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Testing, testing sound good.
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00:00:03
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Welcome to our Tuesday, June 20th meeting. Is 10 o'clock straight up?
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Pacing. How you guys doing once you give us a sound test real quick so Sam can.
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And so she can hear you OK.
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Try it again.
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00:00:21
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OK, try it once again.
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OK.
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00:00:35
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Still muffled.
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Hi, thank Cassie.
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00:00:40
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Is that any better sound?
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00:00:51
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Is it?
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00:00:55
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OK, we'll give it a try. So if if something happens, tell me.
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All right. So we'll start with the Pledge of Allegiance. And since we have.
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Jason Whining here now Will County supervisor. He'll lead us in the pledge, and Pastor Richie is impatient. He'll give the
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invocation. Thank you, Jason.
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Yes.
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Stay.
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And.
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Pants.
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What nation?
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Indivisible with never seen and justice for all.
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OK.
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Are we see yet?
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There we go.
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Good morning, Pastor Ritchie.
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Good morning.
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In all the fields.
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I can't hear. I can't hear what's being said.
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Ohh, you're good if you want to go ahead and the invocation.
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Alright, let's pray together.
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Almighty God, our Heavenly Father, we humbly bow before you today.
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We seek your presence and your leading.
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And your wisdom.
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In this meeting today.
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We pray that you will bless our county supervisors with your wisdom and grace.
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We pray that you'll watch over them.
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Guide them, protect them, bless their families.
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We pray for all of our county.
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Workers or Sheriff's Office or sheriff's deputies or sheriff and.
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And county workers in the jail systems.
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For all the county workers who work for on the road systems or in the offices.
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We just pray that you will watch over them and bless them.
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Provide for their needs, Lord.
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Continue to make this county one of the best counties to live in a place where families can dwell in safety and in peace.
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Once again, we pray for your wisdom and guidance on this meeting today.
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In the name of Christ, I pray. Amen.
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Amen. Thank you, Sir.
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00:03:08
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OK, so we'll get on with #2 presentations 2A.
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00:03:18
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Presentation by the Arizona Auditor General's Office regarding HeLa County's Fiscal Year 2022 financial.
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00:03:23
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And single audit results and findings. And we have Melanie Chesney.
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00:03:30
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Don Bohart and Daniel Hunt. Good morning, you guys.
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00:03:35
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Good morning, Chairman, Klein and members of the board. I am Melanie Chesney, the Deputy Auditor General and Acting Financial
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00:03:47
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Audit Division Director.
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Thank you for inviting our office to join your regular meeting today to present our audit results and findings for HeLa County.
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00:03:56
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Joining me from our office are gone bohart.
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One of my financial audit managers and Dan Hunt.
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00:04:07
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Our financial audit senior for this audit.
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00:04:11
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Before we discuss the county's audits, I think it's helpful to provide a little background on the Arizona Auditor General.
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00:04:17
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The office is a legislative agency made-up of nonpartisan staff.
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00:04:24
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Although we are accountable to all 90 legislative members, we report directly to the Joint Legislative Audit Committee, which is a
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00:04:29
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bipartisan group of 10 members.
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5 Appointed by the Senate President and five members appointed by the Speaker of the House.
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We are an independent source.
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00:04:46
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Of impartial information.
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00:04:48
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Concerning state and local government entities and programs.
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00:04:50
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We provide specific recommendations to improve the operations and programs with state and local governments.
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00:04:55
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Including Heela County.
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00:05:01
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We are well versed in and follows several standards, including governmental auditing standards.
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00:05:03
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These standards were created by the United States Comptroller General and outlined several requirements for things like audit
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00:05:10
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reports.
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00:05:14
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Professional qualifications for auditors.
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00:05:18
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Auditor, Ethics. Independence.
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00:05:22
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Objectivity.
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00:05:25
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Professional judgment.
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00:05:26
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Audit evidence.
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00:05:29
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And an audit organization's quality control.
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00:05:30
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All auditors of federal, state and local governments use these same standards.
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00:05:34
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To perform audits.
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00:05:40
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And produce reports.
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00:05:41
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Our presentation today.
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00:05:46
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Is there an accordance with Arizona Revised Statutes 11-661-D?
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00:05:48
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Which directs the county board.
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00:05:54
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To require its auditors.
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00:05:56
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The office.
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00:05:59
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To present audit results.
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00:06:00
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And any findings to the board?
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00:06:02
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In a regular meeting without the use of a consent agenda.
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00:06:05
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Within 90 days of the audits completion.
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00:06:08
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This is a great opportunity for us, your auditors.
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00:06:12
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To be in front of you to provide information about our work.
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00:06:16
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Nancy, answer any questions you have.
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00:06:19
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Today we will be discussing our work on three required annual reports.
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00:06:25
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The county's annual financial report.
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00:06:30
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Report on internal control and on compliance.
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00:06:33
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And the federal single audit report.
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00:06:37
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As we have done in the past, we sent you an e-mail when your annual reports were completed.
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00:06:40
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We sent each of you links to these reports and emails dated March 31st, 2023.
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00:06:45
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For the annual financial report.
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00:06:51
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And May 18th, 2023 for the report on internal control and on compliance.
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00:06:53
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And federal single audit report which were issued together.
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00:07:00
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The first report, the county's annual financial report, presents the counties into annual financial statements.
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00:07:04
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And our opinion as to whether the county's financial statements are presented fairly.
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00:07:10
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And all material respects and conformity with US Generally Accepted Accounting principles.
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00:07:15
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It's wonderful to report that for fiscal year 2022.
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00:07:21
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We reported an unmodified or clean opinion, which means the county's financial statements are reliable.
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00:07:25
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The second report the report on internal control and on compliance.
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00:07:34
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Which is included in the Single Audit report, is where we report any findings and recommendations resulting from our audit of the
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00:07:39
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County's financial statements.
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00:07:43
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The report on internal control and non compliance is where we reported 5 findings we found during our financial statement audit.
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00:07:48
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That Don will be discussing in a little bit.
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00:07:55
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Finally, the 3rd and final reports, the federal single audit report.
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00:07:58
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Includes our assessment of the County's compliance with federal program requirements over each federal program we are required to
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00:08:03
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audit.
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00:08:06
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Our report on internal control over compliance with federal programs.
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00:08:11
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And the counties federal schedule of of federal expenditures and our opinion on it.
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00:08:14
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The single audit report is where we recorded 4 findings.
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00:08:21
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We found during our federal compliance audit that Dan will be discussing in a little bit.
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00:08:24
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I will now turn it over to Don, who will be discussing the County's Fiscal Year 2022 financial highlights and the audit findings
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00:08:30
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we reported in the County's Fiscal Year 22 report on internal control and on concerns.
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00:08:37
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Thank you, Melanie. Thank you board for having us here today. Appreciate it.
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Because we know these reports can be detailed and complex.
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00:08:57
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We also prepare audit report highlights A2 page summary that you received with the single audit report.
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00:09:01
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The highlights include the counties largest primary revenue sources and how the county used those monies over the last 10 years.
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00:09:08
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The highlights also provide brief information.
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00:09:16
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About our key findings and recommendations, if any.
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00:09:19
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And and contain links to certain current and prior audit reports and user guides that may be helpful in understanding the
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00:09:24
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important information that's presented in the reports.
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00:09:30
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I would like to take an opportunity to present to you.
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00:09:37
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Some key financial information presented for the county over the last five years.
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00:09:41
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The county's 4 main sources of revenues consist of federal and state grants and programs, county property taxes.
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00:09:47
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Shared state sales taxes.
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00:09:54
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And county the county sales taxes.
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00:09:57
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As you can see from the graph, the county's revenues for county property taxes, shared state sales tax, and property taxes have
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00:10:00
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been relatively consistent.
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00:10:05
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Over the last five years.
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00:10:10
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However, federal and state grants have increased over the last three years.
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00:10:12
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Primarily because of increased federal grant revenues received and directed towards COVID-19.
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00:10:17
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As you can see from this graph, the county's four primary expense purposes consist of general government, public safety, health
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00:10:31
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and welfare, and highways and streets.
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00:10:36
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While highways and streets expenditures remained relatively constant over the last five years, general government expenses
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00:10:41
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expenses were back down to free 21 levels after increasing by $9.1 million in fiscal year 21 due to expenditures related to
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00:10:48
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various capital improvements.
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00:10:54
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Public safety expenditures increased by.
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00:11:01
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$88.5 million in Fiscal year 22 due to flood mitigation efforts after the Telegraph Fire in the summer of 2021.
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00:11:04
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And finally, health and welfare expenditures increased by $4.4 million from an increase in spending of federal revenues directed
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00:11:13
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at COVID-19, as I discussed previously.
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00:11:19
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On this next slide, the graph highlights the five year trend of the county's revenues exceeding its expenses.
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00:11:28
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As you can see with the black line.
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00:11:35
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Make sure the county's net position has increased every year since fiscal year 2018.
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00:11:38
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Most importantly, the county's overall net position increased by $5.8 million from fiscal year 21 to fiscal year 22.
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00:11:44
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Because revenues exceeded expenses.
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00:11:53
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Total net position for the county is $25.2 million at the end of fiscal year 22.
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00:11:56
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It's important to note that not all net position is spendable because $33.7 million of net position was invested in capital.
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00:12:02
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Thanks. Sorry.
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00:12:20
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I was on the wrong slide, I apologize.
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00:12:22
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Finally, I'd like to highlight the county's federal expenditures that are presented each year in the single audit report.
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00:12:25
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Although the county received grants from 12 federal agencies during fiscal year 22.
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00:12:31
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You can see from the bar chart that nearly 60% of its federal expenditures were from U.S. Department of Health and Human Service
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00:12:36
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grants, over half of which were spent on COVID-19 related programs.
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00:12:42
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I will now discuss the five financial audit findings and recommendations we reported on in the county's Fiscal Year 22 reports.
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00:12:50
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These findings are all repeated from prior years.
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00:12:57
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As previously noted, the Report on Internal Control and Noncompliance is where you will find our findings, our financial audit
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00:13:03
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findings, along with the county's responses.
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00:13:07
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For the county, we reported five financial statement findings in this report.
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00:13:12
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It's important to note that the county corrected One Financial statement finding initially occurring in fiscal year 2013 by
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00:13:17
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accurately compiling, recording and reporting financial information in its annual financial report and issuing the report in a
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00:13:22
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timely manner.
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00:13:28
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The first financial statement finding.
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00:13:35
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Identify deficiencies in the counties process for awarding.
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00:13:38
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54 Economic development Awards to Community, nonprofit, and governmental Organizations.
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00:13:42
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And following up to ensure that $140,925 paid to those organizations was used on activities that benefited the public.
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00:13:49
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While the county has made has developed written policies and procedures.
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00:14:00
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They do not include pre, award and follow up steps to ensure that awarded monies are spent as intended or monies were returned if
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00:14:04
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unspent.
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00:14:09
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We recommend that the county management should improve its policies and procedures for awarding and monitoring discretionary
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00:14:15
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minds.
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00:14:19
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Used for economic development to include free award and follow up steps for it to follow that number one include detailed
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00:14:24
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guidelines and requirements that all award recipients must meet to qualify for economic development award monies. For example, the
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00:14:31
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counties policies should describe acceptable award uses.
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00:14:38
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Further, the county should create an award application where entities would be required to describe their intended uses.
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00:14:46
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Such as service and activity goals.
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00:14:53
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Expected outcomes.
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00:14:55
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And performance measures.
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00:14:57
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And to provide sufficient detailed budgets indicating how and when the requested monies will be used.
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00:14:59
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#2 Require awarded entities to report and certify how monies words were spent.
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00:15:06
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This report and certification should be required periodically, or at least once the specified and approved timeframe for extending
|
00:15:13
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the monies has occurred.
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00:15:18
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And three, require awarded entities to return any unexpended or misspent monies.
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00:15:23
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A similar finding has been reported since fiscal year 2017.
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00:15:30
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The county did improve its processes by ensuring that a committee evaluated award request to be approved by the county's Board of
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00:15:35
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Supervisors in an open meeting so that the public is aware of the entities to which awards are being made.
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00:15:42
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The county continues to work towards implementing our other recommendations.
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00:15:50
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It concurred with our finding and reported that it anticipates fully correcting the deficiencies by December of 2023.
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00:15:55
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The second financial statement finding identified deficiencies in the county's purchasing card review and approval process.
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00:16:09
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Specifically, the county did not review and approve.
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00:16:16
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And ensure appropriate support was obtained for $36,610 of public monies its employees spent on various purchasing card
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00:16:21
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expenditures.
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00:16:25
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To ensure that they were for authorized purposes necessary for official county business.
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00:16:31
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Specifically for 33 of 60 fiscal year 2022.
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00:16:36
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Purchasing card transactions that we tested.
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00:16:41
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The county paid for purchases prior to ensuring they were authorized as follows.
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00:16:45
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There were 15 transactions totaling 11,752 dollars that were not reviewed and approved by the assigned county department
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00:16:53
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supervisor.
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00:16:58
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And there were 18 transactions totaling 24,858 dollars that lacked required supporting documentation, including support that the
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00:17:04
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purchase was for authorized county purposes.
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00:17:10
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Therefore, we recommended the following.
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00:17:18
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The county should update its policies and procedures over procurement card expenditures.
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00:17:21
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To clarify when county department heads should review and approve purchases.
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00:17:26
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What supporting documentation is required?
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00:17:31
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If an if an official county business purpose was not evident from the invoice, receipt or other support.
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00:17:35
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And specify penalties for purchasing card holders who violate county policies.
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00:17:42
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Next, require a require county department heads and others responsible for reviewing and approving.
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00:17:49
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Purchasing card expenditures, including those for travel.
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00:17:56
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To approve only those transactions that are supported by documentation that evidence the purchase. The purchase is for official
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00:18:00
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county business.
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00:18:04
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And to do so prior to the counties paying for them.
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00:18:08
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#3 Require its finance department to develop a process for monitoring.
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00:18:13
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County departments compliance with the county's policies to ensure that the county does not pay for purchasing part expenditures,
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00:18:18
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including those who travel.
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00:18:23
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That are that do not have the required invoices, travel claims receipts or other documentation supporting that therefore a valid
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00:18:28
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county purpose.
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00:18:33
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And finally, train all county employees who are purchasing card holders and department heads on its policies and procedures for
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00:18:38
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purchasing card expenditures.
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00:18:42
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Training should address detailed instructions for how to submit documentation for review and approval.
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00:18:47
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And what documentation to provide?
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00:18:53
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It should also address competitive purchasing procedures and advances authorization documentation requirements before purchases
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00:18:55
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being made.
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00:19:00
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A similar finding has been reported since fiscal year 2017.
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00:19:05
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The county continues to work towards implementing our prior recommendations.
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00:19:10
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And the county reported that it concurs with our finding.
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00:19:15
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And anticipates fully correcting the deficiencies by June 30th of 2023.
|
00:19:18
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The third financial statement findings identified deficiencies in the counties process for inventorying and other record keeping
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00:19:30
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of capital assets the county classified as machinery and equipment.
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00:19:35
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Specifically, since 2009, the county had not performed the physical inventory of its machinery and equipment, reported it nearly
|
00:19:41
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$6,000,000 to ensure that they were controlled and safeguarded.
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00:19:47
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And the related capital asset records were updated accurate and complete so that they were correctly reported in its financial
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00:19:54
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statements.
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00:19:58
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Therefore, we recommend that the county should perform a complete physical inventory of capital assets, including at all of its
|
00:20:03
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departments, at least every two years.
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00:20:08
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Maintaining the Inventory documentation.
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00:20:14
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And reconciling the inventory results to the capital asset listing.
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00:20:17
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To ensure they're accurate and complete.
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00:20:21
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And to develop and maintain detailed capital asset inventory and policies and procedures.
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00:20:24
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And provide training to employees effectively to effectively control Safeguard and report its capital assets, including
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00:20:30
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depreciation.
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00:20:34
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The written procedure should also include processes for performing a physical inventory and reconciling to capital asset records.
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00:20:39
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Reconciling current year capital expenditures to current year additions and reconciling current year capital asset balances to
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00:20:46
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prior year capital asset balances.
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00:20:51
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A similar finding has been reported since fiscal year 2013.
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00:20:58
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The county continues to work towards implementing our prior recommendations.
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00:21:03
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And did improve its process from the prior year by inventorying construction and progress assets.
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00:21:07
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The county reported that it concurs with the finding and anticipates fully correcting the deficiencies by completing a physical
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00:21:14
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inventory by this past May 2023 and completing the reconciliation by June 30th of 2023.
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00:21:22
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The full financial statement finding identified deficiencies in accounting process for managing and documenting, documenting its
|
00:21:40
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information technology risk.
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00:21:44
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Specifically, the counties process for managing and and documenting its risk did not include an overall risk assessment process.
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00:21:49
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That included analyzing and recording and responding to the county wide information technology risk.
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00:21:57
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Such as potential harm from unauthorized access, use, disclosure, disruption, modification.
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00:22:05
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Or destruction of IT systems?
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00:22:12
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It also did not include classifying and inventory sensitive information that might need stronger access and security controls.
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00:22:16
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Therefore, we recommended the county administration and IT management plan for where to allocate resources and where to implement
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00:22:24
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critical controls.
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00:22:29
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Ask responsible administrative officials and management over finance, IT, and other entity functions for input into the county
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00:22:34
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process for managing risk.
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00:22:39
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Perform an annual entity wide.
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00:22:45
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IT risk assessment process that includes evaluating and documenting risks and safeguards.
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00:22:48
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And evaluate and manage the risk of holding sensitive information.
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00:22:55
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By classifying and inventorying the information that County holds to assess where stronger access and security controls may be
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00:22:58
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needed.
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00:23:03
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To protect data in accordance with state statute and federal regulation.
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00:23:08
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A similar finding has been reported since fiscal year 2014.
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00:23:14
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The county does continue to work towards implementing our prior recommendations.
|
00:23:19
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It concurred with our finding and reported that it anticipates fully correcting the deficiencies by June 30th of 2023.
|
00:23:23
|
|
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And the 5th and final financial statement finding identified deficiencies in the county's controls over its IT systems and data.
|
00:23:36
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|
|
Our report identifies several recommendations to develop comprehensive written IT policies and procedures over restricting access
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00:23:44
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to its IT systems.
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00:23:49
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And managing system configurations and changes.
|
00:23:54
|
|
|
A similar finding has been reported since fiscal year 2014 and again the county has made progress towards for our recommendations.
|
00:23:58
|
|
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The county reported that it concurs with the finding and anticipates fully correcting the deficiencies by June 30th, 2023.
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00:24:08
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I'll now turn it over to Dan, who will discuss the single audit findings and recommendations we reported on the county's Fiscal
|
00:24:17
|
|
|
Year 22 Single Audit Report.
|
00:24:22
|
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|
As previously noted, missing a lot of report is where you will find the federal compliance audit findings as well as the county's
|
00:24:37
|
|
|
responses to them.
|
00:24:41
|
|
|
For the county, we reported four federal compliance findings related to the Coronavirus State and Local Fiscal Recovery Funds
|
00:24:47
|
|
|
Program.
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00:24:50
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And the Community Programs to Improve Minority Health Grant Program.
|
00:24:54
|
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The county continues to work toward correcting and previously reported finding over the Housing Choice Vouchers Program
|
00:24:59
|
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anticipates fully correcting this deficiency.
|
00:25:04
|
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By July of 2023.
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00:25:08
|
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|
For the first federal compliance finding, we reported that the County did not submit the June 30th, 2022 Single Audit Report to
|
00:25:13
|
|
|
the Federal Audit Clearing House.
|
00:25:17
|
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Until May 2023, which was two months later than required.
|
00:25:22
|
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We recommend that the Finance department should evaluate the counties need to allocate additional resources to timely need agreed
|
00:25:26
|
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upon deadlines for providing information needed for audit.
|
00:25:31
|
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And improve financial reporting process so that it can submit the county's.
|
00:25:37
|
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Future singular reports on or before the federal required submission deadline.
|
00:25:40
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Which is no later than nine months after.
|
00:25:45
|
|
|
The fiscal year end or March 31st of the subsequent year?
|
00:25:48
|
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The county reported that it concurs with this finding.
|
00:25:52
|
|
|
Compliance practice efficiency by May 31st.
|
00:25:55
|
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|
2023.
|
00:25:58
|
|
|
The second federal compliance finding.
|
00:26:06
|
|
|
Down with the county inappropriately used, a full source procurement or contract paid for with Corona State and local fiscal
|
00:26:09
|
|
|
recovery funds monies.
|
00:26:13
|
|
|
Specifically, the Public Works Department, which initiated the Sole Source procurement.
|
00:26:17
|
|
|
And the county's former procurement officer who approved the social procurement, inappropriately used sole source procurement.
|
00:26:22
|
|
|
For contract of 25,625 dollars straight, allowing dirt for the County Fair arena paid for with federal program monies.
|
00:26:29
|
|
|
For failing to ensure multiple sources for the service did not exist and did not appropriately document the sole source
|
00:26:38
|
|
|
justification in the contract file.
|
00:26:42
|
|
|
We recommend that the county should require the Public Works Department and Procurement Officer to follow county policies and
|
00:26:47
|
|
|
procedures.
|
00:26:50
|
|
|
We're determining documenting each sole source procurement.
|
00:26:53
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|
|
Only after conducting a good faith search for available sources and concluding.
|
00:26:57
|
|
|
That only a single source.
|
00:27:01
|
|
|
And include it in the control file.
|
00:27:04
|
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|
And the only train county employees with purchasing responsibilities, including the Public Works Department and the comment
|
00:27:08
|
|
|
officer, on the county's policies and procedures for determining and documenting sole source procurements.
|
00:27:13
|
|
|
The county reported that it occurs with this finding and plans to collect this deficiency help June 30th.
|
00:27:19
|
|
|
2012.
|
00:27:24
|
|
|
The third set of compliance planning found that the county's Finance Department did not review and approve all four federal
|
00:27:30
|
|
|
program reports before submitting them to the federal agency, specifically the department.
|
00:27:36
|
|
|
Was advanced to 10,492,363 dollars of coronavirus.
|
00:27:41
|
|
|
State and local fiscal recovery funds monies.
|
00:27:47
|
|
|
And of this amount, the department reported expenditures totaling 707,000.
|
00:27:52
|
|
|
And $4.00 in progress reports as of June 30th, 2022.
|
00:27:56
|
|
|
However, the department did not perform an independent review and approval of the required.
|
00:28:01
|
|
|
Progress reports to ensure that the 707,000 and four dollars of reported expenditures was accurate.
|
00:28:06
|
|
|
Agreed to county records and contain only allowable expenditures.
|
00:28:13
|
|
|
We recommended that the Finance Department develop policies and procedures requiring the Department to perform and document an
|
00:28:18
|
|
|
independent review and approval of all federal programs.
|
00:28:22
|
|
|
Reports before sending them to the federal agency to ensure the reports were accurate, agreed to county records, and contain only
|
00:28:27
|
|
|
allowable expenditures.
|
00:28:31
|
|
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And reconcile program expenditures amounts to the counties accounting records.
|
00:28:36
|
|
|
Adjust or resubmit reports for errors detected on reports the department already submitted to the federal agency.
|
00:28:41
|
|
|
Or work with federal agencies so that is informed of the errors on previously submitted reports.
|
00:28:47
|
|
|
Trained department employees responsible for preparing and reviewing reports on what information to gather to prepare the reports
|
00:28:54
|
|
|
when on the county's policies and procedures.
|
00:28:58
|
|
|
County reported it concurs with this finding and plan to implement our recommendations by May 31st.
|
00:29:03
|
|
|
773.
|
00:29:08
|
|
|
The 4th and Final Federal Compliance Finding found that the County's Health and Emergency Management Department and Finance
|
00:29:11
|
|
|
Department did offer parents submit timely and accurate program information to the Federal Grantor Agency for Monitoring and
|
00:29:17
|
|
|
expense reimbursements on the Community Programs to Improve Minority Health Grants Program.
|
00:29:23
|
|
|
Specifically, the departments submitted the first two required quarterly reports to the federal agency.
|
00:29:30
|
|
|
95 and 11 days.
|
00:29:35
|
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|
Later than the required for the September 30th, 2021 and December 31st, 2021 reports respectively.
|
00:29:37
|
|
|
The department also reported inaccurate information on all four quarterly reports they submitted.
|
00:29:45
|
|
|
We recommend that the county management should develop and implement policies and procedures requiring the departments to perform
|
00:29:51
|
|
|
and document an independent review and approval of all federal program reports before submitting them to the federal agency.
|
00:29:57
|
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To ensure the reports are accurate and agree to county records that contain only allowable expenditures.
|
00:30:04
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And submit the reports timeline.
|
00:30:10
|
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Annually train the departments employees who responsible for preparing and reviewing the reports regarding the information
|
00:30:13
|
|
|
required to be gathered and documented in the County's policies and procedures.
|
00:30:18
|
|
|
The county reported that it concurs with this finding that Pasty implement our recommendations by June 30th, 2023.
|
00:30:24
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|
|
We will follow up on these findings as part of our county's fiscal year 23 audit, which will begin this summer.
|
00:30:30
|
|
|
For follow up, we'll focus on whether the county implemented our recommendations.
|
00:30:37
|
|
|
And complied with all applicable laws and regulations.
|
00:30:41
|
|
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Additionally, the Federal Grand Tour may decide to review our prior year information as part of their responsibilities to follow
|
00:30:45
|
|
|
up on our audit findings.
|
00:30:49
|
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Up to the applicable federal records retention period, which is generally 3 years from the last expenditure of final report.
|
00:30:53
|
|
|
This completes our presentation of the County's fiscal year 2022 audit reports, including the nine reported findings.
|
00:31:00
|
|
|
Are there any questions that any of the three of us could answer for you?
|
00:31:06
|
|
|
Thank you Supervisor Hopkins questions, comments.
|
00:31:11
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|
|
Let me guess, I guess as far as questions as I, I would appreciate any help that you can be in guiding our staff.
|
00:31:17
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|
|
To prepare documents for you, I thank you very much.
|
00:31:26
|
|
|
And this is kind of a public spanking, but I'm, I'm, I'm proud to have it because before we were in office there was Hella County
|
00:31:30
|
|
|
was seven years behind.
|
00:31:34
|
|
|
In the state audit. So thank you for the spanking. At least we're getting it and we're getting.
|
00:31:39
|
|
|
We're getting progressively better.
|
00:31:45
|
|
|
And and by by having our state audits, it allows us to put in for some of these grant funds that we're getting penalized for, for
|
00:31:48
|
|
|
not documenting it correctly. But at least we can reach out for those grants now for the public.
|
00:31:54
|
|
|
To to be able to help them more beings were caught up so so again thank you for for for the presentation. Thank you for helping
|
00:32:01
|
|
|
our staff get better at what you need us to do and and we'll keep trying to stay caught up on our audits because we realized that
|
00:32:08
|
|
|
for I realized the benefit.
|
00:32:15
|
|
|
To the public for for keeping these up and and records and documents.
|
00:32:22
|
|
|
Out of the way they should so.
|
00:32:28
|
|
|
Thank you for the presentation.
|
00:32:30
|
|
|
Supervisor Commissions. Thank you Chairman, thank you for the presentation. I don't admire your job. It seems very complicated
|
00:32:32
|
|
|
and.
|
00:32:36
|
|
|
Intense.
|
00:32:40
|
|
|
And like super saying I know our staff is working to solve.
|
00:32:42
|
|
|
All of these things that in past history have not been perfect and.
|
00:32:47
|
|
|
Working toward a day where we can say we have no plans at all. So can I ask a question though, out of all the 15 counties in
|
00:32:53
|
|
|
Arizona, are there any that come up at the end of the audit with no findings whatsoever?
|
00:33:00
|
|
|
Is it really rare?
|
00:33:11
|
|
|
No.
|
00:33:13
|
|
|
Mr. Chairman.
|
00:33:16
|
|
|
Supervisor Christensen No, I am not aware that there is any.
|
00:33:18
|
|
|
County that comes up with no findings. Typically the area that we see, all of the counties continue to have findings is in the IT
|
00:33:24
|
|
|
area.
|
00:33:29
|
|
|
As you know, the information technology area is constantly changing.
|
00:33:34
|
|
|
Every day at all levels of government, there are continual IT issues as that You know, the hackers continue to seem to overtake
|
00:33:41
|
|
|
systems no matter what types of controls are in place.
|
00:33:48
|
|
|
And as systems continue to become more sophisticated each and every day, it, you know, to keep those systems safe and protected is
|
00:33:56
|
|
|
just a continual effort and so.
|
00:34:03
|
|
|
That seems to be the biggest area that governments and and all sorts of companies, large and small continue to struggle with.
|
00:34:11
|
|
|
And and we.
|
00:34:22
|
|
|
Have for many years spent a lot of hour.
|
00:34:24
|
|
|
Effort training our staff.
|
00:34:28
|
|
|
To ensure that all of our audit teams.
|
00:34:30
|
|
|
Have a lot of time and attention when we do our audit work.
|
00:34:35
|
|
|
And so that's an area that we continue to have findings at all levels of audits, local governments, state agencies.
|
00:34:39
|
|
|
That universities the Community College districts.
|
00:34:49
|
|
|
So no one is well and there's a reason I ask that because as people are listening or reporting on today's discussion.
|
00:34:53
|
|
|
That Healer County has made tremendous gains in reducing the amount of findings that we have, even though it may be relatively
|
00:35:02
|
|
|
unachievable to ever get to 0. We're only at 9:00 today and I think that's probably a good number.
|
00:35:10
|
|
|
As we continue to improve that.
|
00:35:19
|
|
|
Going forward and I anticipate good reports going forward. So thank you very much and Mr. Chairman, if I may, we do want to thank
|
00:35:21
|
|
|
you and we want to thank your staff for their cooperation throughout the audit and as my team said.
|
00:35:28
|
|
|
We have found definite improvements in each of the areas as as both gentlemen acknowledged in their presentations that there were
|
00:35:36
|
|
|
definitely more areas that there were findings historically and when we did our audit work certainly we found.
|
00:35:46
|
|
|
Within our sample.
|
00:35:56
|
|
|
Larger.
|
00:35:57
|
|
|
You know populations, larger samples of problems and so we definitely are seeing progress and and we are seeing more cooperation
|
00:35:59
|
|
|
from your staff and definitely more interest in solving the problems that exist in Piatt County. And so we do applaud you and
|
00:36:07
|
|
|
thank you for those efforts and definitely look forward to continuing to work with your staff on the fiscal year 23 audit. And we
|
00:36:14
|
|
|
are here to be a resource to the county. Yes, we are your auditors, but we definitely are.
|
00:36:22
|
|
|
Happy to always answer questions.
|
00:36:30
|
|
|
When they're when questions arise and they want to know what could we do, we're here to help.
|
00:36:32
|
|
|
Solve those problems and and help answer questions about what controls could be put in place to help alleviate a situation that
|
00:36:38
|
|
|
exists. We have a whole division in our office who helps solve those challenges for government entities, and so your staff should
|
00:36:44
|
|
|
always feel free to reach out to these gentlemen. Reach out to me and we can get them in touch with the right people who can help
|
00:36:51
|
|
|
solve those challenges.
|
00:36:58
|
|
|
Thank you, Mr. Chairman. One more question. Absolutely. Can you define or give examples of what?
|
00:37:05
|
|
|
The public benefit means.
|
00:37:15
|
|
|
For the public benefit, Mr. Chairman, Supervisor Christensen, the public benefit would be as to protect those public monies that
|
00:37:18
|
|
|
the county spends every day to make sure that those monies are being spent on the appropriate services.
|
00:37:27
|
|
|
That the county should be spending them on there so, so we struggle with what is appropriate.
|
00:37:36
|
|
|
And what is for public benefit? So I'm trying to narrow the.
|
00:37:44
|
|
|
General idea that it's just going to benefit people.
|
00:37:48
|
|
|
To specifically what we should not be doing, maybe would be easier. Statute would define certain things, Mr. Chairman, Supervisor
|
00:37:53
|
|
|
Christensen. There will be certain things in statute that that certain money is going to be spent on. For example, if you have Rd.
|
00:37:59
|
|
|
monies.
|
00:38:05
|
|
|
Wrote monies might be restricted to certain things that you can spend them on, Road repairs for example. So if you're spending
|
00:38:12
|
|
|
them on a party for your staff, that would be not a public benefit. But if you're spending them to fill potholes, that would be a
|
00:38:18
|
|
|
public benefit as a very direct public.
|
00:38:25
|
|
|
And so we have never been notified by the Auditor General that we're misspending.
|
00:38:33
|
|
|
Public money.
|
00:38:39
|
|
|
Can you give me an example without naming names of how another county?
|
00:38:41
|
|
|
Has done that or could do that. What would be a red flag with the kind of thing? And I'm not talking about a party, I'm talking
|
00:38:47
|
|
|
about discretionary spending.
|
00:38:51
|
|
|
To help.
|
00:38:56
|
|
|
Nonprofits or other entities within the county that you feel are of public benefit and are discretionary that we vote on and all
|
00:38:57
|
|
|
of that. What would be the kind of thing that we should never?
|
00:39:04
|
|
|
Be giving money.
|
00:39:12
|
|
|
Out for I'm trying to. I don't know if I'm explaining myself very well. So we have legal opinions that we have that come to us
|
00:39:14
|
|
|
about what that means, but it seems rather subjective in many ways to me.
|
00:39:20
|
|
|
Umm.
|
00:39:27
|
|
|
Chairman.
|
00:39:28
|
|
|
Cline Supervisor Christensen There would be instances where the Constitution prohibits gift of public monies.
|
00:39:30
|
|
|
And so there would be instances where a county may be providing.
|
00:39:41
|
|
|
Money is to.
|
00:39:52
|
|
|
A Little League, for example.
|
00:39:55
|
|
|
To rehabilitate their ballpark.
|
00:39:58
|
|
|
Field.
|
00:40:02
|
|
|
And that would not be something that.
|
00:40:04
|
|
|
They.
|
00:40:08
|
|
|
That.
|
00:40:08
|
|
|
Unless they have gone through all of the steps, work with their legal counsel.
|
00:40:10
|
|
|
Would necessarily be considered.
|
00:40:16
|
|
|
In the public interest, unless they followed everything that the Constitution would require and instead those monies.
|
00:40:18
|
|
|
Should be used for something that would be in the public interest.
|
00:40:28
|
|
|
Which might be something more akin to.
|
00:40:32
|
|
|
Being.
|
00:40:38
|
|
|
If the that entity has a library, it might be something that they should be using to buy books for their library. For example, if
|
00:40:39
|
|
|
the county funds a Public Library.
|
00:40:46
|
|
|
And so I think.
|
00:40:53
|
|
|
That would be something.
|
00:40:54
|
|
|
Now if it has a park district and there's a public park that has a ball field.
|
00:40:56
|
|
|
It could perhaps be renovating the public park spot field in the county of the County parks ballfield, but to give it to the
|
00:41:02
|
|
|
Little League, which is a nonprofit organization.
|
00:41:07
|
|
|
That could be where it's running afoul.
|
00:41:13
|
|
|
Of.
|
00:41:15
|
|
|
The Constitution.
|
00:41:16
|
|
|
Again, you'd have to work with your legal counsel to make sure.
|
00:41:19
|
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Depending on that. And again, I'm not legal counsel, but that's where you'd have to work with legal counsel. So you have to to
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00:41:23
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always work with your legal counsel and make sure that it is consistent with what the Constitution says and what legal counsel
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00:41:30
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says. OK, well, that's very helpful knowing that what we're doing now is not putting up any red flags. So we didn't find any
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00:41:38
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instances during the course of these indicated fraud.
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00:41:45
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Important to maintain that documentation as to why it's public and that's why as we made recommendations.
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00:41:53
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You know, we found instances where expenditures weren't reviewed.
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00:42:01
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Right. We found instances where people didn't follow policies and procedures or there weren't policies and procedures and that's
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00:42:06
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why those controls.
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00:42:11
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Should be in place, the control being the policies and procedures, the controls being the reviews.
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00:42:16
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So if someone is doing something like giving money to someone, they shouldn't.
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00:42:23
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Or spending more money when they're traveling than what the policy allows to be spent.
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00:42:29
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That then someone is not approving.
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00:42:37
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That they were able to spend $100 for their dinner when the policy says dinner should only be reimbursed and how much.
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00:42:40
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At $30.00, for example, if that's what the policy says.
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00:42:49
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Because then that wouldn't be appropriate to reimburse them for the $100, but if no one reviewed that travel claim.
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00:42:53
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And the county gave them the $100 for their dinner.
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00:43:00
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Then that would be where it wasn't in the public interest that they got the extra $70.
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00:43:04
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So that's why those controls are in place.
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00:43:10
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To ensure it's reviewed and they're only reimbursed what the policy allows.
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00:43:13
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OK. Thank you. Thank you, Mr. Chairman, Jessica.
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00:43:18
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Chairman, Member, Supervisors. Melanie, you brought up the point that I was trying to clarify.
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00:43:23
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And that the audit findings was just about the process for the economic development grants and not so.
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00:43:29
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The expenditure.
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00:43:35
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Correct, Correct. OK. Thank you.
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00:43:37
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You guys thank you for the presentation. We we like you and how we're doing and good place to go from there. So thank you so much
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00:43:40
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for coming up here today and presenting this. Great. Thank you. Thank you. Thank you.
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00:43:46
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OK. Moving on to 2B presentation regarding the activities of the County Supervisors Association.
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00:43:53
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For fiscal year 22 to 23, Craig.
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00:44:00
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Welcome this morning.
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00:44:03
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Ohh, yeah, Jason, the Jason welcome to those of you don't know Jason Jason's and that whole county Supervisor. So we're always
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00:44:06
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glad to see you.
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00:44:10
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Chairman Members of the Board grateful to be here with you today. Chairman Klein wanted to thank you for your involvement in in
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00:44:16
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Eastern Counties Organization.
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00:44:21
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It's an organization that you served on to provide efficiency then and I have a chance to work on as well and really enjoy the
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00:44:27
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partnership with you, the county and the opportunity to be able to work with you and get to know you better. You as a as a team of
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00:44:33
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supervisors been outstanding to work with across the state.
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00:44:38
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And I value my relationship with you and with the people here in Yellow County. I as I was coming here, I used to always argue
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00:44:45
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with my aunt. I'm gonna be real honest here. I used to always argue with my aunt. You win either way, I guess, because it's going
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00:44:50
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pacing or coming this way to go back up to to where I live.
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00:44:55
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Two different drives. They both go through your county, but my aunt and I used to always argue. She would say I was an idiot and
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00:45:01
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it was way more pretty to come this way through Globe and go up. And I'd always say this pretty go through Jason, but I don't know
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00:45:06
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where that hill I'm getting out of the valley and seeing.
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00:45:11
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You know the canyons and the different things that were there. It is absolutely beautiful especially right now and really see the
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00:45:17
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beauty that she was always talking about or color. I said that I like to be right So anyways, but absolutely beautiful, pretty
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00:45:23
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diverse country that you have here either county and certainly nice to be here with you today. I wanted to thank you like I said
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00:45:30
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for your involvement in CSA. One of the nice things about that organization, the county supervisors Association.
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00:45:36
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Is that we come together as a group, we have united voice and as a united voice, we're able to work together as a team at the
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00:45:42
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legislature and at the federal level to help them to understand what's actually happening and occurring for our citizens.
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00:45:49
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That are in these areas and it seems like the rural areas that we all live in, I get impacted rather greatly by the federal
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00:45:56
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government. So appreciate your voices and the partnership that we have with you and the continuing that conversation with CSA.
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00:46:02
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Um.
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00:46:09
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I also wanted to thank and I understand he's on the line. That's right, Mr. Menlo.
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00:46:10
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He chairs the county.
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00:46:15
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The County Managers Association and he's done a wonderful job. We've been a good leader all he stands up and gives us a good
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00:46:18
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report and I've always appreciated that his reports good and accurate as he reports to what they're working on and what's going on
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00:46:23
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with the managers based off of mindful of the clock and.
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00:46:28
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How much time we have and doesn't get real long winded. So certainly appreciate him and appreciate the good man that he is and the
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00:46:33
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work that he does.
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00:46:37
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Joining me today, of course is Craig Sullivan, who does a wonderful job bleeding out of County Supervisors Association and he'll
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00:46:41
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presenting here in a moment. But before he does, I wanted to remind you about the summit that's coming up. It'll be over in
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00:46:47
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Coconino County with highly encourage love to have you be there. It's important we're all there because that's the time that we
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00:46:52
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have to be able to talk about the next slide, just next legislative session.
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00:46:58
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Jason, thanks. Thank you. Thank you. Mr. Perry might have one on when, when do we have to have anything in for the summit, when
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00:47:33
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it's the discussion. That's a great question. I know this in August, but I'll let Craig give you the exact timeline so that if
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00:47:40
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that's OK with you supervisor. Yeah, because I, I, I know that Mister Minelli's on the line, but it's something I'd like to to to
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00:47:46
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get involved in this year because we didn't seem to be.
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00:47:53
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Make it last year.
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00:47:59
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OK.
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00:48:01
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Thank you, Robin. Yes, thank you. Thank you.
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00:48:03
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Good morning. Welcome, Craig. Good morning, Mr. Chairman and members of the Board. Thank you very much for giving me this
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00:48:09
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opportunity. For the record, I'm Craig Sullivan with the County Supervisors Association.
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00:48:13
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Just wanted to give you a good amount of content.
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00:48:49
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If you do have some questions to move me along and I do think that is Mr. Whiting was lauding Mr. Medla for his brief
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00:48:51
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presentations at our board meetings. I think it was a veiled suggestion about how I go forward today as well. So I'll, I'll take
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00:48:58
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it that way accordingly.
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00:49:06
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This PowerPoint and the document that you have will talk about what we do as an organization in terms of capacity building and
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00:49:14
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information sharing. It all outline key activities with our research and analytics function and I'll talk a little bit about our
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00:49:20
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legislative work. And so that's where this is going to take us.
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00:49:26
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But first, for folks who are not familiar with the organization, and I apologize to folks in the crowd that it's a little bit dark
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00:49:34
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up here, but what is our organization?
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00:49:38
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The county supervisors is an organization a collaboration of all 15 counties. You all serve on my board along with all of your
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00:49:43
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colleagues from the other counties and we benefit from that leadership and we're really focused in a nonpartisan way at looking
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00:49:51
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what how what helps all of the counties in several areas. One is information development and capacity and and and to improve
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00:49:58
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decision making locally We do a lot of research. We bring in guests and then of course we serve as an inter governmental offices.
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00:50:06
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When you see all of this, But the key is really about why it's important. And it's important because intergovernmental
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00:50:13
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partnerships are critical for entities like counties we are impacted by.
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00:50:19
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Authorities outside of this region that impacts your resources impact your operations. And so by working together, we're able to
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00:50:26
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bring the voice of county elected officials to those various forms. And you all know that well. But I think it's important that
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00:50:32
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constituents are aware of the value of the collaboration.
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00:50:38
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So moving on to the report, I wanted to spend a little bit of time on how we focus on capacity development and information
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00:50:46
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sharing. There's a lot of content here, but it basically breaks down like this. We try to use our forums, our board meetings, as
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00:50:53
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well as webinars that we conduct on a regular basis to bring in elected leaders.
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00:50:59
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Agencies, heads and policy professionals to talk with you about issues that are relevant to your county. We do that on a regular
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00:51:05
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basis. Now, you know, you're very familiar with a lot of the topics that we've engaged in.
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00:51:11
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We're also very proud and privileged to partner with what we call affiliate groups.
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00:51:18
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The managers association, the finance directors, the planning folks working in your counties. And this really strengthens the
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00:51:22
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collaboration across all 15 counties at a professional staff level. And I find it infinitely valuable to get their feedback and we
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00:51:28
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try to share with them what's happening at the legislature and other places and that really strengthens the collaboration as well.
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00:51:34
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And then as an association, you can see on the left, we do secure appointments to various committees that are relevant to you.
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00:51:40
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Often there are a lot of ad hoc.
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00:51:46
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Committees, but these are some of the standing committees where that were involved in things like making sure we're representing
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00:51:53
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your interests at the PSPRS Board of Trustees.
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00:51:58
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Our president serves on the ACA, the Commerce Authority Board of Directors. We have liaisons to the court systems and and most
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00:52:03
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recently I've been assigned to the Governor's Water Policy Council. So there's always an effort to make sure that counties are
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00:52:09
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connected with these conversations.
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00:52:15
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Through the association.
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00:52:21
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I'd like to spend a little bit more time on our research and data initiative. It's a very significant part of what we do. You see
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00:52:25
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a lot of the work as it comes at the tip of the iceberg, if you will, but what it's all about is just collecting a mountain of
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00:52:31
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relevant data to county government.
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00:52:37
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Packaging that and analyzing it into.
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00:52:44
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Visualizations that often we have on the website or we do have on the website and we plug into our advocacy and analysis. So when
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00:52:46
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you come to our board meetings, a lot of that analytical work is because of our data.
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00:52:52
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We have identified and we'll continue to identify critical value add research projects that we think will improve decision making
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00:52:59
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at both the state and the local level. And so I want to highlight a few of those that are ongoing for you.
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00:53:07
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So these are some of the research projects. And please know the black writing doesn't matter. It's about the white heading.
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00:53:19
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We are currently developing an expenditure limit resource resource guide that gives the history and all the activities related to
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00:53:25
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constitutionally required expenditure limits.
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00:53:31
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In the counties, this has been a pain point that's been brought forward to us by many of the counties. We are working on public
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00:53:36
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safety pensions which you know for several years we've had a strategic initiative to partner across the state to have to figure
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00:53:44
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out how to pay down the public safety pension situation in a cost effective way. But also to make sure that we as stakeholders are
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00:53:51
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involved in the decision making by the Board of Trustees that is managing all of this money and so our team.
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00:53:59
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Spends a lot of time analyzing the decisions and the inputs going into the pension system to help me serve on the advisory
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00:54:06
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committee role that I that I serve on along with the cities and towns, as well as briefing the county appointments to the Board of
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00:54:12
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Trustees Alan McGuire. And so there's a ton of work that goes into that space, but the financial consequences are so big, it's
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00:54:19
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really important that we're all spending time on it. We're developing a probation officer compilation of information that will
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00:54:25
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lead to a.
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00:54:31
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Data dashboard of information that we've been compiling over the last couple of years, but what I wanted to pull out for you is
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00:54:37
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workforce development issues. We've had a series of meetings for the last few years about problems in recruitment and retention
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00:54:44
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across all functions of county government. We're seeing it everywhere there was a statutory requirement.
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00:54:52
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That PSPRS convene a work group to look at this problem in police and fire. We have deputies there in the police category. It
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00:55:00
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doesn't address detention, but.
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00:55:05
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Since we were assigned to that effort, our team looked for ways to support it in a more effective way. And what that led to was
|
00:55:10
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this work group seeking a grant from the Arizona Board of Regents.
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00:55:17
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Which pulls in these universities to work with this group to do this analysis, recruitment and retention and evaluations.
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00:55:24
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Best practice compilation, interviews of leadership, interviews of folks who are already working in the function. And ideally we'd
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00:55:34
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like to get out in the field and see what's the whole workforce development pipeline looks like. We're limited in our scope.
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00:55:41
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Or of how where we're able to take this because of the statutory requirement given the PSPRS. But our team wanted to make sure we
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00:55:49
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were bringing some resources and value to it. And so we've been managing these relationships and had a big role of Vanessa Fielder
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00:55:56
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on our team and Brandon Knee in shaping the whole research project. So you'll learn more about that when we come up with some.
|
00:56:03
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Uh, this is kind of the work plan on our data initiative. And so you can just see how each of those projects is moving forward
|
00:56:11
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over the course of the year and we will be providing a.
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00:56:17
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A status update at our Policy summit in.
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00:56:23
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October will also be rolling on some new research projects going into the next year. So this stuff is all foundational and we want
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00:56:27
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to make sure that we are doing this kind of deep thinking to support our other work that we do for the counties.
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00:56:34
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On the plans to go to the end of July.
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00:57:13
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Just a little bit about some of the narrative I you're all aware of the conversations that we had just about the evolution of the
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00:57:18
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budget. But the key takeaways are these. We had a divided government for the first time in 15 years with the Democrat and the
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00:57:25
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governor's office and then a Republican controlled legislature need to figure out how to work together. And the financial picture
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00:57:31
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often tells you how to work together. They saw fairly readily that there was a lot of one time money.
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00:57:38
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But really no ongoing money and so the whole conversation migrated to that one one time space and this shows which is a very, very
|
00:57:45
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compelling graphic and in their document shows where all of the the money went and let me hit a couple of highlights.
|
00:57:54
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Two and a quarter billion dollars were allocated for one time projects.
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00:58:04
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And uh, one time support you. See how that breaks down on the left.
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00:58:08
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Transportation, K12 education, school facilities and housing. 260 million was for a one time income tax rebate. That's where all
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00:58:13
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the cash went right into these various pockets and this is where members who were given each.
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00:58:20
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30 million or $20 million to allocate cobbled together how they wanted to spend resources. And so that's what really drove the
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00:58:28
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state budget conversation.
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00:58:33
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That led to a significant amount of allocations across the state for transportation projects, local water projects, and local
|
00:58:38
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distributions, And this document, this slide shows how that maps.
|
00:58:45
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Kill Accounting was at the table there on some important items and adopt projects to the tune of about $8.6 million and the
|
00:58:51
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$3,000,000 veterans allocation for the veterans project that you are all working on. And I want to commend you, Mr. Chairman.
|
00:58:59
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|
You've been educating folks on that for some time now and you've done an outstanding job cobbling together resources to make that
|
00:59:06
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a reality. Thank you. Appreciate that. I love seeing passion projects come to fruition and it's really.
|
00:59:14
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You'll just have to Take Me Out there at some point because I do want to see you have an open invitation anytime.
|
00:59:22
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Now the way they did this by allocating one time money did impact our ability and everybody's ability to solve big.
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00:59:31
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Big issues that are ongoing. So we had two on the table. One was related to how the state properly funds its responsibility for
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00:59:39
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probation officers and avoid shifting those costs to the counties. They did put some money in for that owed salary increases for
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00:59:47
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probation officers. They had some language in there that would have made us liable for some of these expenses that was removed.
|
00:59:54
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But what hasn't been solved is the ongoing commitment of the state.
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01:00:02
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To the probation officers and that puts them in a difficult position and the counties as well because we can see that cost
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01:00:09
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starting to migrate into the county copper. So we really have to solve that and that's a real governance issue and we need to get
|
01:00:14
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lawmakers to pay attention to it.
|
01:00:19
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Similarly, the Closed Elected Officials Retirement plan. This is a legacy debt, pension debt that we're carrying on the books. We
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01:00:24
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wanted to work with the state to put some cash in that, act like the bank, and then we would pay them back our share. And all
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01:00:31
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told, it would have saved taxpayers in the state about $670 million if they had worked with us on that, quote, UN quote,
|
01:00:37
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refinancing package.
|
01:00:44
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But since they were all focusing on localized projects, this item which was a large expenditure one time didn't make it in the
|
01:00:51
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final budget, though we did have some good champions on the topic. So we're going to have to revisit those two items going
|
01:00:55
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forward.
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01:01:00
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|
We did run some bills for our client counties. Here are four. We put four in the system. All four were signed. It says three
|
01:01:07
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there. But the governor signed 2669 last Friday.
|
01:01:12
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I want to highlight the work that Jacob Bennett.
|
01:01:19
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|
Robin Hilliard do on our Rehab Debate Reactive Advocacy piece This is where we're just waiting for all these bills to come into
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01:01:23
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the process.
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01:01:28
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And then we have to figure out what they mean for the counties. And very importantly, we don't operate as a partisan entity.
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01:01:32
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Our view is always accounting lens. What do these bills mean from a resource and operational standpoint?
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01:01:40
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And then when we ask our members to consider them, we have a super majority threshold to take the position because we don't want
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01:01:47
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to migrate into the political winds. We want to stay right on what works for county government serving constituents.
|
01:01:53
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And again, I do want to thank you Mr. Christensen for all the time you spent on the LPC with us. I I learned so much as I go
|
01:02:00
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|
through all those bills with everybody, but I do appreciate your effort there.
|
01:02:05
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|
You can see how the numbers break down and I won't belabor a whole lot of this with you, but it is about the staff work that Robin
|
01:02:10
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and Jacob put in and they did very well working with legislators to largely address the concerns that we have.
|
01:02:16
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Yeah, I do want to flag this. I mean, you know we talked earlier before the the session about it this.
|
01:02:24
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The governor has set a record for vetoes this year of over 11 hundred 111 bills and vetoed, and that's going to grow. You can see
|
01:02:29
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the historical veto track when you peel that back. A lot of it is, you know, kind of partisan bills that the Republican majority
|
01:02:36
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wanted to put on her desk. But some of them are, you know, just items where she's weighing in on policy issues, for example, the
|
01:02:42
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food preparation, cottage food.
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01:02:48
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Statutory changes, the so-called Somali bill and that's something that does touch the counties. We had amended our issues out of
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01:02:54
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it, but we do anticipate that's going to come back and we we are at the table to work on solutions now that that is back in the
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01:02:59
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system.
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01:03:04
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These are all bills that passed and my intent here is really just to give you a sense of the diversity of policy areas that our
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01:03:13
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team works on.
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01:03:17
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It ranges from P&Z to board powers and elections as you well know.
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01:03:21
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We don't know in the general effective date is for bills yet. So we're going to wait until the legislature informs us, is that
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01:03:27
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right? And so it was 90 days after the legislature signy dies. But we are summarizing all the bills that have been signed into law
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01:03:32
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now and we will have a full report for your professional staff because you're all going to have to implement these new policies.
|
01:03:37
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The good thing is.
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01:03:43
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Is that there aren't a whole lot of really process changing policies that were put in place. Most of them are just.
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01:03:48
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Policy improvements or things that matter to a member or constituents and kind of made sense ultimately to passing the law.
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01:03:56
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I put a little chart that's starting to look like a Rube Goldberg device here as it relates to elections. But this just shows you
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01:04:06
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that elections is still very salient conversation.
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01:04:11
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119 bills were introduced into the legislature, touching election processes. 34 went to the governor and one has been signed.
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01:04:16
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And so a lot of talk, not a lot of outcome, and that's because there's strong opinions and differences on these policies.
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01:04:25
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The governor does have a election task force in place that's going to come up with recommendations that probably influences where
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01:04:32
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a lot of this is. I want to commend the elections officials and the reporters and our partners over at ACO. They have done Yeomans
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01:04:38
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work.
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01:04:43
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At putting good quality information and feedback in a very contentious environment and I think they, they have been outstanding
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01:04:49
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public servants as we've gone through all of this. And so I do want to thank them publicly.
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01:04:55
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Water is the issue of our time. You know this well, it's going to continue to be.
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01:05:03
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And we need to make sure that we're at the table monitoring, you know, with the various regions, think about various water
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01:05:08
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policies. I will tell you I've worked with the counties long time and we've got 15 counties and probably 75 positions on water
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01:05:14
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policy. So I'm very sensitive to that and we want to make sure that we're talking and processing.
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01:05:20
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And informing all of you about what has come off the table, notably.
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01:05:27
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Big ticket item last year was to capitalize a billion dollars in the Water Infrastructure Finance Authority to fund water
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01:05:32
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augmentation to grow the water pie.
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01:05:37
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To mix analogies, here in Arizona, the legislature was to deposit 333,000,000 into that this year.
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01:05:42
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They earmarked half of that.
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01:05:50
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Right. Not for not for water augmentation, but for various water related infrastructure projects. They're all probably good
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01:05:52
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projects, but I just wanted to highlight that money that was going to documentation pot.
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01:05:59
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Has been earmarked for other other projects. It's still a lot of augmentation money in there.
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01:06:06
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But we all need that issue to be top of mind.
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01:06:11
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Deep.
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01:06:17
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And then just finally, I did want to close out with some slides for all of you or some documents that we'll be distributing.
|
01:06:19
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So again, you know, I'm very grateful for all the work that we do, Mr. Medlov and your professional staff, they're phenomenal
|
01:06:27
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partners with all of us. When we wrap up a session, we push out a bunch of documents to help kind of figure out what happened in
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01:06:33
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the legislature and implement it. And here they are all, several of them are listed for you. These will all be getting wrapped up
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01:06:39
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and distributed as soon as possible. Some of them already have gone out, but please for you and your staff.
|
01:06:46
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As they're trying to get their bearings on new laws, what was in the budget? Anything else, we're available to you. Tell us how we
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01:06:52
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can help you as we go forward.
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01:06:56
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And then, Mr. Humphrey, I wanted to save the best for last, so we'll talk about the deadline for submitting proposals into our
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01:07:03
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policy development process. We are asking the counties to submit proposals by August 7th.
|
01:07:09
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So that we can start processing them for the Coconino County Summit if.
|
01:07:16
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The issue is not fully ready. That's OK. We just need to get an indicator that you have an item that's a priority for your board
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01:07:20
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to have considered at that time that we want to be available to serve you in that capacity. And as you're developing concepts,
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01:07:25
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we're available to you to help with any technical expertise we can offer.
|
01:07:31
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Thank you very much. You're very welcome. And with that, Miss Chairman, thanks for all the time. I probably violated with my
|
01:07:37
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President was directing me at the beginning, but I appreciate your generosity and I'd be happy to answer any questions. Thank you.
|
01:07:42
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Craig, do you have something you want to say, Jason?
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01:07:47
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Just.
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01:07:53
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Just real quick I I apologize. I am. I had, I had some jokes that I was going to share especially as the you know, accountants set
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01:07:54
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back here and gave their spill whether I needed to read my report the whole way through verbatim or how you guys wanted things
|
01:08:01
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done. And then my manager said hey they're coming on Tuesday and it kind of shocked me. I thought I better be quiet because.
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01:08:07
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So.
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01:08:16
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Threw me off a little bit but but the supervisor questions I I was I didn't get to thank you for being on the LPC and your voice
|
01:08:18
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has been one of the reason and one that really mattered for those that don't know the legislative Policy Committee. Each county
|
01:08:23
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has a representative that serves on that and has a chance to be able to speak to the various bills that are that are coming down
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01:08:29
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the pipe and so we have a chance to get kind of.
|
01:08:34
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United around how to build will impact our citizens.
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01:08:40
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And the great thing that I would say, and I hope you don't mind me.
|
01:08:43
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The board that you have, and I mean it, is sincerely, I can say it is outstanding. They truly are public servants that care about
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01:08:48
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the people that they represent.
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01:08:52
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And I have a chance to work with each one of them, and it's an honor to work with them and to get to see how they care about the
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01:08:57
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citizens they represent.
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01:09:01
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And the bold leaders that they are, but they're not afraid to stand up for what is right. So.
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01:09:05
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Anyways, it's a pleasure to work with you folks here at Healey County, and I apologize, I meant to say that. I mean, they just
|
01:09:09
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|
threw me off a little bit. I had hair before I came in. But anyways.
|
01:09:13
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|
It is quite common to questions only comment is thank you all very, very much for the support that you give us and lead us in. And
|
01:09:21
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it's so nice to be able to go down and be welcome and and have a voice and what goes on and and and all you do and and tries so
|
01:09:30
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hard to help keep us united to have that voice and so just appreciate it very much of all your hard work and interest.
|
01:09:39
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Christian, thank you, Chairman and thank you Craig and Jason, thank you for your kind words. Jason.
|
01:09:49
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Jason was one of the first supervisors I met. After I was appointed, we were up in the gorier area. I can't remember what that was
|
01:09:54
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all about, but.
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01:09:59
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It was a untimed and so you've been a good friend, a good advisor and now?
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01:10:05
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Serving as the leader at the CSA or the supervisor. So it's an honor to work with you. It's an honor to work with Craig. I think
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01:10:10
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|
the CSA does an outstanding job representing all the counties to the legislature and it's surprising to me that fifteen of us that
|
01:10:17
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are on the LPC.
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01:10:24
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Almost always agree on.
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01:10:31
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The approach we should take toward a bill.
|
01:10:34
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And there's a lot of diversity on that.
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01:10:37
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There's.
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01:10:40
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Liberals, Conservatives, Republicans, Democrats, whatever.
|
01:10:42
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But we all seem to smell a bad one when we smell a bad one and we all can get behind a good one.
|
01:10:47
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So it.
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01:10:53
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That's really neat. So thanks for coming today. That's my pleasure. Yeah. Thank you, Sir.
|
01:10:54
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Craig, you guys are awesome, you know and and I don't know if the you know.
|
01:10:59
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It it's it's toughening to me like when we get into situations you guys are just a phone call away and that means a lot when
|
01:11:03
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they're sitting in these chairs to figure things out. And then I watch you kind of heard all 15 counties and kind of keep
|
01:11:09
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everybody and and going and on the same track. I'm amazed.
|
01:11:15
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They'll be like herding chickens, you know. So it's really good. But you guys are really awesome. Thank. I thank you so much for
|
01:11:21
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|
|
what you guys do and make sure and pass that along to your team too, because they are great. So I'll do exactly that. Thank you
|
01:11:27
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|
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very much. Thank you. Thank you, Jason. Thank you.
|
01:11:33
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|
|
OK, moving on to three public hearings, 3A information, discussion, action.
|
01:11:40
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To adopt Ordinance #2023-06, which authorizes an amendment to the HeLa County zoning.
|
01:11:47
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Map for unincorporated areas for Helix County by changing the zoning for assessors Parcel #301.
|
01:11:55
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Dash 10-010F.
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01:12:03
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Located at 7911 W Summit Dr. Strawberry, AZ.
|
01:12:07
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To residential one district density 10R1-D10. Randy. Good morning, Laurie. Chairman, supervisors.
|
01:12:13
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Umm.
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01:12:22
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This is there's two.
|
01:12:24
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Items on your agenda, They're both gonna be right after each other. They are lots next to each other, so almost everything I say
|
01:12:28
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|
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about the first one I won't have to say on the second one so I can help move it along. But if you'll see the F.
|
01:12:35
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On the.
|
01:12:43
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Slide there. That's the first one we're talking about and then literally the one right next to it.
|
01:12:45
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Is going to be the next one.
|
01:12:50
|
|
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So what is being requested here is David Lappano.
|
01:12:53
|
|
|
Who is the owner of Bow Tie Roofing?
|
01:12:57
|
|
|
Is requesting A zoning change from C2 to R1 D 10.
|
01:13:00
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|
|
Of C2 is commercial obviously.
|
01:13:07
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Umm.
|
01:13:11
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|
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The residential property around there says you'll see that whole corner there. That's where the strawberry and the chalet.
|
01:13:14
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And all those.
|
01:13:22
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|
Establishments are right there that next launch back or where we're talking about.
|
01:13:24
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The applicant owns the Subject property.
|
01:13:29
|
|
|
On Shamrock Dr. and Strawberry, which is currently zoned C2.
|
01:13:32
|
|
|
In October of 2007, Mr. Ocano applied for a development plan.
|
01:13:37
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|
|
Forward.
|
01:13:43
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|
|
Says roofing company that would utilize the property for storing equipment.
|
01:13:44
|
|
|
And tools for the business as well as to accommodate a site built caretaker course.
|
01:13:48
|
|
|
In October 2007, the development plan was approved she zoning.
|
01:13:54
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|
|
Is not intended for mixed residential and commercial uses.
|
01:13:58
|
|
|
In 2008, a permit was issued.
|
01:14:02
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|
|
And construction was completed for the residents to be used as a caretaker quarter.
|
01:14:05
|
|
|
Per section 101.3, a property owners were notified within 300 feet of the subject property.
|
01:14:12
|
|
|
A meeting was held.
|
01:14:19
|
|
|
On March 24th, 2023.
|
01:14:21
|
|
|
Permission Lofino There has were no attendees at the neighborhood meeting, and he received no calls or emails with any concerns
|
01:14:24
|
|
|
expressed by neighbors.
|
01:14:28
|
|
|
To date, he left County.
|
01:14:33
|
|
|
Planning The zoning staff has not received any calls either.
|
01:14:36
|
|
|
The C2 zoning intent is to permit most types of commercial activity and content intended to provide.
|
01:14:41
|
|
|
For a larger segment of the population than the average neighborhood area.
|
01:14:49
|
|
|
The district intended for cluster application along major streets and highways.
|
01:14:53
|
|
|
Although uses within this district should be operated in such a manner as to be compatible with surrounding residential uses.
|
01:14:58
|
|
|
This first strike is not intended for residential and commercial use.
|
01:15:06
|
|
|
Comparatively.
|
01:15:12
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|
|
On the R1.
|
01:15:13
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|
|
Residential district.
|
01:15:15
|
|
|
And kept the permits is to promote the development and area primary for single family dwellings intended that all others uses will
|
01:15:17
|
|
|
be installed, operated and maintained.
|
01:15:22
|
|
|
Hey manner so as to either complement or at least we have minimum disruption to such single family uses.
|
01:15:27
|
|
|
Any uses not in accordance with the Intent and Purchase traffic stipulation provisions.
|
01:15:34
|
|
|
And permitted uses to set forth section shall be deemed a nuisance.
|
01:15:40
|
|
|
Staff review and reviewing.
|
01:15:45
|
|
|
The rezoning application for Recommendations Staff considers the state statutes.
|
01:15:48
|
|
|
County ordinances zoning.
|
01:15:54
|
|
|
The current proposed Land Use Comprehensive Plan.
|
01:15:56
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|
|
An adjacent zoning.
|
01:15:59
|
|
|
Free and public comments.
|
01:16:05
|
|
|
Of the land use, which we have none at this point.
|
01:16:08
|
|
|
This is specific lots.
|
01:16:12
|
|
|
Fall within a month, Multifunctional corridor.
|
01:16:14
|
|
|
Of on the Comprehensive Plan, there are factors weighing on both sides based on the definition of the Multifunctional Corridor.
|
01:16:19
|
|
|
Multi function corridor denotes areas of the county.
|
01:16:27
|
|
|
That are located adjacent to the primary transportation route.
|
01:16:30
|
|
|
And where a mixed land use is desirable based upon specific location characteristics of land.
|
01:16:35
|
|
|
This property is not adjacent.
|
01:16:41
|
|
|
To the primary transportation roof.
|
01:16:44
|
|
|
Also, is designed for.
|
01:16:47
|
|
|
That can be seen from the root and this is not being able to be seen.
|
01:16:50
|
|
|
From the highway.
|
01:16:54
|
|
|
Legal ads were published on 5/30 of 2023.
|
01:16:58
|
|
|
In the patient Roundup and the Silver belt.
|
01:17:02
|
|
|
Respectively.
|
01:17:05
|
|
|
So what I wanted to point out is that.
|
01:17:11
|
|
|
This is 1 lot back, so the Strawberry Inn is literally right in front of it.
|
01:17:14
|
|
|
This is up on SUMAC, which kind of goes around that curve and so it does not meet the requirements of a multifunctional corridor,
|
01:17:20
|
|
|
even though on the master plan it is a multifunction corridor. There's also, if you'll see right below that pink area that that
|
01:17:28
|
|
|
orangish color is the commercial part of it and then that goes to residential is that pink.
|
01:17:36
|
|
|
But on the one lots.
|
01:17:44
|
|
|
Just.
|
01:17:47
|
|
|
To the side of our in front of these lots are also residential, but they were placed in there before.
|
01:17:48
|
|
|
We had Sony.
|
01:17:55
|
|
|
So those were back in the 60s and 70s.
|
01:17:57
|
|
|
That those were went in.
|
01:18:00
|
|
|
Um.
|
01:18:03
|
|
|
So at this point, I'll be more than happy to answer any specials. I believe Mr. Luciano is in the patient.
|
01:18:04
|
|
|
Office or the color, Martin.
|
01:18:11
|
|
|
Office and I'd be more happy to answer any questions.
|
01:18:14
|
|
|
Thank you, Randy. Supervisor Humphrey, questions or comments?
|
01:18:18
|
|
|
Being this is out of my district, I'm going to, I'm going to pass.
|
01:18:22
|
|
|
Supervisor Christian, thank you. Chairman, thank you. Randy, I I don't see any questions that I need to ask. I.
|
01:18:26
|
|
|
Pretty straightforward. Thank you, Sir. And I don't have any either right now, Randy. So I'm good. So with that, I'll open up a
|
01:18:34
|
|
|
public meeting.
|
01:18:37
|
|
|
And patient we have a gentleman wants. Do you want to speak to this?
|
01:18:41
|
|
|
He says he's good.
|
01:18:51
|
|
|
He He's OK.
|
01:18:52
|
|
|
Yep.
|
01:18:54
|
|
|
OK.
|
01:18:55
|
|
|
It's nothing on YouTube is there and there's no one here. So with that I'll close the.
|
01:18:56
|
|
|
Public hearing and entertain a motion.
|
01:19:01
|
|
|
Mr. Chairman, I'll move to adopt Ordinance #2023-06.
|
01:19:03
|
|
|
With no complaints. I'll second that. Having a motion in a second. All in favor, do so by saying aye, Aye.
|
01:19:11
|
|
|
Aye, aye, motion carries.
|
01:19:17
|
|
|
On to B3B.
|
01:19:19
|
|
|
Public Hearing Information Discussion Action to Adopt Ordinance #2023-07.
|
01:19:21
|
|
|
Which authorizes an amendment to the HeLa County zoning map for unincorporated areas for Helix County.
|
01:19:29
|
|
|
By changing the zoning for assessors parcel #301-10-010G.
|
01:19:35
|
|
|
Located at 7925 W Summit Dr. Sunbury, Arizona to Residential One District density 10.
|
01:19:42
|
|
|
RR 1 to D10 Brandy.
|
01:19:52
|
|
|
My love to say Ditto.
|
01:19:56
|
|
|
You can say, look, we can. The only thing I forgot to bring up was that the Planning and Zoning Board did vote on these two and
|
01:19:57
|
|
|
both were passed unanimously.
|
01:20:03
|
|
|
For approval, OK. So other than that, it is exact.
|
01:20:09
|
|
|
Next door lot. There is a slight change in dates, but other than that same thing happened.
|
01:20:13
|
|
|
Thank you. Andy, any questions or comments?
|
01:20:19
|
|
|
Supervisor Humphrey Questions Comment, no questions Comments Supervisor Christian No Sir and neither do I. So with that I'll open
|
01:20:25
|
|
|
up the public hearing.
|
01:20:29
|
|
|
We're good and patient.
|
01:20:34
|
|
|
Feel good. OK. Thank you. We're good here as well. I'll close the public hearing and entertain a motion.
|
01:20:39
|
|
|
With that information and no complaints, Mr. Chair, I will move to adopt Ordinance #2023-07. I will second that having a motion
|
01:20:47
|
|
|
and a second all in favor. Do so by saying aye, aye, aye. Motion carries. Randy. Thank you. Thank you.
|
01:20:55
|
|
|
OK, on the SEA information discussion, action to consider a liquor license application.
|
01:21:04
|
|
|
County number L-23-11.
|
01:21:10
|
|
|
Submitted by Jodie Harwood for a new Series 007 Beer and Wine bar Liquor license at The Lodge at 5600 located in Pine.
|
01:21:14
|
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And issue a recommendation to the Arizona Department of Liquor Licenses and Control whether the license should be granted. And Sam
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01:21:25
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this one, George.
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01:21:29
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Good morning, Chairman and Board Members. As stated, this is a Series 7 beer and wine bar liquor license application located at
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01:21:34
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The Lodge at 5600 and Pine. The County does have an internal review process whereby the Treasurer reviews the application and
|
01:21:41
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ensures the applicant is current on property tax payments for all properties owned in new accounting.
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01:21:47
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The Health and Building Building permitting department both revealed application.
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01:21:54
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And to date, there have been no issues or oppositions reported for the Lodge at 5600. The Clerk of the Board's office recommends
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01:21:58
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to proceed with the public hearing and I can take any questions.
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01:22:03
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Thank you, Sam. Any questions? Supervisor Humphrey? I have no questions. Supervisor Christiansen, Thank you. Thank you, Sam. I'm
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01:22:09
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very familiar with the property. I don't see any issues. So thank you.
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01:22:14
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And I don't have any questions either, so.
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01:22:20
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That I'll open it up to public meeting. Is there anyone in patient?
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01:22:23
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OK. We're good here as well. I'll close the public meeting or hearing and.
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01:22:28
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Entertain a motion, Mr. Chair. I'll move to recommend that the Arizona Department of Liquor Licenses and Control approved the
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01:22:33
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liquor license application submitted by Billie Harwood.
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01:22:38
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For the large at 5600.
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01:22:44
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Mr. Chair, I'll second that having a motion. And second, all in favor distilled by saying aye, Aye, aye. Motion carries. Thank
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01:22:48
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you, Sam.
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01:22:51
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Under four regular agenda items 4A, I'll need a motion to adjourn as the HeLa County Board of Supervisors and convene as the HeLa
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01:22:56
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County Library District Board of Directors.
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01:23:01
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Some who Mr. Chairman, I will second any motion in a second. All in favor do so by saying aye, aye, aye aye motion carries
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01:23:06
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information, discussion, action to adopt the fiscal year 2324.
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01:23:13
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Kennedy budget for the Henry County Library District. And we have Elaine. Good morning, Elaine.
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01:23:20
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Good morning. Thank you, Chairman, Klein, Supervisors.
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01:23:26
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Every year, the Library District comes before the Library District Board of Directors to adopt A tentative budget for our next
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01:23:29
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fiscal year.
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01:23:32
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This budget is used to support the 8 libraries in HeLa County, which include funds for day-to-day operations, IT, connectivity and
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01:23:36
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equipment, just to name a few.
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01:23:40
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After reviewing this budget for fiscal year 2324, I would happily answer any questions and ask that you adopt the tentative
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01:23:45
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budget.
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01:23:49
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Thank you. Elevate right. Three questions. Your comments, Elaine, are you happy with this budget?
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01:23:53
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I am OK.
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01:23:58
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John, well, I'll always take more, but.
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01:24:00
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So there's certainly made.
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01:24:03
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Professor Christensen, thank you. I have no questions. I don't either. So with that I would entertain a motion.
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01:24:06
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Mr. Chairman, I'll move to adopt the fiscal year 2023-2024 tentative budget for the HeLa County Library District in the amount of
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01:24:13
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$2,485,285 as presented.
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01:24:21
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I will second that any motion. Second, all in favor, do so by saying aye, Aye, Motion carries. Thank you.
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01:24:29
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I'll need a motion to adjourn as the HeLa County Library District Board of Directors and convene as a HeLa County Flood Control
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01:24:36
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District Board of Directors. So move, Mr. Chair. I'll second have a motion. Second. All in favor, please stop by saying aye aye.
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01:24:42
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Motion carries.
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01:24:47
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Marin.
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01:24:53
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Good morning, Mr. Chair. Good morning, Supervisor Crushington, Supervisor Humphrey.
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01:24:54
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As you can see on the board, we are presenting the Flood Control District.
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01:24:58
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Budget today in the amount of $248,162.
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01:25:02
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Happy to answer any questions that you have. Thank you, Madam Supervisor Humphrey.
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01:25:07
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I have no question.
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01:25:11
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Supervisor Christiansen, no questions. Thank you.
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01:25:13
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We, we we do this every year and this is what it just kills me is.
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01:25:19
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Are we just going to keep?
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01:25:25
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Doing this with the flood district. I mean, tell me again what the main purpose of a flood district this man. So we have to
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01:25:28
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present this to you as it's separate, as a separate item, because the county does have the authority to levy attacks.
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01:25:35
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For the flip control district, historically we haven't chosen to Historically we have funded this.
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01:25:42
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Without levying attacks on the residents.
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01:25:49
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But we have to bring it to you as a separate item.
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01:25:53
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So that you can be the flood control district Board of Directors and adopt this.
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01:25:55
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And it's just an annual.
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01:26:00
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Exercise so that you're aware that if you ever chose to, you could levy such a tax.
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01:26:05
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So.
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01:26:12
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Michael, I got a question for you.
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01:26:14
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Since the only reason we have a flood control district is in case we want to put a tax.
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01:26:18
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Is there anything in statute made that's a Jessica question of whether that we have a flood?
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01:26:23
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Controlled district do we have to have but controlled districts? No chairman.
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01:26:28
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You have the ability to implement the tax levy for a flood control district, but you don't have to. It's not required. Then do you
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01:26:33
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know how? Or maybe, Michael, do you know how long this flood control district has been in existence?
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01:26:39
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I do not put that in. I'm sure we'd be able to go back and check on these words. I'd be curious to know because.
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01:26:47
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I know it's been, but before our time it's been there all these years we've been sitting here and it, you know we we addressed
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01:26:54
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this every year. I don't know.
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01:26:59
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I guess I'm just curious on why we still have it. I guess so yeah. I work with Marin and Mister man Lovin and get an answer for
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01:27:04
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the board and and let you know.
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01:27:09
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Thank you, Michael. Supervisor Humphrey, you got anything you want to throw in there?
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01:27:14
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No, other than there could be some areas like Sheila that doesn't have a lot of what our roads are there. Are there flood control
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01:27:20
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because they're they're.
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01:27:26
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Their HOA was abandoned.
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01:27:33
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And so at one point I was talking to them to see if they were willing to put together a tax district to control their flooding.
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01:27:36
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And and and they weren't.
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01:27:41
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But but by having this open door, it made it possible if that's something that that particular area would care to do.
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01:27:47
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Yeah, I guess it's just, I know we have a little bit of money. We've always had just a little bit of money into this district and
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01:27:56
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I believe there may be one or two people that's funded out of this pot of money.
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01:28:01
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But overall I've just in the back of my mind I'm thinking if we're never gonna do anything at this but.
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01:28:06
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District.
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01:28:12
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Jessica, Chairman, Member, Supervisor, So I misunderstood your question. So yes, it is required by statute to have the Flood
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01:28:13
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Control District. That way you do have the ability to address certain issues like flooding, perhaps needing to take on properties
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01:28:21
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through eminent domain so that you can control that. You've had situations like that in the past and however the tax levy that.
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01:28:29
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That is up to your discretion. OK, so by statute, we have to have this district.
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01:28:38
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OK. We'll do it again next year. Thank you, Mayor.
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01:28:47
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I didn't take a motion.
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01:28:50
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|
Mr. Chairman, I'll move to adopt the fiscal year 2023-2024 tentative budget for the Healing County Flood Control District.
|
01:28:52
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In the amount of $248,162.00 as presented.
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01:29:02
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I'll second that Mr. Chair having a motion. Second, all in favor, do so by saying aye, Aye, aye. Motion carries.
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01:29:08
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And thank you very much and have a motion to adjourn the Tablet County Flood Control District Board of Directors and convene as
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01:29:15
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the HeLa County St. Lighting.
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01:29:20
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Improvement Districts Board of Directors shall move. Mr. Chair, I will second.
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01:29:25
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Any motion and second all in favor do so by saying aye, aye, aye. Motion carries C Information Discussion, Action.
|
01:29:30
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To adopt the fiscal year 23/24/20 budgets for the HeLa County St. Lighting improvement Districts.
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01:29:38
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For the fiscal year 24 budget schedules entitled St. Lighting Improvement Districts when we hear it again.
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01:29:46
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Mr. Chair, Supervisor Christensen, Supervisor Humphrey.
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01:29:54
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Today we have for you the Seven St. Lighting Improvement Districts.
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01:29:58
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These are taxes that are collected by the Hula County Treasurer and are then used to pay the APS bills to provide St. lighting in
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01:30:03
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these districts.
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01:30:09
|
|
|
Thank you, Mayor Supervisor Humphrey.
|
01:30:17
|
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|
I have. I have no questions.
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01:30:21
|
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|
The only thing is is also to and and some of my public meetings, people have talked about some of these lights being out.
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01:30:24
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And so if so or anybody sees any of these lights out?
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01:30:34
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Um, the power companies real responsive about putting them, fixing them, you know what they have out. So I know you guys don't
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01:30:38
|
|
|
like to run around in the dark Sheriff. So if if you notice some out if you'll let me know or let the power company know. They've
|
01:30:44
|
|
|
been really great about getting some of these lights repaired or or lights placed.
|
01:30:51
|
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|
And the power company has added on their website that you can just report that number. It's a yellow strip with black digits on
|
01:30:57
|
|
|
it. You can go on their website and enter that number and they will address it. You don't even have to call them anymore.
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01:31:04
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And yeah, they're they're real responsive and helping keeping that lip.
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01:31:11
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|
Good Supervisor Christensen. Thanks. No, I have nothing. Another device, I entertain a motion.
|
01:31:15
|
|
|
Mr. Chairman, I moved to adopt the fiscal year 2023-2024 tentative budget for the following Heela County.
|
01:31:22
|
|
|
Street Lighting Improvement Districts, also known as SLID.
|
01:31:30
|
|
|
Heinz Ward 2075 dollars. Apache Hills slid 3750 dollars. Upper Glendale slash Central Heights.
|
01:31:35
|
|
|
$3220 E Birdie Park slid 5221 dollars. Miami Gardens slid 3407 dollars Midland slash Central Heights slid $16,378 Claypool Lower
|
01:31:45
|
|
|
Miami slid 25,487 dollars.
|
01:31:56
|
|
|
As predicted, Mr. Chair, I'll second them.
|
01:32:09
|
|
|
Having a motion and second all in favor do so by saying aye, aye, aye, aye motion carries.
|
01:32:13
|
|
|
Thank you, Mayor. And I'll need a motion to adjourn as Emma County St. Lighting Improvement Districts, Board of Directors and
|
01:32:19
|
|
|
reconvene as HeLa County Board of Supervisor. Don't move, Mr. Chair. We'll second have a motion. Second, all in favor. Do so by
|
01:32:26
|
|
|
saying aye. All right, aye. Motion carries on to D Information discussion action.
|
01:32:33
|
|
|
To adopt the fiscal year 2324 Helix County Kennedy budget.
|
01:32:41
|
|
|
Or authorize the publication of the summary budget and set the public hearing for July 18th.
|
01:32:47
|
|
|
2023 to adopt the final 2324 Helen County budget.
|
01:32:54
|
|
|
Good morning, Mr. Chair, Supervisor, Christian Science Advisor, Humphrey.
|
01:33:01
|
|
|
We've provided a PowerPoint for you here.
|
01:33:05
|
|
|
But we also recognize that you've been sitting here for.
|
01:33:08
|
|
|
Over an hour and a half, so I will do my best to keep this brief today.
|
01:33:11
|
|
|
The PowerPoint is available to our constituents on our website, which is part of the reason why there are repeat slides from when
|
01:33:19
|
|
|
we initially discussed the budget.
|
01:33:24
|
|
|
Earlier this year, we just wanted to make sure that everyone's aware of our economic considerations, including our expenditure
|
01:33:30
|
|
|
limitation, the competitive marketplace and supply chain and procurement issues.
|
01:33:35
|
|
|
The 2024 investment priorities that have come to us from the Board of Supervisors and HeLa County Department heads.
|
01:33:43
|
|
|
And other elected officials include our employees, technology, infrastructure and buildings.
|
01:33:50
|
|
|
Vehicles and public safety.
|
01:33:56
|
|
|
We also have our priorities, including public service levels, maintaining the property tax rate at $4.19.
|
01:34:00
|
|
|
And delivering A balanced budget in addition to the expenditure limitation.
|
01:34:09
|
|
|
This resources and limitation side is just a repeat from earlier.
|
01:34:14
|
|
|
Earlier conversation, we did update this number here for the Pleasant Valley Veterans Retreat. I think I could. It doesn't show up
|
01:34:19
|
|
|
as well on the television. It shows better on the screen. That number was $1,000,000. The last time we met it did increase to
|
01:34:25
|
|
|
3,000,000.
|
01:34:30
|
|
|
Based on the state appropriation.
|
01:34:35
|
|
|
Then.
|
01:34:40
|
|
|
The fiscal 2024, we have net assessed values of properties at $636,720,730.
|
01:34:42
|
|
|
Which with your $4.19 tax rate will render a primary property tax levy of $26,678,599.
|
01:34:53
|
|
|
Earlier you heard from the auditor general's office, they talked to you about our 2022 financial statements.
|
01:35:05
|
|
|
Of an area that we in finance look at that the auditor doesn't necessarily reflect and and their reporting is how you're.
|
01:35:12
|
|
|
Budgeted priorities appear in the financial statement. So when you look at the fiscal year 2022 financial statement priorities,
|
01:35:20
|
|
|
you can see that just over half of your total expenditures are for public safety and courts.
|
01:35:28
|
|
|
At 29% are for health, welfare, education, constituent services, culture and recreation.
|
01:35:36
|
|
|
11% goes to Sanitation, Hwy. Streets and landfill, 3% goes to debt service and about 7% goes to administration.
|
01:35:42
|
|
|
By comparison, if you were running like a nonprofit organization, having a 7% administrative cost would be a really excellent
|
01:35:54
|
|
|
ratio for you to be able to refer to.
|
01:36:00
|
|
|
So in our 2024 budget, we have a variety of revenue sources.
|
01:36:07
|
|
|
25% of the revenue sources are made-up of the primary property tax levy.
|
01:36:13
|
|
|
17% come from grants, 27% from special revenue.
|
01:36:19
|
|
|
With 4% from PILT.
|
01:36:25
|
|
|
Which is federal payments in lieu of taxes because of the amount of federal land in our county.
|
01:36:27
|
|
|
We have about 4% in state shared sales tax, another 4% in county excise tax.
|
01:36:34
|
|
|
2% in vehicle license tax.
|
01:36:40
|
|
|
And all other sources combined make up the remaining 8% of your revenue.
|
01:36:43
|
|
|
You saw the 2022 priorities based on expenditure areas.
|
01:36:51
|
|
|
For 2024 we do have about 42% going to general fund, 22% for grants and restricted funds.
|
01:36:56
|
|
|
8% is for LTCF. That is the Local Area and Tribal Consistency Fund.
|
01:37:06
|
|
|
It was previously part of PILT, and then Congress changed it around a little bit, 2% from the American Rescue Plan Act.
|
01:37:13
|
|
|
14% for capital projects.
|
01:37:21
|
|
|
1% for debt service and then 11% for future year reserves.
|
01:37:24
|
|
|
And then we look a little more closely at the general fund to see where your expenditures line out.
|
01:37:31
|
|
|
And we do have courts and public safety in two separate.
|
01:37:37
|
|
|
Sectors here, but they are still.
|
01:37:41
|
|
|
A little over 50% of the total budget.
|
01:37:43
|
|
|
For the general fund, health and Emergency Management comes in at 3%, general government at 22 facilities and fleet.
|
01:37:47
|
|
|
Were restructured slightly for 2024 to be part of general fund that makes up about 3% of the total budget, as does debt service.
|
01:37:55
|
|
|
Access and Altex are your indigent care costs. Those are state mandated and are about 6% of total general fund.
|
01:38:05
|
|
|
Capital is about 10% of total general fund.
|
01:38:13
|
|
|
And community development is about 2%.
|
01:38:17
|
|
|
So 4/20/24 the proposed upper limit of expenditures, which is the purpose of today's.
|
01:38:23
|
|
|
Meeting.
|
01:38:30
|
|
|
Is 151,622, I'm sorry, 151,622,946 dollars?
|
01:38:31
|
|
|
Which compares to prior years as listed here last year's.
|
01:38:40
|
|
|
Proposed upper limit of expenditures was $124,423,067.
|
01:38:45
|
|
|
So.
|
01:38:53
|
|
|
That shows you.
|
01:38:54
|
|
|
About a $27 million increase.
|
01:38:55
|
|
|
So we provided some information here that's easier to see if you're just looking at your own screen, but this does show where
|
01:38:59
|
|
|
those new.
|
01:39:04
|
|
|
Expenditures are so you can see where the $27 million additions came from.
|
01:39:10
|
|
|
Starting in the upper left.
|
01:39:17
|
|
|
That 2.78 million is for federal earmarks that we've applied for, so we have to include them in the budget. We will know in
|
01:39:20
|
|
|
September or October whether those funds will be truly available to us.
|
01:39:26
|
|
|
Your next sector in the upper right is for ARPA projects.
|
01:39:34
|
|
|
Which is the remaining $3.4 million, that's ARPA funds that we are working on projects for and that does include.
|
01:39:38
|
|
|
$325,000 for the.
|
01:39:47
|
|
|
Restrooms at the fairgrounds that may happen in 23 or may happen in 24, so we've budgeted it there. So either way you are covered.
|
01:39:50
|
|
|
We have in the lower right infrastructure projects of 11.6 million.
|
01:40:00
|
|
|
That includes $5.5 million in roads projects.
|
01:40:06
|
|
|
The ongoing landfill expansion, the ongoing Tonto bridge project with our cost share.
|
01:40:09
|
|
|
And then?
|
01:40:16
|
|
|
There is a cost share related to the 512 road if we receive the federal earmark for that project.
|
01:40:17
|
|
|
Finally, in the lower left quadrant, we have our additional capital needs.
|
01:40:27
|
|
|
Which are primarily for 2024, made-up of public safety requests.
|
01:40:31
|
|
|
And the vehicle replacement plan and that primarily has to do with the way.
|
01:40:37
|
|
|
The supply chain currently works and the ability for our various departments and organizations to actually get the things that
|
01:40:43
|
|
|
they need. We are anticipating A dramatic improvement in that in 2024 and have budgeted accordingly.
|
01:40:50
|
|
|
So this slide is the summary schedule that will be published for the public.
|
01:41:00
|
|
|
It shows.
|
01:41:06
|
|
|
In very small print, your total budget for last year where we are in comparison to that?
|
01:41:08
|
|
|
Your total budget and upper expenditure limitation for 2024 and the economic estimates Commission expenditure limitation which for
|
01:41:16
|
|
|
2024 is $50,068,759 compared to 2023 expenditure limitation.
|
01:41:25
|
|
|
Of $46,330,256.
|
01:41:35
|
|
|
We have budgeted for the entire that entire increase.
|
01:41:43
|
|
|
So with that, that is our total presentation today about.
|
01:41:49
|
|
|
The upper expenditure limitation for.
|
01:41:54
|
|
|
2024 and we do anticipate.
|
01:41:57
|
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|
Being back before you on July 11th to talk about salaries for 2024. So that that will be a separate agenda item that we bring to
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01:42:02
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you in just a couple of weeks.
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01:42:07
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Erin, thank you Supervisor Humphrey.
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01:42:15
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Thank you very much for the presentation.
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01:42:20
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I I thank you for that.
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01:42:22
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And all the listeners, I just like them to know that although our our budget keeps going up that the Board of Supervisors have not
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01:42:24
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raised the property taxes. I mean if the taxes are still 4.19 and it has been and it.
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01:42:32
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And so if your taxes have gone up, it's because of the assessor has assessed your property more or?
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01:42:41
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Something of that nature and a lot of the increase in our budget is.
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01:42:47
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For infrastructure as to which we've received grants for, which is benefiting the people.
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01:42:53
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Um, a lot like like the bridge and some of the things that we've been able to do with some of our grant money now that now that
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01:42:59
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we're caught up on our audits, we're able to put in for a lot of those grants, whereas before we couldn't.
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01:43:05
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And so all that has to be accounted for. So that's a large increase.
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01:43:12
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In, in our, in our budget and so.
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01:43:16
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Thank you very much.
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01:43:20
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You're welcome. My pleasure. Supervisor Christensen, Thank you. Chairman, Thank the Mayor. And I have a good conversation with you
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01:43:22
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yesterday.
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01:43:25
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Answered all my questions. I really don't have anymore questions. I'm glad we're going to talk about.
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01:43:29
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Employees and raises and stuff coming up soon, so.
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01:43:35
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I have no questions. Thank you. It's great.
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01:43:40
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Good job man.
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01:43:42
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But I just wanna tag on to something Supervisor Humphrey said is.
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01:43:44
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In the last well.
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01:43:49
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We're towards the end of our second term, but in all this time we've done a lot. From a country standpoint, we've done an awful
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01:43:51
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lot and I'm pretty proud of the fact we've been able to hold to that 4.1 since so.
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01:43:57
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And thank you for everything you do.
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01:44:04
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And thank you to all the department heads and all the elected officials who participated in the budget process. It's.
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01:44:06
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It's really amazing to see how that teamwork makes this process better and better every year.
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01:44:12
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Southern antenna motion.
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01:44:18
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Mr. Chairman, I'll move to adopt the fiscal year 2023 Dash 2024 Ella County tentative budget in the amount of 151,622,946 dollars.
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01:44:20
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Authorized the publication of the summary budget and set the public hearing date for July 18th, 2023 to adopt the Final Fiscal
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01:44:33
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Year 2023 Dash 2024 Hila County Budget.
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01:44:40
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Mr. Carroll second that having a motion in a second all in favor. Do so by saying aye, aye, aye. Motion carries.
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01:44:48
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Onto each information, discussion, action.
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01:44:55
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To authorize the Healer County Finance Department to accept an appropriation disbursement from the State of Arizona for deputy and
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01:44:58
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detention retention funds.
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01:45:03
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And disperse to eligible HeLa County Sheriff's Office employees.
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01:45:09
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In the amount of $1250 before taxes as defined by Arizona Department of Administration agreement number.
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01:45:13
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DBFS Y23L22CH3130 Four with HeLa County.
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01:45:23
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Mayor, you heard it again.
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01:45:31
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So this is the next installation from.
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01:45:34
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The Department of Administration. These are funds that were reallocated at the state level from Homeland Security.
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01:45:38
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Our staff.
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01:45:46
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Eligible staff in the Sheriff's Department, which are line level deputies and detention officers.
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01:45:48
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Received $3750 on their January 20th, 2023.
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01:45:53
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Paycheck. They received an additional 1250 on May 12th.
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01:45:58
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And.
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01:46:03
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Esteeming this item gets approved today, we will be able to put this no paychecks on Friday.
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01:46:05
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Thank you, Mayor Supervisor Humphrey.
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01:46:12
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No questions. Mr. Chair, Supervisor Efficiency, no questions. Thanks.
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01:46:14
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I don't have any either. So put that in and take a motion Mr. Moved to authorize the acceptance and this first month of a State of
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01:46:19
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Arizona deputy and detention retention funds in the amount of $1250 as presented. I will second having a motion and second all in
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01:46:26
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favor do so by saying aye aye. Motion carries.
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01:46:33
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Onto F information discussion action.
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01:46:41
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To authorize the advertisement of requests for sealed bid. Proposals number 060623 Annual Newspaper Publishing and printing
|
01:46:44
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Contract.
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01:46:49
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To solicit bids from a qualified firm for an annual contract for all advertising publications.
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01:46:55
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And printing required to be done or made by all departments and elected offices of HeLa County government.
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01:47:02
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For the period of July 1st, 23 through June 30th, 24th, Marian, this is your last one.
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01:47:09
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Mr. Chair to the Right, requesting consideration. Humphrey. This is our annual newspaper contract.
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01:47:16
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We.
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01:47:23
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Go out to bid each year for this.
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01:47:23
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And we look forward to being able to take this one out.
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01:47:26
|
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We are really thankful to the clerk of the Board's office for their assistance with this their.
|
01:47:29
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Instrumental in this and the other items we presented today, making sure that that all of our eyes are dotted and our teams are
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01:47:34
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crossed that we appreciate that teamwork.
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01:47:39
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Thank you man Supervisor Humphrey.
|
01:47:44
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I I have no questions other than it's it's it's OK to go back to bed, but even some of the things have to be done in a local
|
01:47:48
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paper, no matter who gets the best.
|
01:47:53
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And so anyway I just.
|
01:47:59
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That's that's the only comment I have.
|
01:48:01
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Surgical, Simpson. Thanks, Mary. No questions. I I don't have any either. So that would entertain a motion. Mr. Chair, I move to
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01:48:04
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authorize the advertisement of request.
|
01:48:09
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UH advertisement of request for sealed bid proposals number 060623.
|
01:48:15
|
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Mr. Chair, I'll second having a motion in a second. All in favor. Do so by saying aye. Aye, aye. Motion carries. Thank you, Mayor.
|
01:48:21
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Thank you.
|
01:48:26
|
|
|
On the G Information Discussion Action authorizing the Board Chairman to electronically sign the Drug, Gang and Violent Crime
|
01:48:30
|
|
|
Control Grant Agreement.
|
01:48:35
|
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24 Award grant number DC.
|
01:48:41
|
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Dash 24-004.
|
01:48:44
|
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Between the Healey County Sheriff's Office and the Arizona Criminal Justice Commission.
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01:48:48
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And the amount of.
|
01:48:53
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$331,654.
|
01:48:54
|
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To provide continued funding for the period of July 1st, 23 to June 30th, 24 and authorize the signature on the certificates and
|
01:48:58
|
|
|
assurances. Travis, good morning. Barely, but it's still good morning.
|
01:49:05
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|
|
Good morning, Mr. Chairman, members of the Board, on behalf of Sheriff Shepherd, the Sheriff's Office submitted this grant earlier
|
01:49:13
|
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in the year, and in May we we were rewarded.
|
01:49:19
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|
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$331,654 is part of our ongoing.
|
01:49:25
|
|
|
Of Grant with the Arizona Criminal Justice Commission.
|
01:49:31
|
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It's extremely important that we apply and get this grant because that helps fund gives us funding to cover salaries and benefits
|
01:49:34
|
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|
for our detectives.
|
01:49:39
|
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Throughout the county to go out here and enforce the laws dealing with guards, gang and violent crimes, which we've seen a huge
|
01:49:45
|
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|
increase in.
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01:49:49
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So.
|
01:49:54
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Conclusion to that we're on behalf of the sheriff.
|
01:49:56
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We're recommending that the board approve the grant agreement between the Sheriff's Office and the Arizona Criminal Justice
|
01:50:00
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|
Commission in the amount of $331,654 for the fiscal year 2024.
|
01:50:07
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|
Thank you, Travis. Supervisor Humphrey. No questions. No supervisor, Christians, no questions. Thanks. How many folks you got on
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01:50:14
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there now? What's your number?
|
01:50:18
|
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3.
|
01:50:23
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|
Yeah, So all this time I watch what these guys do and and their seizures and they would work and everything. And it's amazing.
|
01:50:24
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With three people, it's just.
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01:50:29
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Absolutely amazing.
|
01:50:34
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|
So one of these days, Michael Mann, you need to have a discussion.
|
01:50:35
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Anytime, Sir. OK, thank you. And with that, I'd entertain a motion.
|
01:50:41
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|
That's true. I move to approve the FY20 24 Gonna Criminal Justice, Drug Gang and Violent Crime Control grant.
|
01:50:46
|
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Agreement number DC-24-004 in the amount of $331,654 and authorize the chairman signature on the certifications and.
|
01:50:55
|
|
|
Assurances as presented. And I will second that having a motion and a second all in favor. Do so by saying aye. Aye, aye, aye.
|
01:51:10
|
|
|
Motion carries. Thank you, Travis. Be careful. Thank you very much. Thank you. Be safe out there.
|
01:51:17
|
|
|
Information Discussion Action to Approve a Fiscal Year 24 Arizona 911 Program Grant Agreement #AD0A-AZ911-24-04 between the
|
01:51:25
|
|
|
Arizona Department of Administration and the HeLa County Sheriff's Office in the amount of $198,807.00 for the performance period
|
01:51:35
|
|
|
of July 1st, 23 through June 30th 24th Sarah.
|
01:51:45
|
|
|
There are some stuff and she's at training. Good morning. Good morning, Chairman, members of the Board. We're here to ask for
|
01:51:55
|
|
|
approval of the 911 grant program that we have with the Arizona Department of Administration for this next fiscal year. The grant
|
01:52:03
|
|
|
amount given to the county is 198,008 O 7. And with that, I'll take any questions. Thank you, Sir. Supervisor Humphrey, I have no
|
01:52:10
|
|
|
questions. Supervisor Chris, no questions. Thank you, Sarah, and neither do I.
|
01:52:17
|
|
|
Diane, Tina Motion I'll move to approve the fiscal year 2024 is only 911 Program grant agreement a D0.
|
01:52:25
|
|
|
Or, I'm sorry, a DOA-AZ911-24 dash?
|
01:52:34
|
|
|
04 in the amount of $198,807.00 as presented, Mr. Carroll second having a motion, and second all in favor. Do so by saying aye aye
|
01:52:40
|
|
|
motion carries.
|
01:52:47
|
|
|
Onto eye, information, discussion, action.
|
01:52:54
|
|
|
To approve the Fiscal Year 24 Intergovernmental agreement between the Town of Payson and HeLa County for centralized management of
|
01:52:57
|
|
|
911 grant funds for the performance period of July 1st, 23 and June 30th. 24 Sarah.
|
01:53:05
|
|
|
Yeah, Chairman, members of the board. So this is a follow up to the grant agreement you guys just approved and the Department of
|
01:53:13
|
|
|
Administration wants one point of contact. We have two piece action Healey County and the Haley County Sheriff's Office in Peace
|
01:53:20
|
|
|
and PD. So this intergovernmental agreement allows us to take in the funds from the Department of Administration and then get them
|
01:53:26
|
|
|
to the Town of Peace and for their 911 system.
|
01:53:32
|
|
|
Like that, I'll take any questions.
|
01:53:39
|
|
|
Thank you, Sir. Supervisor Humphrey, no questions. Supervisor Christensen, no questions. Thanks, Sarah. Thank you. That entertain
|
01:53:42
|
|
|
a motion.
|
01:53:47
|
|
|
Mr. Move trip proved the physical year 2024 involving agreement with the Town of Patient for centralized management of 911 grant
|
01:53:52
|
|
|
Fund as presented. Second, having a motion in a second. All in favor do so by saying aye aye Motion carries. Thank you on to Jay
|
01:53:59
|
|
|
Information discussion. Action to approve Amendment #1 to a memorandum of understanding between the Arizona Community Action
|
01:54:07
|
|
|
Association.
|
01:54:14
|
|
|
DBA Wildfire and HeLa County to increase the funding by $105,000 for a total funding amount of $233,400 and extend the termination
|
01:54:21
|
|
|
date to May 31st 24th Kaylee.
|
01:54:29
|
|
|
Mr. Chairman, Members of the board.
|
01:54:38
|
|
|
This is just a request that we put in for an additional funding and an extension of our contract in order to continue to provide
|
01:54:39
|
|
|
dental services in conjunction with the health department, so our.
|
01:54:45
|
|
|
Folks like qualified incomes.
|
01:54:51
|
|
|
Thank you, Supervisor. Help supervise, Humphrey. Thank you. Supervisor Christianson. Thank you. Is it Kylie or Kylie? Kaylee.
|
01:54:54
|
|
|
Kaylee, yeah. Congratulations on your new position. Thank you. I have no questions and neither do I. Thank you so much. I might
|
01:55:01
|
|
|
entertain a motion. Mr. Chair, I'll move to approve amendment number one to the memorandum of understanding with the Arizona
|
01:55:09
|
|
|
Community Action Program doing business as the wildfire in the amount of $105,000 as presented.
|
01:55:16
|
|
|
I'll second the motion. Second, all in favor, do so by saying aye, aye, aye. Motion carries on to Kay.
|
01:55:26
|
|
|
Information Discussion Action to Approve Amendment #1 to Funding Agreement #204-23.
|
01:55:33
|
|
|
Between the Arizona Department of Housing and the Healer County Community Services Department.
|
01:55:41
|
|
|
Housing Services to provide Southwest Gas Cooperation Weatherization Assistance Program funding in the amount of $43,900 that will
|
01:55:47
|
|
|
be used to provide weatherization services to eligible citizens residing in HeLa County for the period of January 1st, 23 to
|
01:55:54
|
|
|
December 31st, 23.
|
01:56:01
|
|
|
Mr. Chairman, Members of the board about this was.
|
01:56:09
|
|
|
Facebook to extend the contract and this should provide weatherization services in conjunction with the Department of Housing and
|
01:56:13
|
|
|
Southwest Gas will proximately 19 more citizens.
|
01:56:19
|
|
|
Thank you. I have no questions. Thank you. Supervisor, Christians, no questions. Thank you.
|
01:56:26
|
|
|
I'm good. Good job that antenna motion. This chair. I move to approve Amendment #1.
|
01:56:32
|
|
|
To funding agreement #204-23 with the Arizona Department of Housing in the amount of $43,900 as presented. I'll second that having
|
01:56:38
|
|
|
a motion and a second all in favor. Do so by saying aye, aye, aye aye. Motion carries. Thank you so much. On to al Information
|
01:56:48
|
|
|
discussion Action to approve amendment number one to contract number 121922 with Northstar Transport LLC in the amount of 350,000.
|
01:56:58
|
|
|
Dollars for a total contract amount of 700,000 and to extend the contract to August 31st, 2023 and we have Melanie still Homer.
|
01:57:08
|
|
|
Mr. Chairman and members of the Board, Recycling and Landfill Management Request to amend North Shore contract.
|
01:57:20
|
|
|
Originally approved on March 7th, 2023 to transport transport ways from Russell Gulch Landfill and Globe to the Bucking Missile
|
01:57:25
|
|
|
Landfill and Peace, and during construction of landfill cell 3A at the Russellville Landfill.
|
01:57:32
|
|
|
At the time of initial contract, the construction of landfill cell 3A was anticipated to be completed by May 1st, 2023. During the
|
01:57:39
|
|
|
excavation of the new cell, the department of counter two significant delays that required a redesign. One was a lighter tie in to
|
01:57:46
|
|
|
what was thought the limit of waste. So we found some waste outside of what was thought to be the limit of waste and the 2nd
|
01:57:53
|
|
|
redesign was needed when we found some water.
|
01:58:00
|
|
|
In the excavation area and a perched water table, so um.
|
01:58:09
|
|
|
Both redesigns.
|
01:58:13
|
|
|
Required 82 approval which we did receive on June 8th and construction for the new cell is currently underway.
|
01:58:15
|
|
|
The new estimated completion date for this project is July 31st to 2023.
|
01:58:23
|
|
|
However, the department would like to extend N to his contract to the end of August to ensure all invoices are able to be paid
|
01:58:29
|
|
|
even after that 31st date. One important thing I'd like to stress is that recycling and landfill management is an enterprise fund
|
01:58:35
|
|
|
and the tenant fees that we're collecting at the gate is enough to cover the Holocaust of the kidneys.
|
01:58:41
|
|
|
No funding for this contract will come out of the general fund and.
|
01:58:48
|
|
|
Or something that management is requesting to amend N 1st contract for additional 350,000.
|
01:58:55
|
|
|
And extend the contract through August 31st, 2023.
|
01:59:01
|
|
|
With that, any questions? Thank you, Melanie. Supervisor Humphrey.
|
01:59:05
|
|
|
I have no questions.
|
01:59:11
|
|
|
Mr. Chair, Supervisor Christian, thank you, Chairman, Thank you. I have no questions.
|
01:59:12
|
|
|
Good job, Melanie. I'm good. So sad to entertain a motion Chairman. I'll move to approve Amendment #1, the contact number 121922
|
01:59:17
|
|
|
with Northstar Transportation, LLC in the amount of $350,000 as presented.
|
01:59:25
|
|
|
Mr. Chair, I'll second that having a motion in a second. All in favor, do so by saying aye, Aye, Motion carries. Thanks, Norman.
|
01:59:32
|
|
|
OK. Under 5 consent action, consent agenda action items, Does either of you have anything you want to discuss?
|
01:59:40
|
|
|
I have nothing I want to pull up. Mr. I'm fine, thank you.
|
01:59:49
|
|
|
So I have one that I have. I'm quite. I'm looking at and.
|
01:59:55
|
|
|
I don't know if I want to pull it off or just talk about it is a very first.
|
01:59:59
|
|
|
Jessica, you pull it off.
|
02:00:05
|
|
|
Discussion OK, let's pull out a because I I'm I'm confused here on on a.
|
02:00:09
|
|
|
So I'll have a motion to to pull a off.
|
02:00:17
|
|
|
Mr. Chair, I will.
|
02:00:20
|
|
|
Make a motion to pull consent agenda, item 5A.
|
02:00:23
|
|
|
Our second motion, second all in favor, just so by saying aye, aye, aye motion carries and I guess this one is yours.
|
02:00:29
|
|
|
So explain this to me because I'm looking at 550,000 and so.
|
02:00:37
|
|
|
Good morning, Chairman and members of the board. So we received an extra year extension on some of our health disparity.
|
02:00:43
|
|
|
So this is good grants to take and keep using our share to help out. OK. Thank you so much for that.
|
02:01:50
|
|
|
So the motion to approve.
|
02:01:57
|
|
|
OK.
|
02:02:00
|
|
|
Umm.
|
02:02:02
|
|
|
Do you want me to read it?
|
02:02:03
|
|
|
I got a lot of your ******** on their head so you don't have to read. The person making the motion should be OK.
|
02:02:05
|
|
|
OK.
|
02:02:11
|
|
|
I think it's my turn.
|
02:02:13
|
|
|
Thank you.
|
02:02:15
|
|
|
I move, Mr. Chairman, I'll move to approve consent, a guide agenda item A, which has been moved to the regular agenda.
|
02:02:18
|
|
|
Approving an amendment number one to contract number 072721.
|
02:02:27
|
|
|
Sub guarantee for project management with WWZALC to extend the contract term from July 1/23/2023.
|
02:02:33
|
|
|
To June 30th, 2024 in an amount not to exceed 550,000.
|
02:02:44
|
|
|
And add required contract language regarding certification of no forced labor.
|
02:02:50
|
|
|
Mr. Chair, I will second that having a motion. And second, all in favor, do so by saying aye, Aye, motion carries. Thank you so
|
02:02:58
|
|
|
much.
|
02:03:02
|
|
|
Now I entertain a motion to to accept B through.
|
02:03:07
|
|
|
L Mr. Chair, I move to approve consent agenda items 5B through 5LI. Will second having a motion, and second all in favor do so by
|
02:03:12
|
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saying aye, aye aye Motion carries all to the public. Do we have any in Payson?
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02:03:20
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We do not.
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02:03:30
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In nothing on YouTube. How many is on YouTube today?
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02:03:32
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35 Cool. And we don't have any hearing loss, so.
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02:03:36
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Moving on to Seven at anytime during this meeting.
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02:03:40
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Pursuant to ARS 38, DASH 431.02 K, members of the Board of Supervisors and the county manager may present a brief summary of
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02:03:45
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current events. No action may be taken on the information presented.
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02:03:52
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Michael, you wanna go first?
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02:03:59
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Chairman Members of the Board, I have nothing today to share. Thank you, Michael. Supervisor Humphrey.
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02:04:02
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Tunnel bridge is about 50%.
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02:04:10
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Umm.
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02:04:14
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Complete as far as I understand, and it looks like we'll have all the columns in.
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02:04:15
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Hopefully before monsoon starts, so that'll be a good thing.
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02:04:21
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And.
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02:04:28
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No, it was on the radio Monday night, had a couple call-ins that was that was that was a good thing because I haven't had any call
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02:04:29
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in shows and I have a couple people call in. So you two out there on YouTube if you want to call in on some of those radio
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02:04:34
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stations.
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02:04:38
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Feel free and ask questions or or give comments appreciated.
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02:04:43
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And that's all I have.
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02:04:48
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Thank you Supervisor Humphrey. Supervisor Christensen. Thank you Chairman last Friday the 9th.
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02:04:50
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If that was last Friday.
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02:04:58
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No, it's more than that. But anyway, we had the Game and Fish Commission meeting that was in the ECM building.
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02:05:00
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And it did an outstanding job of preparing that place for them and they came in. It's literally like the landing of the Marines
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02:05:07
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when they set that up, they had.
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02:05:13
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More than half a dozen people just.
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02:05:20
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Putting in all of their equipment, all of their cameras, all of their computers, hookups and it turned out to be a really great
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02:05:22
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meeting. They were very comfortable there and it just shows that that room is not just for one purpose if it's a multi-purpose
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02:05:29
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room and it serves really well. In that case. They were very happy last Tuesday morning went to the Veterans coffee time, always a
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02:05:36
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good deal and.
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02:05:42
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Flag Day was the 14th.
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02:05:49
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So I attended A5 day ceremony at.
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02:05:51
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The Veterans Memorial at Green Valley Park and then also.
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02:05:55
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There's been a.
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02:06:00
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Considerable amount of discussion about a particular flag pole in Payson at the Western Village that was Rusty and Reagan, so a
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02:06:02
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lot of people got together and cleaned that up and we had a brand new.
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02:06:09
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20 by 30 foot flag.
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02:06:18
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Put up It's really impressive. It's the biggest flag in the highest pole in town right now. Yesterday was on KPMG and as always
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02:06:21
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that went very well. Thank you.
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02:06:26
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Thank you, Supervisor Christensen. I'm short and sweet. I had a meeting with the Payson Mayor and Starbound Valley Mayor about a
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02:06:33
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week or so ago, went really well. Good discussions. It's cut short because I had other another deal to be in. But. So I look
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02:06:39
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forward to picking that up and going again. But basically they're wanting to.
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02:06:46
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To work on the pool for pace and and and whatnot. So did that jog anything else for you guys?
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02:06:53
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We're good with Mr. Chair. Alright, so with that, we'll move on to 8 executive session items.
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02:07:00
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88 Information Discussion Action to vote to go into Executive session pursuant to ARS38-431 point 03A3 To engage in discussions or
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02:07:10
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consultation for legal advice with the Board of Supervisors Attorneys.
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02:07:18
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Regarding the legal course of action available to the Board for the possible discipline of an elected official.
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02:07:27
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And I need a motion to go into executive session. Michael to chairman. I've been advised by County Attorney to make that motion
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02:07:34
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for the board, if I may.
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02:07:40
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That's right.
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02:07:46
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Did the right, Yeah, the recommendation.
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02:07:47
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OK, go ahead. Put a record out. County administration would recommend the board go into executive session to engage in discussions
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02:07:50
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or council to for legal advice with the Board of Supervisors Attorney regarding the legal courses of action available to the board
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02:07:56
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but a possible discipline of an elected official.
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02:08:02
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Thank you, Michael. Do you have a motion?
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02:08:09
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I I will make the motion that the Board of Supervisors adjourn to executive session.
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02:08:12
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I'll second that having a motion. Second all in favor. Do so by saying aye, aye, aye, aye. Motion carries. We'll see you guys all
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02:08:18
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back here in after bit.
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02:08:22
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Alright, so we'll pull this back in order and.
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02:08:34
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Nothing to discuss on the executive session so at this time.
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02:08:43
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I'll adjourn this meeting.
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02:08:48
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Thank you all.
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02:08:50
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