landfill. 02:01:46
And in 1988, Pilot County purchased the landfill and assumed operational responsibilities a few years after that. 02:01:49
So we've been in the landfill business for 35 years at this point. 02:01:57
Thanks. 02:02:00
Hiller County has been doing that for 35 years. 02:02:01
ADEQ approved the stage 2. 02:02:04
Allowing for operation through 2023. 02:02:08
When it reached their full capacity. 02:02:11
Um, 7097 thousand 790,000 cubic yards. 02:02:14
Construction was completed in April of 2000 at a cost of a little over $1,000,000. 02:02:20
If you look at the cost of airspace and you think about a cubic yard. 02:02:26
The cost of 1 cubic yard at that time was $1.32. 02:02:31
$1.32 to construct. 02:02:36
The landfill and and and you were paying for every cubic yard, you would be paying that amount. 02:02:39
When I use that as a comparison overtime as we go through other slides and that's why I mentioned that. 02:02:46
That information. 02:02:52
So then ABQ approved Cell 3 for a total capacity of 945,000 cubic yards. 02:02:54
And it will last 22 years. 02:03:02
Cell three is divided into cell A and cell B sections. 02:03:04
Today, as you know, we're constructing cell 3A. 02:03:09
And when we get done with with all of cell three, it will have a total capacity of a little over 1.7 million. 02:03:14
Cubic yards at the time we close it. OK, it's the sum of the two. 02:03:20
The construction of Cell 3A will be completed in July of 2023. 02:03:25
We talked with the engineer this morning, Steve Smith. 02:03:30
And Adeq had been reviewing our application for our permit application that allowed for the redesign of Cell 3A. 02:03:34
For that. 02:03:44
Trash that we found from stage 1. 02:03:47
And for the drainage issues that are associated with that and they're supposed to. 02:03:50
Hopefully approve it today or tomorrow. 02:03:55
It's already been approved by their attorney and it's been approved by the unit manager and it's just waiting for our upper 02:03:58
management folks at a DQ sign off on it and we can begin to to do all the rest of the work. There's some pumps. 02:04:04
And the liner and all the rest of the work that remains until 3A. Keep moving. 02:04:11
To hopefully get to our two July. 02:04:15
Completion date. 02:04:19
The full construction cost for sale 3A, including the scales and the scale house. 02:04:20
And the drainage issues and the waste limit issues that we have, all of that is estimated at $3.2 million. 02:04:27
$3.2 million then is $8.15. 02:04:34
For every cubic yard of air space. 02:04:39
So it's gone up about sevenfold from 20. 02:04:42
From 20. 02:04:46
From the year 2000 so. 02:04:48
Homework. 02:04:50
So we don't charge by cubic yards though, right? Only it's all by. 02:04:52
Time per ton. So do we have an average? 02:04:56
Or a cubic yard or trash would weigh or all that. Melanie has taught me that it .6 tons per cubic yard. 02:05:01
.6 so a little over. 02:05:08
£1000. 02:05:11
For Kiwi card. 02:05:13
And we charge. What is it, 40? 02:05:15
Something a yard? What are you, 5052? 02:05:18
3. 02:05:21
You're good. 02:05:34
Members of the board, on average we charge about 4850 per ton. If you take all of the tonnage we bring in greenways, residential, 02:05:36
it's on average $48.50. 02:05:41
And and so for a cubic yard. 02:05:48
Or yeah, cubic yard. You're saying it's $8 and some odd cents out of cubic yard to construct? 02:05:51
There's also a closure cost. 02:05:59
Associated with every cubic yard. 02:06:02
I have. I will share some information. Good deal. 02:06:05
Thank you, Bonnie. 02:06:08
So. 02:06:15
We're finishing up cell 3A and how about the next slide? 02:06:18
So the next slide talks about the future of Russell Gulch. 02:06:23
We're receiving 85 tons of trash. 02:06:27
Per day. 02:06:30
And. 02:06:31
Umm. 02:06:33
The new cell 3A has a capacity of 400. 02:06:35
400,000 cubic yards. 02:06:39
Operating at 302 days per year. 02:06:41
Has an optimum life of 9.5 years. 02:06:45
And so you have to take the 85 tons, multiply it by 302 days. 02:06:49
Then you divide that by .6 tons per cubic yard. You end up with 42,783. 02:06:54
Cubic yards. 02:07:02
And you divide that into the 400,000 and you end up with 9.5 years. 02:07:03
OK. 02:07:08
So it's a. 02:07:09
They they design it in cubic yards because it's built by cubic yards, but it's used by tons and I apologize for that. A little bit 02:07:12
of confusion and we're going to keep repeating those things, but we'll try to make sense out of what we're talking about. So Cell 02:07:19
3B should be completed at least two years before Cell 3A is at capacity. 02:07:26
And it's going to be at capacity of 2032. 02:07:33
So we should have cell 3D available. 02:07:36
And in order to avoid what we're going through today. 02:07:40
In the 2029, the year 2029. 02:07:43
SO3B will provide a capacity of 505. 02:07:48
1000 cubic yards. 02:07:52
And that's about 12 1/2 years. So our landfill here at Russell Gulch will be at full capacity in theory in the year 2042. 02:07:54
At which time we no longer have a landfill. 02:08:04
Check it out. 02:08:09
You Sir, could you put that on there then, please? 02:08:12
Yeah. 02:08:21
It's so. 02:08:22
At that time, we. 02:08:24
It finds a new place to cite the landfill. 02:08:26
A new a new location. 02:08:29
Ohh, that's like a 10 year process. 02:08:31
Or we start trucking. 02:08:34
And and create a transfer station. 02:08:36
And truck to. 02:08:39
Bucket Mason. 02:08:41
OK. 02:08:43
Would be two of the options, but they're there. I'm sure there's other options. 02:08:44
But it's something that we need to start thinking about. 02:08:49
2040 game. 02:08:55
Chances are we're not going to be sitting here but. 02:08:57
Yeah. 02:09:01
Well. 02:09:03
We can't lose sight of it when we put it out target for that time goes fast so. 02:09:05
Humeral, you know with. With that in mind, take the tenure process. 02:09:10
That. That's to find an area and put it together then. 02:09:14
Or for us to find an area and purchase it. 02:09:18
Have to find an area and start applying for a permit with a DQ. 02:09:23
Wow, the permit process for DQ would take that long, huh? 02:09:28
If we if you look at the what I was showing on earlier for Russell Gulch, cell 3, cell three was approved in 20. 02:09:33
2010. 02:09:45
OK. 02:09:48
Cell three was approved in 2010. 02:09:49
So in order, you know, we would need to be starting something by 20322030 somewhere right in there in order to be ready for 42, 02:09:52
correct? 02:09:58
So. 02:10:04
I I'm just. 02:10:05
Curious. 02:10:06
If you guys got some Pollard, chime in. But. 02:10:07
You know with all of our mining activity and around around us and stuff like that by that time or are we going to have any like 02:10:10
mining pits or anything like that available? 02:10:15
As there, have you talked? 02:10:20
To people like our minds. 02:10:22
We have not. 02:10:26
Actively pursued that that had been expressed as a suggestion. 02:10:27
Towards. 02:10:32
That perhaps the mining operations around here may have. 02:10:33
Some land that would be suitable. 02:10:37
For Elantra. 02:10:39
So the the part about turning in turning it into a transfer station and going to Buckhead. 02:10:42
I mean, we're doing that now. 02:10:50
But. 02:10:53
Quite honestly, if we if we looked at doing something like that, we would want as much of an expansion at Buckhead. 02:10:54
That we could get and when we. 02:11:02
At the book hit Masha. 02:11:04
Yes, that's all come up in one of the next slides, OK, absolutely. The the issue if it's a, it's, it's a. 02:11:07
It's a story that. 02:11:15
All the things blend together. 02:11:17
Underline. 02:11:20
So the next slide is about bucket Mesa. 02:11:22
Ohh. 02:11:26
And it's the history, and it's going to go through the quick history. 02:11:27
At 87 UH Hilo County began the design of Bucket Mesa. 02:11:31
In 1989, a DQ should not operating permit for stage one and Bucket Mesa commenced operations. 02:11:36
So we've been, we've been there 34 years, OK. So we've been in the landfill business approximately 35 years and the entire county. 02:11:42
In 1999, stages 282B and state three were approved by a DQ. 02:11:51
And HeLa County expanded the the landfill phase 2A and 2B. 02:11:56
The initial expansion provided a total additional landfill capacity of 960,000 cubic yards. 02:12:01
And was expected to last year's year 2012. 02:12:08
Phase 2B was completed in June of 2002. 02:12:12
And then we had in 2018 a Type 3 change to increase the final height of the landfill 30 feet. 02:12:16
Through 5300 feet mean sea level. 02:12:23
The cost of the expansion was 857,000. 02:12:28
$800 02:12:32
The expansion increased the Earth, the airspace by. 02:12:35
Umm. 02:12:38
116,000 cubic yards for a total of 1.3. 02:12:39
Cubic yards. 02:12:43
Giving us capacity on field 27. 02:12:45
20/27/2028. 02:12:48
So that's what we're working with right now. 02:12:51
OK. 02:12:53
And and at the end of the 20/27/2028. 02:12:54
Umm. 02:12:59
We would we would have to have some kind of expansion for. 02:13:00
Bucket Mesa. 02:13:07
So by June of 2021 an estimated. 02:13:09
1.1 million cubic yards of waste has been disposed of in Bucket Mesa. 02:13:12
And market maker has received is receiving approximately 20 tonnes a year. 02:13:17
And where we and we'll reach capacity in 2029? 02:13:22
So at the current, at the current rate 2029. 02:13:29
So when you go back to to the slide before. 02:13:33
And looking at the fact that 2030. 02:13:37
We need to be making some plans to to ensure that 10 year. 02:13:42
Correlation deal and this is gonna Max out in 29 so between now and 29. 02:13:47
We're going to have to get this expansion done, correct? 02:13:53
Is that possible? 02:13:58
We're working on. 02:13:59
We have a slide for that. 02:14:01
Next slide I just looking for yes or no mail no we we have to we have to and there and it's and it is very possible to do it but 02:14:05
it means like we. 02:14:09
We start to plan it. 02:14:14
And we'll start to report to ourselves how well is the plan going. 02:14:15
And we keep track of the plan. 02:14:20
And and and and we just work at. 02:14:22
And so this slide, it attempts to look at a timeline. 02:14:25
For Buckhead, NASA future expansion. 02:14:30
OK. 02:14:32
It's a timeline and it's it and it, and it involves utilizing the Townsite act. 02:14:33
Tomorrow we meet with the Forest Service to talk about the townsite actors. Supposed to have a real estate guy at the table 02:14:38
tomorrow. 02:14:41
One of the big questions for us is we all know what the cost of land is at the poor service, OK? 02:14:45
We don't know if it's 5000 acre, $5000 an acre or 10,000 dollars, 40,000 we we just have no idea what the value. 02:14:50
Of an acre in the forest services. OK, tomorrow we meet. 02:14:59
With the Matrix and hopefully a real estate person, which is promising. 02:15:02
And we start to talk about what is a ballpark cost so that we could start to put a little bit more meat on the. 02:15:07
On the plan. 02:15:15
OK. And so we've submitted a letter to them requesting that they approve a Townside Act purchase of property. 02:15:16
We at that time we estimated. 02:15:26
157 acres, something like that. 157 acres. 02:15:29
And we've written the letter to support everything that needed to be in the letter. 02:15:34
And they actually offered to review the draft letter, not been signed by anybody yet. 02:15:39
It does require at least a game plan left to sign that the county manager. 02:15:44
And. 02:15:49
They're going to give us what they think is a letter that meets all of the requirements back. They're going to actually edit the 02:15:51
draft for us. 02:15:55
They're anxious. 02:15:59
To see if they can sell us something so that they can get out of the landfill business. 02:16:00
OK. 02:16:05
So they're going to help us with the letter. 02:16:06
And we're gonna soon We'll get it back. We'll click tomorrow. 02:16:08
We can finalize it and and and. 02:16:12
Send it to them with the signature so. 02:16:16
For some reason, maybe I just dreamed this, I don't know. 02:16:19
But I I had in the back of my mind, we were pursuing like 600 acres, correct? 02:16:22
So. 02:16:28
And. 02:16:29
There's an this is a one time opportunity for us. 02:16:30
Thanks. 02:16:33
The reason that we and we when we put down 157 on that letter, he knows, Matt the chart knows that we don't know what that number 02:16:34
is going to be. 02:16:39
OK. 02:16:44
If if it's a $1.00 an acre. 02:16:44
I would say we should buy 640 acres, OK. 02:16:47
But if it's $100,000 an acre, then the question is who's going to pay for it? 02:16:51
OK. 02:16:57
And and we're going to show you a timeline and across a cash flow across time, it assumes it's $10,000 an acre. 02:16:58
OK. And we and we can look at that and we got the spreadsheet, this isn't a PowerPoint, but we've got a spreadsheet where we can 02:17:07
play around with all the triggers. We want to change that to 10,005 thousand, 100,000 and inflation over time etcetera. There's 02:17:13
again you need to see that last slide, perhaps I should have started with this last slide, but I'm giving you background 02:17:19
information that gets us to that slide where we where we start to look at the big picture of both expansions. 02:17:26
The cost and the time. 02:17:32
But so if you if you look at this chart, it's let's get the agreement signed off by the Forest ServiceNow start working on 02:17:35
environmental next year. 02:17:38
No later than 2025. 02:17:43
Finalize the purchase. Start, start, Start designing what is soon as we know what we intend to buy. 02:17:46
We can actually start the design. 02:17:53
Thank you. 02:17:56
And and and we can begin the approval with AD two so that we can. 02:17:57
Begin construction of the sale in 2027. 02:18:02
Not a work. 02:18:08
But it but it is a very doable thing. 02:18:09
And Forest Service is very anxious to work with us on the town side. Act. 02:18:13
I I would imagine. I would imagine so. Homer it just when you get into the unknown facts of how long the analysis keep is gonna 02:18:17
take and the rest of it. 02:18:21
And if there will be anybody that can test it, so that's that's the only. 02:18:26
Problem. So, Mr. Chairman, has there been any? 02:18:31
Study on. 02:18:39
Look at the idea of getting out of. 02:18:40
The landfill business as the county, you might not. Don't think it is. Sorry. 02:18:43
Has there been anything, have you looked at anything that? 02:18:48
Obviously get out of the landfill business, in other words. 02:18:53
Is this something we're doing that makes a profit? Is it significant? Is it something that we? 02:18:57
Want to continue with? 02:19:04
Or let a private company do it. 02:19:07
So so two thoughts. 02:19:10
OK, And they're and they're just from from myself. 02:19:11
One of them is we've been dealing with a landfill in the Forest Service under special use permit, the HeLa County. 02:19:14
To operate at landfill, not owning the property in Buckhead Mesa. 02:19:21
And so it's it's rather difficult to sell. 02:19:26
Someone at landfill because it's an agreement with with HeLa County and the Forest Service. 02:19:30
To operate the landfill. 02:19:36
Here at Buckhead Mesa, we've already we can already see the sunset for this landfill. 02:19:38
In, in, in, in, you know you can already begin to see it's got a limited life. 02:19:44
And I think those are the things that have kept people from thinking about should. 02:19:49
The county consider. 02:19:54
Not being involved in landfill operations. 02:19:56
And if that's the question, did you need to help us answer? 02:20:00
But we staff has not. 02:20:04
Spent time. 02:20:06
That OK. 02:20:08
Mr. Chair, if I may, you know, finding someone with enough land. 02:20:09
To build a landfill, I think would be difficult only for you to. 02:20:14
And and so. 02:20:18
My opinion of it is, you know, we're we're here to serve the public and. 02:20:20
And even at the at the cost that it's costing us. 02:20:25
And the burden that that we have carrying it. 02:20:29
It is a service to the people of Heela County. 02:20:34
That you know I I really don't know that you could get a a private company to. 02:20:37
To take that over. 02:20:43
Yes. 02:20:45
I think that's a good point Tim, but further more than that too is. 02:20:46
If we did. 02:20:52
And then all of a sudden within a few years, they turned upside down. It's going to come back to us anyway to do it. I mean, this 02:20:53
to me is something that as a county we can do this. 02:20:58
I'm not so sure. I'd be real comfortable in handing it off to anybody anyway, you know what I'm saying? 02:21:03
Just from the basis of the surface service for the. 02:21:11
For the county. 02:21:14
Right. 02:21:15
Yeah. 02:21:17
I agree. 02:21:18
You know, well, like the dollar dump day, how much is it gonna cost to pick up all the mattresses and junk out off the dirt roads? 02:21:20
Or give people an opportunity. It's a public service. It's not a matter of making their costing, it's. 02:21:26
It's how can we better? 02:21:32
Take care of the public. 02:21:34
That's my idea of our landfills. 02:21:36
I I think you know by by pushing it over to a contractor or somebody else to do it. It sure takes a lot of. 02:21:38
Lot of issues away, but I'm just afraid we'll get those issues right back tenfold to straighten it out and go again. 02:21:46
Had dinner or I'd entertain the thought of someone would come up in front of us and Work said. And say, we'd like to take care of 02:21:52
your garbage Pail County. OK, I'm willing to listen. 02:21:57
OK. So next slide. 02:22:04
Closure cost? 02:22:08
These are closure cost estimates as of today. 02:22:10
OK. And they totaled $6.1 million. So we have this reserve set aside for this and we need to have it a DQ requires in the event 02:22:13
something were to happen to us and we could no longer take care of the landfill. 02:22:19
They're gonna tap into that money and say fine, we've got funding to close these landfills. 02:22:26
Both of them. 02:22:32
$6.1 million. 02:22:33
That money is in like a restricted reserve, if you will, exclusively for this purpose. 02:22:37
The cost of the closure changes with time. 02:22:42
Recently the Geo membrane liners went up, skyrocketed and cost. 02:22:45
And so these numbers went up. 02:22:50
Uh, actually a DQ had an estimator for estimating the future cost of of a closure. There they no longer want you to just use the 02:22:53
estimator, they want real cost for that geomembrane liner. 02:22:59
It's it's what I heard recently. 02:23:06
Uh, this is a forever, kind of like a forever cost, if you will. And and when when I ask what do you mean by forever? Well, we're 02:23:08
talking 3035 years. 02:23:13
And until the methane keeps stops flowing from from the ground. 02:23:17
So it's it's a long term, it's a long term. 02:23:23
Commitment that we have. 02:23:28
To make sure that it's it's an environmentally safe. 02:23:30
Closure. 02:23:34
OK. 02:23:35
Umm. 02:23:37
Next slide. 02:23:38
And I'm hearing these slides kind of building up to the very last slide. 02:23:40
So process improvements. I wanted to talk about process improvements because when we talk about .6. 02:23:44
Times per cubic yard. 02:23:50
It has a lot to do with how you manage the landfill. 02:23:52
Are you compacting the material as well as you can? 02:23:55
And if you can, you may you may exceed that .6. 02:23:58
But you can very easily be below point .6 tons per cubic yard. 02:24:02
By poorly managing the landfill. 02:24:07
So we how, how well we compact it. We are gonna we're we're using drones I think they've flown it in the past but they they have a 02:24:09
commitment some homeless Scott Warren to to fly the drones and the tell us how much volume has been used up because we know how 02:24:15
many tons have been. 02:24:20
I have been very. 02:24:26
But now we can figure out what how many, how much air space have we used? 02:24:28
And we can determine whether we're meeting the .6 goal or not. 02:24:32
OK. Are we doing better or worse? 02:24:37
OK. And so we can, we can do that on an annual basis and and as often as we want to because it's our team that's going to be doing 02:24:39
it. 02:24:43
And we can share that with the landfill operators. 02:24:47
And share best practices, et cetera. 02:24:51
To make sure that we've got maximum compaction. 02:24:53
And maximum utilization of that airspace. 02:24:57
The other the other one is the airspace. What's the cost of that airspace? We talked about well $1.00 per cubic yard to construct 02:25:00
and and recently at at the. 02:25:05
Bucket Mesa The last thing that we did at Bucket Mesa to raise the height of the landfill, it was $7.00. 02:25:10
Our cubic yard and the work that we're doing here on cell 3A is $8 a cubic yard. We need to be assessing that because that plays a 02:25:17
role. 02:25:21
In our in our timeline that we're going to be building something in Russell Gulch and Buckhead Mason in the future, how much does 02:25:26
that cost going to be? 02:25:30
So, so this, this notion of of looking at the cost of airspace overtime is something that we want to know and we and we want to 02:25:35
be. 02:25:40
Knowledgeable about. 02:25:44
How about How about recycling? 02:25:47
Redirecting metals to most competitive price buyers, they're actually doing that right now. 02:25:49
And actually metal prices have gone up. 02:25:56
And so we're we're paying more attention to the metals that they used to be. Melanie tells me that there used to be guys that 02:25:58
would come in and and and take all the copper. 02:26:02
Out of the metal pile. 02:26:07
And and so we're we're not allowing that anymore. We the metal comes in, we want to resell them, we want to get maximum price for 02:26:09
that metal. 02:26:12
And and Melanie put in a couple of process improvements to do that. 02:26:16
So. 02:26:20
Do you or Melanie, either one know what about paper and plastics anymore is there? 02:26:21
You sit in the front row. 02:26:29
Chairman and board members, thank you. So I'm looking into those markets. A bailor would be ideal to get maximum dollar amount per 02:26:33
ton for those items. 02:26:38
There's some old equipment up top that I need to investigate and possibly be able to put it in a compactor. As long as we're 02:26:44
breaking even or if it's a profit to the county, then those are things we want to redirect for sure. Right now at Russell Gulch, 02:26:52
because of the space issue, we don't have a lot of space to put in, in separate and we're very low staff. And so when those things 02:27:00
are remedied, then we're 100% going to look into every recycling. 02:27:07
That's much that we could do. We do aluminum separately then the metals with cans. 02:27:15
We those are being put in a bin to where all just aluminum cans will go. But as far as cardboard and plastics, those are 02:27:21
definitely something that we're going to recycle as soon as the expansion is complete. 02:27:27
So. 02:27:34
Yeah, I got another question please. So like when I go to the dump. 02:27:36
And. And I dumped my household trash in the dump. 02:27:40
And then the guys are there with the compactor or? 02:27:43
Loader or whatever else. 02:27:47
So. 02:27:49
Right now, you're not really physically able to pull like aluminum and stuff like that out of that trash, right? Or because of? 02:27:51
Large amounts of or anything that we can visibly see that's metal we are removing from each load because those are being 02:28:01
transported to bucket Mesa and we don't want to take metal to Buckhead Mesa. So metal loads go out four days a week to Casa Grand 02:28:08
and everything is manually. I was in the compactor the other day I. 02:28:16
Got out of the compactor, put it in park and wrapped metal out so that it wouldn't go into the truck. Yeah, So once the expansion 02:28:24
is done and we get into that new cell. 02:28:28
Is that going to be easier for you guys to actually be able to separate that trash like that to? 02:28:33
One of the good things about the way we're processing the waste now is that the residents are learning that the metal has to be 02:28:41
separated. And so I think they're going to keep with that mentality. So that's going to be a big plus and it's just going to be an 02:28:47
ongoing process that we do. We're not going to stop doing it. 02:28:53
They're really learning to keep the green waste and the green waste in the middle, in the middle and just the yucky trash. We're 02:29:00
even separating construction waste that way. We could take it to Apache Junction at a cheaper price than filling up bucket raise 02:29:05
it with construction waste. So they're learning the the process of separating and that's necessary to divert as much material as 02:29:11
possible in the new cell. 02:29:16
Mr. Chair, I have a question before we go on to the other while we're in recycling. 02:29:24
In in the future, do we see any? 02:29:29
Any future and perhaps composting to help from? 02:29:33
Bearing some of our green waste and stuff? Or is that? 02:29:37
Not going to be feasible. 02:29:41
Going forward? 02:29:44
One one of the items that you see here, I'm gonna answer that in two ways, one in in the indirect way and the other one in a more 02:29:50
direct way. One item that I see here is to recycle material at a cost that is lower than landfill and the landfill airspace. 02:29:56
In other words, if it cost us $8 plus another $4.00 for closure. 02:30:04
To to create that airspace. 02:30:09
We could spend that money. 02:30:12
On. 02:30:14
Composting. We could spend that money on recycling, but if we spend more than that, we're adding to the cost of the enterprise. 02:30:15
And so if we go into, if we start to do something with composting and it eats up some of that green waves, but people were taking 02:30:22
the greenways at no cost to us, the biomass plant and snowflake. We just need to know is, is that costing us money or is it not? 02:30:29
And and composting does allow us to redirect. 02:30:37
It it, it has an equipment cost and it there's a labor cost associated with it and there's something I think that we need to 02:30:41
reconsider. But again in in the in the planning that we have today, composting is not necessarily a part of that. 02:30:48
Yeah, that's that's fine. I would just wondering because like we say, OK, we fill it up, it's not cost effective for us. 02:30:56
To to do some of these things. 02:31:03
Because it costs more for the airspace. 02:31:05
But also too, at some point down the road, we're looking at another expansion. 02:31:08
And so with the cost of expansion even if it cost us a little bit now. 02:31:14
How much would it save us? 02:31:18
15 years down the road when we ask. 02:31:21
To do another expansion when Forest Service land is 3 times the cost as it is now. 02:31:23
That's just no, no. Yeah, but you bring up a good point today, Green waste. We have like a. 02:31:29
Way to outsource redirect green waste. 02:31:36
But I don't know how long the biomass plants also it's going to be around that plant closes. What do we do with green waste? Then 02:31:39
we end up burying it all. 02:31:42
And to the extent that we can reach. 02:31:46
Direct that into compost would be beneficial. 02:31:49
Which I need to find out the the right funding for the compost equipment. 02:31:52
To get us there. 02:31:58
Thank, Mr. Chair. Thank you. So, so we talked about the green race that day up there in young, you know, because everybody. 02:32:00
Limbs and stuff they wanted to bring in. 02:32:07
So. 02:32:11
Does Noble come to to Globe and pick up some of our waste? Or if they do, they differ? 02:32:13
Or do we pay him? 02:32:20
We think for the hauling. 02:32:23
We paid for a contractor to haul the greenways, OK? And it was at a very low cost because I think those folks at Biomass were 02:32:26
paying him for some of that. 02:32:30
For some of the sort of an offset, have you guys looked into an air curtain for the? 02:32:35
Rush. 02:32:41
You know, and their curtain is. 02:32:42
No, it's a burner. 02:32:43
Ohh that that you that's that through and turn it. 02:32:46
Just. 02:32:49
It's gone. 02:32:50
We, the government, had one for a while, actually. It's set in pacing. 02:32:52
That's where it was. 02:32:56
And for some reason they never used it. It makes what's called char. 02:32:58
That's a little bit different deal I think, but another user product it is, yeah, yeah. 02:33:03
If you get a chance, Melanie, look up their curtains and see what you think. 02:33:11
I'll ask you about it in the future. So we'll do that account superior because they have the town does they sell the stuff that 02:33:15
comes from this would be like. 02:33:19
OK. 02:33:24
You might give tell superior call through then if they're they've been using it, see how it's worked for them. 02:33:25
I know, but you know the the fact is if you start burying down that green waste like that, that takes up a lot of room. 02:33:31
Ohh yeah. 02:33:38
Lot of Romeo also generates methane. 02:33:39
Yeah. And so the longer we that it's a longer cycle for us to to to have be monitoring the a landfill with. 02:33:41
With. 02:33:48
So back on the composting, and I think, Homer, you were a part of that when Tina Keith was here, wasn't you? 02:33:51
When he started doing well, You hear that? 02:33:57
It was Amara Wash. 02:34:00
When we were looking over, Keith was here. Yeah. Yes, I was here and I helped. 02:34:03
Put together like a business case for it. 02:34:09
And and what I learned from that business case was that equipment cost is high. 02:34:11
If you can overcome the equipment cost then. 02:34:16
There would be there would be think. 02:34:19
Maybe you couldn't you utilize all your greenways? 02:34:24
But you could, you could utilize a good number of that. 02:34:27
So correct me if I'm wrong Tim, but a lot of that that was processed and and put together went to the state for long right away. 02:34:31
So is that right? 02:34:35
Yeah, some of it went for a test plot for the state. 02:34:40
And then we had the minds wanting to do a test plot because they do a lot of reclamation. 02:34:44
Which was why I was pushing The composting so hard is to not only partner with the minds on their reclamation, but also help the 02:34:51
town of Miami get rid of their sludge and us get rid of our paper and cardboard and green waste. 02:34:58
And so it wasn't necessarily a a, a deal for profit when I was looking at it, it was more of a partnership between the mines. 02:35:05
The towns and cities and us. 02:35:13
To kind of better fit the community. 02:35:17
Even at a little bit of a cost. 02:35:19
But but we never got the opportunity to do the test site. 02:35:22
For the minds. 02:35:27
Because then we got hit with a national pandemic and then floods and fires. And it's like, you wanna, we'd love to help you, but 02:35:29
we're so busy putting out fires, we don't have time to do a test plot for the mines, which would have been a. 02:35:36
A good operation because they're planning on they. I think they're still planning on reclaiming a bunch of roads. 02:35:44
So I I don't know that that's a completely over with thing. That's why I brought up the question today is to reopen the question 02:35:51
with the minds. 02:35:55
On, on, on. Are they still looking at reclamation projects? 02:35:59
And with that particular type of compost. 02:36:04
Be beneficial in their reclamation and and if it would then. 02:36:07
We could help the local cities and towns with their sludge. 02:36:13
As well as our. 02:36:19
Garbage. 02:36:22
And the mind reclamation. 02:36:23
So. 02:36:25
Everybody wins at a cost. 02:36:26
Yes, but that would be a a great partnership. 02:36:28
That's. 02:36:31
The angle I was looking at it. 02:36:32
And to maybe save a few years on an adult, maybe. But anyway, that was, that was my whole picture, that. 02:36:35
Is still in my mind frame. 02:36:41
That's why I asked the question. 02:36:44
But it's still gonna be on the back burner until we get our landfill up and running. And then it'll be a question I bring up often 02:36:47
because it's also one that I will also contact the mines to see about their reclamation. 02:36:53
Solar center thinking about this, you know and and I don't know that you ever really make money on recycling, do you? I mean, is 02:37:01
it possible to do that? 02:37:07
Or is it just like a break even? Best you can ask for scenario? 02:37:12
Mr. Chair, I'm Member Support. Thank you. 02:37:19
Through your question, recycling prior to 2007 and 17 was very lucrative, but the Chinese government passed legislation that they 02:37:23
wouldn't take. 02:37:28
Recycling the way they used to. And so recycling processes have changed in the United States that require stockpiling. They 02:37:34
require a lot of sorting. Everything has to have less than 10% contamination, which makes it. 02:37:41
No longer lucrative necessary, but no longer lucrative. So there's no money, there's no monetary value to recycling. It's mostly a 02:37:49
break even. 02:37:54
When, so recently prior to January, a smelter plant burned down in China. So steel prices dropped dramatically. I think they went 02:37:59
from 100 and or $1.80 a ton to now or about $60.00 a ton. So it there's a lot of extenuating circumstances that go with recycling. 02:38:06
It was on its way up, but it's it's basically a flat line at this point. So yes, it's valuable because we're not putting material 02:38:14
in our landfill. 02:38:21
And it's necessary, but it's not profitable. 02:38:29
So if you think about that Melanie, if if OK, say say like you said maybe you don't even quite break even with it on this side as 02:38:33
far as dollars go? 02:38:37
But by saving the space on the other side that we would be saving, you know, the tires go different places, metals, plastics, 02:38:43
aluminums, papers, all that goes somewhere else. 02:38:49
The space that it says. 02:38:55
In our cells basically. 02:38:57
What would that come out to be as far as a dollar dollar figure? 02:39:01
And that's one of the things that we're looking at as soon as we have space to process the material and it's it's going to come 02:39:07
out of cost, it will come out of a cost unless we have enough funds to purchase a bailor A bailer would be our best bet for every 02:39:12
type of material so. 02:39:18
Balls go for a lot more than loose material. Compacted material goes for a lot. 02:39:25
Or a lot more. Sorry, I think I said it backwards, but bailed material, even though it's the same tonnage, you get more in a 02:39:29
smaller space. So you get more money for each trip that you take to the valley, which is no different than what we're calling like 02:39:36
the bucket. If we were able to compact that and bill it, put on truck and haul, you hold twice as much for the same price, yes and 02:39:42
no, depending on the transportation because there is limits on on highways. I think it's 80,000. 02:39:49
Anytime you want, OK. 02:39:57
So I'm next. OK, You wanna go now? No, no, go. OK, so. 02:40:00
In your organization on the ground. 02:40:06
I. 02:40:11
If we ramped up the recycling part of the landfill. 02:40:12
With your organization that you have, is that possible? 02:40:17
Yes. 02:40:21
Well, you mean as far as? 02:40:23
Equipment. We would need equipment. Ohh, I know that, I was thinking that, but people wise. So when you have people that's gonna 02:40:26
have to actually be there doing separation, doing different things like that. 02:40:31
Umm. 02:40:38
Is that? 02:40:39
If I was fully staffed. 02:40:40
And with the inmate labor and with the participation of the residents separating their waste accordingly, we would be able to do 02:40:42
it with the staff that we have, yes. 02:40:46
So. 02:40:54
I know overtime I've developed more of a mind to recycle and where before it was like I don't think it matters. 02:40:56
And but it's it's becoming more and more of something that matters and more and more people are saying, you know, I think we 02:41:04
should at least be doing something. 02:41:08
So the the most efficient way to recycle at the landfill is to have a warehouse facility where the garbage would go through 02:41:13
sorters. 02:41:17
And so I can see that as not being profitable, but perhaps just keeping the landfill from filling up. 02:41:21
Quickly. 02:41:27
But we're not there yet. I think we can look at that as something maybe down the road. 02:41:29
In the future, I think it's gonna come to that because we're just going to end up running out of space to just keep piling up all 02:41:34
of our garbage. 02:41:38
So now when I go to Buckhead Mesa, I've got my pickup truck might have a variety of things, but I'm pretty conscious now that I'll 02:41:42
go by the the pile of metal and throw metal in there and I'll go over the brush and throw brush in there and those piles are so 02:41:48
enormous, you think about that just being buried is ridiculous. 02:41:55
Now here's another thought. And so I'm getting to my point. 02:42:02
At one time, comma Martin had. 02:42:06
Dumpsters that she provided, I think in the town of Payson for cardboard, etcetera. Well, that didn't turn out so great because 02:42:09
people would throw their garbage in there as well. And once that happened, the whole thing is polluted and then the whole thing 02:42:15
just goes to the landfill. But what if we did that at the landfills and offered an option of not only metal and green waste, but 02:42:21
cardboard, which by the way, they're not paying much for because it doesn't weigh hardly anything, but it consumes A tremendous 02:42:27
amount of space. 02:42:33
And then if they say, well look, I got this bag of garbage too, well then you just throw it over there. 02:42:39
You you don't throw your garbage in that spot, and so it's an option to throw. 02:42:45
If you have an option to throw your cardboard. 02:42:50
Into something. Maybe people would utilize that yes and the only way to um. 02:42:53
Because effective as far as cardboard is concerned, you would have to have a tailor. The most you can get in a 40 yard bin is 02:42:58
packaged completely perfect is about four times and you get about so 4 tons of cardboard and say it's $50 a ton. That's $200.00 02:43:05
fuel and the the the hourly rate of the employee. By the time we get to the valley, we're upside down $400.00, but we're saving 02:43:11
space. 02:43:18
That's right. But it's it's yes, it's four times for $400.00, so that's $100 a ton. 02:43:25
I mean that would be. 02:43:31
That would be your choice. 02:43:33
And I'm happy to recycle all day long. 02:43:35
I am. I was, I where I came from. I was the recycling coordinator and that was my main objective. It's still my main objective 02:43:37
except for now in the landfill manager and. 02:43:41
So, but of course. 02:43:46
OK, thanks. So what you're saying about those separators, you know, I've seen those work. That trash comes out on a conveyor, goes 02:43:48
up there, and all this stuff comes off different ways. 02:43:52
Which I would imagine is a fairly costly piece of equipment. 02:43:58
And personnel, yeah, the cost of a material recovery facility I think is somewhere around. 02:44:03
$50 million. 02:44:08
That's for for one that you've that you've seen that does that it has the conveyors and has the air that pushes off and at the end 02:44:10
you do a negative sort with. 02:44:14
Humans and it works really well. And then you have to stockpile all the material till you have one train car full to take over the 02:44:18
China. 02:44:23
And you have to check with contamination. It's it's costly. It it, it would be I think less costly to educate the people of HeLa 02:44:29
County and have them separate out the landfill and get and purchase a Baylor would be more cost effective especially with our 02:44:35
population size. 02:44:42
OK. 02:44:49
Great. Yeah. I appreciate everything you're doing now. Look, just throwing out ideas, yeah. And I think this is great and so. 02:44:49
I'm not. I would never look at it in in a way that, hey, we're going to make money off of recycling, that yadda yadda. I would 02:44:58
only be looking at it in the fact that if this saves us from building a another landfill, we can get 5 to 10 more years out of a 02:45:03
landfill that we've got going on. That adds up to a lot of money really quick. 02:45:09
True. 02:45:16
That I think to me it would be the. That is the way I would look at it actually. 02:45:16
You know not not just from what you know comes off of a belt or gets billed or whatever, but actually what it would save us. 02:45:21
As far as the lifespan of what we have working for us as far as landfill goes. 02:45:31
So you can come up those costs and figures and ideas in about two days. Yes, of course. I I think a Baylor would save us a lot, a 02:45:37
lot of time and money at both sites. They're also very expensive. 02:45:43
But it that would be our best. 02:45:49
Purchase I think at this time. 02:45:52
I I don't. They run depending on. 02:45:55
What type? 02:45:58
They run probably a couple $100,000. 02:46:01
Mr. If you you said you had some equipment up top that you were going to look at, is there perhaps a bailor up there that? 02:46:04
There could perhaps be. 02:46:10
Umm. 02:46:12
Put together with a couple of bailing wire deals or the letter operate for a while there's something up there that that was 02:46:14
smashing plastic and then they were putting it in compactors. I I saw it on accident walking up there one time and I and I need to 02:46:20
ask the shop what it is what all it it did. So there's a there's a possibility if cardboard would go in there and we could put it 02:46:27
in one of the compact bins that it would be beneficial. 02:46:33
And that was, yeah, just just thinking, you know, like a compactor too. With all the equipment I have, we must have some hydraulic 02:46:41
Rams around somewhere. I wonder, you know, if we could not get creative within ourselves and kind of build 1. 02:46:48
That would help, I don't know. 02:46:56
Something to look at and and remember the you know, the idea of composting to me is very exciting too, but even a shredder that 02:46:57
would shred all of the cardboard becomes a product people can use. 02:47:02
For gardening and. 02:47:09
Composting film fires through the winter time in your house. 02:47:11
Insulation. 02:47:15
Ohh yeah, the fire. 02:47:17
Thank you, Melanie. All excellent points. I want to take us back to this slide. 02:47:21
You want to get back on track? Homicide is all about what you guys have been talking about, OK? 02:47:26
Look up the link of the airspace. 02:47:31
There, OK And it talks about the cost of airspace which is a cost that we would save if we don't fill it up with cardboard and or 02:47:34
green waste and or metal. 02:47:39
And the cost to bill? 02:47:45
And the cost for the land? 02:47:47
And the cost of closure, that's the land based on $20.00 an acre. 02:47:49
And assuming that you could put 16,000 cubic yards per acre, it could be 40,000 cubic. This is a ballpark number, OK. 02:47:53
$18.00 for every cubic yard that we built. 02:48:00
And to close it. And if we don't fill that cubic yard, we save $18.00. So how much normally goes into a cubic yard? Well, we said 02:48:04
.6 tons. 02:48:08
Little over £1000. 02:48:13
So every thousand pounds of material that we take out of the landfill saves us $18.00. 02:48:15
And so that needs to be part of the equation that says do we make money or do we lose money? 02:48:21
And and so that that's the reason why recycled material. 02:48:27
One of the bullets in there says recycled material, like cost, is lower than landfill airspace. 02:48:31
OK. And these are these are not melanies. 02:48:36
And I say that because. 02:48:41
Melanie's trying to run a landfill, OK, so she needs to make it. 02:48:43
Ends meet. She needs to make ends meet. She's an enterprise. 02:48:47
So she's looking at dollars and cents. 02:48:51
I I wrote this just trying to wrestle with the rationale of what are we supposed to be doing? 02:48:53
And recycling is certainly can save us money. 02:49:01
It can. It helps the community. 02:49:04
By the way, if we strip cardboard that goes right into compost, one of the things that we needed to make the compost operation 02:49:07
effective was the shredder. 02:49:11
OK, because we can get the cardboard, we can get the green waste, we can get the stuff from the waste, waste waste system from the 02:49:15
cities. 02:49:19
Well, sanitary. 02:49:23
And and we can make compost but we need the equipment to make that compost and it was over $600,000. Well don't we have a a 02:49:25
shredder that we end up getting for the brush through the. 02:49:31
Excuse me, Mr. No, go ahead. I I didn't. We purchase a shredder with the we have for the way shipper that we were a chipper focus 02:49:39
was in Australia. 02:49:44
OK. 02:49:50
We need, we would need a shredder and then we would need a. 02:49:51
A device that separates if you're going to sell a compost. 02:49:54
And you want the right the right size of compost. You need to separate the certain sizes from the others and separate or forget 02:49:58
what they call that, that machine. 02:50:03
So you need three or four important pieces of equipment to compost. 02:50:07
And yes, we ought to be looking at that, but like we were saying, if we can get 6-7 more years out of the landfill because we made 02:50:12
an investment to. 02:50:16
Remove materials. 02:50:20
You know, I'd be in favor of that, yeah. 02:50:22
And and we can put the numbers together that shows how much would a composting operation save us and what's the difference and how 02:50:24
do we make up the difference. And and certainly what I've what I've heard is a lot of excitement about recycling from the Board of 02:50:29
Supervisors today. No saving space in our landfills hometown. 02:50:35
Recycling doesn't deal with the saving that space does the end. I would bring this to yes. 02:50:42
OK. So a couple more slides, especially the last one more. 02:50:49
I I wanted to just share with tires with you. We get a certain revenue for for race tires it's another kind of like a standalone 02:50:53
little enterprise. 02:50:57
And and we and we. 02:51:01
We have to. 02:51:04
Has spent some money and how we take the tires and how we transport the tires etcetera. 02:51:05
And currently we have at the end of this year. 02:51:11
UH-2020. 02:51:14
2023, we're going to have $219,000 saved up. 02:51:16
And are we billing waste tires enough for the personnel? Maybe the landfill is absorbing some of that cost, I don't know. But 02:51:21
nonetheless, if you go across time and if you keep revenues constant and expenses rise by 1%, you can see that the number 02:51:26
diminishes over time. 02:51:31
And this is not important in the whole scheme of things. This is not important other than to show you it's a standalone operation. 02:51:37
Right now it's on the surplus side. 02:51:41
We just don't know what's going to happen in the future. 02:51:46
OK. 02:51:48
But it it could maybe we could build them for some of the labor that. 02:51:49
It happens from the landfill. 02:51:53
But again it it would be a, it's a had minimal impact. 02:51:55
On the rent. 02:51:59
Mr. Chair, if I may not now I know you wanna hurry us through, so we back up to the previous slide and could you just touch on the 02:52:01
dollar days for me, please because that's that's one of my, that's one of my one of my things and and and and we don't have to go 02:52:07
into it very deep, but if we could just touch on it, I'd appreciate it. The reason that dollar days is on the process improvement 02:52:13
slide. 02:52:19
Is because we've made a significant improvement to dollar days. 02:52:26
We said we were going to limit it to £1000 per per person. 02:52:30
And anything over 1000 pounds they would have to pay. 02:52:35
And I'm and I'm assuming that the the amount of material that we're receiving on dollar days since that era. 02:52:39
And before that era that today it's less than it was before, the amount of material that we receive every Saturday is less than 02:52:46
before because before contractors. 02:52:51
We'll take advantage of dollar days. 02:52:56
And bring in high. 02:52:58
Every trip with a high. 02:53:00
Tonnage trip, OK and so now if they do they they pay a dollar for the 1st £1000 and then they pay the fee. 02:53:02
Which averages 4850 for the remaining. 02:53:11
OK. So so there there, there's been a process improvement and we need to continue to look for process improvements in dollar days. 02:53:13
Are they all Hila County citizens for one? 02:53:18
It's an example. 02:53:23
OK. And and and what else do we want to do besides limited to 1000 pounds? 02:53:25
And and those are the things that we need to look at. But dollar days has had an impact over the last over the duration of dollar 02:53:31
days. 02:53:34
It's been over $500,000. 02:53:38
Duration of since we implemented dollar base. 02:53:41
And it averages up out about $100,000 a year. OK. But what we haven't done is look back at the last year, what was it last year 02:53:44
compared to previous years to see the impact of that $1000 limitation. I don't have that, but that's something that we need to do. 02:53:52
OK. 02:54:00
But again, it it it of course costs us money. 02:54:01
Just like some of the things we thought we're talking about with the benefit that you know one of the things you today I heard 02:54:05
about the. 02:54:08
Beautify Hwy. 60. 02:54:14
The Amy, Amy statements are report to us. 02:54:16
Presentation it was about us spending money to clean up our community and and to some degree degree dollar base does that. 02:54:19
OK. 02:54:28
And so as we the next slide talks about increasing trees. 02:54:29
To keep our landfills open to increase the fee. 02:54:34
To pay for the future construction. 02:54:37
Dollar days would allow people that are unlimited income. 02:54:40
To come. 02:54:43
Get rid of stuff. 02:54:45
Once a month at least. 02:54:46
So anyway those are just wanted to bring that up on dollar days. I we can talk about dollar days in a lot more detail perhaps at 02:54:49
another presentation but I just wanted to make sure that every that people knew and that's why I put it on here that we're we're 02:54:56
looking at the whole picture and dollar days for us as people have there's the pros and the cons. 02:55:03
And nonetheless, it's part of what we do with the landfill today. So we brought it. So what I I take from that then. 02:55:10
And also since the dollar days were started, it's cost accounting and? 02:55:17
You might say. 02:55:24
Money we didn't receive. 02:55:25
$500,000. 02:55:27
$100,000 a year. 02:55:29
Correct. 02:55:32
Yeah. But to me personally, I think the benefit far outweighs that, that $100,000 a year. 02:55:34
And not a little hard on the lentil folks, but that's a hell of a day. 02:55:42
But. 02:55:46
It does help those people earn those limited incomes to be able to do that, plus it also gives the rest of us a little bit of a 02:55:47
break too. 02:55:50
Granted 100%. 02:55:54
And I and and I I really. 02:55:56
Did appreciate that limited to £1000 because that needed to happen. There were. 02:55:59
Huge amounts of people taking big advantage of that dollar, don't they? And so. 02:56:07
I for one, my opinion is, is you know as far as the $100,000 a year, I think we get more benefits than that out of the dollar dump 02:56:14
day. 02:56:17
Other loss, but that's my opinion. Yeah, cleans up the neighborhood. So when I witnessed that stuff, there's these little man and 02:56:22
people that have their little trailers and made trailers, whatever, and they're cleaning up their own yard. 02:56:29
And stuff that they know that needs to have it done, but they haven't gone to the landfill. Now I don't use dollar gates because I 02:56:35
don't want to wait in line for an hour and a half, so I'm willing to pay the extra just to get it done. 02:56:42
But it's very popular. They line up for several miles. 02:56:48
Yeah, I did. 02:56:55
There's been a lot of benefit. I even talked to people from the Forest Service and even the county crews. 02:56:57
That on the dirt Rd. contained those seed near the garbage and things that they used to so. 02:57:01
Anyway. 02:57:07
Thank you. 02:57:09
Thank you. 02:57:10
For bringing it, bringing me back to that. 02:57:10
OK. OK. Next slide. 02:57:15
Question. 02:57:17
In a minute. 02:57:19
You're good. So. So we wanna. 02:57:20
So which tires? So we covered which tires next month. 02:57:23
OK. So this is, this is the final slide and it looks at long term expansion plans and cash flow, OK. And it makes it and it and it 02:57:28
and and Melanie, I wanted to look long term. 02:57:34
What happens to the accrual that we have for expansions because we have money reserved for closures? 02:57:40
We We save money every year. 02:57:47
Uh, for future expansions. 02:57:50
So we're stepping into. 02:57:53
2024. 02:57:56
With four million $4,000,000 if you look at the the column of fiscal year 2223. 02:57:57
At the bottom it says carry forward with with cash, carry forward. 02:58:04
Somewhere in the middle of the slide there, it's got 4,846,000 dollars, 444. 02:58:10
That's how much money we carry forward into 24. 02:58:17
OK. 02:58:21
And if you then assume that the tonnages and has an annual growth of 3% that we're going to see 3% growth every year on the 02:58:22
tonnage that we receive at the landfills. 02:58:27
And then at the same time that we have expenses with an annual growth of 3%, so that expenses grow 3% every year. 02:58:34
And if you take those things into account? 02:58:43
And you run across time. 02:58:47
And in year 26? 02:58:50
27. 02:58:52
You weren't there across on the cap on the capital side, expansion capital. 02:58:54
You're encouraged across the 3.3 million. 02:58:59
To take care of the Russell. 02:59:03
I'm sorry, bucket. Mesa expansion. 02:59:07
In years 26 and 27, you'd be spending a total of $4.4 million. 02:59:10
For for an expansion. 02:59:17
Um, and. 02:59:19
Then in years. 02:59:22
2030 and 31, you would be spending over $4 million? 02:59:23
For an expansion of cell 3D. 02:59:29
If you're into those things. 02:59:32
If you include the purchasing of acreage 1. 02:59:34
$50,000 with the Forest Service on year 25. 02:59:39
And if you take those major expenditures across time? 02:59:45
You look at that cash carry forward of 4.8 million. 02:59:49
Become red and end up at the year 31. 02:59:53
Negative $5 million. 02:59:57
OK. 03:00:01
With no fee increase, just going with the with what we have today. 03:00:01
Spending to build 2 new expansions, one for Buckhead Mesa. 03:00:05
One floor. 03:00:10
Russell Gulch fell through the. 03:00:12
And then you ask yourself, well, what additional fee would you have to have? 03:00:15
To break even. 03:00:20
And so you create a little spreadsheet. 03:00:22
And you. And you. 03:00:25
Go through a number of iterations. 03:00:26
And you look at. 03:00:29
$10, eleven dollars, $12.00, fourteen $15 and you play around. 03:00:30
The number where you break even is about 12-12 dollars. 03:00:35
Account. 03:00:39
Raising that $12.00 a ton, increasing at 10-12 dollars a ton and we're at 48. 03:00:40
We're an average of 48. They have different rates for different types of trash. 03:00:45
And so we would need to go up an average of $12.00 a time. How we spread that? Who gets it? Is it a contractor? 03:00:51
Is it the residential? Is it green waste? You know we need to make smart decision. 03:00:58
How we assess that number? 03:01:02
And come up with that the equivalent of that. 03:01:04
And and so. 03:01:10
The $1.5 million is a significant number. 03:01:11
Are. 03:01:15
So we the reason that we pit. 03:01:16
First of all, we're currently in 51 acres in that area. Forest Service wants it to buy the 51 acres. 03:01:19
I push back and say why should we buy it? We've already used it. 03:01:26
Right. 03:01:30
And they said you have to buy it, but we're going to push back one more time. 03:01:31
And and and we'd like to tell him we we can't afford to buy it, we're going to incur the closure cost. 03:01:35
And ought to be part of the deal. 03:01:40
We'll see what happens. 03:01:43
I just don't see the rationale for why we should buy it. 03:01:45
We could say, well, fine, we'll just go give us another special permit and we'll keep going. 03:01:49
But what what we do know is that this townside act with the Forest Service told you it's a one shot opportunity. 03:01:53
By what you by what you can now, because you're not going to be able to get this in the future. Well, I don't know if that's true 03:02:01
or not. OK. 03:02:04
And for that reason Steve was previous director was looking for 640 acres. 03:02:08
But 640 acres is. 03:02:15
Takes us beyond two 300 years. 03:02:17
And to spend that money now. 03:02:21
That we don't really have. 03:02:23
Doesn't make sense. 03:02:25
So we step back and we said 320 and then we step back some more and said we think we can put in 100 year landfill. 03:02:27
With 100 acres, with a hundred additional acres. 03:02:36
OK. 03:02:40
And that's one way out there. 03:02:41
And if that's long term planning, OK. 03:02:43
Now it it again, it comes back to how much does the floor service want for that land. 03:02:45
And it could be a shock or it could be a pleasant surprise. We don't have no idea. OK, so if if it's a pleasant surprise in that, 03:02:51
in numbers, gonna draw. 03:02:56
That we're in the hole on right? Correct. 03:03:01
And so. 03:03:04
I have no idea. 03:03:06
Where I would go with this, or really what I would. 03:03:08
Say but in the end. 03:03:11
That money has to come from somewhere. 03:03:14
You know, that's the thing. And the landfill we can't live without. 03:03:16
And so how do we get there? 03:03:20
My mind's kind of numb right now anyway, so I couldn't even begin to tell you, but Mr. Chair, my two cents worth is is. 03:03:23
You know by by these numbers. 03:03:31
We're going to have to raise fees. 03:03:34
For. 03:03:35
The landfill. Landfill somewhere. 03:03:36
And. 03:03:39
My two cents is and and you're going to catch slack on this no matter which way you go. 03:03:40
But but mine is is I'm I'm not sure where. 03:03:46
The tonnage to our landfills where commercial. 03:03:50
Versus. 03:03:55
Mom and Pops. 03:03:56
Um, individuals and and so. 03:03:58
I'm I'm thinking that the commercial haulers. 03:04:02
Probably home more tonnage than our mom and pops do. 03:04:05
And and so if you if you say OK that. 03:04:10
Let's let's let's hit the commercial harder than we do the mom and pops and the business people are going to say. 03:04:14
Well. 03:04:21
You know, you're making it hard for me to stay in business. 03:04:22
Because I've got gas, I've got all these raising costs. 03:04:24
But but you're charging the mom and pops that don't want to go to the landfill. 03:04:28
To take their garbage to the landfill. So they should pay a little more than the people that drive. 03:04:32
Their monthly garbage through the landfill in my opinion and in other words, I'm you know, when it comes to landfill and things, 03:04:40
I. 03:04:44
I'm probably more in favor to. 03:04:48
To OK. If we have to increase fees then the monopod fees got to go up a little bit. 03:04:51
But, but I think that, I think the commercials. 03:04:57
Umm. 03:05:00
Could go up. 03:05:01
More than a mom and pops. 03:05:02
Just because they're they're hauling garbage that no one else wants to haul. 03:05:04
That's that's where I'm I've been witness and and I know it's tough but. 03:05:10
But the people that that. 03:05:16
Do their own job, usually get it cheaper than if they pay somebody to do it. So that's just kind of my two cents or? 03:05:18
Go ahead, Steve. Well, this just adds. So in my opinion, we've got five years of red ink here that is bothersome. So yeah, we need 03:05:25
to act on it in some way. And this is, you know, welcome to what's called inflation. So what happens is we raise our fees and so 03:05:32
then the guy that's stripping the roof off has to charge more to the customer to dump those shingles and. 03:05:40
And then in Payson, I don't know how it is in Globe, Miami and all that, but. 03:05:48
And pacing. There is no town garbage. It's all private sector garbage. 03:05:53
Waste management and the Road Runner and whoever and so then they were going to all have to raise their rates and stuff, so. 03:05:58
It's it's it's not going to be perceived as a nice thing, but I don't see how we can stay at one price forever and ever and ever 03:06:09
when everything else. 03:06:14
Keeps going up. Perhaps we can raise incrementally. 03:06:18
Is the $12.00 you're Speaking of, which would run it up to 60 bucks a ton. 03:06:22
If is that $12.00 in order to solve this stuff, that's. 03:06:26
Five, 6-7 years out or? 03:06:30
Could we raise it? 03:06:34
More modestly over time. 03:06:35
To get this red ink off the map. 03:06:38
So so. 03:06:43
First of all, this is just a proposal. 03:06:45
No, please don't focus on 12, OK. 03:06:47
It's a fee that needs to go up. 03:06:50
There's no doubt about that. 03:06:52
OK. The other thing is the longer we take to raise the fee, the bigger the fee is going to have to be. 03:06:54
We can smear it across more time. 03:07:00
Or we can. 03:07:03
Put it all in the last few years. 03:07:06
And then the fee would be astronomical. 03:07:09
Waste management tonnage rate. 03:07:12
In patients quite high, they've already raised the feet. 03:07:14
OK. 03:07:18
In excess of what we would put what we if we had to add something to our feet in excess of that. 03:07:19
The what? The White Mountain Landfill in Navarro County just raised their feet. I think it was $60.00 a ton. 03:07:25
So it it's, it's. 03:07:32
Something we're gonna have to do. 03:07:34
The longer we take to do it, the more it's going to hurt. 03:07:36
The sooner we do it, the less the lower the feet can be and that's a decision that we need to make. 03:07:40
But we still have to we I wanted to get this in front of you. 03:07:45
Now instead of later. 03:07:51
We still need to work with the Forest Service. We need to fine tune the number for the construction. 03:07:53
The construction estimates or estimates. 03:07:59
They're actually low estimates, OK. 03:08:03
Are there? 03:08:06
How we keep expenses down it's mostly on the wage side on the wages and salaries. So our expenses I've I've got to think they're 03:08:08
going to go up and. 03:08:13
Again, I think the sooner we take action and we're not asking for action today. 03:08:18
But we would like to come back later on with a more detailed work session followed by a request for action for the board item. 03:08:23
Some some texture. OK, I want to ask you a question and. 03:08:31
Tell's gonna make a frown at me when I do it, but that's what work sessions are for. 03:08:35
Without dollar dump, days forward would be on the same number. 03:08:40
Well. 03:08:45
It. 03:08:46
Umm. 03:08:48
123-4567, Eight years, 800,000 A million dollars. 03:08:49
Yeah, right now the red shows 5.2. 03:08:56
So we would be at four $4.2 million. We're still ways out there. 03:09:00
Into radius. 03:09:05
Yeah, I have another question. If we don't have dollar dump day, what's it gonna cost to put a two or three man crew together to 03:09:06
pick up all the garbage? That's not all good enough. 03:09:10
You don't have to answer that. I just have to throw it in there. Well, we're gonna have to spend twice as much on beautified. 03:09:16
Yeah, everything comes with the price. 03:09:25
Ohh yeah. I can see. I can see the next newspaper coming out and pacing. 03:09:28
Well, the county in the charge 12 bucks more a ton and you know be prepared, you're all going to be paying all this. I can see 03:09:35
that article coming. So if anyones listening I would like to say that the suggestion is that we. 03:09:42
That we're not doing that today. We're just talking. 03:09:50
So work session. 03:09:53
Yeah. But you're absolutely right, Steve. That could happen. 03:09:55
OK. 03:10:02
Well, you have a meeting at 2:00. 03:10:04
Yeah, we got one more item. 03:10:07
And no, he doesn't. We do. Yeah, that's turned over. 03:10:09
OK. 03:10:14
And you're chairman or no? 03:10:16
OK. So hey, good presentation you guys. I I really enjoyed this. I think this has been good so. 03:10:19
I I just see us still. 03:10:29
There's there's still a lot of discussion and need more ideas from you guys and. 03:10:32
When you see where we're headed, I mean, it's obviously something we need to. 03:10:36
Tackle sooner than later, but. 03:10:40
You know and I. 03:10:43
Mr. Chair, I I appreciate. 03:10:44
Staff putting up with these work sessions and and the board willing to have these work sessions. It makes for long days but it it 03:10:47
it opens up a lot of discussion. 03:10:53
And had we had some of these work sessions a few years ago, we wouldn't be in the state we are now with the landfill situation and 03:10:58
some of the road situations. So it it makes for long days and it makes for things but but going forward it's it's going to help. 03:11:06
Our constituents more with with their landfills going forward and with their roads and their chip sealing with us to take the time 03:11:15
and staff to take the time for us to look further than our nose down the road and and try to plan for next year and the year after 03:11:22
on on some of the things we're going to do. If it's just going to make operations better so. 03:11:29
I appreciate staff and other board members very much. 03:11:36
For their extra time, energy and effort to present this to us for conversation, rather than just putting out fires, let's prevent 03:11:40
some. 03:11:45
Sure, Mr. Chair. If I could say one thing. This is Melanie did all the work. 03:11:52
I get the presenting, I tell her I like to present. 03:11:58
But she could have, she could have done the same thing. 03:12:01
A better. 03:12:04
And she does have a lot of knowledge in landfill operations and. 03:12:05
I'm I'm happy that she's with the county and this is actually. 03:12:11
Perhaps the first time you've seen both the backwards look and a forwards look for landfill. 03:12:15
And and with with with data through support the the thought of how we go forward. 03:12:20
And so I was, I was actually excited about bringing this to you because. 03:12:27
It does give us a glimpse into the future. 03:12:31
And we can start to mold the future instead of it. 03:12:34
Instead of three A happening all over again, cell 3A. 03:12:37
So I won't bring up something since we're on landfills, this is something that you on. 03:12:41
We've had our discussion in Pleasant Valley or that transfer station. 03:12:45
So I mean when we look at Hiller County, we normally just look at Buckhead and Russell. 03:12:49
That landfill, and in Pleasant Valley needs to stay there and needs to stay. 03:12:55
Functioning and be a service. 03:13:00
In Young we don't have like, Waste Management or anybody else coming in and out of their hole in trash. There isn't any. 03:13:03
So. 03:13:10
There's one local there that picks up some household trash. 03:13:12
But that's about the extent of it. 03:13:15
And he was the one that the landfill was basically pushed over to when when we got out of the business in. 03:13:18
97 I think it was maybe 98. 03:13:25
Umm. 03:13:30
Since it's been open. 03:13:32
And people are being used to it. He's still in business. He's still collecting household trash as much now as he was back then. 03:13:35
I had actually went to him. 03:13:43
Twice asking him to go back and open up the transfer station like it was when he received it. 03:13:45
Which he kept. He stated it was no money in it for him and. 03:13:52
I I'm not. I'm not his business. 03:13:56
Partner or whatever. So I have no idea that's that's what he said. But anyway, so he's still in business and and and Holland 03:13:59
Fashion doing as good now as as far as I know as he was. 03:14:04
The landfill and Pleasant Valley, the transfer station. 03:14:09
Has done nothing but go up from what I've seen, except for the winter months. 03:14:13
The winter times it shuts down because of the weather and stuff. 03:14:19
But we went from three $400.00 a day to. 03:14:23
7-8 hundred thousand more a day. 03:14:29
And so it's only gone up on that and I know it's a pain in your tail to to hold that trash out of young. 03:14:34
Melanie. But this is a service that we're gonna. 03:14:41
We need director Nakona really, really bad and I don't know. 03:14:46
How you guys want to talk about it, deal with it in the future and maybe another deal? Go ahead, Michael, Chairman, that's great, 03:14:52
great topic. And I've been working with Melanie and Amaro and staff for putting together a work session on transfer stations this 03:14:57
month. 03:15:03
So we're going to come in front of the board in particular have an in-depth discussion about the transfer station in Young. 03:15:09
Ohh, what's the cost of that transfer station? 03:15:16
Just to give the board the information. 03:15:19
So we're going to go in detail like this presentation, Melanie and and Selena and camera working on a presentation for the 03:15:21
transfer station. Is that the only transfer station we have or is there 1 tunnel basin? 03:15:27
That's the only one we have. 03:15:34
So who runs the London Tunnel? 03:15:35
Private. 03:15:37
Ohh is it? 03:15:38
OK. 03:15:40
So that's the only other landfill transfer station. We only have the three. 03:15:41
Areas that we deal with in. 03:15:47
Correct. 03:15:49
Cool. 03:15:50
That's easy. Yeah. So, so that's going to be later on this month. That is correct. 03:15:51
Right on. I look forward to that discussion. 03:15:56
How about you? 03:16:01
You're you're doing this number, Melanie? 03:16:04
Of. 03:16:06
Yeah, No. 03:16:08
Good. 03:16:15
So that you got it. 03:16:16
Thank you, Mr. Chairman. I'll take over. 03:16:18
Thank you guys, very good presentations. I really enjoyed them and I I got to be. 03:16:20
Useful for everybody. I hope so. 03:16:26
Thanks, Steve. I got a meeting. Next one is not over by 4. Thank you. Yes, so. 03:16:28
Yeah, it'll be over by the. 03:16:40
I need a kill switch for America. 03:16:43
OK, Work session item, 8D information discussion regarding an update on the status of county vehicles and procurement 03:16:48
recommendations for the year 2024 Homaro. 03:16:55
Thank you. 03:17:03
So we're going to go over General Services in our in our vehicle state and let's go to Slide #2. 03:17:05
This is a snapshot of the size of our fleet 204 vehicles. 03:17:14
On the general fund side with grants. 03:17:18
Her past 50 landfill has eight. The good news here is the number of vehicles since 2020 has declined. 03:17:21
And that and that is good news we've had. 03:17:29
A couple of folks that have turned in two vehicles for one. 03:17:32
Yeah, it's for Brock getting them a new vehicle they would be willing to give up to. 03:17:36
And we take anybody that offers that, we take, we take that. 03:17:40
So yes. 03:17:45
Vehicle replacement plan has not changed. We've looked at it. We've asked ourselves should it be 15 years? Should we? Should 03:17:48
something change here, we think. 03:17:52
These are all good parameters. Not anyone of them guides us to purchase a new vehicle. 03:17:57
If it's older than 10 years, or if it's more than 100% of the purchase costs over, it's more than 200,000 miles. The combination 03:18:02
of these things and common sense guides us as to what to replace. 03:18:08
There is the issue of gross utilization of vehicles under 5000 miles and we keep working on that, trying to work that down. 03:18:15
Next slide. 03:18:22
So have we improved over time? 03:18:24
And um. 03:18:27
One more. 03:18:30
Now, sorry, Slide #4, so. 03:18:31
This shows us a snapshot on the on the table side. On the tables at the bottom. What's happened over time? And let's talk about 03:18:36
the shared patrol first. 03:18:40
Significant improvement. 03:18:45
But the vehicles are older than 10 years, vehicles over the older than 15 years and age. 03:18:48
And a lot of it has to do with the slide that is at the top. 03:18:54
Is that it? Could be. We've bought vehicles in an erratic fashion. Some years we buy none. 03:18:58
Some years on the shares, petrol we bought 10. 03:19:03
So with that column of 10 moves over the 10 year mark, it's going to add 10 vehicles that are older than 10 years and distorts all 03:19:06
the data. 03:19:10
So you need to be looking at the chart and the data down here and knowing that the table at the bottom. 03:19:14
Is is is there for us to look at it long term. OK. 03:19:21
And that and that happens with the sheriff's non patrol. It goes the other way. 03:19:25
They get older. 03:19:30
Even though we've been buying vehicles, but that's because some things have crossed over on the 10 from the 10 year into the 11 03:19:32
year. 03:19:35
And from the 15 year until they're 16 and then they add numbers. 03:19:39
To that, but All in all it's average age for sheriff non patrol is 9.9. Thanks. 03:19:43
Next slide. 03:19:51
So if we go on across time, as we get into the 5th, 6th year, we should be seeing steady improvement over time. So we're looking 03:19:53
at the general fund vehicles. 03:19:58
And again, older than 10 years, we have some and you can see it right here. This is a classic example. 03:20:05
On years. 03:20:12
On age 1112 and 13. 03:20:13
Those vehicles that we bought 11 years ago, 12 years ago and 13 years ago, we bought a lot of them. 03:20:17
All of a sudden they moved into the past the 10 year age and now we count them. 03:20:23
And the ones that brought polls weren't that many. 03:20:28
And so in theory, it looks like things are getting worse. When it's not, you have to look at that chart, and you have to look at 03:20:31
the other one as well. Average age is 10.6. 03:20:35
And. 03:20:39
I would predict based on what's happening with this chart, that things are going to be going to see incredible improvement next 03:20:40
couple of years. 03:20:44
Just just the way that the columns are moving. 03:20:47
OK. If you'll notice that last year we bought 11 vehicles, 11 vehicles on the general fund is exactly the number of vehicles we 03:20:50
would have to buy. 03:20:54
Where it says year one. 03:20:59
It's that those were vehicles that are one year old. We bought them last year. 03:21:01
They came. They came into service last year. 03:21:05
In those eleven, if we buy 11 vehicles, that's exactly 10%. 03:21:08
Of the of the vehicles in the fleet. Size in the fleet. 03:21:14
10% of 204 just again. 03:21:20
Adjust the fleet and the sign 105. 03:21:26
I see. OK. Thanks. 03:21:30
And so this year, we're planning on buying 14 vehicles ready for the sheriff's patrol. This is with general fund money. Next 03:21:34
chart, please. 03:21:37
Flight number six, I'm sorry, we're buying. 03:21:43
14 vehicles. 03:21:48
And three for Sheriff's Patrol, 2 for Sheriff Hartman and 11 for General Fund. 03:21:51
14 of the vehicles that we're replacing are greater than 10 years. 03:21:57
Two of them that are not older than 10 years. One of them has a blown in engine, the other one has mileage of 250,000 plus. 03:22:02
So that's the reason those are being replaced. 03:22:10
Umm. 03:22:13
Next chart. 03:22:15
#7 flight #7. 03:22:18
Went backwards right there. 03:22:20
So we are we're also a Board authorized 500,000 Albuquerque fund. 03:22:22
To be used for vehicles and we're buying six additional patrol vehicles for the sheriff with that money. 03:22:29
That is so next. In the coming years, you'll see a significant improvement to the Sheriff's St. 03:22:36
We've also requested congressional funding for six Expedition and three transport vans and we're still waiting to find out what's 03:22:42
going to happen. 03:22:45
All of 2023. 03:22:49
Next one. 03:22:53
Vehicle utilization. 03:22:55
This is one that allows us to to do process improvement. OK, so Sheriff patrol and I want us to look at the column that says 03:22:58
number of vehicles averaging less than 5000 miles per year over the vehicle life. 03:23:05
If you look at the one that of what happened last year, it doesn't really tell the story. But over the life of these vehicles, the 03:23:12
shared patrol has zero vehicles. 03:23:16
That have zero that have. 03:23:21
Less than 5000 miles per year on average over the over the vehicle life. 03:23:24
And you would expect that, right? They get used all the time Chronicles. 03:23:28
In order to find one we would have to ask the question why Sheriff non patrol has three. 03:23:32
No, no non patrol vehicles are leased. 03:23:37
I'm sorry, that should say lease vehicles. 03:23:42
We have 14. 03:23:44
Um. 03:23:46
At least vehicles with being like the vehicle that I drive, the vehicle that. 03:23:47
The assessors Dr. The vehicles that are given to a department for one person to drive. 03:23:53
Is we call those lease vehicles, OK, 14 of them? 03:24:00
Have less than 5000 miles over the over the life of that vehicle and motor pool has one. OK, so. 03:24:04
We we are always looking at both vehicles and asking ourselves what should be done and basically the next slide addresses a little 03:24:15
bit of what we're trying to do. 03:24:20
Thanks. 03:24:25
We're trying to ask folks to consider using the rental vehicles. 03:24:26
Where those are, it's like the motor pool. 03:24:32
Where you could check out a vehicle for a day. 03:24:34
And so we've been talking with folks and asking them if. 03:24:37
If you had a kiosk close to you. 03:24:41
That's your building well with that, with that accommodate your need for a vehicle that you don't have to have a vehicle assigned 03:24:45
just to you. 03:24:49
OK, and we're using that. 03:24:52
So for instance, the kiosk locations where we're going to open up a kiosk location in the Globe Public Works administration 03:24:54
building, that's where I have my office, OK, We're planning to have two or three vehicles there. There's a number of IT folks that 03:25:00
constantly use their own car. 03:25:05
For the most part purposes, they. 03:25:12
Joseph came here today. 03:25:16
He drives. He drives down here, He doesn't incur a lot of miles. He drives it back. And when you look at it, you say that's not a 03:25:18
lot of miles. 03:25:21
OK. 03:25:24
So the other thing that we're looking at is frequency. How often are people using a vehicle? 03:25:25
And we can do that with the the rental vehicles. 03:25:31
We can't really tell if we assign a vehicle to you how often you use it. 03:25:35
We can check the mileage. We know you're under 5000 miles. 03:25:39
Do you use it three times a day and only travel a mile? We don't know that. 03:25:43
So we're we're when we talk with folks, we're also interested in the frequency of use. 03:25:47
The vehicles, when we rent them, we know both the frequency and the utilization. 03:25:53
And so we're trying to. 03:25:57
Folks that have low utilization through. 03:25:59
Offer them an alternative and the alternative is with this kiosk locations. 03:26:03
So the rental places are one at Bookshop where you can go, right. They've got four vehicles at Star Valley Shop. 03:26:08
Um. 03:26:15
You can also rent them at the kiosk location. They have a key you can you can check out a key you can take your vehicle. 03:26:16
OK. 03:26:22
And it it it's done digitally, you can go up to the kiosk, punch in the information, get a vehicle if it's available. 03:26:23
Take the key and then return the key back to the kiosk. 03:26:31
At the Grove shop, in the Star Valley shop, they don't have a kiosk. You just go, go get a vehicle from those shops, OK? 03:26:35
Recently at the Cobra Valley complex, some folks moved in there from the. 03:26:43
From that, I think there was a health department. 03:26:49
Escobar Valley. 03:26:52
And we they were leasing a vehicle so often that we decided. 03:26:53
To quote Put a vehicle there. 03:26:58
And we can monitor their usage. 03:27:01
With that, they don't have a kiosk, but they're keeping records of the usage OK. 03:27:03
But we want our strategy is to expand the use of kiosks and non kiosk rental locations. 03:27:08
One of the things that we did is we put a kiosk for instance in the Tommy Client Martin complex. 03:27:15
Cost a lot of money. Cost something like $35,000 for that kiosk. But what we learned is we can get that key box. 03:27:22
And the software for $9000. 03:27:29
And if we put a laptop or a computer next to it, we can operate it just like it did or a kiosk. 03:27:32
For about $12,000. 03:27:37
So we're we're going to be using that where we can. 03:27:39
To be able to have keys that can be checked out at anytime. 03:27:43
By anyone that is registered to check out vehicles. 03:27:47
And encourage people to have. 03:27:52
To use rental vehicles instead of keeping a vehicle for them as a leased vehicle. 03:27:56
And we're trying to drive that strategy. 03:28:03
Next next slide. 03:28:11
Recently. 03:28:14
This coming year, 2024. 03:28:17
The General Services is going to be, all expenditures for General Services are going to be. 03:28:19
Under general Fund. 03:28:24
Before they were her. 03:28:26
They were driven by, the, herpes by. 03:28:28
Kerf and then her put bill out folks. 03:28:30
For the expenses this year 24, fiscal year 24, we're doing it the other way. General fund will incur the initial expense. 03:28:35
Of maintaining vehicles. 03:28:43
And then bill out the cost to the enterprises like her and landfill and others grass. 03:28:45
So we were trying to figure out what the billable rate was for General Services. That's the folks that maintain and administer 03:28:53
actually. 03:28:57
And they have operating expenses in the budget fiscal year 24 of $1.9 million. 03:29:02
1.2 for wages and. 03:29:09
And 666,000 for operating expenses. 03:29:12
Thing. So that's the amount of money that we need to recover and get billed out through whoever's car gets maintained. 03:29:17
OK. And we determined that there was a number of employees that can actually bill out. Not everybody can, not everybody works on 03:29:24
vehicles. 03:29:29
But they have approximately. 03:29:34
Umm. 03:29:36
Umm. 03:29:38
Yeah. 03:29:40
14. 03:29:42
14 individuals that do. 03:29:44
OK. 03:29:46
And those individuals, of course, they have vacation time, sick time, holiday time, and. 03:29:49
Sometime in the morning and in the evening to wash their hands, clean up with their tools away when they're not billing out 03:29:57
anytime. 03:30:00
And we wanted to subtract those hours away from the hours that they can build, that leave behind. 03:30:03
You build 1 hours that can be built. 03:30:09
And we determined there was 1650 billable hours per per employee. 03:30:12
OK. And we and we then we took that times the number of employees. 03:30:17
Which is that 14 that you see at at the on the middle column. 03:30:22
And we ended up with 20,295 hours that they can bill. 03:30:26
And you divide that into the $1.9 million you end up with. 03:30:31
$96.06 per hour. 03:30:36
That they should bill out when they're working on a vehicle. 03:30:39
And that's and that's what they're going to start doing. 03:30:43
And so this is this is a little bit about. 03:30:45
Planning your work and measuring your work. So now we have a tool that lets us see. 03:30:49
How much time do we spend on? 03:30:55
Water. 03:30:59
Oil changes versus an engine transmission problem. 03:31:00
You know, routine maintenance versus breakdown maintenance. 03:31:05
How much time is are we charging against landfill and HERF exactly? 03:31:09
How much time are we charging the Sheriff's Department with the billable hours? We have a good tool to help us measure our work. 03:31:15
And ask ourselves. 03:31:24
Is all the work that we're doing. 03:31:25
Oil changes? 03:31:28
Yeah. 03:31:30
Tires with replacing tires. 03:31:31
Is that all routine maintenance or how much of it is routine maintenance? 03:31:34
And we can start to ask ourselves, is that the right thing for us to be doing? 03:31:38
Anyway, it's a tool for us to do, and it's also a way for us to. 03:31:44
Recover our cost and be transparent which. 03:31:49
What it cost every organization. 03:31:52
We didn't have this tool before. 03:31:54
Soho Merrill when you say billable $96.00 so if the sheriff's vehicles are being. 03:31:57
Maintained. 03:32:04
For one hour 96 dollars. 03:32:06
Will be billed to the sheriff's budget for Labor. 03:32:09
OK. 03:32:12
And and now exactly I don't think, I don't think County manager Mr. Mandela would like for us to. 03:32:15
Increase the number of transactions. Actually this is about reducing the number of transactions, for instance a lease vehicle. 03:32:23
We lease a vehicle and I'm going to use the example of the assessor, release a vehicle to the assessor. They have a vehicle for a 03:32:30
year. 03:32:34
It's it's basically their vehicle. 03:32:39
It's that across. 03:32:41
For year. 03:32:43
That includes the maintenance cost. We estimate the maintenance cost. So once a year we have a transaction we bill them for. 03:32:44
That vehicle. 03:32:52
We don't bill them for every maintenance activity, however. 03:32:53
Our system keeps track of all the maintenance activities for that vehicle. 03:32:58
And it's a tool for us to examine. 03:33:03
We're trying to reduce the transactions while we. 03:33:05
Gather more valuable information. 03:33:09
OK. And that's kind of the purpose of the billable hour, but yes, it would be that's the cost of an hours worth of work before 03:33:11
works, OK. 03:33:16
Next slide please. 03:33:22
And every year for the last three or four years, we've been preparing an assigned vehicle total annual cost and that's the cost 03:33:25
that I was talking about. 03:33:29
It it breaks down the vehicles that we have in various categories. 03:33:33
And it determines a replacement cost. This is what it would cost to replace like a four by two pickup it would cost. 03:33:37
$51,680. 03:33:46
Over 10 years, it's $5168.00. That's the first sell that you look at. 03:33:49
At the top on the left hand side. 03:33:54
5168. 03:33:57
That represents 110th of the replacement cost. 03:33:59
Because our goal is to replace that vehicle in 10 years. So you accrue that money over 10 years. You should you should, in theory, 03:34:03
have the money to buy a new. 03:34:07
Pickup truck 4 by 2. 03:34:13
Now every year we revised that. So if it goes up next year, it's a different number, higher number usually. And then there's a 03:34:15
maintenance product. Well, we we have the capacity to go look at the category called pickups for my tool in the software system 03:34:21
and ask them what's the maintenance cost for the life of that vehicle and how many years have we had that vehicle. And you divide 03:34:27
1 into the other and it gives you an annual cost. 03:34:33
To maintain that vehicle. 03:34:41
And then we average that across all the vehicles that are picked up four by two and we come up with an average maintenance cost. 03:34:43
OK. 03:34:49
For all these vehicle types. 03:34:50
And so we end up with the cost for you to have a vehicle to own a vehicle here, Taylor County. 03:34:52
The total annual cost is a little over $8000. 03:34:58
OK. 03:35:02
It's your cost every year for four by two and you can look across the. 03:35:05
The table and could see that the cost varies depending on the size of the vehicle and the maintenance of maintenance costs 03:35:10
associated with that type of vehicle. 03:35:14
OK. And so when somebody does their budget, if they get a lease vehicle, they have a budget line called lease vehicle and they 03:35:18
should have, if they have a pickup four by two, it should show 1033 dollars. 03:35:24
And then? 03:35:31
Finance has the opportunity to take the replacement cost and set it aside for an approval. 03:35:32
So that we can buy that vehicle 10 years from now. 03:35:38
And that's the purpose of this work that we do. 03:35:42
And we provide it through. 03:35:45
Accounting every year. 03:35:47
So it's interesting in Homer Daniel is that the one ton pickup is $1.5 million every 10 years. 03:35:49
Which one? One ton. 03:35:58
Pick up. 03:36:01
Very expensive, huh? 03:36:03
Sounds like it. 03:36:04
7500 to replace that one time picked up and it's based on on. 03:36:06
What, how we buy those one time pickups and what's on the when we buy them right. It looks at that what's actually happened. The 03:36:13
replacement cost is based on the on the history of of both of those, the cost of those vehicles. 03:36:20
OK. 03:36:28
So sharing that information, there's been some improvements. We always have to be working on vehicle utilization and finding ways 03:36:33
to encourage people to if they don't really use their vehicle. Let's turn to the Endless, put it in the motor pool. 03:36:40
Let's find a way to put a kiosk close to you so that you can rent out that vehicle. 03:36:48
Supervisor Humphrey. 03:36:55
Any questions for tomorrow? 03:36:57
I have no questions other than. 03:36:59
Thanks for the work sessions and. 03:37:02
Five year charts and things for us to be able to work. 03:37:04
Smarter, not harder, and have a whole lot less to practice. I appreciate it very much. 03:37:09
Yes, thank you. 03:37:16
For all the presenters today, So the thing I learned about vehicles today, because it seemed like I've been here 2 1/2 years and 03:37:18
we're always buying vehicles, vehicles, vehicles, vehicles. And it's sort of like whenever we're all going to be brand new at some 03:37:22
point. 03:37:26
But we would literally have to average about 20 purchases a year to keep everything within the 10 year refreshment. 03:37:31
Umm. 03:37:39
Yes, we have to purchase. 03:37:41
Little over 20 vehicles. 03:37:44
Yeah, yeah. 03:37:46
And we're not doing, yeah, we're not doing that. Maybe they're going to be doing that coming up because you said you got 11 plus 03:37:48
there's. 03:37:51
And 614. How many more? 14-6 for ARPA 6. 03:37:55
Hi. 03:38:02
And there's more, Yeah, 9/4. 03:38:03
The federal money. 03:38:07
So this year we if we, if we do all of that, we'll exceed that goal. 03:38:09
Um, again? 03:38:14
We when we rate the vehicles. 03:38:16
It doesn't mean that we pick from the top and go down there, the one that's the oldest. 03:38:19
We asked ourselves. 03:38:24
We talked with the folks. We ask ourselves, should we be replacing that one? 03:38:25
Is that a vehicle that's used exclusively for certain things? 03:38:30
And we make decisions. 03:38:34
We may never get rid of the 20 year old vehicle. 03:38:35
We admit it may not make sense for to for us to get rid of a 20 year old vehicle that's only used for a very specific purpose and 03:38:40
and infrequently. 03:38:44
And so we try to make smart decisions, but it serves as a guide. 03:38:49
I don't, I don't. I we don't necessarily need to get to the 10 year. 03:38:54
Ohh level. 03:38:59
But as long as we strive for that and make smart decisions every year, but I think we ought to be spending about $1,000,000 on 03:39:01
vehicles every year. A suggestion? 03:39:06
Yeah, OK. Anything else? 03:39:11
EBay. I have nothing else, Mr. Chair. OK, then at 2:26, we stand adjourned. 03:39:13
Thank you. 03:39:21
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Testing. Testing. 00:00:02
Can you hear me from here? Thank you, Joseph. Can you hear me in person alright? 00:00:04
Yes I can. Alright. 00:00:11
And we're good on YouTube, Joseph. 00:00:14
All right. 00:00:18
Welcome everyone to Tuesday, June 6th as 10:00 o'clock pretty much straight up. 00:00:20
Umm. 00:00:25
Call for the pledge and then we'll have. 00:00:26
Ryan Breeden of the Way Church of Christ. I believe he's in Payson, or supposed to be in Payson. 00:00:32
He is not here. 00:00:39
Is he coming there or do we not know? 00:00:41
OK, we'll just see here in a minute. 00:00:45
In which case, if that you got it if you didn't show up. Thanks Tim. 00:00:47
All right, so if you guys are following me in the pledge. 00:00:51
I pledge allegiance to the flag. 00:00:55
Kate Kim, I guess you're good. Thank you, Sir. 00:01:10
OK, great. 75, thank you for that many, many blessings. 00:01:20
We asked you to be with us today as we're in this meeting too. 00:01:24
That the Spirit be here to guide us into. 00:01:28
Listen to help us listen to those that speak and understand and and have the people understand and when we speak and we ask for. 00:01:32
Blessings for. 00:01:42
All of the county in the nation and. 00:01:44
Our first responders. 00:01:46
And. 00:01:48
Heavenly Father, again, we we pray for guidance in our decisions that we make. 00:01:49
And in these things we ask. We do so in the name of your Son and our Savior Jesus Christ. Amen. 00:01:53
Hmm. 00:01:58
Thank you. 00:01:59
OK, 2A presentations. 00:02:05
We have a presentation of the University of Arizona's Heela County Cooperative Extension Office Annual report As for fiscal year 00:02:08
23 and 24, budget request to be considered for approval during HeLa Counties regular budget process. Renee. 00:02:16
Just. 00:02:26
I do have the hard copies. I'm not sure. I think some were dropped off earlier this week, I don't know. 00:02:28
Do you have a copy for us then? Perfect. Thank you. 00:02:34
Thank you. 00:02:37
Yeah. 00:02:40
Samantha Ninja One. Her name, please. 00:02:45
Well, good morning. Thank you for allowing me this opportunity to come and speak with you. 00:02:55
I first want to thank. 00:03:01
The board supervisors and our county. 00:03:02
Support system that really provides the space and the opportunity for extension to do its work and we've received, we've been able 00:03:07
to. 00:03:12
Really. 00:03:18
Reach out into the community, find out what the community needs are, and dive into trying to address and help support our 00:03:19
constituents. 00:03:23
With some of the needs and the wants and the community. So the annual reports are pretty extensive report. So I don't want to go 00:03:28
through all of that. I kind of want to do a quick summary if that's OK. 00:03:33
And so with that being said, the University of Arizona started with a needs assessment this this past year in 2022 and based on 00:03:40
some of the information that we found on our need assessment, which is page three in the annual report. 00:03:48
Are different pillars that we provide services with. We're all addressed and touched on that. We have our 4H program, our program 00:03:59
that serves our 5 to 18 year olds, our natural, our age and natural resources program which addresses. 00:04:07
Lange monitor, range monitoring, forest health Master garden program, our family consumer Health Sciences which is targeted on 00:04:17
family support and our zero, our birth to five year old population. So with that being said, if you look at Page 3. 00:04:25
Those were those were the top. 00:04:34
5455 or 6, all of them were were blended to all those pillars. 00:04:36
And disciplines were requested for support and you know in in the community and so we want to continually. 00:04:41
Address the needs and meet the needs of of our constituents. 00:04:48
And so with that being said, I'm here to kind of summarize and also ask to support the $75,000 that is supported in the previous 00:04:53
year and continue with with the financial support as well from the from from you all. 00:05:00
So in 4H this year we had over 200 youth participate as club members, but we were also able to reach at. 00:05:09
1400 youths in a minimum of six hours of lessons, but most of them participated in many, many more hours of lessons this year at 00:05:18
all over the county. I'm sorry. That would be the next slide. Sorry I should have said something. 00:05:25
Ohh. 00:05:32
Yeah, that helps him so. 00:05:37
So we were able to reach. 00:05:40
Over 1400 youths who participated in the minimum of six hours of learning curriculum and. 00:05:42
We were. We've made partnerships and have. 00:05:49
Expanded in. 00:05:52
The physical space, which is our biggest challenge. 00:05:54
So we were able to work with the school districts, with churches, with. 00:05:57
On the Chamber of Commerce with our library systems. 00:06:01
Residents who have served or certified leaders who have been vetted in our program have opened up their house so that we can reach 00:06:05
as many youth as possible and offer programming. The Center of Arts and many other businesses and organizations have opened their 00:06:11
doors to allow us to come in and work with the with the 5 to 18 year old population. 00:06:18
We do. We have lots of agriculture programs, the raising livestock, small stock and so forth. But we also are offering 00:06:25
opportunities with robotics and our mobile maker space and which is a is getting into the technology and building some of the 00:06:34
workforce development skills that some of our kids might need for as they move into the future career paths. 00:06:42
So it aged days. This year we were able to reach over 400 youths who participated in a minute, in approximately 8 hours in the 00:06:52
classroom lessons and then a day at the ranch for their field trip to to learn about. 00:06:59
What what light is about like at in agriculture auto working ranch in town of basin and so our our club programs have expanded in. 00:07:06
We've brought back our shooting sports, our archery programs, we have a dog food program, STEM programs like I said earlier. 00:07:17
And we are just we are trying to reach as many as we can. 00:07:28
To offer those opportunities to have an adult mentor in their lives. 00:07:33
Building peer relationships and engaging our youth in community service because that's one of the requirements in 4H is that that 00:07:38
our youth become involved by giving back to the community as well. 00:07:44
Our other pillar? 00:07:53
It is in extension is our natural resources, AG and natural resources. And so we have Chris Jones who is. 00:07:54
Out doing many many workshops and just a couple of the things that he's doing right now is the biochar program educating our 00:08:03
community on on how that can benefit our forest and as well as the. 00:08:09
The invasive stink net which is now. 00:08:17
Reaching the Healer County area and spreading, and so we've had community members as well as 4H members go out on a couple 00:08:20
different events to start preventing that spread. 00:08:26
Ashley Hall our. 00:08:34
Range Monitoring agent has been phenomenal with reaching out and. 00:08:36
Umm. 00:08:42
Has reached out to. 00:08:44
466 monitoring sites In 20/22 she monitored 100 in five key areas. 00:08:46
Um. 00:08:53
And. 00:08:54
And has expanded the program. She also has been working on a research program with receding the burn scars and the flood air and 00:08:55
the areas that that have been. 00:09:00
Devastating to some of our communities by because of the burn scars and turning into the floods during the monsoon areas which has 00:09:06
been devastating so we she's worked with community members as well as our 4H program as well to. 00:09:12
Create those to make the seed balls, to get those seed balls out and to spread them. And so now we're going to be able to get some 00:09:19
of the research information back very shortly. 00:09:23
Our Family Consumer Health Science program has reached thousands, but. 00:09:31
Hundreds. And this is not only in Healy County with this in the San Carlos area, but they've been able to provide financial 00:09:37
literacy programs. 00:09:41
Are. 00:09:46
Early early hearing, vision and developmental and dental screenings. 00:09:47
Nutrition and Obesity and physical activity programs. 00:09:52
And our early reading? 00:09:55
Programs as well are provided through our family, consumer Health Sciences, our overall. 00:09:57
Umm. 00:10:04
Our overall budget? 00:10:06
Has been brought has been increased substantially due to some grant writing, successful grant writing which has increased our 00:10:09
capacity of our team. We were up to 22 employees at at one point this time throughout the year. 00:10:16
So that we can reach many, some are part time, some are full time staff, but we are reaching capacity or at capacity. 00:10:23
Because of. 00:10:31
The successful grant writing because of the good work that we're doing and and. 00:10:32
And I just wanted to. 00:10:37
And with, you know, the pie chart shows. 00:10:40
What? How much we've been able to bring in how much financially in order to to support the program. 00:10:43
And so my request is to. 00:10:50
If we can sustain that programming, we would really want to do that and. 00:10:52
And your support would be greatly appreciated as well. 00:10:57
So. 00:11:01
Thank you. Thank you, Renee. Good job and I think you'll have some questions some Supervisor Humphrey. 00:11:02
No, I don't have any questions. I just appreciate the work that you've been doing and helping our constituents and help help the. 00:11:09
Help the learning of the youth. I appreciate it very much. Supervisor Christiansen, Thank you. Thank you, Renee. Great 00:11:17
presentation you guys do so much. It's just amazing, but. 00:11:22
Two 3-4 weeks ago we had a presentation from the shooting club. 00:11:29
And. 00:11:33
I guess that's part of your program, right, is that that falls under the 4H program, right. And so the idea was can we expand that 00:11:34
throughout more of the county up into the maybe the Jim Jones shooting range up there. Is there any plans for that? Actually there 00:11:40
was a shooting sports that was a stronger program up there. At one point we lost our leader there and so we're trying, we are 00:11:46
actively searching for another volunteer leader with the whole foundation of 4H and the only way we can really sustain this 00:11:52
program. 00:11:58
Are through the kindness of the hearts of the volunteers that volunteer in the community are. 00:12:04
Our minimum requirements from our volunteers in the communities to offer at least those six learning hours of being engaged at six 00:12:09
monthly meetings and and training the kids. 00:12:14
But then also empowering them to become the leaders and to take on some leadership during the meetings. And so we are hopeful. We 00:12:20
actually have a trailer already ready to go with archery and some student sports equipment for the northern Henry County area. 00:12:25
It's just finding the right leader and then getting them vetted. We do a whole background search and so forth and all of our 00:12:30
volunteers so. 00:12:36
We are really, really hoping that we can find the right person who's willing to take on that minimum six hours, but maybe a little 00:12:42
bit more commitment to our community service or our community club meetings and and the project club meetings and get that going 00:12:47
as soon as we can because we do have some of the equipment and we are really actively searching right now. It's got to be people 00:12:53
up there. I mean, the shooting club might have someone in it because. 00:12:58
I don't know how you're advertising, but there's a lot of people out there that do a lot of shooting and stuff. So I'll keep 00:13:04
knocking on doors, we'll we'll we'll find somebody, but yes, we would like to, we would definitely would like to spend the spread 00:13:08
this program. 00:13:12
Field spots, you could throw a plug. We could do that. So yeah, there's several ways you can get it out there where people maybe 00:13:18
can hear it more. You could get on our county page in the paper and that just came out this morning, I think. So it's once a 00:13:23
month. 00:13:28
So check with the Michael Driscoll on that and you might be able to have a little more in there on. 00:13:34
On that looking for volunteer. OK. OK, we'll do that. Ohh. Thanks. 00:13:40
Good. I think that'd be a hit up there anyway. 00:13:46
But yeah, you guys are doing awesome job, Renee. We really appreciate it. And. 00:13:49
Speaking for myself, I'm a real strong supporter for it. So we appreciate you. And as far as money goes, we'll have come up in a 00:13:54
different meeting. But yeah. OK. Thank you for your presentation. Yeah. 00:14:00
OK. QB presentation of January 1st, 23 HeLa County financial data as it compares to the fiscal year 23 HeLa County budget and 00:14:08
fiscal years 2221 and 20 year to date performance. Mary, good morning, Good morning, Mr. Chair, Good morning Member Supervisors. 00:14:17
We are. 00:14:27
Running behind on reporting these to you, I apologize. 00:14:28
And we had some out of town travel and other things that kept us from. 00:14:32
Being here. 00:14:36
And timely or more timely, so we're here today with our January update. 00:14:38
Which would have put us seven months. 00:14:44
Through the fiscal year. 00:14:46
I love when I stand here and find typos of them. 00:14:48
Talking that that's always great, right? But. 00:14:51
So seven months into the fiscal year, our general fund revenues were $7,028,000 more than the same time the prior year. Six 00:14:54
million of that is from the LTCF funding as you're aware. 00:15:01
The other um increases are attributable to. 00:15:08
Excise tax, which is our sales tax on non business. 00:15:12
Placing system permits, state grants, and state shared. 00:15:15
That's the other part of sales tax. 00:15:19
Our general fund expenditures and encumbrances at the end of January were 58% of the budget, which is exactly where you would want 00:15:22
it to be. 00:15:26
They were, however, six and a half million dollars higher than the prior year. 00:15:32
And that was primarily due to encumbrances. 00:15:36
So. 00:15:39
When you encumber something, you encumber the whole expense at once and then as the services are rendered and the invoices are 00:15:40
paid, the expense spreads out throughout the year. 00:15:44
The majority of that. 00:15:50
Uh. 00:15:51
Two and a half million of the three million or I'm sorry two and a half million of the six and a half million dollar difference 00:15:52
year to year was for salaries and employee related expenses. 00:15:57
A 340,000 was aid to other governments. 00:16:02
325,000 with travel and transport. That's where your Graham County. 00:16:07
Housing for inmates. 00:16:13
Hits the. 00:16:16
Hits the books, so that's what that is. And then support and care of persons is the increase in access and Altex expenses for the 00:16:17
year overall though because your revenues were up over $7,000,000 and your expenses. 00:16:25
Are only up six and a half million dollars. You are on your. 00:16:33
Below budget on expenditures. 00:16:37
Umm. 00:16:40
Overall by about 1/2 a million. 00:16:40
And then if we can go. 00:16:45
Do you wanna just do both agenda items at once? Is that OK with boss lady? Good at that, Sam. 00:16:46
Nope, she wants to split up. OK. Alright, alright. So your question, well, I guess then I'll ask if you have questions about 00:16:52
January and then we'll go to February. Thank you, Sam. 00:16:57
Supervisor Humphrey. 00:17:02
I, I have no questions. Thank you. Supervisor Christensen. Thank you, Mayor. No questions. If you take that LTCF money out of 00:17:05
that, we're still right on track. You're right on track, yes. And we do have, we have instructions with. 00:17:11
Right. With how that should be treated, we just didn't have those instructions in January. So that we'll be going into its own 00:17:18
fund for the LTCF so that you'll be able to see it as a separate line item and not have it lumped into general fund. 00:17:24
And the auditor and our Cpas gave us instruction. 00:17:31
Students. 00:17:35
January for how we should, how we should make sure we're booking that where they want us to. So OK, just keeping it separate from 00:17:36
general funds basically, Yep. So we'll get that taken care of for you. 00:17:41
It's just not taking care of us January 31st or February 28. 00:17:47
No, that's fine, man. Thank you. Yeah. So we'll go on to to see. 00:17:51
Presentation of February 28th 23 HeLa County financial data as it compares to the fiscal year 23 HeLa County budget and fiscal 00:17:57
years 22/21/20 and 19 year to date performance, Mayor. 00:18:05
So in February, we did see where our year to date revenues in the general fund. 00:18:12
We're only 5.9 million more than the previous year. 00:18:19
Which means they were a little bit, actually a little bit lower, right, because of the $6,000,000 LTCF funding. But you would 00:18:24
expect that because of the timing for property taxes. So the second-half of property taxes comes in in April. So you'll see when 00:18:31
we bring you the next update that has March and April, you'll be able to see that that did bounce back. 00:18:38
So as of February 28th, you would expect your. 00:18:46
Revenues to be at 67% of. 00:18:51
The annual budget and they were only at 64%. 00:18:53
We did. 00:18:57
I'm sorry. 00:19:00
I'm sorry, general fund revenues were at 77% of the budget compared to an 8 month target of 67%. But when you take out the six 00:19:04
million for LTC up there, they're back down with that 64%. 00:19:09
And then, um. 00:19:15
Your expenses. 00:19:17
Or 64% of the budget compared to 67% year to date target. 00:19:19
Which is great. That means that you're a little below what you expected to expend. 00:19:24
And as in January, the majority of that is due to salaries and employee related expenses. 00:19:29
Aid to other governments, travel and transportation, and then professional services. 00:19:35
Started to come up a little bit. 00:19:41
Umm. 00:19:43
As compared to support and care of persons in the prior month and that just has to do with the timing of invoices. 00:19:44
So when we come back to you. 00:19:50
We will have. 00:19:53
March and April to update you. 00:19:54
And to show you and you can see on the board that you've got up here that 2023 which is your red bar, so the second one in from 00:19:57
the left and all the sets of columns. 00:20:03
If you compare the red bar to the purple bar. So the purple bar was where we were last year. 00:20:11
And the red bars where we are this year? 00:20:16
So you can see that jump in salaries from the salary plan that you all approved and implemented for the current year. You can see 00:20:19
that operating expenses actually are pretty flat there. 00:20:24
Let's have a. 00:20:32
It does. 00:20:33
No, it's not work. I don't know if you can see that, but so your operating expenses here and here are pretty flat year to year. 00:20:35
And then you can just see in the next two clumps of columns. 00:20:42
That those differences are mostly where we had encumbrances. 00:20:45
And because we are. 00:20:50
Being better stewards of using the tools available to us to ensure that you know the expenses are encumbered up front. 00:20:53
To make sure we're keeping better track throughout the year and that's. 00:20:59
That shows how great your departments are working with the procurement staff. 00:21:04
And that things are getting done sort of more ahead of time. 00:21:08
Right, there's. 00:21:12
Fewer last minute hurry up and wait kind of situations as Joseph explained at the last work session, right that the progress the 00:21:12
project or or process when you follow it, it takes a long time. 00:21:19
In in that short sort of illustrated here, right that that when you start the process early and it gets encumbered and then you 00:21:25
expand it as you go along and it does sort of shift how those expenses rack up throughout the year and then it smooths it out. 00:21:32
By the end of the year. 00:21:40
Thank you Marian Supervisor Humphrey. 00:21:42
You know, I I just appreciate what a system that you have in line and I'm sure it's been kind of like herding cats and you're 00:21:46
probably. 00:21:49
Not one of the favorite people with all the bookwork that passes down, but thank you very much for for being able to keep us on 00:21:54
track and and and better organized. It's a privilege to be the least favorite person. 00:21:59
It takes the pressure off Michael. 00:22:07
Supervisor Christensen, I thank you, Chairman. Thank you, Mayor. And you, you guys do a great job. So you said an acronym many 00:22:11
times. And remind me, LATCF. 00:22:16
Local Area Tribal Consistency Fund it was. 00:22:22
So two or three years ago, the the PILT money, the federal payments in lieu of taxes were supposed to increase to public land 00:22:27
counties. 00:22:31
And. 00:22:36
After Congress passed that, they then repealed it. 00:22:37
And this is their solution or substitute for that. So the solution is $6 million this year and $6,000,000 next year and those are 00:22:40
to ensure that. 00:22:46
Communities like ours that have a vast amount of public lands have some consistency in funding and funds availability, so our 00:22:53
health money is just the normal amount, about three and a half million dollars. 00:22:59
And and this LTCF funding is in addition to that. OK, I remember now. Thank you. Yes. 00:23:07
Thank you for asking. I'm sorry there was. 00:23:12
Sorry that wasn't explained. 00:23:15
It's a long acronym, but yeah, yeah, that was lattice, yeah. Yes. 00:23:17
And they come up with the worst ways to pronounce things. They do. The other one is slurp in which like. 00:23:22
Maren, thank you for all this and I guess we'll finish up this year on track, right? Looks like it. Thank you. Alright, Thank you, 00:23:29
Mayor. I appreciate it. 00:23:33
Look forward to the next go round. 00:23:37
OK, on the three public hearings 3A information, discussion. Action to consider two liquor license applications. 00:23:39
Counting number L-23-09 and L-23-10 submitted by. 00:23:47
Ohh, Sam. 00:23:57
And yeah, that's it for the transfer of a Series 9 liquored liquor store license. 00:23:59
And a Series 12 restaurant license with interim permits to operate at the Tunnel Basin Marketplace. 00:24:05
Mile marker 260. 00:24:13
Hwy. 188 located in Tunnel Basin and issue a recommendation to the Arizona Department of Liquor Licenses and Control whether the 00:24:15
liquor license should be granted Sam. 00:24:20
Ohh, yours. Thank you and good morning. Chairman Klein and board members, I stated this is for the transfer of two liquor licenses 00:24:26
with interim permits to operate. 00:24:31
The first license is a Series 9 liquor store license and the second license is a Series 12 restaurant liquor license. 00:24:36
At the Tunnel Basin Marketplace located in Tunnel Basin, the county does have an internal review process whereby the Treasurer 00:24:43
reviews the application and ensures the applicant is current on property tax payments. 00:24:48
Or all properties owned within Hula County. 00:24:54
The Health Department and building permitting department both review the application. To date, there have been no issues reported 00:24:57
for the Tunnel Basin Marketplace. The clerk of the Board's office recommends to proceed with the public hearing and I can take any 00:25:01
questions. 00:25:05
Thank you, Sam. Supervisor Humphrey. 00:25:10
Mr. Chair, I have no questions. Christians, thank you, no questions, and neither do I. So I'll open up for public hearing and 00:25:13
Lisas or anyone in Payson. 00:25:17
No, Sir. 00:25:21
And I guess no one on YouTube. 00:25:23
And no one here, so I'll close the public meeting and ask for a motion. Mr. Manchester Chairman, I'll move to recommend that the 00:25:25
Arizona Department of Liquor Licenses and Control approve. 00:25:30
The liquor license applications submitted by armies yet not draw for the Tonal Basin marketplace, Mr. Chair. I'll second that 00:25:36
having a motion. And second, all in favor, do so by saying aye, aye, aye, aye. Motion carries. Thank you, Sam. 00:25:43
Number four Regular agenda items 4A Information Discussion Action to approve an intergovernmental agreement between HeLa County. 00:25:52
For and on behalf of the Hill County Sheriff's Office. 00:26:01
In the Tunnel Apache Tribe by and Through the Tunnel Apache Police Department for Law enforcement Assistance and Mutual Aid. 00:26:04
For a period of three years. 00:26:13
From the date of signing and we have Josh Becker, Tim Scott or. 00:26:15
Both of you, however, works. 00:26:20
Morning, Tim. 00:26:22
Good morning, Mr. Chairman Board. 00:26:24
Level agreement is a renewal of the last one we have. 00:26:28
This is going to allow us the ability to assist the Telepathy Police and the Tunnel Apache tribe with the law enforcement 00:26:33
services. I don't know if Josh is there, but also helps in regards to any kind of emergency they have and the ability for 00:26:40
Emergency Management to render assistance and support if so requested by the tribe and the tribal Chairman for the Chief of Police 00:26:46
with the Tunnel Apache Tribe. 00:26:52
OK. Thank you, Tim. Josh, did you want to add anything to that? 00:27:00
Hmm. 00:27:05
Well, have two. Good morning, supervisors Chairman Ohh. Yeah. Just like everything in emergency, all these little things go 00:27:09
together to help us expedite what we can do to help people and when we're working with mayor and to make sure that we can fund the 00:27:14
things that we do when we do assist other jurisdictions. So all these MU and things that we can get in place help us and help the 00:27:20
people that we have the understanding with. So yeah, it's good. Thank you, Josh. 00:27:26
Supervisor Humphrey having questions for either one of these two don't have no questions. Supervisor Christiansen, Thank you no. 00:27:32
Good job guys. And and so this is just the same agreement that we had before with them Tim, basically. 00:27:39
Yes, Sir. 00:27:45
Ohh. 00:27:46
Sure. 00:27:49
Contact investigations if need be with the tribe or. 00:27:53
Whatever we have and all the certified officers and the Sheriff's Office will be commissioned through the tunnel Pecu Tribe and 00:27:58
Paula Petchi place. All right. Thank you, Tim. And thank you, Josh. That entertainment motion, Mr. Chair, I move to approve an 00:28:04
annual government agreement with the Tonto Apache tribe. 00:28:11
For law enforcement assistance. 00:28:18
And as presented, I will second your motion. A second. All in favor, do so by saying aye, Aye, aye, aye. Motion carries. Thank 00:28:20
you, Tim. 00:28:24
On to For B Information Discussion Action to adopt Resolution #23-06-02. 00:28:30
Authorizing Helix County to act as a fiscal agent for the HeLa County Sheriff's Office. 00:28:39
And accept funding an amount of $23,093.07. 00:28:45
From the tunnel past you've tried that will be utilized to enhance the Sheriff's Office. Sarah, good morning. 00:28:51
Good morning, Chairman. 00:28:57
Thank you. 00:29:03
15. 00:29:05
13th that they would like to give the Sheriff's Office another twenty $3093.07. 00:29:08
So with that, I'll take any questions. Alright, Sir, Supervisor Humphrey. 00:29:16
I I have no questions. Supervisor questions. Thank you. Sarah, no questions. Thanks Sarah. I think we're good with that I'd 00:29:21
entertain a motion, Mr. Chair moved to adopt resolution #23-06-02. 00:29:27
Mr. Chair, I'll second that having a motion and a second all in favor. Do so by saying aye, aye, aye, aye. Motion carries. 00:29:33
On to see information, discussion, action. 00:29:41
To approve a collection agreement between the Arizona Game and Fish Department and the Heela County Sheriff's Office. 00:29:45
In the amount of $92,000 for the purchase of a 23 Ranger Bay patrol boat equipped with. 00:29:51
A Mercury 250 Pro associated police package and a trailer. And Sarah, I guess you're just standing for Dennis. 00:29:58
Yeah. 00:30:06
All right. 00:30:07
Shrinky Dinks thing to report replace our aging scopes. We have two boats that are aging both. 00:30:17
And bought and the 2006, they're both Tritons. So we were notified that the Arizona Game and Fish would provide us 92,000 to 00:30:25
replace one of those, but that'll take any questions. 00:30:32
Thank you, Sir. Supervisor Humphrey. Yeah, on the boat that's being replaced, will that be optioned off? 00:30:40
Yeah, more than likely I we need to nail down exactly what we want to do and and basically how we want to do it. But absolutely 00:30:47
we'll be working with finance on all of the procurement regulations we have. 00:30:54
No further questions. OK, Supervisor questions and thank you, Mr. Chairman. Thank you. Sarah, it doesn't look like you're getting 00:31:03
any fishing tackle with this. 00:31:08
No. 00:31:14
Ohh OK. 00:31:17
Thank you, Sarah. I have no questions. 00:31:18
Sir, I'm good. Thank you. So with that, I'd entertain a motion. Mr. Chair, I move to approve an Arizona Game and Fish Department 00:31:21
collection agreement in the amount of 92,000 as presented. 00:31:26
And then a second all in favor do so by saying aye aye, aye aye Motion carries on to the information discussion action. 00:31:33
To approve amendment number one to Service Agreement number 03032023. 00:31:42
With Earth Earthquest Plumbing and Pumping LLC, which increases the agreement amount by 52,000. 00:31:49
$757.44 for a new not to exceed agreement total of $215,315.44 and Alex. 00:31:56
Thank you, Mr. Chairman. Thank you board. So this. 00:32:12
Is a request to Amanda. 00:32:16
Amount that was already approved for the Pleasant Valley Veterans Retreat Wastewater System in the amount of $52,757.44. 00:32:19
I have it broken down into basically 4. 00:32:28
Sections of what happened. So first the system is existing. System was 30 years old. 00:32:31
And when we started breaking ground, we discovered things that weren't on the plans. 00:32:37
So that's our first section and the cost for those repairs is 7028 dollars. 00:32:41
The next two sections, as you guys know, this has been a wet winter and we discovered many things with all that groundwater that 00:32:48
didn't exist beforehand, mainly that. 00:32:52
At standard operating level are tanks. 00:32:58
Seemed to be watertight, however, once the groundwater rose to both. 00:33:00
Yeah. 00:33:05
Failures in the tank. We just determined that the risers in. 00:33:06
Two of our tanks didn't actually hold water like they should, and therefore whenever. 00:33:10
The water level rises that high. Our pumps would then be constantly pumping up to the lagoon and. 00:33:16
Are conserved, then burnout and our Libyans would then be. 00:33:21
Over 4 to their capacity. 00:33:24
So that's our next. 00:33:27
Cost there of 19,176 dollars. 00:33:30
The next thing is. 00:33:35
When they started putting in the last tank, the excavator sunk up to its tracks. 00:33:37
And ended up creating some damage to the ground that needed to be repaired. 00:33:43
Now I've talked to four other contractors and just because of the wet winter. 00:33:49
For the contractors with over 100 years of experience between all of them have come up with. 00:33:54
Similar problems where either their equipment sink in the ground was they were doing their own projects. 00:33:58
Or there's tanks in the. 00:34:03
Rising out of the ground due to the buoyancy of the tanks, so. 00:34:06
This is just an unfortunate fact that we. 00:34:10
Came across in that because of this wet winter. 00:34:12
Equipment ended up sinking under the ground, and that was unexpected. 00:34:16
Our next cost is there was a. 00:34:20
Misunderstanding between the function of the wastewater system and the function of the facility. And so we were asked to move the 00:34:24
RV dump station away from the administration building and this costs of $9225.00 is associated with moving that. 00:34:32
Always water dump station away from the admin building down so it's further away and out of sight and there's costs associated 00:34:41
with that move as well as the. 00:34:45
For the plumbing in the new water line to wash down the RV dump station. 00:34:50
And then our final amount there for $2894.55. 00:34:55
When we first fired up the pumps. 00:35:01
We ended up springing a leak in the transport line and that needed to be. 00:35:04
Addressed. 00:35:07
Thank you, Alex. You ready for questions? I'm ready for questions right on Supervisor Humphrey. 00:35:11
Yeah, I I have no questions. I just you know it's just one of those things when when things get abandoned and set for a long time 00:35:18
it it creates issues as well so. 00:35:23
Not only is it is it all but but it's also been abandoned for quite some time. 00:35:28
Which doesn't help things. But but going forward, um, it's it's good to see these things getting taken care of. 00:35:34
So that that facility can be used. 00:35:43
As it's supposed to. 00:35:46
No further questions. Supervisor Christensen. Thank you, Chairman. Thank you, Alex. So. 00:35:48
Do you think this this will be? 00:35:53
Everything you need then to make that system complete 100%. 00:35:56
So yes, from all of this we were able to get the effluent up into the lagoons from all three limitations, which means it's 00:36:00
functioning correctly. There is an issue with. 00:36:05
The flow coming into the lagoons for those sized pumps, there should be a greater flow than we are seeing up there. So Tim and I 00:36:11
are still trying to diagnose why that is. 00:36:15
Why that is, But other than that, the system itself will work OK. 00:36:21
Thank you. 00:36:25
Alex, thanks for what you're doing with that. I mean, it is tough times, right? When this system like that, especially as 00:36:28
intricate as that system is and it's set for as long as it has, things do have a tendency to dry up and quit. But there was an 00:36:34
issue on that when it came to the winner, winner moisture. 00:36:40
Yeah, there was no surprise there. None at all, You know, and and. 00:36:46
And when it came to contractors and my comments to them in the same way, it's like it's all groundwater, so. 00:36:51
But. 00:36:58
The one issue that I do have have with with everything is the RV dump and I don't know who come up with that. 00:36:59
But. 00:37:08
That hopefully will be addressed if there ever is another time when something like that has to be put in. 00:37:09
And what these guys don't understand is that particular RV tank. 00:37:15
Was located right in front of the main office building. 00:37:20
In a way such we're gonna have to cut a little bit of pavement, we're gonna have to trench across pavement and we're going to put 00:37:25
it right there. And the idea for this particular tank. 00:37:30
We're still in. Arby's pulled in to stay at the site. 00:37:35
They would flush their tanks out into this holding tank that didn't go anywhere it would have to be. 00:37:39
Pumped once it's filled up. 00:37:44
But the problem I have Alex and this is something to really keep in mind. 00:37:46
When those RV's leave that tank and they go to the RV. 00:37:51
They're gonna dump those chemicals back into their holding tanks and they're going to use them and they're going to pull their 00:37:56
handle on it when they leave and flush all that stuff in our system. 00:38:01
So my whole thing on that was we spent $10,000 for nothing on that deal. 00:38:06
And that's my issue. And I could I I voiced that to the contractor. The one thing was, was that the whole and the tank. 00:38:11
And everything had not been purchased yet. 00:38:19
Before we relocated it. 00:38:22
Right. And he still had to run a water line, which he would have to run one there across that payment even. 00:38:25
As it was, anyway. 00:38:31
But this one was a little longer. I could see a little bit more of a charge on that. 00:38:33
But as far as digging and actually putting that tank in place. 00:38:37
There shouldn't have been an extra charge because there wasn't a tank put in place that had to be moved. 00:38:42
Correct. So that charge is strictly for the water line for labor and materials and it averaged out to $13. If you look online 00:38:48
across the state of Arizona right now that's averaging about 25. So that should give us a pretty good deal on that. So I'm just 00:38:54
making sure that because that whole, that whole particular tank system has been a thorn in my side for ever since I stood there 00:39:00
and they told me about it, so. 00:39:06
Thank you for everything I I do understand the. 00:39:12
The part about some things will come up and and whatnot and I hope that you guys are in touch with the Forest Service out Phoenix 00:39:16
on that system. 00:39:21
A system was totally engineered. 00:39:26
And blueprinted and hopefully you've got those blueprints and everything on that. 00:39:29
We do. As I said, they're 30 years old, though. It don't matter. That's what's in the ground. 00:39:34
You know I'm saying. 00:39:41
And so and not. But I do understand that things give out and there's there's failures too, but as far as like restrictions or 00:39:42
whatnot. 00:39:46
Bottlenecks in that system. That system should be showing it. 00:39:52
On those blueprints. 00:39:55
And so I'm just saying, in my opinion, in my opinion, only for us to spend any more dollars on this system. 00:39:57
They're probably a good reason, because I'm not going to vote for it next time. 00:40:04
OK, Josh. 00:40:07
No, I'm afraid to say what I wanted to say. One of the things I wanted to bring up is that we are going to go out to the 00:40:09
procurement process to look for maintenance and inspections on this site for what was it that we want to do within your three to 00:40:14
five years. 00:40:18
Anytime you're pumping sewer up over a mountain, there's there's going to be issues only the government come up to come up with 00:40:54
the deal like this. So I get it and to have somebody that would be on contract to deal with that would be awesome because there's 00:40:58
none of us. 00:41:03
That they're gonna be able to do that. I mean the simple collections or the to look in at the pump to make sure it's still 00:41:09
pumping, that's fine. But anything more and that's going to be a little tough, so that would be awesome. 00:41:14
Thank you, Alex. 00:41:21
But that would entertain a motion. 00:41:22
Mr. Chairman, I'll move to approve amendment number one to Services Agreement number 03032023. 00:41:24
With Earthquest Plumbing and Pumping LLC in the amount of $52,757.44 as presented. 00:41:33
Mr. Chair, I'll second that motion having a motion, and a second all in favor. Do so by saying aye, aye. 00:41:43
Aye, aye. Motion carries. Thank you, Alex. Thank you. 00:41:49
Okay, E Information Discussion Action to Approve Amendment number One to Service Agreement number 012523. 00:41:55
With Matelli Measurement Group incorporated, which increases their agreement amount by $7033.54. 00:42:04
For a new not to exceed agreement total of $299,513.17. 00:42:13
And extend the agreement term to June 15th. Homer, good morning, Sir. Good morning. 00:42:21
Chairman and board member, Board members, the action before you is to approve that amendment number one adding 7000. 00:42:27
$33.54 to the to the contract as it exists today. 00:42:35
It's a. It's a small #7034, but we wanted to explain the puts in the takes OK. 00:42:41
What we're what we're not utilizing in the original contract that's camera that we were going to place. Those are going to be done 00:42:48
in house. 00:42:51
Um. 00:42:55
And the other one is contingency. The contingency is still intact. We really haven't used it. 00:42:56
But because this total contract exceeds that contingency, we have reason to come to the board, OK. The things that we're adding is 00:43:01
excavation. 00:43:05
We we needed excavation to put the scales and we kind of anticipated that and we had done a geotech report on the soil 00:43:10
anticipating that it was going to be inadequate and in fact it was. And so additional material had to be imported in to be able to 00:43:16
compact it to the degree that they wanted to. The scales are stable. 00:43:22
The other one is a stem wall. That one we had not anticipated. We had planned on doing the stem wall foundation for the scale 00:43:29
house, not the scales. This is an additional scope of work. 00:43:34
Added to the contract, The contractor was there. We felt he would do it for a right price. We were we did not have the resources 00:43:40
to do the work and we elected to award that work to the contractor. 00:43:45
And so those are the two things that are added. 00:43:52
They exceed the contingency amount by 7000. They exceed the contract amount by the $7033. 00:43:54
And therefore, we're asking the board to the board to approve this amendment. 00:44:03
Any questions? Thank you. Humeral supervisor, Humphrey. 00:44:08
No questions other than I'm just glad this is moving forward as we can and the contractors there. Go ahead and. 00:44:13
Do it because we we need to get our landfill back. 00:44:20
The way it needs to be so. 00:44:24
I have no questions. Mr. Supervisor Christensen. Thank you. Chairman. Thank you, Humira. So we're out of contingency and so. 00:44:26
Umm. 00:44:35
If there is any additional changes or overruns, then you'll be before us again. 00:44:36
We. 00:44:41
Are so far ahead on this project. 00:44:42
That we don't expect or or or will accept. 00:44:45
Any other additional costs? 00:44:50
OK. We're at that point we're we're done with, we're done with that project. Thank you, ma'am. 00:44:51
Humeral thanks. I appreciate that. I just had one quick question on the skills and scale house. I see the scale house setting at 00:44:57
the sign. 00:45:00
Building on facilities. 00:45:04
Is it ready to go to be set up up there? 00:45:06
Umm. 00:45:09
Melanie, could you help me? 00:45:10
With that question. 00:45:12
Melanie, thank you. Good morning. Mr. Chair and members of the Board. To answer your question, yes. 00:45:17
It's going in this week. It hasn't been drywalled, but it won't be drywall till it's set on its foundation. But it's going in this 00:45:23
week. 00:45:26
Cool. 00:45:30
To the best of my knowledge. 00:45:31
That was easy. Yeah. Thank you so much for that. Thank you, Homer, with that other antenna motion. 00:45:34
Mr. Chair, I move to approve amendment number one to service agreement number 1/2. 00:45:39
OHH 012523. 00:45:45
Uh, with my shelling measurement group incorporated in the amount of $7033.54. 00:45:48
And extend the agreement to June 15th, 2023 as presented. I will second. 00:45:55
Having a motion and a second all in favor. Do so by saying aye, aye, aye, aye. Motion carries. Thank you. Home, Merrill. On to F 00:46:01
information, discussion, action. 00:46:06
To approve agreement number 05102023. 00:46:11
An economic development grant with Tunnel Rim Search and Rescue Squad incorporated in the amount of $39,182.37. 00:46:15
Which the Board of Supervisors has determined to be for the benefit of the public and Supervisor Christensen. This is yours. Thank 00:46:27
you, Mr. Chairman, Colonel Research and Rescue. 00:46:32
Is. 00:46:39
An outfit that works all around he LA County. 00:46:41
And works closely with the Sheriff's Department and is very outstanding in what they offer and are able to do. 00:46:45
I would consider them not the best just in the state, but in the whole southwest and so. 00:46:53
Request of or constituent funds of my own. 00:46:59
For several upgrades and projects consisting of. 00:47:05
A drone team that you have itemized in your. 00:47:11
Packet and also a rope team portion and also a Swift water team. 00:47:16
Portion as well as a canine area. 00:47:24
Team. 00:47:28
Portion which totals to $39,182. 00:47:29
And $0.30. 00:47:34
And so, me personally. Of course I feel it. 00:47:36
Definitely benefits the public and Healer County. They've also agreed to. 00:47:39
Put signage on some of their equipment and their vehicle stating that. 00:47:44
That they are supported by Hilla County. 00:47:49
Any questions? Thank you, Steve. Supervisor Humphrey. 00:47:53
No questions. 00:47:57
So they are a good, good unit and we do use them a lot. 00:47:59
So I really I. 00:48:04
Since I'm spending your money today, I'm good. 00:48:05
Of that, very good. Thanks again the motion. So I'll make the motion to approve agreement number 05102023, The Total Research and 00:48:08
Rescue Squad incorporated in the amount of $39,182.37. 00:48:16
Being that your money. Our second, having a motion detector. And by the way. Yeah, determined by the For the benefit of the 00:48:25
public. Good. Good catch, Jessica. OK, so having a motion in a second, all in favor. Say aye. Aye. Aye. Motion carries. 00:48:34
Alright, the information discussion action to approve Amendment #3 to an intergovernmental agreement between HeLa County and 00:48:43
Pernell County, whereby Pinell County will continue providing medical examiner services. 00:48:50
For an additional year from July 1st, 23 through June 30th 24 Mary. 00:48:57
Good morning, Mr. Chair. Good morning, Supervisor Humphrey, Supervisor Christensen. 00:49:06
So the Pinell County Medical Examiner has been serving in this capacity for a couple years now. 00:49:11
They have been able to really reduce our cost. 00:49:17
And we look forward to continuing to work with them. 00:49:20
And I know they just finished and had the ribbon cutting for their new facility and Michael went and represented the county and 00:49:23
saw how the new facilities laid out. I didn't know if you had anything to add about how great that was. 00:49:29
Ohh. 00:49:37
Good morning, Chairman, Members of the board. Yeah, when I went to the ribbon cutting. 00:49:38
Ceremony the The new facility in Pinal County is quite spectacular. It's it's a beautiful facility and it's going to be able to 00:49:43
handle the volume from HeLa County very easily so. 00:49:49
If you ever wanna tour the facility, just let me know and I'll talk to Doctor Who and. 00:49:56
Supervisor, hopefully you don't. Well anyway, if the other two would like it too. Or just let me know and we'll go out there. 00:50:04
Alright, you ready for questions, Mayor? Nor do we need to give. Just go for a motion and get away from this one. 00:50:13
Supervisor helpful. 00:50:21
Two, not the other. 00:50:24
But now or later from good. 00:50:27
Supervisor Christian Darrell. Thank you, Marian. 00:50:33
Baron going question I would have is how come we're only Jennifer and for this next year is it going to be a whole new contract 00:50:36
coming up there's going to be a whole new contract coming up where we we had the. 00:50:42
The way the original one was published or created, we had up to three renewals. This will be your third renewal and then next year 00:50:48
we'll have to go out to bid again. 00:50:52
Hmm. 00:50:57
And just the way procurement goes, ohh that's that was my guess. So thank you that entertain a motion. 00:50:58
That's chair. I move to approve Amendment #3 to an intergovernment agreement with final. 00:51:04
Accounting for medical examiner services as presented, I will second having a motion and a second all in favor, do so by saying 00:51:10
aye, aye, aye, motion carries. Thank you, Mayor. Thank you. 00:51:15
All right, you guys anything on? We'll move on to #5 consent agenda action items. Do either one of you have anything you want to 00:51:22
talk about or pull? 00:51:27
I'm I'm good, Mr. Chair. 00:51:33
If it's possible I'll just make a comment so on item G. 00:51:36
I wanna commend Samantha Trimble for working especially hard with this one because it came in. 00:51:41
Late and it just shows a commendable. 00:51:48
Level of service that the county provides to accommodate. 00:51:53
Umm. 00:51:58
The constituents and I really appreciate that. 00:51:59
Very good. Thank you. 00:52:02
Alright, with that I did entertain a motion. Mr. Chair moved to approve consent agenda items 5A through 5K. 00:52:04
Mr. Carroll second that having a motion, and second all in favor, do so by saying aye, aye, aye, motion carries. 00:52:13
Number six called the public. Lisa, do we have anyone in? Payson called the public doesn't look like. 00:52:20
No, Sir, we do not. Are we good on YouTube, Joseph? 00:52:26
How many people we got? 00:52:29
Good deal. And we have none here, so. 00:52:33
127 for our updates at anytime during this meeting. 00:52:37
Members of the Board of Supervisors and Heela County Manager may present a brief summary of current events. 00:52:42
Michael, you won't go first. You got anything first? 00:52:46
I do not. Chairman. Thank you. All right. Supervisor Humphrey. 00:52:49
All Mr. Chair, I'm good other than I have a tunnel basin meeting tonight at 5:00. 00:52:53
Alright. 00:52:59
Supervisor Christians thank Mr. Chairman. A couple days ago I met with Todd Nandy with Policy Development, that was. 00:53:00
Informative and also. 00:53:07
Had a meeting out at Beaver Valley. They're considering putting in a Verizon tower there as well. 00:53:11
And so lots of public input at that meeting. 00:53:17
And tomorrow I will be on K rim for about. 00:53:20
30 minutes. 00:53:25
Ohh just to talk about county stuff. Also have a meeting with the Matt Patchwork and Gary. 00:53:27
Morris, about Fossil Creek, we're proceeding on that. They're encouraging. 00:53:34
And the Game and Fish Commission will be meeting. 00:53:39
Um on Friday in our new TCM building. 00:53:42
And everyone is working hard to make them comfortable and prepared. So that starts at 8:00 o'clock and I intend to be there. 00:53:46
So also on Saturday is the 60th anniversary of the Lions Club in. 00:53:55
So they're having a celebration I will go to. 00:54:00
Thank you. 00:54:03
Alright, thank you Steve, so. 00:54:04
Yesterday I attended the kettle growers meeting here in the boardroom and it is also in conjunction with the Forest Service. 00:54:06
And it was over there next Friday 5 to 10 year plan on how they're going to conduct burns. 00:54:13
And what they're gonna do with that? And so there's really good conversation between the permittees and the Forest Service. 00:54:18
It was good to see the amount of people that showed up and. 00:54:25
Get the governments willing to work with everybody to try and pull off some pretty cool projects, so. 00:54:28
That was good until this Thursday. I'll be in Pace and Star Valley Rd. Yard. I have an NRC meeting there. 00:54:34
Umm. 00:54:41
Steve, are you going to that one? No, I won't be there. OK, So I won't post that. 00:54:43
And you're not gonna be there already 10? Nope. OK. 00:54:48
So we're good. 00:54:51
And then on this is just for information. Coming up July 15th, we're gonna have a soft opening for the Pleasant Valley Veterans 00:54:54
Retreat. 00:54:58
And it looks to be. 00:55:04
Middle of the day, from by 11:00 o'clock to 2:00 o'clock. And they'll be right there at the at the side, of course. 00:55:07
And the invitations will be sent out to everybody, but we won't get that out there also, some are workers started this week and we 00:55:14
have 50 kids throughout the county. 00:55:19
50 plus right on. That's about the most we've had then. 00:55:26
Good. 00:55:31
And the YC crew started last week. The mentors, mentors had their orientation at NYU. 00:55:33
And the the crew came on board this week. One of the mentors was a I guess, a graduate from Globe High School last year, which is 00:55:40
really cool. 00:55:44
As a crew of 6 workers and two leaders. 00:55:49
And just listening to the government yesterday, they're all pretty excited about that, having those kids. 00:55:53
And it sounds like they got they have some really cool projects lined up with them, so. 00:55:59
Yeah, that's parking. He thinks we're either either of you, we're good. No, just a question. Does that include the kids with the 00:56:05
Globe Ranger 4 service deal? 00:56:10
50 plus. 00:56:15
Pardon me? 00:56:16
I think the white 50 plus YC crew is in addition. 00:56:17
Is in addition to this, yeah. 00:56:21
But it's kind of the same program. 00:56:23
Well, no. 00:56:26
Right. 00:56:29
OK. 00:56:31
And Mr. Chairman, you might want to recognize that we do have one of the summer workers with us here today. And we do. Haley 00:56:32
Haley, do you want to give a speech? 00:56:36
No, no speeches today. 00:56:40
I don't blame you. 00:56:43
Welcome aboard. Hopefully you enjoy your summer. 00:56:45
Yeah. 00:56:48
OK, I'll go ahead. And we're going to move right on into #8 work session items. 00:56:49
And the first one's gonna be 8A. Information discussion. 00:56:57
Regarding funding and implementation of the Hillcroft project, and Amy is going to tell us all about it. 00:57:01
Thank you. 00:57:10
Good morning, Chairman and Supervisors. Thank you for this opportunity. 00:57:14
Umm. 00:57:18
So for there's a couple of elements here with the helipad. 00:57:20
Project. It's been a year now. 00:57:24
That is been going on out there. 00:57:26
And we have a lot of really good feedback from the public. 00:57:29
Um, it's. 00:57:33
Let's see. 00:57:35
How do I do this thing? Ohh very cool. 00:57:36
Umm. 00:57:38
So I tried to kind of include some of that there so you could see it, but. 00:57:40
Healer proud the proud sounds for protecting our unique destination. 00:57:44
And it's a partnership between the county. 00:57:49
And several other agencies, including the hospital. 00:57:52
Couple of the minds. 00:57:57
Cities and towns. 00:57:59
To clean up the corridor to so that when people enter our area they see how beautiful it is rather than. 00:58:01
Be distracted by trash and we. 00:58:07
Umm. 00:58:09
Over the past year, I know that. 00:58:10
From July to December 13.64, tons of leaves and trash were removed as you can see there, and every time there was something like a 00:58:13
big cleanup. 00:58:18
We would get feedback from William Plaza. 00:58:25
Or, you know, several of the Historical Society people who were kind of keeping track of what was happening out there. 00:58:28
And so we're we're really pleased with that because if they're noticing that means that. 00:58:34
You kind of want people to not notice in a way. 00:58:40
You know, for it to just normally be clean and that's that's what the expectation is. 00:58:44
And so I I feel like the project has really accomplished that this year and I'm pretty proud of it. I didn't go out there and pick 00:58:48
up trash myself, but the people who are doing it are have done an excellent job. It's Allegiance Builders that was contracted 00:58:53
through the county and they're up for renewal. 00:58:58
Or. 00:59:04
If the board decides, we can go a different direction. 00:59:05
And I think that's why we're here today. So besides the good things that happened. 00:59:08
I did my Wyatt is over Allegiance Builders and he gave me a billing breakdown, which I believe you have in front of you. 00:59:14
And so 45 to 50%? 00:59:23
Of the 11,041 per month. 00:59:27
Is UM payroll? 00:59:31
And he breaks it down there. There are two two men who work out there 8 hours per week, unless there's additional things that they 00:59:33
have to clean up. 00:59:37
And they have at times gone over because of a lot of debris or there was some construction at one point that they were really 00:59:41
cleaning up. 00:59:45
And 10% is fuel. 00:59:49
10% of the administrative costs and 15% is the consumable. 00:59:52
And there's a 20% profit, but he let me know and I I'm sad he couldn't be here today because I think he had a some good things to 00:59:56
say, but that they'll reach about possibly 16% profit this year. 01:00:02
Umm. 01:00:09
And their first year doing it. There have been no injuries, no adopt concerns. 01:00:09
And there have been no pedestrian arm or motors concerned. They just had one chips, one sale from. 01:00:15
Piece of equipment. 01:00:22
And so with that, I I will say though that. 01:00:24
I I was looking at my breakdown of who is. 01:00:29
Part of the partnership here. 01:00:35
And I had the the county at 10,000, which was the original amount that the county was going to do. It's actually 54,000. 01:00:36
Accounting for 54. 01:00:43
But there are other numbers are correct. Yeah, the numbers are. 01:00:46
Correct ish. 01:00:49
Ready for questions. I'm ready for questions. Thank you, Amy. Supervisor Humphrey, you know I mean I have no questions of you, 01:00:53
you're just presenting this and I I appreciate it the breakdown and so, so the the head of county went to 54,000. 01:01:01
And everybody else is where they're at. 01:01:10
OK, yeah, they don't. The only comment that I would have if he was here is that I see them and they're working quite hard. But I 01:01:13
can imagine what it's like to get to the dump with a trailer full of all the grass and weeds and have to hand unload it. I've 01:01:20
often wondered why in the heck doesn't he get a dump trailer? I mean, he could cut his labor in half. 01:01:27
Download investor stuff. 01:01:35
And that was my only question. Yeah, one of the things that is happening today actually. 01:01:36
Is the poppy seeds the poppy plants? 01:01:42
They're collecting them and bagging them and handing them over to the city of Globe. 01:01:44
To to seed some of the areas that they're really want that. 01:01:50
The most presentation we could copy. 01:01:53
And then the other thing is they've worked with the town of Miami pretty extensively. 01:01:55
The town of Miami jumped on it and said hey. 01:02:00
We want to clean up some of these areas, how can we partner and so they they work together and it was good to see that that 01:02:02
partnership there. 01:02:05
Good. 01:02:09
Thank you very much. 01:02:11
You good, Tim. 01:02:13
I'm good supervisor Christian. OK. Amy good to see you. Program working now the only casualties windshield. 01:02:14
That is good, especially along the highways. Yeah, it is. It is really nice to see everything is a lot better than it was, so. 01:02:24
Yeah, this. 01:02:34
Is there any there you go? Are there any instructions? Can I can I go out for partnership? 01:02:36
Again. 01:02:44
Or should they wait? 01:02:45
And did you, can you answer that right now? I'm not sure. I don't know that we can. I don't think we really take an action. But 01:02:47
you can get a gist of what we're thinking, I guess, right, Michael, I should be asking Jesse. 01:02:52
But. 01:02:58
You can. 01:03:00
It's different. 01:03:03
Question. 01:03:06
So to start that part of the discussion, I would just ask you, the partners that are in there now, are they, they're wanting to 01:03:07
stay, right? 01:03:10
That is my understanding, but I would really need to reach out and. 01:03:14
And confirm that. 01:03:18
Is that has have we heard of anyone else wanting to get on board with this and. 01:03:19
And think about partnering or want to be a part of it. 01:03:26
Tim. 01:03:31
I I have not. 01:03:33
Heard of anybody that wants to? 01:03:34
Did join in on the funding. 01:03:37
I have a thought. 01:03:41
I would like to put to do some publicity on this. 01:03:43
Get it out there and potentially expand it for beautification, but. 01:03:47
I know that's in the conversation point of the day, but you know that to me, that's the natural step. 01:03:52
Beyond just keeping it clean, so. 01:03:57
On on I'm just asking you your thoughts but when you because obviously you've been thinking about this too so. 01:03:59
What would you think of? 01:04:07
What would your idea of an expansion be, I guess? 01:04:10
Umm. 01:04:14
My I I've looked at some beautification projects from other municipalities and one of the things that they they focus on are the 01:04:15
areas that people see the most. 01:04:20
And so to me, some of the work that the city of Globe has done, like with with the railroad right there, that area, some 01:04:25
beautification some. 01:04:29
Droughts. 01:04:36
Type plants that you can put on that that would just not distract but. 01:04:37
You know, there's that little area that there's the the wall over here with the stairs. I don't know what's called anything right 01:04:43
now. That's when I stand up. But there's a wall with, you know, where there's there's an, there's an opportunity to beautify it 01:04:49
where it's not just dirt and weeds growing all the time. So with all the murals going up. 01:04:55
I think that there's a. 01:05:01
There's we can have conversation about, you know how I'm just one person thinking maybe some flowers and got resistant plants, but 01:05:03
I think that there might be other really good ideas that people have. 01:05:08
That I haven't even thought of. So maybe you know some partnership with the IR globe and. 01:05:14
So maybe in the future we could pull the partners that we do have together for another work session session just to discuss 01:05:23
something like that. 01:05:27
Because maybe they're thinking the same thing. 01:05:31
You know, obviously it would, it would take more money. 01:05:34
You know would would be putting more money into the pot I'm sure for any kind of expansion, but by then maybe there's more 01:05:37
partners too so. 01:05:41
You know, we think you know. 01:05:46
Ohh, I think. I think it's all good ideas. But like you say you you need people. You need either volunteers or you need funding to 01:05:50
pay people and. 01:05:55
And anymore funding for paying people is difficult as well because you can't find the people to pay if you have the money. 01:06:00
But but yeah, it all makes the difference. And right down there where the where the trestle goes over the road. I have a building 01:06:07
there that I'll let the mayor paint, you know the globe symbol on the side of my building, just. 01:06:13
To help add. So I'm a big supporter of making it look better and things, but we also have to watch our funding. 01:06:18
Because things are going to get tighter as we go forward, so. 01:06:26
I'm all for partners and and doing what we can with what we act. 01:06:30
But I think with their volunteer base, the IR Globe and the other. 01:06:35
Whatever that that cleanup crew is there, they already have a really strong, enthusiastic base. So to partner with somebody like 01:06:38
that makes sense to me if you know, if they can go that way. 01:06:44
I think it's a good thing. That's the only thing I would like to say is that I. 01:06:53
I do support what you've done and would like to think I could continue to do that. 01:06:57
Even if you expand so. 01:07:02
If that helps you to understand my ideas. 01:07:05
Treatments. 01:07:09
So maybe in the not too far off future we can Michael hold another work session and some more partners? 01:07:10
They can come in, we can all discuss it. 01:07:16
Absolutely, Sir. I'll work with the MA and Marin and. 01:07:19
Pick another date for a work session, probably in July or August. OK, filling out this logic, filling up, and then we'll come back 01:07:23
in front of the board and do more of an in-depth work session on this whole program. 01:07:29
Amy, thank you for everything you've done with this. It has made a big difference. 01:07:37
It really has. Thank you. 01:07:41
OK. On to be information discussion regarding the ongoing plan and future public works departments revenues, expenditures. 01:07:44
Expenditures and projects, This is going to be a good one. Home, Merrill. Thank you. 01:07:53
Thank you. 01:07:58
This is the first of three work sessions. 01:08:02
I'd like to start with the. 01:08:06
Slide #12, if you would. 01:08:08
I'd like to start at the end of the presentation and they'll give you a flavor of why the slides that lead to it. 01:08:11
So this is a 5 year plan. 01:08:18
To fund your plan that looks forward in time and it says that something is going to happen to salaries, they're going to increase, 01:08:20
our revenues are going to stay flat basically. 01:08:24
That. 01:08:29
Then the reductions in her would be offset by the increases in excise tax. 01:08:30
Our operating supplies growth over time, the transportation capsule, the cap that the money that we spend on capital 01:08:35
transportation projects. 01:08:39
Should be what we can afford to spend and to spend it wisely. 01:08:44
There's an equipment line and we'll we'll look at the years past how little we purchased on equipment, but there's. 01:08:49
Uh, you'll see a flight on equipment and uh, how old some of our equipment is? 01:08:55
That we should set aside some money for reserve and local share. In other words, if we come across another big project, be at the 01:09:00
512, be it a control Rd. some paving project, Russell Rd. something that comes up that says we have federal monies. 01:09:06
That we're able to pitch in a local share or pitch in some amount that puts us at the top of the heap of those people that are 01:09:13
competing for that, for that grant. 01:09:17
So that we will set some lighting aside and say we keep it there to the side. That's a reserve for local share and for anything 01:09:21
that may happen with with with hunt, with our funding sources. 01:09:26
And that the rest of the money that because we're going to start off. 01:09:32
Year 24/23/24 with $15 million of of money in the bank. 01:09:36
Of her money from her excise tax and. 01:09:42
It's the money. 01:09:46
In, in in in the van. 01:09:48
And we we shouldn't have that money in the bank. We should be spending that at widely as we can and not all in one year, but over 01:09:50
over the next four or five years we should be spending that money down. And that's the purpose of of making the presentation to 01:09:57
share thoughts with you and to get your input. So let's go back to the beginning. 01:10:03
And on Slide #2, please, that one right there. 01:10:11
So yeah, this is a probably. I've recycled this this slide. 01:10:14
And it shows. 01:10:19
Revenues over an 18 year period. 01:10:22
And last time I think I told you it's, it's flat or less or or even slightly decreasing. 01:10:24
Whereas the her files have gone up and inflation has gone up. 01:10:30
And so we're we're dealing with that and that's the fact that we have to accept. We either change the her formula, the state 01:10:35
legislature does something with doing something with her, but other than that it's just papers. 01:10:42
Sorry. 01:10:49
Yeah, him. 01:10:50
OK. 01:10:51
OK. Ohh, OK. Other than that, we need to take that into account in our planning. So next slide please. 01:10:52
So that was 18 years. How about this year? How are we doing this year as opposed to last year? And and and into the April time 01:10:59
frame, 10 out of 12 months, we're going to be slightly lower than last year. Last year we were 8,561,000. 01:11:07
This year we're going to be 8,525,000 if the trend content continues and you can see that excise tax goes up 10%, curve goes down 01:11:16
2%, then vehicle license tax goes down 10%. 01:11:23
And again, those are things that we that we need to know and we plan ahead. So let's look at our expenditures the last five years. 01:11:30
And you can. 01:11:39
Next slide please. 01:11:42
So if you look at this slide, you see revenues at the top line and across our fiscal year 2020, 2122 and 23. 01:11:45
And you see that it's a that it's increased over fiscal year 2020. 01:11:55
But it's decreased over fiscal year 2022. At the very last column, I have a model year. The model year assumes that you have $8.5 01:11:59
million of revenues that take care of our roads and what would you do with that money? How would you distribute that money then if 01:12:04
that's what you have? 01:12:10
So you can see that salaries are in about 3 and a half $1,000,000 range. 01:12:15
That's a little bit misleading because when we have 9 vacancies that the Star Valley Rd. Yard. 01:12:20
We're not paying those salaries and my goal is to fill up the vacancies as much as we can. So 3.5 is understated and you can see 01:12:26
on the model year that it's 3.8. Maybe it should be 4,000,000. 01:12:31
But bottom line is our salary, our wages and salaries have been understated. 01:12:38
In the last four or five years, OK, operating supplies, they're about almost $2 million this year and I say maybe the IT ought to 01:12:44
be $2,000,000 in the model year where if we're just saying what's a typical year capital transportation. 01:12:53
Capital transportation should be like what's leftover and I and and it's a bad thing to say but what's leftover when you pay for 01:13:02
our people, When you pay for the the supplies that we need. 01:13:07
And and we pay for our equipment. 01:13:13
And and and So what I did is I took eight and a half million, subtracted 3.8 from it 2,000,000, I subtracted equipment 750,000. 01:13:16
And what was left was $1.9 million. 01:13:24
That we can spend on capital projects. 01:13:26
And and the reason that I put down 750,000 for equipment is you'll see we have some very old equipment like like we have some 01:13:29
vehicles a few years ago, we still have some very, we still have we have very old equipment and in years past we didn't buy 01:13:34
equipment. 01:13:39
Even though we had money in the bank, we didn't buy equipment. 01:13:45
And so we have equipment that's over over the over 30 years old and and and you can have like we do today we have equipment. 01:13:48
Because even though it's all, some of it's sitting idle because we don't have full. 01:13:57
The full amount of operators that we'd like to have. 01:14:01
But you gotta have you gotta have operators and you have 1/2 equip. 01:14:05
And you can't have one or the other. You got to have both. OK. 01:14:09
And recently we had an issue where we were doing some work and. 01:14:13
A 10 Wheeler. 01:14:20
The motivator had a flat tire and the whole crew came to talk through finding home. 01:14:22
And yeah, it's something we could have fixed. It was just a tire, but that's an example of something. What happened when an 01:14:27
equipment, when equipment fails if our chip box were to fail today. 01:14:31
Kind of be catastrophic for us, OK. So we need to make sure our equipment functions and so the carry forward on fiscal year 23 at 01:14:36
the end of fiscal year 23 is going to be $15 million of proposal would be that it'd be a lot less than that and in the model years 01:14:42
got $6,000,000 and that's with. 01:14:48
That's why we're here to get your input on those kind of thoughts. So next slide please and if you have questions on anyone slide, 01:14:54
please stop me. 01:14:57
So I wanted the the team to to help to help us understand what's the cost of these things that we do. 01:15:02
And so we have some experience with crack sealing with chip seal. 01:15:09
And we've estimated that the cost per mile. 01:15:13
For crack sealing, it's about 1500 when you stop, when you stop and think about it, if you want to stop the that's where you for 01:15:18
material only. That's 51 boxes and material that was used up in strawberry pine recently to do a couple of miles. They were doing 01:15:24
a couple of miles for cracks, you only have them keep cap. 01:15:30
Keep track of how much material they were using, and even if you double or triple that, it's still a very low number to take care 01:15:36
of the most important function that we that we need to take it take care of our payrolls and that's to keep water out of them. 01:15:43
And and and from across standpoint there's no reason for us not to be doing a lot of crack sealing. 01:15:51
Other than labor? 01:15:57
OK, it's our it's our human resource. So. 01:15:58
Homer, when you I I know what you mean by practicing and and we have the equipment for that but does that also take in 01:16:01
consideration just. 01:16:05
Just a slurry. 01:16:09
No, it's just filling in the cracks, OK, Blowing out, blowing, cleaning out the crack and then killing it, killing it in OK. 01:16:11
And typically if you read a textbook, it says every three years. On this slide, I had three, three to five years and I used five 01:16:17
years as the model. 01:16:22
And since we should do 36 miles of praxia year given that we have almost 200 miles of paved roads. 01:16:27
OK. 01:16:33
And and they would do 36 miles, no. 01:16:35
The mileage that we do is because we're going to do a chip seal, we go and 1st crack seal it and we should we should not do a 01:16:38
tipsy without first crack sealing. 01:16:42
OK, so the chip sealing has been forcing us to do crack sealing. 01:16:47
OK, but it ought to be more than that. We ought to be practicing a lot more. It's a it's a very inexpensive solution to 01:16:51
lengthening the life of our paved roads. So. So. 01:16:57
Slakey said. We're down on on operators. 01:17:03
Now and have been for quite a while. It may be for a while. 01:17:06
So. 01:17:10
Like on your crack ceiling? 01:17:12
What would it since we can't get around to hitting all these projects and and getting ahead of our curve, are you kind of thinking 01:17:15
about maybe? 01:17:19
Taken and contracting some of that. 01:17:23
I I think. 01:17:26
I think when by by the time I get done with this presentation, I think that that becomes almost a thing that we need to be 01:17:27
proactive on, yes. 01:17:31
And certain things. 01:17:35
OK. 01:17:37
And and that is labor intensive. It's being outside walking around with a vacuum hose and blowing out with a pressure hose blowing 01:17:38
out the cracks, being out in the sun all day long, handling the hose for the crack seal feeding that the the machine, it's it's 01:17:44
it's a little different than I think what our team is accustomed to. 01:17:51
And that that's not the that's the because they drive that that 10 Wheelers and the motor breeders, I mean you know that they have 01:17:58
to be doing that kind of work but it's it's it's something I think we need to. 01:18:03
That we should be considering that not everybody can be operators tomorrow. We need some neighbors. 01:18:09
But we we have some, we know we have. We have folks that will do anything and every. 01:18:16
I know we do. 01:18:20
OK. So proceeding is the same thing. I have $75,000 a mile, but actually the cost for for chip sealing, I'm sorry, I'm talking 01:18:23
about chip sealing now. You should do that. The textbook says every seven years. I put down 10 years as well and I based the model 01:18:28
on on 10 years. 01:18:34
It's really if you do the chip sealing one is needed, you should be inspecting that paper and you should be saying we should be 01:18:40
chip sealing these roads. OK, so this is has is a big interest for me. 01:18:45
So right there you have Chip Seal at 75,000 a mile, but then on Double Chip you're showing 250. Why isn't that 150,000? 01:18:51
OK, it's 250,000 because if you're going to chip, because if your chip sealing a road, your chip sealing over something that has 01:18:59
been paved before and you can see evidence of failure. So you take, you patch this section, a small section. 01:19:06
But if you're going to be doing a double chip seal, you ought to be you ought to be spending money on subgrade. 01:19:13
As well. 01:19:18
And that includes the subgrade. 01:19:19
OK. OK. So if you're graded, if you're subgrade is already there and then place or it just needs a little bit whatever that could 01:19:21
that figure will be adjusted correct, it'll be the 150,000? 01:19:26
And we're going to be doing some chip sealing, some roads in young that appear to be in perfect shape and ready to be chipseal 01:19:32
without the subgrade. And it wouldn't be $250,000 a mile. 01:19:38
OK. It would be something less. 01:19:44
Now if you want it, if you if you say, that's kind of high for chip seal and if you knew about chip seal material. 01:19:46
75 is is more than the chip material that we would be buying. 01:19:52
Because I've included there other things like crack sealing the road ahead of time and patching sections of the road that might 01:19:58
need to be patched but the chip shield material itself. 01:20:03
That at the furthest area of the county that we need to chip shield would be something in the order if you were just chip seal oil 01:20:08
and the chips. 01:20:12
$40,000 a mile. 01:20:16
OK, so I just added a something additional because you shouldn't just go chip seal Rd. You should look at the condition of the 01:20:18
road, make the repairs necessary and then chip seal it. 01:20:22
OK, so. 01:20:28
Me and whom? Merrill's had this discussion A lot, and a lot of it's been based around the 512 Road, the North Rd. 01:20:29
Cost of asphalt is extremely expensive, so you when you look at double jets or or however it goes there, it's an option. But in 01:20:35
the northern country where we have snow removals. 01:20:40
And all that. There's still kind of a question there. Just how would that work? 01:20:45
And a lot of it. And even in like in young like these roaches coming out. 01:20:51
That chipping because we remove snow off those roads as well. 01:20:55
It's it the the big question is is. 01:21:00
Can your operators not be so heavily handed on that equipment and and just tend to the? 01:21:04
What they need to tend to. 01:21:10
And I I think that's just something that time would tell. But go ahead, Homer. 01:21:12
And so we talked about the double Chip Seal that's on an as needed basis or as. 01:21:17
Required. Or as planned. OK, reconstruct. That's a paper roll taking down, milling down a paper roll, Something that was 01:21:23
previously paid, designed with actual pavement, not a chip seal. 01:21:30
Something that has been paved that we want to replace the pavement. 01:21:38
Right now we're looking at about $1,000,000 a mile. 01:21:41
And that's and that's and we're going to learn a lot from some of the work that we're doing up in Control Roads soon. 01:21:44
As to whether that $1,000,000 is correct or not, we just don't have enough data every time we turn around. 01:21:51
Folks are quoting us $1,000,000 a mile, so I've got $1,000,000 a mile here we don't have. 01:21:56
A1 particular mile of paperwork that we plan on doing in the near future. 01:22:02
The road that we're planning on doing in the near future or or Double Chip Seal with the exception of Stagecoach Rd. 01:22:06
That will be paid. 01:22:13
It's a short section that needs to be laid down perfectly to allow for water to flow with a 1% grade over a long period or a long 01:22:14
length. 01:22:18
We're going to be paving that, but that's not a good indication of a paved Rd. because it's got a concrete center section and 01:22:23
toothpaste sections on the site. 01:22:27
So. 01:22:32
We, we will learn more about paving with some of the work that we're doing up in the control road and the cost of that and then we 01:22:33
need to start thinking about. 01:22:37
What do we do with that? 01:22:42
With, with, with it, If it's something that expensive, Where do we start? What do we do? 01:22:44
So as you know, we've asked for $3,000,000 to pay for a section of the Young Rd. 01:22:49
From the federal government and we're waiting to see if that's gonna materialize or not and that would be another place where we 01:22:54
could learn about. 01:22:57
The actual cost of paving today. 01:23:01
Re graveling. 01:23:04
Reveling is based on a cloth that I received from one of the Snowflake from Hatch Construction. 01:23:06
Uh, they quoted us uh class 6A B material. 01:23:13
Uh, which is which? You're compact well and is typically used for gravel roads. 01:23:18
They would haul it down, they would deliver it, we would place it. This cost is based on. 01:23:23
Someone hauling material to us and replacing it, and it's $81,000 a mile for five inches of material. 01:23:27
And I just wanted to kind of electronic sample. 01:23:34
Of the different costs that we have is the purpose of this. 01:23:36
It it was an informal bid, it's not an official number that they gave me but as an estimate to to try to get a better appreciation 01:23:40
for what it would it take for us to go back to 512 year old. So for instance and give it a new gravel surface which it that he 01:23:47
needs. So on that 81,000 a mile though you're saying they would provide the material, they would provide and haul the material. So 01:23:53
what about just hauling costs, have you do you have any idea on that? 01:24:00
Because, like you know, on the 512 road we have a pile of material already. 01:24:07
Reporters are price per per hour. 01:24:11
And we could, we could calculate that. So we wouldn't know because it's a cost per hour. 01:24:14
Nothing. 01:24:19
So they gave us that number and we can and we can and we can work on that. 01:24:20
We'll talk some more about that, about the rumor pitting a little bit on one of the slides that I have, because I've got kind of 01:24:26
like information that I received from the Forest Service last week. 01:24:30
Would too much more forwards that kind of reconstructing roads. 01:24:35
I took a ride with Brent the other day and there's a couple of roads in my district that he recommended that they be 01:24:40
reconstructed. 01:24:44
And was going to work on a schedule. If is, is, are we? 01:24:48
Any further ahead on a schedule for reconstruction. 01:24:53
We have a slide on that. It doesn't include those ropes today. 01:25:02
OK, but. 01:25:05
With the slight bags for. 01:25:07
Is what do we do not on year 24, year 24, we're doing about $4 million worth of projects. 01:25:09
There is a. 01:25:15
It's a bigger watermelon than we can bite on, OK? 01:25:17
It's just it's gonna challenge us every year we're challenged we we have this list of projects and we'll carry them forward. We 01:25:20
carry them forward and in fact our carry forward dollar fund increases, but our projects haven't been done and not all of them and 01:25:26
so we've got a lot of projects lined up for next year. 01:25:32
OK. 01:25:38
And and we get 80% of them. I would celebrate that, OK. 01:25:39
But what we don't have is the next three years. We don't have projects for the next three years and you'll see that in one of the 01:25:43
in one of the slides. So it's not for 24, maybe it's something we do for 25. 01:25:48
And we do crack seal it and just keep it, keep it in a certain condition for now or we consider the option of of contracting. 01:25:53
OK. 01:26:01
Thank you. 01:26:03
OK, for the next slide. 01:26:05
So this is a a chart that. 01:26:09
Um, I'm kind of proud of because the team. 01:26:12
Went. 01:26:15
Through and actually did a very good five year plan for chip sealing. 01:26:16
I actually have the rows and the subdivisions that this is based on. 01:26:20
And the cost per row and the length of the row. 01:26:25
And they went out five years and they actually went and looked at some of these roads and they said these roads are needed now. 01:26:29
Are there other roads are also needed perhaps? 01:26:34
But they these roads, they concluded, needed to be. 01:26:38
Chip Seal and it's it's on this schedule. This is something that needs to be done every year. Every year you go back and you look 01:26:43
at your pay rolls. 01:26:47
And you make this determination. 01:26:51
And then you plan. 01:26:52
For for this, for this year. And it also lets you know that if you've got extra material or something and you have time, maybe you 01:26:54
can jump into next year on the chip sealing. 01:26:58
But anyway, this is a. This is a first. 01:27:03
For us. 01:27:05
Normally we have a plan for this year for Chip Seal and that's it. 01:27:06
And this is the five year plan, we're starting to look ahead. 01:27:11
Next slide please. 01:27:14
So this is. 01:27:17
Umm. 01:27:20
Federal funding? Nope. Long slide. 01:27:31
Must be recognized. 01:27:34
Ohh, this is the trip here. 01:27:42
Sorry. 01:27:43
Next one. 01:27:47
So this is county funded Rd. maintenance and construction. 01:27:56
It does not include federal monies. This slide does not include federal monies. I wanted to compare this to the model year, the 01:28:01
reason for this slide. 01:28:05
Where where we talked about spending almost $2,000,000 on on transportation projects. 01:28:08
And and you can see how fiscal year 24 is loaded up. 01:28:15
Right. It's $3.8 million of capital projects of our own monies that we want to spend. 01:28:19
And you can see the list of projects here. 01:28:24
And then fiscal year 25, you see something that says be determined. 01:28:27
So we don't have a good five year plan for spend for for, for. 01:28:33
For maintenance projects on our roads other than chip Seal. 01:28:37
Except, you know, we do. 01:28:41
But if it was going to be a reconstruction, a double chip seal, a paved Rd. 01:28:43
You see where we need to do work yet on the projects. Now we do have nineteen bridges. 01:28:47
Out of the 19, all but three are in good shape. 01:28:54
There's three that are in fair shape. We need to consider what are we doing, and some of these bridges are box covers that a dot 01:28:58
calls them bridges OK. 01:29:01
But we have 19 bridge structures that we ought to be thinking about as well. 01:29:05
OK. 01:29:10
But wait, there's paper roads that could fall into the year 2526 and 27. 01:29:11
Is the point is the point of this slide OK? It's like. 01:29:17
This is a federal funding. 01:29:23
Federal funding, you see we don't have any federal funding that we think we're that we are anticipating in 24. 01:29:26
Maybe we will get that 512 road but today. 01:29:32
Uh, the funding, the the things that we have are that we're working on. 01:29:35
Is not Procreate of course. 01:29:40
Umm. 01:29:42
We that's going well, the contractor getting ready to work long hours. 01:29:43
They're a little bit behind. They're trying to catch up. Right now it's like a doom time frame for completion. Maybe they can. 01:29:49
They can move that up. 01:29:55
But they're gonna they're gonna work long hours this summer. 01:29:57
To try to catch up. 01:30:01
We did get an additional 250,000 from the federal government for debris. We're going to bring that amendment to you and that the 01:30:02
agreement that we have with ADA. 01:30:06
Unfortunately, most of that money is already spent. There's a little leftover that if things go well, we get it back. 01:30:11
And and we'll share all those details with you when I bring that. 01:30:18
That more item to you. 01:30:22
Houston Mesa Rd. That's a project that still needs to be done. That's 4 1/2 miles of that 5 foot shoulders that are going to be 01:30:24
paid with rumble strips and etcetera. 01:30:29
4 1/2 miles. 01:30:34
Of Houston Mesa Rd. Right east of 260. 01:30:36
Um, you see the control Rd. We have a. 01:30:40
Projects the site The project that we're working on around whispering Spring Intersection with Control Rd. 01:30:44
You're familiar with that, Young wrote. We have a monies to do a. 01:30:52
In environmental assessment that we're getting ready to kick off with Kimberly Horn. 01:30:57
And and for service working together. 01:31:02
We have two years to spend that money. That would be October of 24. 01:31:05
Eric the contractors expecting to complete the work on September of 24. 01:31:11
There is a lot of consultations that they have to take place. One of them is with deprives. 01:31:17
And so it's a it's a it's a full blown environmental assessment that includes archaeology, biology, biological and all the other 01:31:21
elements that both go with that. So Homer, you're killing me here. 01:31:27
OK, so especially on an archaeology part? 01:31:34
The Forest Service done the assessment years ago. Did they not do an archaeology report then? They haven't. 01:31:38
Then why are we doing another? There's 19 sites of which. 01:31:44
There's seven sides, of which five are on the road. And So what? What never determined is what to do with them. They identified 01:31:48
the size. 01:31:51
But no one put on a piece of paper. What are we going to do with those facts? 01:31:56
OK, and so part of this study is to say, here's what we're gonna do with Are we gonna realign the road? 01:31:59
Or we're gonna put enough material on top that it preserves the sites and and they need to work on that. 01:32:05
We're gonna be driving on that road to hang out since Bird was created, so I guess. 01:32:14
It's it's a no, it's it's an incredible thing where we have to go through when we work on federal land and with federal dollars 01:32:19
and I'm like. 01:32:22
No one, no one would debate that. 01:32:26
It's. 01:32:28
Outrageous half $1,000,000. 01:32:31
It's not our money up there, You know, it's it's still our money, right? But it's it's federal money. 01:32:34
OK. 01:32:40
But I there's. I don't know how else. I don't know what else to do, right. That's all we can do. It's just a shame that we're 01:32:41
taking that much money and dumping it into something that. 01:32:46
I don't know, like I have a hard time agreeing that needs done, but I guess it does. But then thank God we didn't have to come up 01:32:52
with the value of our own pockets. 01:32:56
But it is still taxpayer dollars we've got to be accountable for. 01:33:01
Got it. 01:33:05
And the biological is, you know, they they need to do that every so many years, animals move around etcetera, but. 01:33:08
Hopefully we've been traveling on that road for a long time and hopefully all the things are minor. 01:33:14
So that we can move forward. 01:33:20
And of course I just mentioned I think Control Rd. Whispering Pines, we've got a million five. 01:33:22
We got suspended between this year and the end of the next fiscal. 01:33:28
Umm. 01:33:33
So next slide please. 01:33:35
I wanted to share the slide on heavy equipment. 01:33:38
Just to show that we have. 01:33:41
3. 01:33:44
Motor graders older than 30 years and three things will dump truck folders in. 01:33:44
And 30 years. 01:33:49
And then of course, what you don't see on the slide in detail? 01:33:50
Is a water truck that belly dumps the loaders, backhoes and the semi trucks. Semi trucks are by the way. 01:33:54
A very important piece of equipment for us. 01:34:00
And even though they're not on that slide. 01:34:03
If we were to spend the say let's say $750,000 a year. 01:34:06
Sooner or later you'll see a semi truck in in the list as the time goes on. It's they're old and they're important for it. We all 01:34:10
equipment back and forth. 01:34:15
We share equipment. 01:34:20
And we'll need to do that but there's there's there's no sense in us having and I talked to the team and some folks. 01:34:21
Ohh, can't. We'll dump trucks that are older than 30 years. They really like them. 01:34:28
But we still need to make common sense out of what do we do with it every time we buy one of these pieces of equipment. It can't 01:34:31
be based on statistic that I'm showing you up here. It's got to be based on the statistic for the team input. 01:34:38
Is it time for that vehicle to go? But we've got all the equipment. Look at the ones that are 25 years or older. You know, we 01:34:44
gotta. 01:34:47
Large percentage of them. 01:34:51
30% or more in both categories. 01:34:53
So anyway it just it's it's a necessary part of our expenditures. 01:34:56
Next slide please. 01:35:00
You know, I I showed you this slide a lot of times because and I mentioned this to the to the Forest Service every time I talk to 01:35:03
them. Last time I talked to Matt the Chore, he told me I know Homer, I know. I told him how important the material fits hard for 01:35:08
us. 01:35:12
Because because if it weren't for the material fits, I don't know that we would have $15 million to carry forward, OK. 01:35:17
But the material would be expensive for hauling the material. The fact that the material fits are strategically located around the 01:35:25
county is just as important as it fits themselves, OK. 01:35:30
Because the healing process is is oftentimes more than the cost of the material. As matter of fact, for us it's probably the case 01:35:35
all the time. The Raymer pit, we've been in there before, not talked to the Forest Service and just last week they told me. 01:35:42
They gave me verbal approval to go back into ringer fit into the disturbed area. 01:35:50
And I'm working with Eddie Wisdom. 01:35:56
And the poor services just don't do it until we give you a piece of paper saying that. 01:35:57
And that's what they always think at the same time we we're going to go get environmental assessments for the for the other three 01:36:02
it's it's just there's and we don't know what the cost is and when we do we'll come share that idea with you. 01:36:09
But if it's successive. 01:36:18
And it can't be a half $1,000,000. I think it'll be in the. 01:36:20
10 to $20,000 range for. 01:36:23
And and if I were to do the math on. 01:36:27
That versus the amount of cubic character we get out, I think I could easily demonstrate we should do it even without 01:36:30
participation from the Forest Service. But every time I talk to the Forest Service, I'm asking them can can they do some of that 01:36:34
work themselves? 01:36:39
At this point the answer is then no. But nonetheless they're they're going to allow us to go into Raymer fit this summer this 01:36:44
year. 01:36:47
Um, And see if we can blend that in with some of the material we have. 01:36:51
Maybe get someone to perfect for us and move forward. 01:36:54
So I wanna tell you thank you for doing that Homer. And I'm going to give you guys an example. 01:36:58
Six years ago, I stood in Ramer Pitt with James and our Public works director and Brent Klein and Danny Savage and everybody 01:37:03
pushing on that pit. 01:37:09
Homer just tackled this project in about the last six months. 01:37:16
So. 01:37:21
There there's some things that I want shown why we're in the situation we're in right now. 01:37:23
And that was there's been a whole lot of feet dragged through the sand. 01:37:29
And I've got a lot less here than I did six years ago. So homers really helping. Thank you Homer for that. 01:37:33
Until team effort, though, I have a lot of people's, a lot of people helping Tom Holman, the Scott Warrens, the Tom Goodman, just 01:37:41
a lot of folks step up and we all participate in. 01:37:46
We're we're in a door. Best to. 01:37:51
Be the best that we can be OK. 01:37:54
It's like please. 01:37:57
So. 01:38:00
I want to talk about our team and you just beat me to it. Supervisor. Current plan. 01:38:01
Recently we promoted Adrian Mata to be a regional manager. 01:38:08
For the road yard here in the. 01:38:15
We have Wayne Jones as a regional manager. 01:38:18
Road Yard manager for. 01:38:21
Four-star Valley Rd. Yard. 01:38:24
Wayne is is setting a great example for what a regional manager could be doing. 01:38:27
Actually, he is expanding the horizon of his scope of duties and responsibilities. 01:38:32
And that's what we wanted. We wanted the regional managers to be making more decisions every day. 01:38:39
Both short term and long term. 01:38:44
You know what should he be chip sealing? What should he should be paving? What are the rules has? 01:38:47
How is he assigning his folks for it for a year? Because actually the work that we do in the road yards is very seasonal. 01:38:53
You can't pave in January, but you can snow plow in January. You can clean culverts in January. 01:39:01
Are you can't ship CEO in November, but you can in the summertime. And so there's a seasonality to the work that they should plan 01:39:08
like a whole year out. Here's how we're going to tackle all the problems that we need to cut weeds. But there's only a certain 01:39:13
times to go do that. 01:39:18
OK. 01:39:23
So there's a right time to do that. There's a seasonality to it. And so some of the things that I have up there is that that I 01:39:24
would like for the regional manager to pursue with the recruitment training. 01:39:29
They need to help us to do that and they need to help us retain. 01:39:34
Retain folks, How do we? 01:39:38
Keep the folk that we have interested in what they're doing. 01:39:39
To stay here long longer. 01:39:42
Long term planning and we need to pursue efficient operations. We need to plan our work. We need to measure our work. 01:39:44
Without those two components, we never improve. 01:39:52
And that, and that's my expectation of them and I'm going to be working with them. So the regional managers now report directly to 01:39:55
me. 01:39:58
Frontline has. 01:40:01
Agreed to do the sign become the safety manager slash special projects. He'll be responsible for the sign shop and special 01:40:03
projects meaning. 01:40:08
He answers, he helps us anytime we ask him a question because he's got so much history and knowledge about different things that 01:40:13
when we go to him for for help that he would help us if if he can, OK. 01:40:20
So that's that's a change that that's taken place Apprenticeship program, we have 15 applicants. 01:40:26
We're going to be interviewing this month. 01:40:32
And we're gonna be selecting at least two of them. 01:40:35
And based on the quality of the folks that we interview, maybe more than two, but at least two. 01:40:37
That was going to be my question. Homer was is. 01:40:43
Is it? 01:40:46
Are you thinking to keep it pretty well limited to the lower number just because to kick off this first year of doing this? That's 01:40:47
kind of your thoughts? 01:40:51
Correct. 01:40:55
I'd overwhelm. 01:40:57
Wayne. Wayne does have a different job. So I want to bring something up with Wayne about Wayne Right now. I don't know if you 2 01:40:59
know this, maybe you do, but Wayne has stepped out there to implement a CDL program in the county. 01:41:06
I I, for one will tell you that that is a huge plus for Heather County. 01:41:15
And somewhere along the way we need to recognize waiting for doing that somehow, because as far as I know, he stepped out there on 01:41:20
his own to take this on. Is that right? Correct. 01:41:26
And he he did it. 01:41:32
Based on previous discussions, but he did it all on his own. 01:41:34
And we we have. 01:41:41
Where we put a program in place that says. 01:41:44
We can have as many as one CDL trainer for Rd. Yard and we will be offering them. 01:41:47
10% increase in pay and we have. 01:41:53
We have completed that that right there alone. And you guys know, you know a lot of times we have good people that want to apply, 01:41:56
but in the past they've had to go obtain a CDL license in order to apply. Now we can bring those folks on, still under probation, 01:42:02
work with them to get their CDL. 01:42:08
And if they pass, great. And if they don't that we've done as much as we can, but it should open up a lot of doors for us. 01:42:14
And it was really a big help to Wayne. 01:42:20
Point stepped out there. 01:42:23
And then in addition, we're going to be offering them to our. 01:42:25
To our temporary. 01:42:28
Operators. 01:42:30
Folks that have heavy equipment experience, but they don't have a CDL, we're gonna offer them. You want to get a CDL? 01:42:31
When? 01:42:38
Talk to Wayne. 01:42:39
What about supervisors? 01:42:40
Surprises me, yeah. Me, yeah. 01:42:45
I'll help you in the winter, Homero. 01:42:49
Ohh, I'd be fine. 01:42:52
Ohh, Homero, Can I ask Mr. Chairman? 01:42:55
Ohh, as they improve their credentials. 01:42:58
As you've tried to work with facilities and other places then this then offers them the opportunity for more pay. 01:43:03
As they. 01:43:11
Improve their credentials. It's not just simply a certification, it may be followed with an increase in pay. 01:43:12
For the operators is the question. For the operators, yes. 01:43:19
So the last little. 01:43:22
Paragraph here talks about a progression plan from operators to senior operators. 01:43:24
And what we'd like to do is have if you've been here two years with public works, if you have a Class A CDL. 01:43:28
If you're proficient on two types of heavy equipment and you pass these Rope Scholar classes that you can take online at home, for 01:43:35
instance, when you took them all at home. 01:43:39
Or we would be offering our operators time to take them at their work if you pass 16 out of 18 courses. 01:43:44
You would progress from operator to senior operator. 01:43:50
We put the policy together. 01:43:53
We sent that to county manager. 01:43:56
Late last week and we expect because we've had so much discussion on this, we think that will get signed off quickly. 01:43:59
And we could start offering that to our folks. 01:44:06
Recently we hired in Star Valley a person that did not have a CDL because our operator job description today does not require CDL. 01:44:10
But it requires that you get that CDL in nine months. 01:44:18
Once you're hired and it's and it's a hard nine months, a hard stop at that point, you don't have it. You're out. 01:44:22
If you have it. 01:44:28
How you continue with us? 01:44:30
In in that operator would then have the opportunity to seek that senior operator status and pay. 01:44:32
OK. 01:44:38
So we, you know, we we've done a lot of things. 01:44:40
And I recently sat with one of the the groups here, the road Yards and. 01:44:43
I've met with Roger operator for many, many years. 01:44:51
And. 01:44:55
And every meeting that I've ever had with them, pay is spread and brought out. 01:44:56
And yes, we need to continue to do and Healer County, we need to continue to look to see what we can do for our folks. 01:45:01
They're, they're, you know, there's certain limit, there's a budget limit. And what I tell folks is. 01:45:08
Pay is part of the solution and part of the problem. 01:45:13
OK. 01:45:16
A pay is not the total answer. It's all about how do you feel at work? Do you get a sense of accomplishment? Do you have room for 01:45:17
progression? Is there light at the end of the tunnel? 01:45:23
Is it enjoyable to be here at work? Do I feel like I'm contributing? 01:45:28
All those kind of things matter. 01:45:32
But we are, but we need to take care of pay as time goes on. 01:45:35
OK. And we can never lose sight of that, I think. 01:45:38
Next slide please. Homer, let me ask you one question you that's good right there, but. 01:45:42
So on. 01:45:48
This has been a real topic of discussion everywhere I go because it's between the landfill and the road department. You know, we 01:45:50
tried to balance everybody out Once Upon a time and didn't quite make it. Landfill went a little bit above the road department. 01:45:58
So. 01:46:06
My question is and I really appreciate what we are on wages now and I agree with you the fact we still have more work to do. But 01:46:07
so if we have somebody like this guy in base and but the pacing that was hired without the CDL. 01:46:13
Yes. So he's going to get a CDL and he's going to get bumped up eventually. 01:46:20
And after two years, he'll be in a senior position, right? 01:46:24
Correct. So if we hire somebody off the street that comes in to work with us with already a CDL and experience. 01:46:28
We're going to hold them back for two years before we'll be bumping them into a senior position. 01:46:34
If we had somebody apply that met all the senior operator requirements, there's a job description for senior operators would be 01:46:41
meets that he comes in as a senior operator, OK. 01:46:46
That's all I needed to know. 01:46:51
Thank you. 01:46:53
Umm. 01:46:55
We are probably going to be putting up a billboard. I think I'm running out of ideas on how to attract people to Heela County 01:46:57
operators and one of the last things that not maybe not the last thing but the next thing that I'm proposing is for us to put up a 01:47:01
billboard. 01:47:06
With or without CDL, you have heavy equipment experience. 01:47:11
Go apply at Star Valley Rd. Yard or apply online or do whatever you, and we're going to be working with HR on that. 01:47:16
Hopefully we've already started. 01:47:23
Umm. 01:47:24
But we we need to keep pursuing that we there's no way that we can survive with the vacancies that we have. 01:47:26
So with that being said, home Merrill, where do you see the apprenticeship going? I when I think about it, I see us bringing on 01:47:34
some folks, working with them, getting them trained up and some of these folks that maybe all of them are going to pursue jobs 01:47:39
elsewhere. 01:47:43
But hopefully we can retain some people out of that program as well. 01:47:48
And are we are, am I on the right thought there? I mean, yeah, the idea would be that if it's an apprenticeship that we've 01:47:54
recruited locally and lives here, that hopefully he wants to stay here. 01:48:00
And. 01:48:06
The idea of an apprenticeship is if you if you think long term. 01:48:08
About. 01:48:12
Employment in the United States. 01:48:13
You would say everybody ought to have an apprenticeship program because everybody's going to struggle that baby boomers are gone 01:48:16
and COVID can. If not, we had heard about that for so many years. 01:48:21
I've read about the baby boomers leaving their workplace. 01:48:26
I don't know for the last 15 years. Well, it happened. 01:48:29
OK. 01:48:33
And and where do you And So what you end up is you end up. 01:48:33
Have part time guys coming back with a different job. They're retired, they're, et cetera. 01:48:36
It we have an HR problem going on to the next many years. 01:48:41
And not just with our operators, but I think across the board for whether it's Helen County or. 01:48:47
Coconino County, or you name it, we we need to start training folks. 01:48:54
And I think have required the experience requirement I think. 01:48:59
Is we need to rethink the experience requirement? 01:49:03
And that's where that's where we're at with the apprenticeship. So we're going to bring into hopefully next year we can bring in 01:49:06
four. 01:49:09
OK. 01:49:12
And hopefully we get to keep some of them and but it's we're going to learn, OK and it's not weighing that's going to be doing all 01:49:13
the work. He doesn't have to be the trainer for everything. We're going to we're going to farm them out to the. 01:49:19
Council Rd. Yard to the Young Rd. Yard to even here in Globe. 01:49:25
And there's a special project going on where they can have time to teach them a lot of motor grader, that's where they're going to 01:49:30
be. 01:49:32
And Wayne will be the one that tests them for the CDL. 01:49:36
But Wayne is not going to be the exclusive trainer. There's just no way that can happen like that, so it'll be a team effort. 01:49:40
OK. 01:49:46
I think. 01:49:50
Jimmy will return it. Yeah, I. 01:49:54
Well, I. 01:49:58
I just, I just appreciate everything that. 01:49:59
Homer was helping us work with because everything from from bringing in part time, I remember us fighting hard to to get. 01:50:02
Staff to let us use part-time operators and they say well, tear up the equipment well. 01:50:13
If we don't have any operators we need it. So thanks for for the part time I you know because we're we're with part time we're 01:50:19
able to get projects and roads done that we couldn't get to earlier and you know the retired the the guys that are are ranching 01:50:25
and have. 01:50:31
You know days to help that that's all appreciated the the apprenticeship. 01:50:37
Is is something that I support 100%? 01:50:43
You know trying to encourage these youth to to reach forward and and and to help train them. I it's it's just all. 01:50:48
Umm. 01:50:58
I I guess it it it's a it's a different attitude than it was when I first became a supervisor, and I appreciate the attitude very 01:51:00
much. It's like. 01:51:06
OK, I can. Let's let's go forward. Let's see what we can do instead of. 01:51:11
Find 5 reasons why you can't do something that's fine. 01:51:16
One reason why we can't? 01:51:20
And you know, you said earlier that that we're challenged on the projects that you've put in front of it. 01:51:22
Well challenges is what makes us grow and and so I I appreciate the challenger I wouldn't be sitting here as a supervisor and so I 01:51:28
appreciate. 01:51:34
The the the challenging staff as well because that's the only way we we get more done because we're all for we're all working for 01:51:40
the people So I I'm just an appreciation for for the presentation and and and in me the positiveness of. 01:51:48
Of going forward with the challenges and and and and trying to help people part time and and help them get trained as they need 01:51:56
to. So I I'm, I'm just in appreciation. 01:52:02
Mr. Chair, I'm tickled or the apprenticeship program and the chance of doing something different with that. 01:52:09
There's still a deal in back of my mind is statistically in the United States it says that the younger generation. 01:52:15
Is interested in a job for about 3 years. 01:52:21
And then they're ready to go on. 01:52:24
And so. 01:52:26
We're going to find out I'm, I'm really interested to see and I I really have big hopes on the apprenticeship program so I think 01:52:29
it's where we need to be. 01:52:34
But. 01:52:39
Time will tell. 01:52:40
You know. 01:52:41
Thank you. 01:52:42
This last chart is the one I started with and it shows going across time. If you look at capital transportation, there's it's got 01:52:44
numbers up there for 2526 and 27. 01:52:50
But I input it, it said to be determined and I had a million and a half or something like that. 01:52:56
That million and a half appears up there, but they're really exaggerated. We don't know what those things are, and we need to know 01:53:01
what those things will be. 01:53:05
So it's it's today and as time goes on, share with us your thoughts on things that you think are important, so we can work them in 01:53:09
into the 2526 and 27 timeframes. 01:53:14
OK. 01:53:20
Jump right in there, Steve. 01:53:23
Romero, thanks for the. 01:53:25
Really comprehensive report, so I like really all your ideas about your projections and stuff. 01:53:27
Of the over $15 million carrying forward, I agree with the idea of reducing that down to about 6,000,000 and I think that's a 01:53:35
really safe number. So we can start doing some of the things that have been put off over and over. So your leadership is. 01:53:44
Really showing in this area in this department once again and appreciate your problem solving and working with the visionary 01:53:54
attitude. 01:53:59
Thank you. 01:54:05
Homer, you know when I when I think about our vacancies. 01:54:09
And you know the the positions we don't have. 01:54:13
You know, when it comes to just general. 01:54:18
Road maintenance, let's say grading. 01:54:21
Roads when they need, when they need graded. 01:54:25
Are you kicking around any thoughts of maybe taking some of these roads and looking at maybe contracting them out to somebody to 01:54:28
do for us? 01:54:31
Or until we can get our feet on the ground with operators. 01:54:35
I had thought about. I hadn't. I am reluctant to think about that. 01:54:42
Because I don't want to create kind of like a president that we can then lean back and say, well, that's taken care of. I I would 01:54:46
love for us to fill those vacancies. And maybe, maybe I'm just dreaming. I don't know. OK. 01:54:53
But I'd rather do it with part time folks. 01:54:59
And I'd read, and I would even go to the extent of having a part-time supervisor. 01:55:04
Whatever it takes to still keep the cost of lowest possible when we hire. When we hire a part time guy is different than hiring a 01:55:09
contractor. The part time guy is taking the wage that we would give an operator without the benefits. 01:55:15
And they come and go where they work as we need them. 01:55:23
And actually it's a, it's it's a cost reduction if you want to think about it that way, OK. And and we need to capitalize on the 01:55:26
part time folks and how but they come in without a CDL. So now I have no one to transport equipment. 01:55:33
And we could be transparent, but if I had a couple of part time guys that have CDL's and we're going to work on that. 01:55:40
Then you have, we have really moved forward as time goes on, but there may be a period in time to your point where we would need 01:55:47
contracts to do certain things for us. So I don't disagree with you on that. I would much rather see us as a county doing our own 01:55:53
roads by all means but. 01:55:59
I keep them back in my head, wondering if if. 01:56:07
In a lot of ways, and I shoot myself in the foot and I know what you're saying about part time health and we we have to be 01:56:10
careful. We don't you? 01:56:14
Do. 01:56:18
And when you're low on staffing it's it's easy to abuse that. I know there's parameters for it, so. 01:56:19
About to be considered. 01:56:27
There is and we need to keep coming back and and discussing and the idea of like the 512 rows where you contract the hauling that 01:56:29
that's a completely acceptable and fits into the model of us being as self-sufficient as possible. 01:56:36
So. 01:56:44
So there was Do we need beach on the back? No. 01:56:48
So. 01:56:52
With that in mind, that that brings up another. 01:56:53
Question 2. And I'm sure you and Wayne have talked about it, especially for up there. Wayne seems to have the biggest vacancies. 01:56:57
Is impatient right? 01:57:03
The most vacancies? 01:57:05
So patient is hard to find housing and people have a hard time with that. I mean, if they're really not already living there, 01:57:08
chances of them moving in there and getting set up, even though we've upped the wages to somewhat, a more decent amount would be 01:57:13
tough to pay for housing and pacing. 01:57:18
So I know it's been kicked around and I don't know if you guys are are looking at this different, but is there a way of? 01:57:24
Of bumping their crew and tunnel Basin and young toward these people could go to pacing and just to pick up and and work. 01:57:31
With Wayne Or, you know, someplace where there's more of a chance to actually find. 01:57:39
A place to live. 01:57:45
That's a good idea. 01:57:46
I actually hadn't thought about that one that we can, that we can pursue. 01:57:47
If if if there's if there's folks willing to work at Tonto and Young. 01:57:52
And we even if there's windshield time for them to get to to the patient. 01:57:57
Like I think that still would be. 01:58:02
Cost competitive with those hiring contractors. 01:58:05
I think it would too, and it's something that I've been I've thought about. 01:58:09
Each area you know to to step in a pickup and go go. 01:58:13
To the Payson area result, you're only looking in an hour, little over an hour or so. 01:58:18
Anyway. 01:58:22
Homeless that it for your for that part of it, it is. So we're gonna go ahead and take a break for lunch and then we'll resume 01:58:23
what we wouldn't do. We won't come back. 01:58:28
45 minutes. It's 45 minutes. Good for everybody. We're good with that. 01:58:37
Alright, we'll go for 12:45. We'll only adjourn. 01:58:42
Thank you. 01:58:46
OK. You guys basin, we'll pull this back. 01:58:48
Together it is one or 12:45. 01:58:52
And we'll continue on with C. 01:58:56
Information discussion regarding an update on recycling and Landfill Division revenues and expenditures. 01:59:00
Including projected costs for future capital expansion for the landfill operations Homer. 01:59:07
Good morning again. Ohh, good afternoon. 01:59:13
Or this work session is about landfills and Melanie Mendez is here she she manages the landfills for us. 01:59:16
And it's very knowledgeable and she will help me answer almost any question that can come up. She's also a very been instrumental 01:59:25
in developing this, this, this presentation. 01:59:31
And and this presentation is something that that is, is relatively new because we're we're looking at the landfill both going 01:59:38
backwards in time. 01:59:42
We're looking at it presently and we're also looking to the future. We're going far out into the future enough to. 01:59:46
Capture the expansion that would take place at Buckhead, Mesa and then the expansion that would take place here. 01:59:52
With cell 3B. 01:59:59
Which is right next to cell 3A. 02:00:01
And so we're looking at that, we're asking ourselves the question is how do we stand with this as being an enterprise that can be 02:00:03
supported itself over time And and so let's let's, why don't we look at that then. 02:00:10
If we could go to slide the next slide please. 02:00:18
There's one that. 02:00:23
Now so this is an aerial of the the landfill gear in Globe. Russell Gulch. 02:00:25
The layout shows the various stages for the Russell Gulch landfill. 02:00:32
The third stage, the third stage, is referred to as cell 3. 02:00:38
And you know that we're working on cell 38 today. 02:00:42
Uh, when cell 3A is fully. 02:00:46
You stop. 02:00:50
Umm. 02:00:51
We 9 1/2 years from now. 02:00:52
We would need to have cell 3B in operation. 02:00:55
Um. 02:00:58
So it you can see based on this this aerial. 02:01:00
The reason why we have to move the scales, uh, they would. People would have to take quite a detour going. 02:01:05
Up and down the different landfills before they would get the cell 3A. So and so we decided to move the scales to a location that 02:01:12
is safer and more convenient. 02:01:18
Next slide please. 02:01:25
A little bit of Russell Gulch landfill history. 02:01:30
In 1964 it was owned by Magma Copper Company. 02:01:34
It was first operated as a dump and then in 1973 as a sanitary landfill. 02:01:37
In 79, a private contractor. 02:01:43
Uh, manage the the landfill. 02:01:46
And in 1988, Pilot County purchased the landfill and assumed operational responsibilities a few years after that. 02:01:49
So we've been in the landfill business for 35 years at this point. 02:01:57
Thanks. 02:02:00
Hiller County has been doing that for 35 years. 02:02:01
ADEQ approved the stage 2. 02:02:04
Allowing for operation through 2023. 02:02:08
When it reached their full capacity. 02:02:11
Um, 7097 thousand 790,000 cubic yards. 02:02:14
Construction was completed in April of 2000 at a cost of a little over $1,000,000. 02:02:20
If you look at the cost of airspace and you think about a cubic yard. 02:02:26
The cost of 1 cubic yard at that time was $1.32. 02:02:31
$1.32 to construct. 02:02:36
The landfill and and and you were paying for every cubic yard, you would be paying that amount. 02:02:39
When I use that as a comparison overtime as we go through other slides and that's why I mentioned that. 02:02:46
That information. 02:02:52
So then ABQ approved Cell 3 for a total capacity of 945,000 cubic yards. 02:02:54
And it will last 22 years. 02:03:02
Cell three is divided into cell A and cell B sections. 02:03:04
Today, as you know, we're constructing cell 3A. 02:03:09
And when we get done with with all of cell three, it will have a total capacity of a little over 1.7 million. 02:03:14
Cubic yards at the time we close it. OK, it's the sum of the two. 02:03:20
The construction of Cell 3A will be completed in July of 2023. 02:03:25
We talked with the engineer this morning, Steve Smith. 02:03:30
And Adeq had been reviewing our application for our permit application that allowed for the redesign of Cell 3A. 02:03:34
For that. 02:03:44
Trash that we found from stage 1. 02:03:47
And for the drainage issues that are associated with that and they're supposed to. 02:03:50
Hopefully approve it today or tomorrow. 02:03:55
It's already been approved by their attorney and it's been approved by the unit manager and it's just waiting for our upper 02:03:58
management folks at a DQ sign off on it and we can begin to to do all the rest of the work. There's some pumps. 02:04:04
And the liner and all the rest of the work that remains until 3A. Keep moving. 02:04:11
To hopefully get to our two July. 02:04:15
Completion date. 02:04:19
The full construction cost for sale 3A, including the scales and the scale house. 02:04:20
And the drainage issues and the waste limit issues that we have, all of that is estimated at $3.2 million. 02:04:27
$3.2 million then is $8.15. 02:04:34
For every cubic yard of air space. 02:04:39
So it's gone up about sevenfold from 20. 02:04:42
From 20. 02:04:46
From the year 2000 so. 02:04:48
Homework. 02:04:50
So we don't charge by cubic yards though, right? Only it's all by. 02:04:52
Time per ton. So do we have an average? 02:04:56
Or a cubic yard or trash would weigh or all that. Melanie has taught me that it .6 tons per cubic yard. 02:05:01
.6 so a little over. 02:05:08
£1000. 02:05:11
For Kiwi card. 02:05:13
And we charge. What is it, 40? 02:05:15
Something a yard? What are you, 5052? 02:05:18
3. 02:05:21
You're good. 02:05:34
Members of the board, on average we charge about 4850 per ton. If you take all of the tonnage we bring in greenways, residential, 02:05:36
it's on average $48.50. 02:05:41
And and so for a cubic yard. 02:05:48
Or yeah, cubic yard. You're saying it's $8 and some odd cents out of cubic yard to construct? 02:05:51
There's also a closure cost. 02:05:59
Associated with every cubic yard. 02:06:02
I have. I will share some information. Good deal. 02:06:05
Thank you, Bonnie. 02:06:08
So. 02:06:15
We're finishing up cell 3A and how about the next slide? 02:06:18
So the next slide talks about the future of Russell Gulch. 02:06:23
We're receiving 85 tons of trash. 02:06:27
Per day. 02:06:30
And. 02:06:31
Umm. 02:06:33
The new cell 3A has a capacity of 400. 02:06:35
400,000 cubic yards. 02:06:39
Operating at 302 days per year. 02:06:41
Has an optimum life of 9.5 years. 02:06:45
And so you have to take the 85 tons, multiply it by 302 days. 02:06:49
Then you divide that by .6 tons per cubic yard. You end up with 42,783. 02:06:54
Cubic yards. 02:07:02
And you divide that into the 400,000 and you end up with 9.5 years. 02:07:03
OK. 02:07:08
So it's a. 02:07:09
They they design it in cubic yards because it's built by cubic yards, but it's used by tons and I apologize for that. A little bit 02:07:12
of confusion and we're going to keep repeating those things, but we'll try to make sense out of what we're talking about. So Cell 02:07:19
3B should be completed at least two years before Cell 3A is at capacity. 02:07:26
And it's going to be at capacity of 2032. 02:07:33
So we should have cell 3D available. 02:07:36
And in order to avoid what we're going through today. 02:07:40
In the 2029, the year 2029. 02:07:43
SO3B will provide a capacity of 505. 02:07:48
1000 cubic yards. 02:07:52
And that's about 12 1/2 years. So our landfill here at Russell Gulch will be at full capacity in theory in the year 2042. 02:07:54
At which time we no longer have a landfill. 02:08:04
Check it out. 02:08:09
You Sir, could you put that on there then, please? 02:08:12
Yeah. 02:08:21
It's so. 02:08:22
At that time, we. 02:08:24
It finds a new place to cite the landfill. 02:08:26
A new a new location. 02:08:29
Ohh, that's like a 10 year process. 02:08:31
Or we start trucking. 02:08:34
And and create a transfer station. 02:08:36
And truck to. 02:08:39
Bucket Mason. 02:08:41
OK. 02:08:43
Would be two of the options, but they're there. I'm sure there's other options. 02:08:44
But it's something that we need to start thinking about. 02:08:49
2040 game. 02:08:55
Chances are we're not going to be sitting here but. 02:08:57
Yeah. 02:09:01
Well. 02:09:03
We can't lose sight of it when we put it out target for that time goes fast so. 02:09:05
Humeral, you know with. With that in mind, take the tenure process. 02:09:10
That. That's to find an area and put it together then. 02:09:14
Or for us to find an area and purchase it. 02:09:18
Have to find an area and start applying for a permit with a DQ. 02:09:23
Wow, the permit process for DQ would take that long, huh? 02:09:28
If we if you look at the what I was showing on earlier for Russell Gulch, cell 3, cell three was approved in 20. 02:09:33
2010. 02:09:45
OK. 02:09:48
Cell three was approved in 2010. 02:09:49
So in order, you know, we would need to be starting something by 20322030 somewhere right in there in order to be ready for 42, 02:09:52
correct? 02:09:58
So. 02:10:04
I I'm just. 02:10:05
Curious. 02:10:06
If you guys got some Pollard, chime in. But. 02:10:07
You know with all of our mining activity and around around us and stuff like that by that time or are we going to have any like 02:10:10
mining pits or anything like that available? 02:10:15
As there, have you talked? 02:10:20
To people like our minds. 02:10:22
We have not. 02:10:26
Actively pursued that that had been expressed as a suggestion. 02:10:27
Towards. 02:10:32
That perhaps the mining operations around here may have. 02:10:33
Some land that would be suitable. 02:10:37
For Elantra. 02:10:39
So the the part about turning in turning it into a transfer station and going to Buckhead. 02:10:42
I mean, we're doing that now. 02:10:50
But. 02:10:53
Quite honestly, if we if we looked at doing something like that, we would want as much of an expansion at Buckhead. 02:10:54
That we could get and when we. 02:11:02
At the book hit Masha. 02:11:04
Yes, that's all come up in one of the next slides, OK, absolutely. The the issue if it's a, it's, it's a. 02:11:07
It's a story that. 02:11:15
All the things blend together. 02:11:17
Underline. 02:11:20
So the next slide is about bucket Mesa. 02:11:22
Ohh. 02:11:26
And it's the history, and it's going to go through the quick history. 02:11:27
At 87 UH Hilo County began the design of Bucket Mesa. 02:11:31
In 1989, a DQ should not operating permit for stage one and Bucket Mesa commenced operations. 02:11:36
So we've been, we've been there 34 years, OK. So we've been in the landfill business approximately 35 years and the entire county. 02:11:42
In 1999, stages 282B and state three were approved by a DQ. 02:11:51
And HeLa County expanded the the landfill phase 2A and 2B. 02:11:56
The initial expansion provided a total additional landfill capacity of 960,000 cubic yards. 02:12:01
And was expected to last year's year 2012. 02:12:08
Phase 2B was completed in June of 2002. 02:12:12
And then we had in 2018 a Type 3 change to increase the final height of the landfill 30 feet. 02:12:16
Through 5300 feet mean sea level. 02:12:23
The cost of the expansion was 857,000. 02:12:28
$800 02:12:32
The expansion increased the Earth, the airspace by. 02:12:35
Umm. 02:12:38
116,000 cubic yards for a total of 1.3. 02:12:39
Cubic yards. 02:12:43
Giving us capacity on field 27. 02:12:45
20/27/2028. 02:12:48
So that's what we're working with right now. 02:12:51
OK. 02:12:53
And and at the end of the 20/27/2028. 02:12:54
Umm. 02:12:59
We would we would have to have some kind of expansion for. 02:13:00
Bucket Mesa. 02:13:07
So by June of 2021 an estimated. 02:13:09
1.1 million cubic yards of waste has been disposed of in Bucket Mesa. 02:13:12
And market maker has received is receiving approximately 20 tonnes a year. 02:13:17
And where we and we'll reach capacity in 2029? 02:13:22
So at the current, at the current rate 2029. 02:13:29
So when you go back to to the slide before. 02:13:33
And looking at the fact that 2030. 02:13:37
We need to be making some plans to to ensure that 10 year. 02:13:42
Correlation deal and this is gonna Max out in 29 so between now and 29. 02:13:47
We're going to have to get this expansion done, correct? 02:13:53
Is that possible? 02:13:58
We're working on. 02:13:59
We have a slide for that. 02:14:01
Next slide I just looking for yes or no mail no we we have to we have to and there and it's and it is very possible to do it but 02:14:05
it means like we. 02:14:09
We start to plan it. 02:14:14
And we'll start to report to ourselves how well is the plan going. 02:14:15
And we keep track of the plan. 02:14:20
And and and and we just work at. 02:14:22
And so this slide, it attempts to look at a timeline. 02:14:25
For Buckhead, NASA future expansion. 02:14:30
OK. 02:14:32
It's a timeline and it's it and it, and it involves utilizing the Townsite act. 02:14:33
Tomorrow we meet with the Forest Service to talk about the townsite actors. Supposed to have a real estate guy at the table 02:14:38
tomorrow. 02:14:41
One of the big questions for us is we all know what the cost of land is at the poor service, OK? 02:14:45
We don't know if it's 5000 acre, $5000 an acre or 10,000 dollars, 40,000 we we just have no idea what the value. 02:14:50
Of an acre in the forest services. OK, tomorrow we meet. 02:14:59
With the Matrix and hopefully a real estate person, which is promising. 02:15:02
And we start to talk about what is a ballpark cost so that we could start to put a little bit more meat on the. 02:15:07
On the plan. 02:15:15
OK. And so we've submitted a letter to them requesting that they approve a Townside Act purchase of property. 02:15:16
We at that time we estimated. 02:15:26
157 acres, something like that. 157 acres. 02:15:29
And we've written the letter to support everything that needed to be in the letter. 02:15:34
And they actually offered to review the draft letter, not been signed by anybody yet. 02:15:39
It does require at least a game plan left to sign that the county manager. 02:15:44
And. 02:15:49
They're going to give us what they think is a letter that meets all of the requirements back. They're going to actually edit the 02:15:51
draft for us. 02:15:55
They're anxious. 02:15:59
To see if they can sell us something so that they can get out of the landfill business. 02:16:00
OK. 02:16:05
So they're going to help us with the letter. 02:16:06
And we're gonna soon We'll get it back. We'll click tomorrow. 02:16:08
We can finalize it and and and. 02:16:12
Send it to them with the signature so. 02:16:16
For some reason, maybe I just dreamed this, I don't know. 02:16:19
But I I had in the back of my mind, we were pursuing like 600 acres, correct? 02:16:22
So. 02:16:28
And. 02:16:29
There's an this is a one time opportunity for us. 02:16:30
Thanks. 02:16:33
The reason that we and we when we put down 157 on that letter, he knows, Matt the chart knows that we don't know what that number 02:16:34
is going to be. 02:16:39
OK. 02:16:44
If if it's a $1.00 an acre. 02:16:44
I would say we should buy 640 acres, OK. 02:16:47
But if it's $100,000 an acre, then the question is who's going to pay for it? 02:16:51
OK. 02:16:57
And and we're going to show you a timeline and across a cash flow across time, it assumes it's $10,000 an acre. 02:16:58
OK. And we and we can look at that and we got the spreadsheet, this isn't a PowerPoint, but we've got a spreadsheet where we can 02:17:07
play around with all the triggers. We want to change that to 10,005 thousand, 100,000 and inflation over time etcetera. There's 02:17:13
again you need to see that last slide, perhaps I should have started with this last slide, but I'm giving you background 02:17:19
information that gets us to that slide where we where we start to look at the big picture of both expansions. 02:17:26
The cost and the time. 02:17:32
But so if you if you look at this chart, it's let's get the agreement signed off by the Forest ServiceNow start working on 02:17:35
environmental next year. 02:17:38
No later than 2025. 02:17:43
Finalize the purchase. Start, start, Start designing what is soon as we know what we intend to buy. 02:17:46
We can actually start the design. 02:17:53
Thank you. 02:17:56
And and and we can begin the approval with AD two so that we can. 02:17:57
Begin construction of the sale in 2027. 02:18:02
Not a work. 02:18:08
But it but it is a very doable thing. 02:18:09
And Forest Service is very anxious to work with us on the town side. Act. 02:18:13
I I would imagine. I would imagine so. Homer it just when you get into the unknown facts of how long the analysis keep is gonna 02:18:17
take and the rest of it. 02:18:21
And if there will be anybody that can test it, so that's that's the only. 02:18:26
Problem. So, Mr. Chairman, has there been any? 02:18:31
Study on. 02:18:39
Look at the idea of getting out of. 02:18:40
The landfill business as the county, you might not. Don't think it is. Sorry. 02:18:43
Has there been anything, have you looked at anything that? 02:18:48
Obviously get out of the landfill business, in other words. 02:18:53
Is this something we're doing that makes a profit? Is it significant? Is it something that we? 02:18:57
Want to continue with? 02:19:04
Or let a private company do it. 02:19:07
So so two thoughts. 02:19:10
OK, And they're and they're just from from myself. 02:19:11
One of them is we've been dealing with a landfill in the Forest Service under special use permit, the HeLa County. 02:19:14
To operate at landfill, not owning the property in Buckhead Mesa. 02:19:21
And so it's it's rather difficult to sell. 02:19:26
Someone at landfill because it's an agreement with with HeLa County and the Forest Service. 02:19:30
To operate the landfill. 02:19:36
Here at Buckhead Mesa, we've already we can already see the sunset for this landfill. 02:19:38
In, in, in, in, you know you can already begin to see it's got a limited life. 02:19:44
And I think those are the things that have kept people from thinking about should. 02:19:49
The county consider. 02:19:54
Not being involved in landfill operations. 02:19:56
And if that's the question, did you need to help us answer? 02:20:00
But we staff has not. 02:20:04
Spent time. 02:20:06
That OK. 02:20:08
Mr. Chair, if I may, you know, finding someone with enough land. 02:20:09
To build a landfill, I think would be difficult only for you to. 02:20:14
And and so. 02:20:18
My opinion of it is, you know, we're we're here to serve the public and. 02:20:20
And even at the at the cost that it's costing us. 02:20:25
And the burden that that we have carrying it. 02:20:29
It is a service to the people of Heela County. 02:20:34
That you know I I really don't know that you could get a a private company to. 02:20:37
To take that over. 02:20:43
Yes. 02:20:45
I think that's a good point Tim, but further more than that too is. 02:20:46
If we did. 02:20:52
And then all of a sudden within a few years, they turned upside down. It's going to come back to us anyway to do it. I mean, this 02:20:53
to me is something that as a county we can do this. 02:20:58
I'm not so sure. I'd be real comfortable in handing it off to anybody anyway, you know what I'm saying? 02:21:03
Just from the basis of the surface service for the. 02:21:11
For the county. 02:21:14
Right. 02:21:15
Yeah. 02:21:17
I agree. 02:21:18
You know, well, like the dollar dump day, how much is it gonna cost to pick up all the mattresses and junk out off the dirt roads? 02:21:20
Or give people an opportunity. It's a public service. It's not a matter of making their costing, it's. 02:21:26
It's how can we better? 02:21:32
Take care of the public. 02:21:34
That's my idea of our landfills. 02:21:36
I I think you know by by pushing it over to a contractor or somebody else to do it. It sure takes a lot of. 02:21:38
Lot of issues away, but I'm just afraid we'll get those issues right back tenfold to straighten it out and go again. 02:21:46
Had dinner or I'd entertain the thought of someone would come up in front of us and Work said. And say, we'd like to take care of 02:21:52
your garbage Pail County. OK, I'm willing to listen. 02:21:57
OK. So next slide. 02:22:04
Closure cost? 02:22:08
These are closure cost estimates as of today. 02:22:10
OK. And they totaled $6.1 million. So we have this reserve set aside for this and we need to have it a DQ requires in the event 02:22:13
something were to happen to us and we could no longer take care of the landfill. 02:22:19
They're gonna tap into that money and say fine, we've got funding to close these landfills. 02:22:26
Both of them. 02:22:32
$6.1 million. 02:22:33
That money is in like a restricted reserve, if you will, exclusively for this purpose. 02:22:37
The cost of the closure changes with time. 02:22:42
Recently the Geo membrane liners went up, skyrocketed and cost. 02:22:45
And so these numbers went up. 02:22:50
Uh, actually a DQ had an estimator for estimating the future cost of of a closure. There they no longer want you to just use the 02:22:53
estimator, they want real cost for that geomembrane liner. 02:22:59
It's it's what I heard recently. 02:23:06
Uh, this is a forever, kind of like a forever cost, if you will. And and when when I ask what do you mean by forever? Well, we're 02:23:08
talking 3035 years. 02:23:13
And until the methane keeps stops flowing from from the ground. 02:23:17
So it's it's a long term, it's a long term. 02:23:23
Commitment that we have. 02:23:28
To make sure that it's it's an environmentally safe. 02:23:30
Closure. 02:23:34
OK. 02:23:35
Umm. 02:23:37
Next slide. 02:23:38
And I'm hearing these slides kind of building up to the very last slide. 02:23:40
So process improvements. I wanted to talk about process improvements because when we talk about .6. 02:23:44
Times per cubic yard. 02:23:50
It has a lot to do with how you manage the landfill. 02:23:52
Are you compacting the material as well as you can? 02:23:55
And if you can, you may you may exceed that .6. 02:23:58
But you can very easily be below point .6 tons per cubic yard. 02:24:02
By poorly managing the landfill. 02:24:07
So we how, how well we compact it. We are gonna we're we're using drones I think they've flown it in the past but they they have a 02:24:09
commitment some homeless Scott Warren to to fly the drones and the tell us how much volume has been used up because we know how 02:24:15
many tons have been. 02:24:20
I have been very. 02:24:26
But now we can figure out what how many, how much air space have we used? 02:24:28
And we can determine whether we're meeting the .6 goal or not. 02:24:32
OK. Are we doing better or worse? 02:24:37
OK. And so we can, we can do that on an annual basis and and as often as we want to because it's our team that's going to be doing 02:24:39
it. 02:24:43
And we can share that with the landfill operators. 02:24:47
And share best practices, et cetera. 02:24:51
To make sure that we've got maximum compaction. 02:24:53
And maximum utilization of that airspace. 02:24:57
The other the other one is the airspace. What's the cost of that airspace? We talked about well $1.00 per cubic yard to construct 02:25:00
and and recently at at the. 02:25:05
Bucket Mesa The last thing that we did at Bucket Mesa to raise the height of the landfill, it was $7.00. 02:25:10
Our cubic yard and the work that we're doing here on cell 3A is $8 a cubic yard. We need to be assessing that because that plays a 02:25:17
role. 02:25:21
In our in our timeline that we're going to be building something in Russell Gulch and Buckhead Mason in the future, how much does 02:25:26
that cost going to be? 02:25:30
So, so this, this notion of of looking at the cost of airspace overtime is something that we want to know and we and we want to 02:25:35
be. 02:25:40
Knowledgeable about. 02:25:44
How about How about recycling? 02:25:47
Redirecting metals to most competitive price buyers, they're actually doing that right now. 02:25:49
And actually metal prices have gone up. 02:25:56
And so we're we're paying more attention to the metals that they used to be. Melanie tells me that there used to be guys that 02:25:58
would come in and and and take all the copper. 02:26:02
Out of the metal pile. 02:26:07
And and so we're we're not allowing that anymore. We the metal comes in, we want to resell them, we want to get maximum price for 02:26:09
that metal. 02:26:12
And and Melanie put in a couple of process improvements to do that. 02:26:16
So. 02:26:20
Do you or Melanie, either one know what about paper and plastics anymore is there? 02:26:21
You sit in the front row. 02:26:29
Chairman and board members, thank you. So I'm looking into those markets. A bailor would be ideal to get maximum dollar amount per 02:26:33
ton for those items. 02:26:38
There's some old equipment up top that I need to investigate and possibly be able to put it in a compactor. As long as we're 02:26:44
breaking even or if it's a profit to the county, then those are things we want to redirect for sure. Right now at Russell Gulch, 02:26:52
because of the space issue, we don't have a lot of space to put in, in separate and we're very low staff. And so when those things 02:27:00
are remedied, then we're 100% going to look into every recycling. 02:27:07
That's much that we could do. We do aluminum separately then the metals with cans. 02:27:15
We those are being put in a bin to where all just aluminum cans will go. But as far as cardboard and plastics, those are 02:27:21
definitely something that we're going to recycle as soon as the expansion is complete. 02:27:27
So. 02:27:34
Yeah, I got another question please. So like when I go to the dump. 02:27:36
And. And I dumped my household trash in the dump. 02:27:40
And then the guys are there with the compactor or? 02:27:43
Loader or whatever else. 02:27:47
So. 02:27:49
Right now, you're not really physically able to pull like aluminum and stuff like that out of that trash, right? Or because of? 02:27:51
Large amounts of or anything that we can visibly see that's metal we are removing from each load because those are being 02:28:01
transported to bucket Mesa and we don't want to take metal to Buckhead Mesa. So metal loads go out four days a week to Casa Grand 02:28:08
and everything is manually. I was in the compactor the other day I. 02:28:16
Got out of the compactor, put it in park and wrapped metal out so that it wouldn't go into the truck. Yeah, So once the expansion 02:28:24
is done and we get into that new cell. 02:28:28
Is that going to be easier for you guys to actually be able to separate that trash like that to? 02:28:33
One of the good things about the way we're processing the waste now is that the residents are learning that the metal has to be 02:28:41
separated. And so I think they're going to keep with that mentality. So that's going to be a big plus and it's just going to be an 02:28:47
ongoing process that we do. We're not going to stop doing it. 02:28:53
They're really learning to keep the green waste and the green waste in the middle, in the middle and just the yucky trash. We're 02:29:00
even separating construction waste that way. We could take it to Apache Junction at a cheaper price than filling up bucket raise 02:29:05
it with construction waste. So they're learning the the process of separating and that's necessary to divert as much material as 02:29:11
possible in the new cell. 02:29:16
Mr. Chair, I have a question before we go on to the other while we're in recycling. 02:29:24
In in the future, do we see any? 02:29:29
Any future and perhaps composting to help from? 02:29:33
Bearing some of our green waste and stuff? Or is that? 02:29:37
Not going to be feasible. 02:29:41
Going forward? 02:29:44
One one of the items that you see here, I'm gonna answer that in two ways, one in in the indirect way and the other one in a more 02:29:50
direct way. One item that I see here is to recycle material at a cost that is lower than landfill and the landfill airspace. 02:29:56
In other words, if it cost us $8 plus another $4.00 for closure. 02:30:04
To to create that airspace. 02:30:09
We could spend that money. 02:30:12
On. 02:30:14
Composting. We could spend that money on recycling, but if we spend more than that, we're adding to the cost of the enterprise. 02:30:15
And so if we go into, if we start to do something with composting and it eats up some of that green waves, but people were taking 02:30:22
the greenways at no cost to us, the biomass plant and snowflake. We just need to know is, is that costing us money or is it not? 02:30:29
And and composting does allow us to redirect. 02:30:37
It it, it has an equipment cost and it there's a labor cost associated with it and there's something I think that we need to 02:30:41
reconsider. But again in in the in the planning that we have today, composting is not necessarily a part of that. 02:30:48
Yeah, that's that's fine. I would just wondering because like we say, OK, we fill it up, it's not cost effective for us. 02:30:56
To to do some of these things. 02:31:03
Because it costs more for the airspace. 02:31:05
But also too, at some point down the road, we're looking at another expansion. 02:31:08
And so with the cost of expansion even if it cost us a little bit now. 02:31:14
How much would it save us? 02:31:18
15 years down the road when we ask. 02:31:21
To do another expansion when Forest Service land is 3 times the cost as it is now. 02:31:23
That's just no, no. Yeah, but you bring up a good point today, Green waste. We have like a. 02:31:29
Way to outsource redirect green waste. 02:31:36
But I don't know how long the biomass plants also it's going to be around that plant closes. What do we do with green waste? Then 02:31:39
we end up burying it all. 02:31:42
And to the extent that we can reach. 02:31:46
Direct that into compost would be beneficial. 02:31:49
Which I need to find out the the right funding for the compost equipment. 02:31:52
To get us there. 02:31:58
Thank, Mr. Chair. Thank you. So, so we talked about the green race that day up there in young, you know, because everybody. 02:32:00
Limbs and stuff they wanted to bring in. 02:32:07
So. 02:32:11
Does Noble come to to Globe and pick up some of our waste? Or if they do, they differ? 02:32:13
Or do we pay him? 02:32:20
We think for the hauling. 02:32:23
We paid for a contractor to haul the greenways, OK? And it was at a very low cost because I think those folks at Biomass were 02:32:26
paying him for some of that. 02:32:30
For some of the sort of an offset, have you guys looked into an air curtain for the? 02:32:35
Rush. 02:32:41
You know, and their curtain is. 02:32:42
No, it's a burner. 02:32:43
Ohh that that you that's that through and turn it. 02:32:46
Just. 02:32:49
It's gone. 02:32:50
We, the government, had one for a while, actually. It's set in pacing. 02:32:52
That's where it was. 02:32:56
And for some reason they never used it. It makes what's called char. 02:32:58
That's a little bit different deal I think, but another user product it is, yeah, yeah. 02:33:03
If you get a chance, Melanie, look up their curtains and see what you think. 02:33:11
I'll ask you about it in the future. So we'll do that account superior because they have the town does they sell the stuff that 02:33:15
comes from this would be like. 02:33:19
OK. 02:33:24
You might give tell superior call through then if they're they've been using it, see how it's worked for them. 02:33:25
I know, but you know the the fact is if you start burying down that green waste like that, that takes up a lot of room. 02:33:31
Ohh yeah. 02:33:38
Lot of Romeo also generates methane. 02:33:39
Yeah. And so the longer we that it's a longer cycle for us to to to have be monitoring the a landfill with. 02:33:41
With. 02:33:48
So back on the composting, and I think, Homer, you were a part of that when Tina Keith was here, wasn't you? 02:33:51
When he started doing well, You hear that? 02:33:57
It was Amara Wash. 02:34:00
When we were looking over, Keith was here. Yeah. Yes, I was here and I helped. 02:34:03
Put together like a business case for it. 02:34:09
And and what I learned from that business case was that equipment cost is high. 02:34:11
If you can overcome the equipment cost then. 02:34:16
There would be there would be think. 02:34:19
Maybe you couldn't you utilize all your greenways? 02:34:24
But you could, you could utilize a good number of that. 02:34:27
So correct me if I'm wrong Tim, but a lot of that that was processed and and put together went to the state for long right away. 02:34:31
So is that right? 02:34:35
Yeah, some of it went for a test plot for the state. 02:34:40
And then we had the minds wanting to do a test plot because they do a lot of reclamation. 02:34:44
Which was why I was pushing The composting so hard is to not only partner with the minds on their reclamation, but also help the 02:34:51
town of Miami get rid of their sludge and us get rid of our paper and cardboard and green waste. 02:34:58
And so it wasn't necessarily a a, a deal for profit when I was looking at it, it was more of a partnership between the mines. 02:35:05
The towns and cities and us. 02:35:13
To kind of better fit the community. 02:35:17
Even at a little bit of a cost. 02:35:19
But but we never got the opportunity to do the test site. 02:35:22
For the minds. 02:35:27
Because then we got hit with a national pandemic and then floods and fires. And it's like, you wanna, we'd love to help you, but 02:35:29
we're so busy putting out fires, we don't have time to do a test plot for the mines, which would have been a. 02:35:36
A good operation because they're planning on they. I think they're still planning on reclaiming a bunch of roads. 02:35:44
So I I don't know that that's a completely over with thing. That's why I brought up the question today is to reopen the question 02:35:51
with the minds. 02:35:55
On, on, on. Are they still looking at reclamation projects? 02:35:59
And with that particular type of compost. 02:36:04
Be beneficial in their reclamation and and if it would then. 02:36:07
We could help the local cities and towns with their sludge. 02:36:13
As well as our. 02:36:19
Garbage. 02:36:22
And the mind reclamation. 02:36:23
So. 02:36:25
Everybody wins at a cost. 02:36:26
Yes, but that would be a a great partnership. 02:36:28
That's. 02:36:31
The angle I was looking at it. 02:36:32
And to maybe save a few years on an adult, maybe. But anyway, that was, that was my whole picture, that. 02:36:35
Is still in my mind frame. 02:36:41
That's why I asked the question. 02:36:44
But it's still gonna be on the back burner until we get our landfill up and running. And then it'll be a question I bring up often 02:36:47
because it's also one that I will also contact the mines to see about their reclamation. 02:36:53
Solar center thinking about this, you know and and I don't know that you ever really make money on recycling, do you? I mean, is 02:37:01
it possible to do that? 02:37:07
Or is it just like a break even? Best you can ask for scenario? 02:37:12
Mr. Chair, I'm Member Support. Thank you. 02:37:19
Through your question, recycling prior to 2007 and 17 was very lucrative, but the Chinese government passed legislation that they 02:37:23
wouldn't take. 02:37:28
Recycling the way they used to. And so recycling processes have changed in the United States that require stockpiling. They 02:37:34
require a lot of sorting. Everything has to have less than 10% contamination, which makes it. 02:37:41
No longer lucrative necessary, but no longer lucrative. So there's no money, there's no monetary value to recycling. It's mostly a 02:37:49
break even. 02:37:54
When, so recently prior to January, a smelter plant burned down in China. So steel prices dropped dramatically. I think they went 02:37:59
from 100 and or $1.80 a ton to now or about $60.00 a ton. So it there's a lot of extenuating circumstances that go with recycling. 02:38:06
It was on its way up, but it's it's basically a flat line at this point. So yes, it's valuable because we're not putting material 02:38:14
in our landfill. 02:38:21
And it's necessary, but it's not profitable. 02:38:29
So if you think about that Melanie, if if OK, say say like you said maybe you don't even quite break even with it on this side as 02:38:33
far as dollars go? 02:38:37
But by saving the space on the other side that we would be saving, you know, the tires go different places, metals, plastics, 02:38:43
aluminums, papers, all that goes somewhere else. 02:38:49
The space that it says. 02:38:55
In our cells basically. 02:38:57
What would that come out to be as far as a dollar dollar figure? 02:39:01
And that's one of the things that we're looking at as soon as we have space to process the material and it's it's going to come 02:39:07
out of cost, it will come out of a cost unless we have enough funds to purchase a bailor A bailer would be our best bet for every 02:39:12
type of material so. 02:39:18
Balls go for a lot more than loose material. Compacted material goes for a lot. 02:39:25
Or a lot more. Sorry, I think I said it backwards, but bailed material, even though it's the same tonnage, you get more in a 02:39:29
smaller space. So you get more money for each trip that you take to the valley, which is no different than what we're calling like 02:39:36
the bucket. If we were able to compact that and bill it, put on truck and haul, you hold twice as much for the same price, yes and 02:39:42
no, depending on the transportation because there is limits on on highways. I think it's 80,000. 02:39:49
Anytime you want, OK. 02:39:57
So I'm next. OK, You wanna go now? No, no, go. OK, so. 02:40:00
In your organization on the ground. 02:40:06
I. 02:40:11
If we ramped up the recycling part of the landfill. 02:40:12
With your organization that you have, is that possible? 02:40:17
Yes. 02:40:21
Well, you mean as far as? 02:40:23
Equipment. We would need equipment. Ohh, I know that, I was thinking that, but people wise. So when you have people that's gonna 02:40:26
have to actually be there doing separation, doing different things like that. 02:40:31
Umm. 02:40:38
Is that? 02:40:39
If I was fully staffed. 02:40:40
And with the inmate labor and with the participation of the residents separating their waste accordingly, we would be able to do 02:40:42
it with the staff that we have, yes. 02:40:46
So. 02:40:54
I know overtime I've developed more of a mind to recycle and where before it was like I don't think it matters. 02:40:56
And but it's it's becoming more and more of something that matters and more and more people are saying, you know, I think we 02:41:04
should at least be doing something. 02:41:08
So the the most efficient way to recycle at the landfill is to have a warehouse facility where the garbage would go through 02:41:13
sorters. 02:41:17
And so I can see that as not being profitable, but perhaps just keeping the landfill from filling up. 02:41:21
Quickly. 02:41:27
But we're not there yet. I think we can look at that as something maybe down the road. 02:41:29
In the future, I think it's gonna come to that because we're just going to end up running out of space to just keep piling up all 02:41:34
of our garbage. 02:41:38
So now when I go to Buckhead Mesa, I've got my pickup truck might have a variety of things, but I'm pretty conscious now that I'll 02:41:42
go by the the pile of metal and throw metal in there and I'll go over the brush and throw brush in there and those piles are so 02:41:48
enormous, you think about that just being buried is ridiculous. 02:41:55
Now here's another thought. And so I'm getting to my point. 02:42:02
At one time, comma Martin had. 02:42:06
Dumpsters that she provided, I think in the town of Payson for cardboard, etcetera. Well, that didn't turn out so great because 02:42:09
people would throw their garbage in there as well. And once that happened, the whole thing is polluted and then the whole thing 02:42:15
just goes to the landfill. But what if we did that at the landfills and offered an option of not only metal and green waste, but 02:42:21
cardboard, which by the way, they're not paying much for because it doesn't weigh hardly anything, but it consumes A tremendous 02:42:27
amount of space. 02:42:33
And then if they say, well look, I got this bag of garbage too, well then you just throw it over there. 02:42:39
You you don't throw your garbage in that spot, and so it's an option to throw. 02:42:45
If you have an option to throw your cardboard. 02:42:50
Into something. Maybe people would utilize that yes and the only way to um. 02:42:53
Because effective as far as cardboard is concerned, you would have to have a tailor. The most you can get in a 40 yard bin is 02:42:58
packaged completely perfect is about four times and you get about so 4 tons of cardboard and say it's $50 a ton. That's $200.00 02:43:05
fuel and the the the hourly rate of the employee. By the time we get to the valley, we're upside down $400.00, but we're saving 02:43:11
space. 02:43:18
That's right. But it's it's yes, it's four times for $400.00, so that's $100 a ton. 02:43:25
I mean that would be. 02:43:31
That would be your choice. 02:43:33
And I'm happy to recycle all day long. 02:43:35
I am. I was, I where I came from. I was the recycling coordinator and that was my main objective. It's still my main objective 02:43:37
except for now in the landfill manager and. 02:43:41
So, but of course. 02:43:46
OK, thanks. So what you're saying about those separators, you know, I've seen those work. That trash comes out on a conveyor, goes 02:43:48
up there, and all this stuff comes off different ways. 02:43:52
Which I would imagine is a fairly costly piece of equipment. 02:43:58
And personnel, yeah, the cost of a material recovery facility I think is somewhere around. 02:44:03
$50 million. 02:44:08
That's for for one that you've that you've seen that does that it has the conveyors and has the air that pushes off and at the end 02:44:10
you do a negative sort with. 02:44:14
Humans and it works really well. And then you have to stockpile all the material till you have one train car full to take over the 02:44:18
China. 02:44:23
And you have to check with contamination. It's it's costly. It it, it would be I think less costly to educate the people of HeLa 02:44:29
County and have them separate out the landfill and get and purchase a Baylor would be more cost effective especially with our 02:44:35
population size. 02:44:42
OK. 02:44:49
Great. Yeah. I appreciate everything you're doing now. Look, just throwing out ideas, yeah. And I think this is great and so. 02:44:49
I'm not. I would never look at it in in a way that, hey, we're going to make money off of recycling, that yadda yadda. I would 02:44:58
only be looking at it in the fact that if this saves us from building a another landfill, we can get 5 to 10 more years out of a 02:45:03
landfill that we've got going on. That adds up to a lot of money really quick. 02:45:09
True. 02:45:16
That I think to me it would be the. That is the way I would look at it actually. 02:45:16
You know not not just from what you know comes off of a belt or gets billed or whatever, but actually what it would save us. 02:45:21
As far as the lifespan of what we have working for us as far as landfill goes. 02:45:31
So you can come up those costs and figures and ideas in about two days. Yes, of course. I I think a Baylor would save us a lot, a 02:45:37
lot of time and money at both sites. They're also very expensive. 02:45:43
But it that would be our best. 02:45:49
Purchase I think at this time. 02:45:52
I I don't. They run depending on. 02:45:55
What type? 02:45:58
They run probably a couple $100,000. 02:46:01
Mr. If you you said you had some equipment up top that you were going to look at, is there perhaps a bailor up there that? 02:46:04
There could perhaps be. 02:46:10
Umm. 02:46:12
Put together with a couple of bailing wire deals or the letter operate for a while there's something up there that that was 02:46:14
smashing plastic and then they were putting it in compactors. I I saw it on accident walking up there one time and I and I need to 02:46:20
ask the shop what it is what all it it did. So there's a there's a possibility if cardboard would go in there and we could put it 02:46:27
in one of the compact bins that it would be beneficial. 02:46:33
And that was, yeah, just just thinking, you know, like a compactor too. With all the equipment I have, we must have some hydraulic 02:46:41
Rams around somewhere. I wonder, you know, if we could not get creative within ourselves and kind of build 1. 02:46:48
That would help, I don't know. 02:46:56
Something to look at and and remember the you know, the idea of composting to me is very exciting too, but even a shredder that 02:46:57
would shred all of the cardboard becomes a product people can use. 02:47:02
For gardening and. 02:47:09
Composting film fires through the winter time in your house. 02:47:11
Insulation. 02:47:15
Ohh yeah, the fire. 02:47:17
Thank you, Melanie. All excellent points. I want to take us back to this slide. 02:47:21
You want to get back on track? Homicide is all about what you guys have been talking about, OK? 02:47:26
Look up the link of the airspace. 02:47:31
There, OK And it talks about the cost of airspace which is a cost that we would save if we don't fill it up with cardboard and or 02:47:34
green waste and or metal. 02:47:39
And the cost to bill? 02:47:45
And the cost for the land? 02:47:47
And the cost of closure, that's the land based on $20.00 an acre. 02:47:49
And assuming that you could put 16,000 cubic yards per acre, it could be 40,000 cubic. This is a ballpark number, OK. 02:47:53
$18.00 for every cubic yard that we built. 02:48:00
And to close it. And if we don't fill that cubic yard, we save $18.00. So how much normally goes into a cubic yard? Well, we said 02:48:04
.6 tons. 02:48:08
Little over £1000. 02:48:13
So every thousand pounds of material that we take out of the landfill saves us $18.00. 02:48:15
And so that needs to be part of the equation that says do we make money or do we lose money? 02:48:21
And and so that that's the reason why recycled material. 02:48:27
One of the bullets in there says recycled material, like cost, is lower than landfill airspace. 02:48:31
OK. And these are these are not melanies. 02:48:36
And I say that because. 02:48:41
Melanie's trying to run a landfill, OK, so she needs to make it. 02:48:43
Ends meet. She needs to make ends meet. She's an enterprise. 02:48:47
So she's looking at dollars and cents. 02:48:51
I I wrote this just trying to wrestle with the rationale of what are we supposed to be doing? 02:48:53
And recycling is certainly can save us money. 02:49:01
It can. It helps the community. 02:49:04
By the way, if we strip cardboard that goes right into compost, one of the things that we needed to make the compost operation 02:49:07
effective was the shredder. 02:49:11
OK, because we can get the cardboard, we can get the green waste, we can get the stuff from the waste, waste waste system from the 02:49:15
cities. 02:49:19
Well, sanitary. 02:49:23
And and we can make compost but we need the equipment to make that compost and it was over $600,000. Well don't we have a a 02:49:25
shredder that we end up getting for the brush through the. 02:49:31
Excuse me, Mr. No, go ahead. I I didn't. We purchase a shredder with the we have for the way shipper that we were a chipper focus 02:49:39
was in Australia. 02:49:44
OK. 02:49:50
We need, we would need a shredder and then we would need a. 02:49:51
A device that separates if you're going to sell a compost. 02:49:54
And you want the right the right size of compost. You need to separate the certain sizes from the others and separate or forget 02:49:58
what they call that, that machine. 02:50:03
So you need three or four important pieces of equipment to compost. 02:50:07
And yes, we ought to be looking at that, but like we were saying, if we can get 6-7 more years out of the landfill because we made 02:50:12
an investment to. 02:50:16
Remove materials. 02:50:20
You know, I'd be in favor of that, yeah. 02:50:22
And and we can put the numbers together that shows how much would a composting operation save us and what's the difference and how 02:50:24
do we make up the difference. And and certainly what I've what I've heard is a lot of excitement about recycling from the Board of 02:50:29
Supervisors today. No saving space in our landfills hometown. 02:50:35
Recycling doesn't deal with the saving that space does the end. I would bring this to yes. 02:50:42
OK. So a couple more slides, especially the last one more. 02:50:49
I I wanted to just share with tires with you. We get a certain revenue for for race tires it's another kind of like a standalone 02:50:53
little enterprise. 02:50:57
And and we and we. 02:51:01
We have to. 02:51:04
Has spent some money and how we take the tires and how we transport the tires etcetera. 02:51:05
And currently we have at the end of this year. 02:51:11
UH-2020. 02:51:14
2023, we're going to have $219,000 saved up. 02:51:16
And are we billing waste tires enough for the personnel? Maybe the landfill is absorbing some of that cost, I don't know. But 02:51:21
nonetheless, if you go across time and if you keep revenues constant and expenses rise by 1%, you can see that the number 02:51:26
diminishes over time. 02:51:31
And this is not important in the whole scheme of things. This is not important other than to show you it's a standalone operation. 02:51:37
Right now it's on the surplus side. 02:51:41
We just don't know what's going to happen in the future. 02:51:46
OK. 02:51:48
But it it could maybe we could build them for some of the labor that. 02:51:49
It happens from the landfill. 02:51:53
But again it it would be a, it's a had minimal impact. 02:51:55
On the rent. 02:51:59
Mr. Chair, if I may not now I know you wanna hurry us through, so we back up to the previous slide and could you just touch on the 02:52:01
dollar days for me, please because that's that's one of my, that's one of my one of my things and and and and we don't have to go 02:52:07
into it very deep, but if we could just touch on it, I'd appreciate it. The reason that dollar days is on the process improvement 02:52:13
slide. 02:52:19
Is because we've made a significant improvement to dollar days. 02:52:26
We said we were going to limit it to £1000 per per person. 02:52:30
And anything over 1000 pounds they would have to pay. 02:52:35
And I'm and I'm assuming that the the amount of material that we're receiving on dollar days since that era. 02:52:39
And before that era that today it's less than it was before, the amount of material that we receive every Saturday is less than 02:52:46
before because before contractors. 02:52:51
We'll take advantage of dollar days. 02:52:56
And bring in high. 02:52:58
Every trip with a high. 02:53:00
Tonnage trip, OK and so now if they do they they pay a dollar for the 1st £1000 and then they pay the fee. 02:53:02
Which averages 4850 for the remaining. 02:53:11
OK. So so there there, there's been a process improvement and we need to continue to look for process improvements in dollar days. 02:53:13
Are they all Hila County citizens for one? 02:53:18
It's an example. 02:53:23
OK. And and and what else do we want to do besides limited to 1000 pounds? 02:53:25
And and those are the things that we need to look at. But dollar days has had an impact over the last over the duration of dollar 02:53:31
days. 02:53:34
It's been over $500,000. 02:53:38
Duration of since we implemented dollar base. 02:53:41
And it averages up out about $100,000 a year. OK. But what we haven't done is look back at the last year, what was it last year 02:53:44
compared to previous years to see the impact of that $1000 limitation. I don't have that, but that's something that we need to do. 02:53:52
OK. 02:54:00
But again, it it it of course costs us money. 02:54:01
Just like some of the things we thought we're talking about with the benefit that you know one of the things you today I heard 02:54:05
about the. 02:54:08
Beautify Hwy. 60. 02:54:14
The Amy, Amy statements are report to us. 02:54:16
Presentation it was about us spending money to clean up our community and and to some degree degree dollar base does that. 02:54:19
OK. 02:54:28
And so as we the next slide talks about increasing trees. 02:54:29
To keep our landfills open to increase the fee. 02:54:34
To pay for the future construction. 02:54:37
Dollar days would allow people that are unlimited income. 02:54:40
To come. 02:54:43
Get rid of stuff. 02:54:45
Once a month at least. 02:54:46
So anyway those are just wanted to bring that up on dollar days. I we can talk about dollar days in a lot more detail perhaps at 02:54:49
another presentation but I just wanted to make sure that every that people knew and that's why I put it on here that we're we're 02:54:56
looking at the whole picture and dollar days for us as people have there's the pros and the cons. 02:55:03
And nonetheless, it's part of what we do with the landfill today. So we brought it. So what I I take from that then. 02:55:10
And also since the dollar days were started, it's cost accounting and? 02:55:17
You might say. 02:55:24
Money we didn't receive. 02:55:25
$500,000. 02:55:27
$100,000 a year. 02:55:29
Correct. 02:55:32
Yeah. But to me personally, I think the benefit far outweighs that, that $100,000 a year. 02:55:34
And not a little hard on the lentil folks, but that's a hell of a day. 02:55:42
But. 02:55:46
It does help those people earn those limited incomes to be able to do that, plus it also gives the rest of us a little bit of a 02:55:47
break too. 02:55:50
Granted 100%. 02:55:54
And I and and I I really. 02:55:56
Did appreciate that limited to £1000 because that needed to happen. There were. 02:55:59
Huge amounts of people taking big advantage of that dollar, don't they? And so. 02:56:07
I for one, my opinion is, is you know as far as the $100,000 a year, I think we get more benefits than that out of the dollar dump 02:56:14
day. 02:56:17
Other loss, but that's my opinion. Yeah, cleans up the neighborhood. So when I witnessed that stuff, there's these little man and 02:56:22
people that have their little trailers and made trailers, whatever, and they're cleaning up their own yard. 02:56:29
And stuff that they know that needs to have it done, but they haven't gone to the landfill. Now I don't use dollar gates because I 02:56:35
don't want to wait in line for an hour and a half, so I'm willing to pay the extra just to get it done. 02:56:42
But it's very popular. They line up for several miles. 02:56:48
Yeah, I did. 02:56:55
There's been a lot of benefit. I even talked to people from the Forest Service and even the county crews. 02:56:57
That on the dirt Rd. contained those seed near the garbage and things that they used to so. 02:57:01
Anyway. 02:57:07
Thank you. 02:57:09
Thank you. 02:57:10
For bringing it, bringing me back to that. 02:57:10
OK. OK. Next slide. 02:57:15
Question. 02:57:17
In a minute. 02:57:19
You're good. So. So we wanna. 02:57:20
So which tires? So we covered which tires next month. 02:57:23
OK. So this is, this is the final slide and it looks at long term expansion plans and cash flow, OK. And it makes it and it and it 02:57:28
and and Melanie, I wanted to look long term. 02:57:34
What happens to the accrual that we have for expansions because we have money reserved for closures? 02:57:40
We We save money every year. 02:57:47
Uh, for future expansions. 02:57:50
So we're stepping into. 02:57:53
2024. 02:57:56
With four million $4,000,000 if you look at the the column of fiscal year 2223. 02:57:57
At the bottom it says carry forward with with cash, carry forward. 02:58:04
Somewhere in the middle of the slide there, it's got 4,846,000 dollars, 444. 02:58:10
That's how much money we carry forward into 24. 02:58:17
OK. 02:58:21
And if you then assume that the tonnages and has an annual growth of 3% that we're going to see 3% growth every year on the 02:58:22
tonnage that we receive at the landfills. 02:58:27
And then at the same time that we have expenses with an annual growth of 3%, so that expenses grow 3% every year. 02:58:34
And if you take those things into account? 02:58:43
And you run across time. 02:58:47
And in year 26? 02:58:50
27. 02:58:52
You weren't there across on the cap on the capital side, expansion capital. 02:58:54
You're encouraged across the 3.3 million. 02:58:59
To take care of the Russell. 02:59:03
I'm sorry, bucket. Mesa expansion. 02:59:07
In years 26 and 27, you'd be spending a total of $4.4 million. 02:59:10
For for an expansion. 02:59:17
Um, and. 02:59:19
Then in years. 02:59:22
2030 and 31, you would be spending over $4 million? 02:59:23
For an expansion of cell 3D. 02:59:29
If you're into those things. 02:59:32
If you include the purchasing of acreage 1. 02:59:34
$50,000 with the Forest Service on year 25. 02:59:39
And if you take those major expenditures across time? 02:59:45
You look at that cash carry forward of 4.8 million. 02:59:49
Become red and end up at the year 31. 02:59:53
Negative $5 million. 02:59:57
OK. 03:00:01
With no fee increase, just going with the with what we have today. 03:00:01
Spending to build 2 new expansions, one for Buckhead Mesa. 03:00:05
One floor. 03:00:10
Russell Gulch fell through the. 03:00:12
And then you ask yourself, well, what additional fee would you have to have? 03:00:15
To break even. 03:00:20
And so you create a little spreadsheet. 03:00:22
And you. And you. 03:00:25
Go through a number of iterations. 03:00:26
And you look at. 03:00:29
$10, eleven dollars, $12.00, fourteen $15 and you play around. 03:00:30
The number where you break even is about 12-12 dollars. 03:00:35
Account. 03:00:39
Raising that $12.00 a ton, increasing at 10-12 dollars a ton and we're at 48. 03:00:40
We're an average of 48. They have different rates for different types of trash. 03:00:45
And so we would need to go up an average of $12.00 a time. How we spread that? Who gets it? Is it a contractor? 03:00:51
Is it the residential? Is it green waste? You know we need to make smart decision. 03:00:58
How we assess that number? 03:01:02
And come up with that the equivalent of that. 03:01:04
And and so. 03:01:10
The $1.5 million is a significant number. 03:01:11
Are. 03:01:15
So we the reason that we pit. 03:01:16
First of all, we're currently in 51 acres in that area. Forest Service wants it to buy the 51 acres. 03:01:19
I push back and say why should we buy it? We've already used it. 03:01:26
Right. 03:01:30
And they said you have to buy it, but we're going to push back one more time. 03:01:31
And and and we'd like to tell him we we can't afford to buy it, we're going to incur the closure cost. 03:01:35
And ought to be part of the deal. 03:01:40
We'll see what happens. 03:01:43
I just don't see the rationale for why we should buy it. 03:01:45
We could say, well, fine, we'll just go give us another special permit and we'll keep going. 03:01:49
But what what we do know is that this townside act with the Forest Service told you it's a one shot opportunity. 03:01:53
By what you by what you can now, because you're not going to be able to get this in the future. Well, I don't know if that's true 03:02:01
or not. OK. 03:02:04
And for that reason Steve was previous director was looking for 640 acres. 03:02:08
But 640 acres is. 03:02:15
Takes us beyond two 300 years. 03:02:17
And to spend that money now. 03:02:21
That we don't really have. 03:02:23
Doesn't make sense. 03:02:25
So we step back and we said 320 and then we step back some more and said we think we can put in 100 year landfill. 03:02:27
With 100 acres, with a hundred additional acres. 03:02:36
OK. 03:02:40
And that's one way out there. 03:02:41
And if that's long term planning, OK. 03:02:43
Now it it again, it comes back to how much does the floor service want for that land. 03:02:45
And it could be a shock or it could be a pleasant surprise. We don't have no idea. OK, so if if it's a pleasant surprise in that, 03:02:51
in numbers, gonna draw. 03:02:56
That we're in the hole on right? Correct. 03:03:01
And so. 03:03:04
I have no idea. 03:03:06
Where I would go with this, or really what I would. 03:03:08
Say but in the end. 03:03:11
That money has to come from somewhere. 03:03:14
You know, that's the thing. And the landfill we can't live without. 03:03:16
And so how do we get there? 03:03:20
My mind's kind of numb right now anyway, so I couldn't even begin to tell you, but Mr. Chair, my two cents worth is is. 03:03:23
You know by by these numbers. 03:03:31
We're going to have to raise fees. 03:03:34
For. 03:03:35
The landfill. Landfill somewhere. 03:03:36
And. 03:03:39
My two cents is and and you're going to catch slack on this no matter which way you go. 03:03:40
But but mine is is I'm I'm not sure where. 03:03:46
The tonnage to our landfills where commercial. 03:03:50
Versus. 03:03:55
Mom and Pops. 03:03:56
Um, individuals and and so. 03:03:58
I'm I'm thinking that the commercial haulers. 03:04:02
Probably home more tonnage than our mom and pops do. 03:04:05
And and so if you if you say OK that. 03:04:10
Let's let's let's hit the commercial harder than we do the mom and pops and the business people are going to say. 03:04:14
Well. 03:04:21
You know, you're making it hard for me to stay in business. 03:04:22
Because I've got gas, I've got all these raising costs. 03:04:24
But but you're charging the mom and pops that don't want to go to the landfill. 03:04:28
To take their garbage to the landfill. So they should pay a little more than the people that drive. 03:04:32
Their monthly garbage through the landfill in my opinion and in other words, I'm you know, when it comes to landfill and things, 03:04:40
I. 03:04:44
I'm probably more in favor to. 03:04:48
To OK. If we have to increase fees then the monopod fees got to go up a little bit. 03:04:51
But, but I think that, I think the commercials. 03:04:57
Umm. 03:05:00
Could go up. 03:05:01
More than a mom and pops. 03:05:02
Just because they're they're hauling garbage that no one else wants to haul. 03:05:04
That's that's where I'm I've been witness and and I know it's tough but. 03:05:10
But the people that that. 03:05:16
Do their own job, usually get it cheaper than if they pay somebody to do it. So that's just kind of my two cents or? 03:05:18
Go ahead, Steve. Well, this just adds. So in my opinion, we've got five years of red ink here that is bothersome. So yeah, we need 03:05:25
to act on it in some way. And this is, you know, welcome to what's called inflation. So what happens is we raise our fees and so 03:05:32
then the guy that's stripping the roof off has to charge more to the customer to dump those shingles and. 03:05:40
And then in Payson, I don't know how it is in Globe, Miami and all that, but. 03:05:48
And pacing. There is no town garbage. It's all private sector garbage. 03:05:53
Waste management and the Road Runner and whoever and so then they were going to all have to raise their rates and stuff, so. 03:05:58
It's it's it's not going to be perceived as a nice thing, but I don't see how we can stay at one price forever and ever and ever 03:06:09
when everything else. 03:06:14
Keeps going up. Perhaps we can raise incrementally. 03:06:18
Is the $12.00 you're Speaking of, which would run it up to 60 bucks a ton. 03:06:22
If is that $12.00 in order to solve this stuff, that's. 03:06:26
Five, 6-7 years out or? 03:06:30
Could we raise it? 03:06:34
More modestly over time. 03:06:35
To get this red ink off the map. 03:06:38
So so. 03:06:43
First of all, this is just a proposal. 03:06:45
No, please don't focus on 12, OK. 03:06:47
It's a fee that needs to go up. 03:06:50
There's no doubt about that. 03:06:52
OK. The other thing is the longer we take to raise the fee, the bigger the fee is going to have to be. 03:06:54
We can smear it across more time. 03:07:00
Or we can. 03:07:03
Put it all in the last few years. 03:07:06
And then the fee would be astronomical. 03:07:09
Waste management tonnage rate. 03:07:12
In patients quite high, they've already raised the feet. 03:07:14
OK. 03:07:18
In excess of what we would put what we if we had to add something to our feet in excess of that. 03:07:19
The what? The White Mountain Landfill in Navarro County just raised their feet. I think it was $60.00 a ton. 03:07:25
So it it's, it's. 03:07:32
Something we're gonna have to do. 03:07:34
The longer we take to do it, the more it's going to hurt. 03:07:36
The sooner we do it, the less the lower the feet can be and that's a decision that we need to make. 03:07:40
But we still have to we I wanted to get this in front of you. 03:07:45
Now instead of later. 03:07:51
We still need to work with the Forest Service. We need to fine tune the number for the construction. 03:07:53
The construction estimates or estimates. 03:07:59
They're actually low estimates, OK. 03:08:03
Are there? 03:08:06
How we keep expenses down it's mostly on the wage side on the wages and salaries. So our expenses I've I've got to think they're 03:08:08
going to go up and. 03:08:13
Again, I think the sooner we take action and we're not asking for action today. 03:08:18
But we would like to come back later on with a more detailed work session followed by a request for action for the board item. 03:08:23
Some some texture. OK, I want to ask you a question and. 03:08:31
Tell's gonna make a frown at me when I do it, but that's what work sessions are for. 03:08:35
Without dollar dump, days forward would be on the same number. 03:08:40
Well. 03:08:45
It. 03:08:46
Umm. 03:08:48
123-4567, Eight years, 800,000 A million dollars. 03:08:49
Yeah, right now the red shows 5.2. 03:08:56
So we would be at four $4.2 million. We're still ways out there. 03:09:00
Into radius. 03:09:05
Yeah, I have another question. If we don't have dollar dump day, what's it gonna cost to put a two or three man crew together to 03:09:06
pick up all the garbage? That's not all good enough. 03:09:10
You don't have to answer that. I just have to throw it in there. Well, we're gonna have to spend twice as much on beautified. 03:09:16
Yeah, everything comes with the price. 03:09:25
Ohh yeah. I can see. I can see the next newspaper coming out and pacing. 03:09:28
Well, the county in the charge 12 bucks more a ton and you know be prepared, you're all going to be paying all this. I can see 03:09:35
that article coming. So if anyones listening I would like to say that the suggestion is that we. 03:09:42
That we're not doing that today. We're just talking. 03:09:50
So work session. 03:09:53
Yeah. But you're absolutely right, Steve. That could happen. 03:09:55
OK. 03:10:02
Well, you have a meeting at 2:00. 03:10:04
Yeah, we got one more item. 03:10:07
And no, he doesn't. We do. Yeah, that's turned over. 03:10:09
OK. 03:10:14
And you're chairman or no? 03:10:16
OK. So hey, good presentation you guys. I I really enjoyed this. I think this has been good so. 03:10:19
I I just see us still. 03:10:29
There's there's still a lot of discussion and need more ideas from you guys and. 03:10:32
When you see where we're headed, I mean, it's obviously something we need to. 03:10:36
Tackle sooner than later, but. 03:10:40
You know and I. 03:10:43
Mr. Chair, I I appreciate. 03:10:44
Staff putting up with these work sessions and and the board willing to have these work sessions. It makes for long days but it it 03:10:47
it opens up a lot of discussion. 03:10:53
And had we had some of these work sessions a few years ago, we wouldn't be in the state we are now with the landfill situation and 03:10:58
some of the road situations. So it it makes for long days and it makes for things but but going forward it's it's going to help. 03:11:06
Our constituents more with with their landfills going forward and with their roads and their chip sealing with us to take the time 03:11:15
and staff to take the time for us to look further than our nose down the road and and try to plan for next year and the year after 03:11:22
on on some of the things we're going to do. If it's just going to make operations better so. 03:11:29
I appreciate staff and other board members very much. 03:11:36
For their extra time, energy and effort to present this to us for conversation, rather than just putting out fires, let's prevent 03:11:40
some. 03:11:45
Sure, Mr. Chair. If I could say one thing. This is Melanie did all the work. 03:11:52
I get the presenting, I tell her I like to present. 03:11:58
But she could have, she could have done the same thing. 03:12:01
A better. 03:12:04
And she does have a lot of knowledge in landfill operations and. 03:12:05
I'm I'm happy that she's with the county and this is actually. 03:12:11
Perhaps the first time you've seen both the backwards look and a forwards look for landfill. 03:12:15
And and with with with data through support the the thought of how we go forward. 03:12:20
And so I was, I was actually excited about bringing this to you because. 03:12:27
It does give us a glimpse into the future. 03:12:31
And we can start to mold the future instead of it. 03:12:34
Instead of three A happening all over again, cell 3A. 03:12:37
So I won't bring up something since we're on landfills, this is something that you on. 03:12:41
We've had our discussion in Pleasant Valley or that transfer station. 03:12:45
So I mean when we look at Hiller County, we normally just look at Buckhead and Russell. 03:12:49
That landfill, and in Pleasant Valley needs to stay there and needs to stay. 03:12:55
Functioning and be a service. 03:13:00
In Young we don't have like, Waste Management or anybody else coming in and out of their hole in trash. There isn't any. 03:13:03
So. 03:13:10
There's one local there that picks up some household trash. 03:13:12
But that's about the extent of it. 03:13:15
And he was the one that the landfill was basically pushed over to when when we got out of the business in. 03:13:18
97 I think it was maybe 98. 03:13:25
Umm. 03:13:30
Since it's been open. 03:13:32
And people are being used to it. He's still in business. He's still collecting household trash as much now as he was back then. 03:13:35
I had actually went to him. 03:13:43
Twice asking him to go back and open up the transfer station like it was when he received it. 03:13:45
Which he kept. He stated it was no money in it for him and. 03:13:52
I I'm not. I'm not his business. 03:13:56
Partner or whatever. So I have no idea that's that's what he said. But anyway, so he's still in business and and and Holland 03:13:59
Fashion doing as good now as as far as I know as he was. 03:14:04
The landfill and Pleasant Valley, the transfer station. 03:14:09
Has done nothing but go up from what I've seen, except for the winter months. 03:14:13
The winter times it shuts down because of the weather and stuff. 03:14:19
But we went from three $400.00 a day to. 03:14:23
7-8 hundred thousand more a day. 03:14:29
And so it's only gone up on that and I know it's a pain in your tail to to hold that trash out of young. 03:14:34
Melanie. But this is a service that we're gonna. 03:14:41
We need director Nakona really, really bad and I don't know. 03:14:46
How you guys want to talk about it, deal with it in the future and maybe another deal? Go ahead, Michael, Chairman, that's great, 03:14:52
great topic. And I've been working with Melanie and Amaro and staff for putting together a work session on transfer stations this 03:14:57
month. 03:15:03
So we're going to come in front of the board in particular have an in-depth discussion about the transfer station in Young. 03:15:09
Ohh, what's the cost of that transfer station? 03:15:16
Just to give the board the information. 03:15:19
So we're going to go in detail like this presentation, Melanie and and Selena and camera working on a presentation for the 03:15:21
transfer station. Is that the only transfer station we have or is there 1 tunnel basin? 03:15:27
That's the only one we have. 03:15:34
So who runs the London Tunnel? 03:15:35
Private. 03:15:37
Ohh is it? 03:15:38
OK. 03:15:40
So that's the only other landfill transfer station. We only have the three. 03:15:41
Areas that we deal with in. 03:15:47
Correct. 03:15:49
Cool. 03:15:50
That's easy. Yeah. So, so that's going to be later on this month. That is correct. 03:15:51
Right on. I look forward to that discussion. 03:15:56
How about you? 03:16:01
You're you're doing this number, Melanie? 03:16:04
Of. 03:16:06
Yeah, No. 03:16:08
Good. 03:16:15
So that you got it. 03:16:16
Thank you, Mr. Chairman. I'll take over. 03:16:18
Thank you guys, very good presentations. I really enjoyed them and I I got to be. 03:16:20
Useful for everybody. I hope so. 03:16:26
Thanks, Steve. I got a meeting. Next one is not over by 4. Thank you. Yes, so. 03:16:28
Yeah, it'll be over by the. 03:16:40
I need a kill switch for America. 03:16:43
OK, Work session item, 8D information discussion regarding an update on the status of county vehicles and procurement 03:16:48
recommendations for the year 2024 Homaro. 03:16:55
Thank you. 03:17:03
So we're going to go over General Services in our in our vehicle state and let's go to Slide #2. 03:17:05
This is a snapshot of the size of our fleet 204 vehicles. 03:17:14
On the general fund side with grants. 03:17:18
Her past 50 landfill has eight. The good news here is the number of vehicles since 2020 has declined. 03:17:21
And that and that is good news we've had. 03:17:29
A couple of folks that have turned in two vehicles for one. 03:17:32
Yeah, it's for Brock getting them a new vehicle they would be willing to give up to. 03:17:36
And we take anybody that offers that, we take, we take that. 03:17:40
So yes. 03:17:45
Vehicle replacement plan has not changed. We've looked at it. We've asked ourselves should it be 15 years? Should we? Should 03:17:48
something change here, we think. 03:17:52
These are all good parameters. Not anyone of them guides us to purchase a new vehicle. 03:17:57
If it's older than 10 years, or if it's more than 100% of the purchase costs over, it's more than 200,000 miles. The combination 03:18:02
of these things and common sense guides us as to what to replace. 03:18:08
There is the issue of gross utilization of vehicles under 5000 miles and we keep working on that, trying to work that down. 03:18:15
Next slide. 03:18:22
So have we improved over time? 03:18:24
And um. 03:18:27
One more. 03:18:30
Now, sorry, Slide #4, so. 03:18:31
This shows us a snapshot on the on the table side. On the tables at the bottom. What's happened over time? And let's talk about 03:18:36
the shared patrol first. 03:18:40
Significant improvement. 03:18:45
But the vehicles are older than 10 years, vehicles over the older than 15 years and age. 03:18:48
And a lot of it has to do with the slide that is at the top. 03:18:54
Is that it? Could be. We've bought vehicles in an erratic fashion. Some years we buy none. 03:18:58
Some years on the shares, petrol we bought 10. 03:19:03
So with that column of 10 moves over the 10 year mark, it's going to add 10 vehicles that are older than 10 years and distorts all 03:19:06
the data. 03:19:10
So you need to be looking at the chart and the data down here and knowing that the table at the bottom. 03:19:14
Is is is there for us to look at it long term. OK. 03:19:21
And that and that happens with the sheriff's non patrol. It goes the other way. 03:19:25
They get older. 03:19:30
Even though we've been buying vehicles, but that's because some things have crossed over on the 10 from the 10 year into the 11 03:19:32
year. 03:19:35
And from the 15 year until they're 16 and then they add numbers. 03:19:39
To that, but All in all it's average age for sheriff non patrol is 9.9. Thanks. 03:19:43
Next slide. 03:19:51
So if we go on across time, as we get into the 5th, 6th year, we should be seeing steady improvement over time. So we're looking 03:19:53
at the general fund vehicles. 03:19:58
And again, older than 10 years, we have some and you can see it right here. This is a classic example. 03:20:05
On years. 03:20:12
On age 1112 and 13. 03:20:13
Those vehicles that we bought 11 years ago, 12 years ago and 13 years ago, we bought a lot of them. 03:20:17
All of a sudden they moved into the past the 10 year age and now we count them. 03:20:23
And the ones that brought polls weren't that many. 03:20:28
And so in theory, it looks like things are getting worse. When it's not, you have to look at that chart, and you have to look at 03:20:31
the other one as well. Average age is 10.6. 03:20:35
And. 03:20:39
I would predict based on what's happening with this chart, that things are going to be going to see incredible improvement next 03:20:40
couple of years. 03:20:44
Just just the way that the columns are moving. 03:20:47
OK. If you'll notice that last year we bought 11 vehicles, 11 vehicles on the general fund is exactly the number of vehicles we 03:20:50
would have to buy. 03:20:54
Where it says year one. 03:20:59
It's that those were vehicles that are one year old. We bought them last year. 03:21:01
They came. They came into service last year. 03:21:05
In those eleven, if we buy 11 vehicles, that's exactly 10%. 03:21:08
Of the of the vehicles in the fleet. Size in the fleet. 03:21:14
10% of 204 just again. 03:21:20
Adjust the fleet and the sign 105. 03:21:26
I see. OK. Thanks. 03:21:30
And so this year, we're planning on buying 14 vehicles ready for the sheriff's patrol. This is with general fund money. Next 03:21:34
chart, please. 03:21:37
Flight number six, I'm sorry, we're buying. 03:21:43
14 vehicles. 03:21:48
And three for Sheriff's Patrol, 2 for Sheriff Hartman and 11 for General Fund. 03:21:51
14 of the vehicles that we're replacing are greater than 10 years. 03:21:57
Two of them that are not older than 10 years. One of them has a blown in engine, the other one has mileage of 250,000 plus. 03:22:02
So that's the reason those are being replaced. 03:22:10
Umm. 03:22:13
Next chart. 03:22:15
#7 flight #7. 03:22:18
Went backwards right there. 03:22:20
So we are we're also a Board authorized 500,000 Albuquerque fund. 03:22:22
To be used for vehicles and we're buying six additional patrol vehicles for the sheriff with that money. 03:22:29
That is so next. In the coming years, you'll see a significant improvement to the Sheriff's St. 03:22:36
We've also requested congressional funding for six Expedition and three transport vans and we're still waiting to find out what's 03:22:42
going to happen. 03:22:45
All of 2023. 03:22:49
Next one. 03:22:53
Vehicle utilization. 03:22:55
This is one that allows us to to do process improvement. OK, so Sheriff patrol and I want us to look at the column that says 03:22:58
number of vehicles averaging less than 5000 miles per year over the vehicle life. 03:23:05
If you look at the one that of what happened last year, it doesn't really tell the story. But over the life of these vehicles, the 03:23:12
shared patrol has zero vehicles. 03:23:16
That have zero that have. 03:23:21
Less than 5000 miles per year on average over the over the vehicle life. 03:23:24
And you would expect that, right? They get used all the time Chronicles. 03:23:28
In order to find one we would have to ask the question why Sheriff non patrol has three. 03:23:32
No, no non patrol vehicles are leased. 03:23:37
I'm sorry, that should say lease vehicles. 03:23:42
We have 14. 03:23:44
Um. 03:23:46
At least vehicles with being like the vehicle that I drive, the vehicle that. 03:23:47
The assessors Dr. The vehicles that are given to a department for one person to drive. 03:23:53
Is we call those lease vehicles, OK, 14 of them? 03:24:00
Have less than 5000 miles over the over the life of that vehicle and motor pool has one. OK, so. 03:24:04
We we are always looking at both vehicles and asking ourselves what should be done and basically the next slide addresses a little 03:24:15
bit of what we're trying to do. 03:24:20
Thanks. 03:24:25
We're trying to ask folks to consider using the rental vehicles. 03:24:26
Where those are, it's like the motor pool. 03:24:32
Where you could check out a vehicle for a day. 03:24:34
And so we've been talking with folks and asking them if. 03:24:37
If you had a kiosk close to you. 03:24:41
That's your building well with that, with that accommodate your need for a vehicle that you don't have to have a vehicle assigned 03:24:45
just to you. 03:24:49
OK, and we're using that. 03:24:52
So for instance, the kiosk locations where we're going to open up a kiosk location in the Globe Public Works administration 03:24:54
building, that's where I have my office, OK, We're planning to have two or three vehicles there. There's a number of IT folks that 03:25:00
constantly use their own car. 03:25:05
For the most part purposes, they. 03:25:12
Joseph came here today. 03:25:16
He drives. He drives down here, He doesn't incur a lot of miles. He drives it back. And when you look at it, you say that's not a 03:25:18
lot of miles. 03:25:21
OK. 03:25:24
So the other thing that we're looking at is frequency. How often are people using a vehicle? 03:25:25
And we can do that with the the rental vehicles. 03:25:31
We can't really tell if we assign a vehicle to you how often you use it. 03:25:35
We can check the mileage. We know you're under 5000 miles. 03:25:39
Do you use it three times a day and only travel a mile? We don't know that. 03:25:43
So we're we're when we talk with folks, we're also interested in the frequency of use. 03:25:47
The vehicles, when we rent them, we know both the frequency and the utilization. 03:25:53
And so we're trying to. 03:25:57
Folks that have low utilization through. 03:25:59
Offer them an alternative and the alternative is with this kiosk locations. 03:26:03
So the rental places are one at Bookshop where you can go, right. They've got four vehicles at Star Valley Shop. 03:26:08
Um. 03:26:15
You can also rent them at the kiosk location. They have a key you can you can check out a key you can take your vehicle. 03:26:16
OK. 03:26:22
And it it it's done digitally, you can go up to the kiosk, punch in the information, get a vehicle if it's available. 03:26:23
Take the key and then return the key back to the kiosk. 03:26:31
At the Grove shop, in the Star Valley shop, they don't have a kiosk. You just go, go get a vehicle from those shops, OK? 03:26:35
Recently at the Cobra Valley complex, some folks moved in there from the. 03:26:43
From that, I think there was a health department. 03:26:49
Escobar Valley. 03:26:52
And we they were leasing a vehicle so often that we decided. 03:26:53
To quote Put a vehicle there. 03:26:58
And we can monitor their usage. 03:27:01
With that, they don't have a kiosk, but they're keeping records of the usage OK. 03:27:03
But we want our strategy is to expand the use of kiosks and non kiosk rental locations. 03:27:08
One of the things that we did is we put a kiosk for instance in the Tommy Client Martin complex. 03:27:15
Cost a lot of money. Cost something like $35,000 for that kiosk. But what we learned is we can get that key box. 03:27:22
And the software for $9000. 03:27:29
And if we put a laptop or a computer next to it, we can operate it just like it did or a kiosk. 03:27:32
For about $12,000. 03:27:37
So we're we're going to be using that where we can. 03:27:39
To be able to have keys that can be checked out at anytime. 03:27:43
By anyone that is registered to check out vehicles. 03:27:47
And encourage people to have. 03:27:52
To use rental vehicles instead of keeping a vehicle for them as a leased vehicle. 03:27:56
And we're trying to drive that strategy. 03:28:03
Next next slide. 03:28:11
Recently. 03:28:14
This coming year, 2024. 03:28:17
The General Services is going to be, all expenditures for General Services are going to be. 03:28:19
Under general Fund. 03:28:24
Before they were her. 03:28:26
They were driven by, the, herpes by. 03:28:28
Kerf and then her put bill out folks. 03:28:30
For the expenses this year 24, fiscal year 24, we're doing it the other way. General fund will incur the initial expense. 03:28:35
Of maintaining vehicles. 03:28:43
And then bill out the cost to the enterprises like her and landfill and others grass. 03:28:45
So we were trying to figure out what the billable rate was for General Services. That's the folks that maintain and administer 03:28:53
actually. 03:28:57
And they have operating expenses in the budget fiscal year 24 of $1.9 million. 03:29:02
1.2 for wages and. 03:29:09
And 666,000 for operating expenses. 03:29:12
Thing. So that's the amount of money that we need to recover and get billed out through whoever's car gets maintained. 03:29:17
OK. And we determined that there was a number of employees that can actually bill out. Not everybody can, not everybody works on 03:29:24
vehicles. 03:29:29
But they have approximately. 03:29:34
Umm. 03:29:36
Umm. 03:29:38
Yeah. 03:29:40
14. 03:29:42
14 individuals that do. 03:29:44
OK. 03:29:46
And those individuals, of course, they have vacation time, sick time, holiday time, and. 03:29:49
Sometime in the morning and in the evening to wash their hands, clean up with their tools away when they're not billing out 03:29:57
anytime. 03:30:00
And we wanted to subtract those hours away from the hours that they can build, that leave behind. 03:30:03
You build 1 hours that can be built. 03:30:09
And we determined there was 1650 billable hours per per employee. 03:30:12
OK. And we and we then we took that times the number of employees. 03:30:17
Which is that 14 that you see at at the on the middle column. 03:30:22
And we ended up with 20,295 hours that they can bill. 03:30:26
And you divide that into the $1.9 million you end up with. 03:30:31
$96.06 per hour. 03:30:36
That they should bill out when they're working on a vehicle. 03:30:39
And that's and that's what they're going to start doing. 03:30:43
And so this is this is a little bit about. 03:30:45
Planning your work and measuring your work. So now we have a tool that lets us see. 03:30:49
How much time do we spend on? 03:30:55
Water. 03:30:59
Oil changes versus an engine transmission problem. 03:31:00
You know, routine maintenance versus breakdown maintenance. 03:31:05
How much time is are we charging against landfill and HERF exactly? 03:31:09
How much time are we charging the Sheriff's Department with the billable hours? We have a good tool to help us measure our work. 03:31:15
And ask ourselves. 03:31:24
Is all the work that we're doing. 03:31:25
Oil changes? 03:31:28
Yeah. 03:31:30
Tires with replacing tires. 03:31:31
Is that all routine maintenance or how much of it is routine maintenance? 03:31:34
And we can start to ask ourselves, is that the right thing for us to be doing? 03:31:38
Anyway, it's a tool for us to do, and it's also a way for us to. 03:31:44
Recover our cost and be transparent which. 03:31:49
What it cost every organization. 03:31:52
We didn't have this tool before. 03:31:54
Soho Merrill when you say billable $96.00 so if the sheriff's vehicles are being. 03:31:57
Maintained. 03:32:04
For one hour 96 dollars. 03:32:06
Will be billed to the sheriff's budget for Labor. 03:32:09
OK. 03:32:12
And and now exactly I don't think, I don't think County manager Mr. Mandela would like for us to. 03:32:15
Increase the number of transactions. Actually this is about reducing the number of transactions, for instance a lease vehicle. 03:32:23
We lease a vehicle and I'm going to use the example of the assessor, release a vehicle to the assessor. They have a vehicle for a 03:32:30
year. 03:32:34
It's it's basically their vehicle. 03:32:39
It's that across. 03:32:41
For year. 03:32:43
That includes the maintenance cost. We estimate the maintenance cost. So once a year we have a transaction we bill them for. 03:32:44
That vehicle. 03:32:52
We don't bill them for every maintenance activity, however. 03:32:53
Our system keeps track of all the maintenance activities for that vehicle. 03:32:58
And it's a tool for us to examine. 03:33:03
We're trying to reduce the transactions while we. 03:33:05
Gather more valuable information. 03:33:09
OK. And that's kind of the purpose of the billable hour, but yes, it would be that's the cost of an hours worth of work before 03:33:11
works, OK. 03:33:16
Next slide please. 03:33:22
And every year for the last three or four years, we've been preparing an assigned vehicle total annual cost and that's the cost 03:33:25
that I was talking about. 03:33:29
It it breaks down the vehicles that we have in various categories. 03:33:33
And it determines a replacement cost. This is what it would cost to replace like a four by two pickup it would cost. 03:33:37
$51,680. 03:33:46
Over 10 years, it's $5168.00. That's the first sell that you look at. 03:33:49
At the top on the left hand side. 03:33:54
5168. 03:33:57
That represents 110th of the replacement cost. 03:33:59
Because our goal is to replace that vehicle in 10 years. So you accrue that money over 10 years. You should you should, in theory, 03:34:03
have the money to buy a new. 03:34:07
Pickup truck 4 by 2. 03:34:13
Now every year we revised that. So if it goes up next year, it's a different number, higher number usually. And then there's a 03:34:15
maintenance product. Well, we we have the capacity to go look at the category called pickups for my tool in the software system 03:34:21
and ask them what's the maintenance cost for the life of that vehicle and how many years have we had that vehicle. And you divide 03:34:27
1 into the other and it gives you an annual cost. 03:34:33
To maintain that vehicle. 03:34:41
And then we average that across all the vehicles that are picked up four by two and we come up with an average maintenance cost. 03:34:43
OK. 03:34:49
For all these vehicle types. 03:34:50
And so we end up with the cost for you to have a vehicle to own a vehicle here, Taylor County. 03:34:52
The total annual cost is a little over $8000. 03:34:58
OK. 03:35:02
It's your cost every year for four by two and you can look across the. 03:35:05
The table and could see that the cost varies depending on the size of the vehicle and the maintenance of maintenance costs 03:35:10
associated with that type of vehicle. 03:35:14
OK. And so when somebody does their budget, if they get a lease vehicle, they have a budget line called lease vehicle and they 03:35:18
should have, if they have a pickup four by two, it should show 1033 dollars. 03:35:24
And then? 03:35:31
Finance has the opportunity to take the replacement cost and set it aside for an approval. 03:35:32
So that we can buy that vehicle 10 years from now. 03:35:38
And that's the purpose of this work that we do. 03:35:42
And we provide it through. 03:35:45
Accounting every year. 03:35:47
So it's interesting in Homer Daniel is that the one ton pickup is $1.5 million every 10 years. 03:35:49
Which one? One ton. 03:35:58
Pick up. 03:36:01
Very expensive, huh? 03:36:03
Sounds like it. 03:36:04
7500 to replace that one time picked up and it's based on on. 03:36:06
What, how we buy those one time pickups and what's on the when we buy them right. It looks at that what's actually happened. The 03:36:13
replacement cost is based on the on the history of of both of those, the cost of those vehicles. 03:36:20
OK. 03:36:28
So sharing that information, there's been some improvements. We always have to be working on vehicle utilization and finding ways 03:36:33
to encourage people to if they don't really use their vehicle. Let's turn to the Endless, put it in the motor pool. 03:36:40
Let's find a way to put a kiosk close to you so that you can rent out that vehicle. 03:36:48
Supervisor Humphrey. 03:36:55
Any questions for tomorrow? 03:36:57
I have no questions other than. 03:36:59
Thanks for the work sessions and. 03:37:02
Five year charts and things for us to be able to work. 03:37:04
Smarter, not harder, and have a whole lot less to practice. I appreciate it very much. 03:37:09
Yes, thank you. 03:37:16
For all the presenters today, So the thing I learned about vehicles today, because it seemed like I've been here 2 1/2 years and 03:37:18
we're always buying vehicles, vehicles, vehicles, vehicles. And it's sort of like whenever we're all going to be brand new at some 03:37:22
point. 03:37:26
But we would literally have to average about 20 purchases a year to keep everything within the 10 year refreshment. 03:37:31
Umm. 03:37:39
Yes, we have to purchase. 03:37:41
Little over 20 vehicles. 03:37:44
Yeah, yeah. 03:37:46
And we're not doing, yeah, we're not doing that. Maybe they're going to be doing that coming up because you said you got 11 plus 03:37:48
there's. 03:37:51
And 614. How many more? 14-6 for ARPA 6. 03:37:55
Hi. 03:38:02
And there's more, Yeah, 9/4. 03:38:03
The federal money. 03:38:07
So this year we if we, if we do all of that, we'll exceed that goal. 03:38:09
Um, again? 03:38:14
We when we rate the vehicles. 03:38:16
It doesn't mean that we pick from the top and go down there, the one that's the oldest. 03:38:19
We asked ourselves. 03:38:24
We talked with the folks. We ask ourselves, should we be replacing that one? 03:38:25
Is that a vehicle that's used exclusively for certain things? 03:38:30
And we make decisions. 03:38:34
We may never get rid of the 20 year old vehicle. 03:38:35
We admit it may not make sense for to for us to get rid of a 20 year old vehicle that's only used for a very specific purpose and 03:38:40
and infrequently. 03:38:44
And so we try to make smart decisions, but it serves as a guide. 03:38:49
I don't, I don't. I we don't necessarily need to get to the 10 year. 03:38:54
Ohh level. 03:38:59
But as long as we strive for that and make smart decisions every year, but I think we ought to be spending about $1,000,000 on 03:39:01
vehicles every year. A suggestion? 03:39:06
Yeah, OK. Anything else? 03:39:11
EBay. I have nothing else, Mr. Chair. OK, then at 2:26, we stand adjourned. 03:39:13
Thank you. 03:39:21
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