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Like to say before we start we have Mr. Joe Alva will be sitting in for our.
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Legal representation? We're glad to have you. Umm.
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There's the Mr. Dalton is retiring soon and so there's some scheduling things there so and and we know Jessicas also kind of busy
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with babies right now so we're very happy to have him. So okay so it is.
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May 7th.
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10:00 AM 20/24 and I'd like to call this meeting to order. And if you would, let's all stand.
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I've asked Roy Sandoval to lead us in the Pledge of Allegiance and then Mr. Montague will lead our prayer. Thank you.
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I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one nation under God,
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indivisible, with liberty and justice for all.
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Dear my father, we are thankful for this day and we're thankful that the Board of Supervisors able to meet and that they will have
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time to discuss what is best for the county. And we're asked to please have your spurt to do with them, to help them discern what
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is best and to have.
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Wise discussions and what is needed to do?
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Say these things and Jesus Christ. Amen.
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OK. Once again, good morning everyone we have.
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Pretty good list. So we're gonna get started right away. Item 2A is a presentation by the Arizona Auditor General's office
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regarding Hila Counties fiscal year 2022 financial and single audit results and findings. And start things off we have. Good
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morning Mr. Chair. Good morning Supervisor, Client, Supervisor Humphrey. I guess we're starting the day after the typo. This is
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the summary of the county's fiscal year 2023 Annual Audit Annual Financial report.
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And audit.
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And I'd like to introduce Melanie Chesney from the Auditor General's office as well as Dan Hunt. They will be presenting this
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morning's presentation.
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Good morning.
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Good morning, Chairman Christensen, members of the Board and County Manager Menlo. I am Melanie Chesney, Deputy Auditor General
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and Acting Director of the Financial Audit Division. I'm going to be presenting behind you. Thank you for having our office join
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your regular meeting today to present our audit results and findings for Gila County. Joining me today is Michelle Walters,
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Financial Audit Manager and Dan Hunt, Financial Deputy Manager. Before we discuss the county's audits, I wanted to refresh your
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memory.
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On the Arizona auditor general's background, the office is a legislative agency made-up of nonpartisan staff.
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We provide impartial information and specific recommendations to improve the operations and programs of state and local
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governments, which includes Chila County. We are well versed and follow several standards, including governmental auditing
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standards.
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Similar to our previous presentations with the board, we are here today in accordance with Arizona Revised Statutes 11.
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661 D, which directs the County Board to require its auditors, our office, to present audit results and any findings to the board
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in a regular meeting without the use of a consent agenda within 90 days of the audit completion. This is a great opportunity for
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us, your auditors, to be in front of you to provide information about our work and to answer any questions that you may have.
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Now now, I will turn over the presentation to Michelle.
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Good morning. Good morning.
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Hi, good morning. Chairman Christensen, members of the Board and County Manager Menlo.
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Before I begin, I would like to thank all the County staff for the prompt attention to our request. Together with the County we
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established the report issuance deadline of March 29th, 2024 and due to the counties responsiveness we will be able to meet this
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deadline. So thank you for your efforts in providing us with our requested information when needed. Today we'll be we will be
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discussing our three required annual reports, the financial statement or the annual financial report, the report on internal
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control and non compliance.
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And the federal single audit report, as we have done in the past, we've emailed you each of you the links to these reports on
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March 29, 2024 when your annual reports were completed and issued together.
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The first report, the County's annual financial report, presents the annual financial statements in our opinion on them. The
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objective of the audit is to obtain reasonable assurance about whether financial statements as a whole are free from material
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misstatement, whether due to fraud or error, and to issue a report that includes our opinions. It's wonderful to report that for
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fiscal year 2023, we reported an unmodified or clean opinion, which means the county's financial statements are reliable.
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The second report, the Report on Internal Control and Non Compliance, is where we report any findings and recommendations
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resulting from our audit of the County's financial statements. This report included five findings that Dan will go over with you
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shortly.
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Finally, the third report, the Federal Single Audit report, includes our assessment of the County's compliance with federal
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requirements over each federal program will require to audit.
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In the report on internal control over compliance with federal programs, the objective of these audits is to obtain reasonable
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assurance about whether material non compliance with the compliance requirements occurred, whether due to fraud or error and
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expressed an opinion on the county's compliance. Based on our audit. We reported one finding for fiscal year 2023 that Dan will
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review with you shortly.
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To commit fraud management not using internal controls and other factors.
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We did not identify any fraud in the fiscal year 2023 audits of the game.
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Sales taxes and county sales taxes.
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As you can see from the graph, the counties revenues for property taxes, shared state sales taxes, and county sales taxes have
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gradually increased over the last five years. Federal and state grants substantially increased starting in fiscal year 21 because
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of increased federal grant revenue directed towards the COVID-19 pandemic.
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Really Overall total county revenues increased $11.4 million from the prior fiscal year.
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As you can see from this graph, over the past five years, the counties 4 primary expense purposes consist of general government,
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Public Safety, Health, Health and Welfare, and Highways and Streets. While Health and Welfare and Highways and streets
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expenditures remain relatively constant between Fiscal years 22 and fiscal year 23, the general government expense increase of 5.7
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million from fiscal year 22 to fiscal year 23 was due to progress on ARPA funded projects and the Local Assistance in Tribal
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Consistency Fund.
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Which was a new federal program for fiscal year 23. Finally, public safety expenditures decrease of 4.3 million from fiscal year
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22 to fiscal year 2023 was primarily primarily due to a decrease in expenditures related to the flood mitigation efforts related
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to the Telegraph fire. Overall, total county expenses increased $5.8 million from the prior fiscal year.
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On this slide, we highlight the five year trend of the county's revenue shown in light blue exceeding the expenses shown in dark
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blue. As you can see from the black line, the county's net position is increased every year since fiscal year 2019. Most
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importantly, the county's overall net position increased by 11.4 million from fiscal year 22 to fiscal year 23. Because revenues
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continue to exceed expenditures, total net position for the county was 39.6 million as of June 30th, 2023.
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Which was an increase of 22.1 million or 126% since 2019. It is important to note that not all net position balance with spendable
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at the end of the fiscal year because $38.4 million is invested in capital assets and the and the remaining balance was subject to
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external restrictions such as grants and contracts. The county had an unrestricted balance of -35 million at the end of fiscal
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year 23.
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Finally, I would like to highlight the county's federal expenditures that are presented each year in the single audit report.
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Although the county received grants from 12 federal agencies during the fiscal fiscal year 23, you can see from the table that
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most of its federal expenditure were from the US Department of Treasury, the Department of Health and Human Services, and the
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Department of Agriculture.
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And specifically for the Department of Treasury, those expenditures related to were to the Coronavirus State and Local Fiscal
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Recovery Fund and the Local Assistance and Travel Consistency Fund.
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You can also see that the county has consistently had a large portion of federal expenditures from the Department of Health and
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Human Services for the last five years. So now I will turn it over to Dan who will be discussing the counties fiscal year 2023
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financial and single audit findings.
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Thank you.
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Good morning.
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OK.
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Our financial finance can be found in the report on internal controls and on compliance, along with the county's responses to
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them.
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We reported by financial planning through fiscal year 2023. It's important to note the county corrected One Financial statement
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finding from a prior year audit that initially occurred in fiscal year 2013.
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By completing its capital asset inventory and reconciling it to its capital assets records. In addition, County management revised
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its IT policies and procedures and began implementing them during 2023, which reduced the number of IT recommendations.
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I would like to compliment the IT staff and management for their development of some of the best IT policies and procedures that I
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have personally reviewed. Just commend them on that.
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Our first financial statement finding identified deficiencies in the County's process for awarding 27 economic development awards
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to community, nonprofit and governmental organizations.
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That is to ensure that the $135,461.00 paid to these organizations was used.
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Only for activities that benefit the public while the county has developed written policies and procedures.
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They did not include pre award or follow up steps to ensure that the money spent or were done as intended or money's were returned
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if unspent.
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Extended out expected outcomes and performance measures and provide sufficiently detailed budgets indicating how and when the
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requested funds would be used.
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Require awarded entities to report and certify how the monies were spent. These report and certification should be required
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periodically or at least once during the specified approved time frame for expanding the months.
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And require awarded energies to return in the unexpended or MIS spent money. A similar finding has been reported since fiscal year
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2017 and the county reported it concurred with the planning and plans to correct the deficiencies by June 30th, 2024.
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The second financial planning identified deficiencies in the County's procurement or purchasing card review and approval process.
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Specifically, the County did not review and approve or ensure appropriate support was obtained for $99,755 of public money Its
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employees spent on various purchasing card expenditures in categories such as building and home improvement materials, equipment
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rental, and leasing to ensure they were, for authorized purposes necessary for official County business.
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Resulting in a risk that possible misuse of public money or potential violation of state constitution. Specifically, for 42 of the
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52 purchasing card transactions we tested, the county paid for the the purchases prior to ensuring they were for an authorized
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purpose as follows.
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10 transactions totaling 9243 dollars were not reviewed and approved by the assigned county department supervisor.
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32 transactions totaling $90,512.00 lack the required supporting documentation, including to support the purchase was for an
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authorized county purchase And in addition, $44,329 of the $90,512.00 purchases lack supporting documentation that lacks
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supporting documentation. Did not obtain a minimum of three written quotes as required by county policy.
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Therefore, we reckon recommend that the county update its existing policies and procedures for purchasing card expenditures to
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specify a time frame when department supervisors are expected to review and approve purchasing card transactions, what supporting
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documentation is required, and specify penalties for purchasing card holders who violate counting policies.
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Required department supervisor responsible for reviewing and approving purchasing card transactions to approve those transactions
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that are supported by documentation that evidence purchases are for authorized county purposes and to do so prior to the county
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paying for them.
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Require its Finance department to develop and implement a process to monitor department's compliance with county the county's
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policies.
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And train county employees who are purchasing card holders and department supervisors on its policies and procedures for using
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purchasing cards. The similar finding over purchasing cards has been reported since 2017 and the county reported it concurs with
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the finding and expects to correct these recommendations by June 30th, 2024.
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The third financial statement finding identified deficiencies in the County's process for managing and documenting its information
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technology risks. Specifically, the County's process for managing and documenting its risk do not include identifying,
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classifying, and inventory sensitive information that might need stronger access and security controls.
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We recommend the County administration and IT management should plan for where to allocate resources and where to implement
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critical controls. Ask reasonable administrative officials, management over finance, IT and other functions to input on the
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county's process for managing risk. Perform an annual entity wide risk assessment process that includes evaluating and documenting
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risks and safeguards, and evaluate management risks holding sensitive information by identifying, classifying, and inventory
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information the county holds.
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To assess whether stronger access and security controls are needed to protect the data in accordance with state statutes and
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federal guidelines.
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A similar finding has been reported since fiscal year 2014. The county continues to work toward implementing our prior
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recommendations. It concurred with our finding and reported as anticipated correcting needs deficiencies by June 30th, 2024.
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Our core financial statement finding identified deficiencies in the county's control over its IT systems.
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Our report identified several recommendations, including what the County should continue to implement its comprehensive written IT
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policies and procedures and ensure they are being followed, remove access for terminated employees or modify access if employees,
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roles or responsibilities are changed, and periodically perform reviews to ensure access to its systems and data remains
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appropriate and necessary.
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The similar finding was reported in fiscal year 2014. As discussed earlier, county management and IT staff developed and began
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implementing its comprehensive policies and procedures during 2023 and we are very appreciative to carry Bartlett and Darrell
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Griffin for their assistance in our test work over those revised policies and procedures.
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The County anticipates fully correcting these deficiencies by June 30th, 2024.
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Our fifth and final statement financial statement finding found the county did not obtain one of fifteen elected officials and 32
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of 508 employee conflict of interest questionnaires. Contrary to county policy, we recommend the counties management monitor all
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elected officials and employees.
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To provide an annual conflict of interest questionnaire after its initial requested, and follow up with those who do not do so to
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ensure it attains A questionnaire for everyone, the county reported. This finding would be fully corrected by March 31st to May
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24.
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Our federal compliance findings are reported in the fiscal year 2023 single out of report.
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First, the county corrected three of four prior year single audit deficiencies related to late issuance of the single audit
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report, timely and accurately reporting of the COVID-19 community programs to improve minority health grant program and a
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procurement non compliance for the COVID-19 Coronavirus State and local Fiscal Recovery Funds program. However, similar to prior
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year finding #2022-103, we reported a federal compliance finding related to a reporting for the COVID-19 Coronavirus state and
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local.
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Fiscal Recovery Funds program.
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Specifically, we found that the County's Finance Department did not review and approve all four better progress reports prior to
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submitting them to the federal agency to ensure they were accurate. We recommended that the County management should develop
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policies and procedures requiring the department to perform and document an independent review and approval of all federal program
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reports before submitting them to the federal agency to ensure the reports are accurate, agree to county records, and contain only
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allowable expenditures.
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30th 2024.
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00:21:28
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This completes our presentation of the County's fiscal year 23 audit reports and associated findings.
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And I'd be happy to answer any questions. Thank you Supervisor Humphrey.
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I have no questions.
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Supervisor Klein. No, I'm good. Thank you.
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And thank you for your report. I have one question. You mentioned that sometimes there's a failure to.
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Show that three bids were not obtained for a particular project. What if you cannot get 3 bits? Let's say you just work. When you
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work at it, you can only get two. I would say just document it in the file. They would need to document the process that that they
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00:22:04
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attempted to follow policy, and that was documented. So we did not find any documentation. OK, so it's really a lot of what you're
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saying is a matter of having the appropriate papers.
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That indicate what we're doing. So OK.
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00:22:26
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Thank you for your presentation. Anymore. Yes, Mr. Minlaw, Mr. Chairman, I'd like to express appreciation to the Arizona Office of
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00:22:29
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the Auditor General.
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00:22:33
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As you know, when this Board of Supervisors came on board, we were behind in our audits, almost unaudible. There were significant
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00:22:41
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physical challenges with helican through your dedication and devotion of of your resources to heal a county. You acknowledge it at
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the beginning, Miss Chesney, that we were.
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His report was issued on March 29th, which was a few days before the end of the year and the deadlines required. Mr. Hunt, you
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just acknowledge that several of the findings that we had for being late and tardy in prior years that those deficiencies that
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come from that have been addressed. So thank you to the Auditor General and all that you've done to help heal a county and work
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with us and help us correct efficiencies through these years and while this board has set and.
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Board of Supervisors has been had made it very clear that they expect HEAL accounting to be current with our audits that we
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address the findings. So thank you Mr. Hunt for bringing those to our attention that we can be addressed. And and I know that
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00:23:42
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misspelling and the finance department and as you mentioned the IT department is partly that we take them seriously and I want to
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address them sometimes with.
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I can't say a super large organization, but we do have over 500 employees. Our budget for this year $150 million that it takes a
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00:24:06
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consistent and profound effort to be able to correct some of these deficiencies, but they are important to us and we intend to
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00:24:12
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address all of them and overcome them.
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00:24:18
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Again, thank you for coming. Thank you for your presentation and thank you for your partnership with HeLa County to help us
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00:24:25
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improve and help us. We as as demonstrated our financial position continues to improve and we are improving in every way fiscally
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I believe. So Thank you.
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00:24:37
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And also like it think Chairman Christensen, members of the Board and manager member of and the staff that we participated, we'd
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have a good working relationship with professional relationship with them and we look forward to working them again in fiscal year
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2024. Thank you.
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00:24:56
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Thank you. It's, it's good to hear that we're consistently improving. Our staff is really working hard on it and that we're
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00:25:03
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getting praised from the Auditor General.
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00:25:08
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With recommendations. So thank you for that. All right, let's move right along to Item 2B, presentation of VELOCITY General fund
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00:25:15
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financial data as it compares to the fiscal year 2024, the Hilo County budget and fiscal years 2023222120 and 19 year to date
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00:25:23
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performance. Aaron, good morning again, Mr. Chair, Supervisor, Client Supervisor Humphrey this morning. We are here with our year
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00:25:30
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to date performance through the end of February.
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00:25:38
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2024 and how that compares to the prior 4 fiscal years, as you can see?
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00:25:46
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Our general fund revenues were at 54% of the annual budget compared to an 8 month target of 67% in total fiscal year 2024. Year to
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00:25:55
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date, revenues are 2.4 million more than the same time frame in the prior fiscal year. It is notable that that overage amount is
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00:26:04
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entirely attributable to the Arizona Department of Veterans Services grant that we've received without that.
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00:26:14
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This year to date revenues would be 600,000 less than the prior year.
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00:26:23
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As far as expenditures go, general fund expenditures and including encumbrances as of February 29th are at 63% of the budget
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00:26:28
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compared to an 8 month target of 67%. Total expenditures are 3.5 million more than the prior year at the same time and those year
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00:26:36
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over year increases are almost 50% attributable to salaries and employee related expenses which is in part due to the salary plan
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00:26:43
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and in part due to.
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00:26:51
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Restructuring how our reporting system.
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00:26:59
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Is working in new world so that you get more accurate reporting. Then we have some bond fees and interest that are showing higher
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00:27:02
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in 2024 than prior years due to timing. Utilities are again those are showing higher in the general fund due to a restructure and
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00:27:12
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then support and care of persons which is our ALTEX and Access which is the long term care and the Arizona cost containment.
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00:27:22
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For health care systems, those are 264,000 higher than the prior year. These are all expected expenditures and HeLa County
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00:27:32
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departments continue to align with the Healer County strategic plan and its priorities, including responsible resource management
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00:27:39
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and robust communication. Happy to answer any questions you may have. Thank you, Mayor and Supervisor Humphrey. I have no
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00:27:46
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question. Supervisor Klein, man, I'm good. Thank you. Thank you, Mayor. Excellent. All right.
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00:27:53
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And oh, with that.
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00:28:01
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We also have a presentation to receive regarding the results of the March 29th, 2024 online auction held by Public Surplus.
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00:28:05
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On behalf of Yuba County for the sale of surplus for obsolete county vehicles and equipment parent Yes, Good morning. We had our
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00:28:17
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public surplus auction on March 29th, 2024. It was held online this year, in contrast to prior years live auctions. It was
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00:28:24
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advertised as required by.
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00:28:30
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By statute and this year we received about $70,000 in successful bids on these items and all but three of the items sold. Those
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00:28:39
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three items were pulled out of the auction for for clerical concerns. So everything that was listed did sell and we look forward
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00:28:49
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to being able to use this approach in the future. This does compare to about a $25,000 live auction.
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00:29:00
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In our last go round. So it was significantly more successful and we had a substantial number of out of state purchasers.
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00:29:10
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Which was interesting.
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00:29:20
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Great, Supervisor Humphrey. Yeah, the length of the auction, was it like a day you had a day to get on and bid or three days to
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00:29:22
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get on a bid or like I said, it was online. So I'm just wondering the length that people had to to participate, I would have to
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00:29:30
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double check with staff on that and get back to you. I don't exactly recall how long it was.
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00:29:37
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OK. Yeah. I mean, if it was just a day, that's OK. Whether it was 4 hours or 10 hours, it doesn't matter.
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00:29:44
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But I was just wondering if people had.
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00:29:50
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Maybe a couple days to to to check their bed and and stay with the product, I guess. Mr. Chairman. Sorry, Humphrey, there was, it
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00:29:52
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was over a several day process. I went online and looked at it and it was open and available for bids over several day process.
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00:29:59
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OK. They've been even up up to a week, but it was at least several days. OK, I'll report back to your staff and let you know. OK.
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00:30:05
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Thank you. Thank you.
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00:30:12
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Simplify the query.
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00:30:19
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Mariner, is it easier putting this online auction together versus a live auction?
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00:30:21
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That's not really something that I can quantify.
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00:30:32
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It took fewer staff members, OK?
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00:30:37
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Cool. That sound like you did really well. So thank you, Mr. Chair. One more question if you don't mind. Also too, it seemed to me
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00:30:41
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that they got all of the merchandise at one place prior to the auction.
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00:30:49
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And if they were going to have it online, I was wondering about the benefit of getting it all in one place, if it was going to be
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00:30:58
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a sale online because most of the viewing and stuff would have been online instead of being able to walk kick tires. I was just, I
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00:31:06
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was just just wondering going forward if that's necessary to get everything and all everything to pay some for the sale when it's
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00:31:14
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going to be an online sale. So this location was specifically the Star Valley Impound yard.
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00:31:22
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Those items were largely already there. There were a few items that got moved there. They were largely already there and we really
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00:31:30
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needed to get them moved out so that we can move forward with a project and program to secure the Star Valley Yard with a new
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00:31:38
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fencing project. And in order to do that, this, this surplus material needed to get moved out to increase security with
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00:31:46
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advertising it in the newspaper for a month ahead of the auction. We included Sergeant High Street's phone number.
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00:31:53
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Anyone interested was more than welcome to contact Sergeant High Street and make an appointment to kick tires as it were, or to
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00:32:01
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see the items in person and.
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00:32:07
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In order to maintain the integrity of capital Asset Control, which the Auditor General just shared with you, is a key resolved
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00:32:14
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finding for Healer County. It's important that the person who has the keys and the person that has the title is in one place so
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00:32:22
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that we can make sure that the person who actually obtains the item gets the keys and the title. And when we had live options, we
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00:32:29
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did actually have someone.
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00:32:37
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Depart with a vehicle and how to enlist the assistance of law enforcement to return that vehicle. So while I understand that that
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00:32:46
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it's, it could be perceived that it was inefficient to have everything in one place and we did not have to enlist law enforcement
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00:32:53
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assistance to retrieve anything this time. So that's an improvement. Yeah that's fine. Just asking people to Tonto basin is is not
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00:33:00
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not a finance.
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00:33:07
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Skill set.
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00:33:15
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OK, ask and answer. Thank you.
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00:33:19
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Thank you. So 7000, that's a good amount. Does that go to our general fund or does that go into the Sheriff's Department, It goes
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00:33:22
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to wherever the wherever. If it was something that we purchased, it goes wherever that was originally purchased. If it's general
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00:33:27
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fund, it goes to general fund.
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00:33:32
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So, right. So if you purchased it out of like Rico funds, the money would have to go back to the Rico funds and following along
|
00:33:37
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those lines, OK, so but if it's a compensated by the Sheriff's Department or?
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00:33:44
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Okay. All right. Thank you. All right, so let's start then. Our public hearing Section 33A, Information, discussion and action or
|
00:33:51
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action to adopt Resolution #24-05-01 to name Eternal Creek Bridge Rd.
|
00:34:01
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In the Toro Basin area, Mr. Holman.
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00:34:11
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Good morning, Mr. Chairman, members of the board.
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00:34:16
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Yeah, this item.
|
00:34:19
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Came about during the construction process of the bridge, the original.
|
00:34:22
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Construction documents said that the Greenback Valley Rd. That is on the east side of Tunnel Creek would be carried all the way
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00:34:30
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back to the highway.
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00:34:35
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That ended up with the net result that there are a number of residents behind the Pumpkin Center bar that have Greenback Valley
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00:34:41
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Rd. Addresses that would sort of strand them.
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00:34:46
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So since the bridge isn't open.
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00:34:52
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Yet we felt it was relevant to.
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00:34:55
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Name the bridge going back to the highway. That way we don't negatively inconvenience the residents by changing their addresses.
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00:35:01
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OK. That if you have questions, sure. Supervisor Humphrey.
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00:35:11
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I have no questions, makes sense to me.
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00:35:17
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And Supervisor Klein, I'm good, Tom, thanks. OK, with that, I'll open up the public hearing. Is there anyone here in Globe that
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00:35:20
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wishes to speak to that?
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00:35:24
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Or in Payson.
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00:35:29
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And Cassandra.
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00:35:32
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And I'll close the public hearing and call for motion.
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00:35:34
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Mr. Chair, I move to adopt resolution #24-05-01 and Mr. Chair, I'll second that. OK, Motion to approve and seconded those in favor
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00:35:38
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say aye.
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00:35:44
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Thank you, Item 3B Information Discussion Action to adopt Resolution 24-05-02 to name E Gypsy Rd. in the Colonel Basin area.
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00:35:52
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Good morning again. Yes, on this item.
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00:36:05
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Development within.
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00:36:10
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Tunnel Basin Minor Land Division, that sort of stuff has um.
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00:36:12
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Created the need for a road. This one's been going back and forth for a couple of years because the since we'd like to involve the
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00:36:18
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constituency.
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00:36:22
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We just couldn't come with agreement to a name that finally occurred, so we are presenting E Gypsy Rd. for your consideration.
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00:36:28
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OK, Supervisor Humphrey, so you're saying there's no complaints on the name of? Correct? OK, I have no other questions. 2/2 of the
|
00:36:38
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residents were some brothers and they wanted to name it after the family name where the other resident that owned multiple parcels
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00:36:44
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did not.
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00:36:50
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So we were just in a holding pattern until they got.
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00:36:57
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To their liking.
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00:37:02
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OK. Thank you, Klein. I'm good. Thanks. OK with that, I will open it up to public hearing. Anyone in Globe wish to speak to this
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00:37:04
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|
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item no in Payson?
|
00:37:09
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On the Internet? No. I'll close the public hearing and call for a motion, Mr. Chair. I'll make a motion to adopt resolution
|
00:37:16
|
|
|
#24-05-02.
|
00:37:22
|
|
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I'll second that motion and 2nd to approve those in favor. Say aye aye motion passes item 3C, Information Discussion Action to
|
00:37:28
|
|
|
adopt resolution #24-05-03 to name W accuracy trail in tunnel Basin.
|
00:37:36
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|
Oh yes, again, more land splitting in the tunnel basin on the east side of the Creek we had named before the Board of Supervisors
|
00:37:44
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|
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back in 2022 accuracy way and a recent parcel split into five pieces. Since it came off there, we figured while we try to have no
|
00:37:55
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duplication of names because Accuracy way was already there, it would not impede 911 access.
|
00:38:06
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By having accuracy trail next to it. So we're presenting this for your consideration provider, Humphrey. I don't have an issue
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00:38:16
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with it.
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00:38:22
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As a climb, I'm good.
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00:38:28
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As well. With that, I'll close the discussion and open it up for public hearings. Anyone at Globe? Anyone in Payson?
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00:38:30
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Cassandra OK, fine. Then I'll close that and call for motion.
|
00:38:40
|
|
|
Move to adopt resolution #24-05-03 and Mr. Chair, I'll second that.
|
00:38:44
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|
|
OK, we have a motion and a second to approve those in favor. Say aye, aye.
|
00:38:53
|
|
|
Aye Motion Passes Item 3D Information Discussion Action to adopt Resolution #24-05-04 The name E Perkins Store Lane in Young.
|
00:38:57
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|
Yes, Sir.
|
00:39:12
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|
The the store, if you've driven through the young area, was across the street from Antlers, just a little bit South of the the
|
00:39:15
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county yard.
|
00:39:19
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And the property owners, as part of their splitting of the properties, wanted to recognize the store history. So put forth that
|
00:39:25
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|
name, we had no objection. So now we're here before you.
|
00:39:32
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|
Supervisor Humphrey.
|
00:39:40
|
|
|
I have no questions, Supervisor Klein, I'm good. Thank you. Tomorrow closeout and open it up to public.
|
00:39:42
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|
|
Hearing anyone in Globe? Anyone in Payson?
|
00:39:50
|
|
|
Cassandra, we're good. Thank you. I'll close that and then call for motion. Mr. Chair, I'll make the motion to adopt resolution
|
00:39:55
|
|
|
number 240504.
|
00:40:00
|
|
|
I'll second that motion to adopt and seconded those in favor, say aye, aye. Thank you, Tom. Thank you gentlemen for your
|
00:40:07
|
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|
consideration. It'd be great with clump those altogether, wouldn't it?
|
00:40:13
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|
All right, moving on to agenda item four, Regular agenda items for a information discussion Action to approve modification #3 to
|
00:40:22
|
|
|
Cooperative Law Enforcement Agreement #21-LE-1103, one 200-038 between the County Sheriff's Office and the US Department of
|
00:40:32
|
|
|
Agriculture Forest Service to the added funding in the amount of $74,800.
|
00:40:42
|
|
|
For the performance period of the last signature through February 1st, 2026.
|
00:40:53
|
|
|
And change the cooperator name from Hilah County to Gila County, Arizona to match the S AM registration. And I believe we have
|
00:40:59
|
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|
Sarah White in Payson.
|
00:41:06
|
|
|
Good morning, Chairman, members of the board, this is the annual Forest Service agreement that you guys approve every year for the
|
00:41:14
|
|
|
Sheriff's Office.
|
00:41:18
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|
|
This provides reimbursement funding for any of the enforcement and stuff we do out on the Forest Service roads throughout the
|
00:41:24
|
|
|
county. It'll be in the amount of 74,800. And with that, I'll take any questions. Thank you, Sarah. Supervisor Humphrey.
|
00:41:33
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|
Supervisor Klein. Neither do I. Thank you, Sarah.
|
00:41:44
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|
|
Yes, thank you. And with that I'll call for motion. Mr. Chair, I'm going to approve Modification #3 to Cooperative Law Enforcement
|
00:41:48
|
|
|
Agreement #21-LE-1103 one 200-038 between Healer County Sheriff's Office, U.S. Department of Agriculture, Forest Service as
|
00:41:57
|
|
|
presented Mr. Chair. I'll second that motion to approve and seconded all those in favor. Say aye, aye.
|
00:42:07
|
|
|
I Item passes unanimous for B Information Discussion Action to approve an intergovernmental agreement between Panau County Schools
|
00:42:17
|
|
|
and Healer County Schools to have all school aged children from HeLa County that are detained in the Pinal County Youth Justice
|
00:42:23
|
|
|
Center detention to be served by.
|
00:42:30
|
|
|
Now county schools through Hope School during the period of their detention in the Canal County Youth Justice Center detention for
|
00:42:40
|
|
|
the period of July 1, 2024.
|
00:42:46
|
|
|
Through June 30th, 2025, Mr. Sandoval, Good morning, Mr. Chair, Supervisors. This is an annual MOU in intergovernmental agreement.
|
00:42:52
|
|
|
In 2017 we begin to send our.
|
00:42:58
|
|
|
School age children to Pinal County to receive education services. It has been a good relationship. It is certainly much more.
|
00:43:06
|
|
|
Beneficial for them educationally because they have the numbers there so that they're able to retain full time teachers, full time
|
00:43:17
|
|
|
special Ed, full time services. So I would just recommend that you that we continue that relationship if you'll approve that.
|
00:43:26
|
|
|
I'll take questions. OK. Thank you. Supervisor Humphrey. I have no question. Supervisor Klein Roy, how many kids do we have in
|
00:43:35
|
|
|
there on an average? You know what? I I don't know. And the reason is I'm not notified when they're transferred. Yeah, there's
|
00:43:42
|
|
|
there's not a regular notification in the process. It goes right in the Sheriff's Office.
|
00:43:50
|
|
|
OK. I'm sorry. No, let's find out. No, no, that's good. I'm just curious. So thank you. Yeah.
|
00:43:59
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|
Yeah. Thank you, Roy. With that, I'll call for motion, Mr. Chair. I'll make a motion to approve an intergovernmental agreement
|
00:44:04
|
|
|
between Pinal County Schools and Healer County schools as presented. I'll second that. A motion and a second to approve all those
|
00:44:11
|
|
|
in favor. Say aye, aye. Motion passes unanimous. Thank you. Thank you.
|
00:44:17
|
|
|
Roy, I think you also have the next one.
|
00:44:25
|
|
|
Item 4C.
|
00:44:29
|
|
|
Information, discussion, Action to approve a memorandum of understanding between the Pinal County School Superintendent he the
|
00:44:34
|
|
|
County School Superintendent, Pinal County Super Superior Court Presiding Juvenile Court Judge in the County Superior Court
|
00:44:41
|
|
|
Presiding Juvenile Court Judge agreeing the Pinal County will be the county of jurisdiction for Pinal County's Youth Justice
|
00:44:47
|
|
|
Center Detention Education Program, which will serve Yuli County School resources during the period of their detention at the
|
00:44:53
|
|
|
Pinal County Youth Justice Center.
|
00:45:00
|
|
|
Thank you. Same concept, same population, same services, same relationship.
|
00:45:07
|
|
|
Supervisor, hopefully I have no questions.
|
00:45:15
|
|
|
Supervisor thank you Roy. Thank you. Thank you.
|
00:45:18
|
|
|
With that, I'll call for motion. Mr. Chair, I move to approve a memorandum of understanding between the Planal County School
|
00:45:21
|
|
|
Superintendent, HeLa County School Superintendent, Pinal County Superior Court presiding A juvenile court judge and Hila County
|
00:45:29
|
|
|
Superior Court presiding Juvenile Court judge. As presented, Mr. Charles. Second that so that we have a motion and a second to
|
00:45:37
|
|
|
approve all those in favor, say aye, aye, Aye.
|
00:45:45
|
|
|
Thank you, Roy. Thank you. Now you can go.
|
00:45:53
|
|
|
Item 4D Information discussion actions are authorized this middle of the security courts fiscal year 24 Quote fill the gap UN
|
00:45:57
|
|
|
quote Grant application to the Administrative Office of the courts in the amount of $18,641.00 for audio visual upgrades to two
|
00:46:04
|
|
|
courtrooms and Globe and Mr. Barrett Yes good morning, Mr. Chairman, members of the board, I actually have the next two items.
|
00:46:12
|
|
|
They're very closely related. So a lot of you information in my briefing.
|
00:46:20
|
|
|
Will pertain to both of those. Both of these items are.
|
00:46:28
|
|
|
Part of our initiative to move digital evidence forward, Digital evidence is exactly what it sounds like. The vast majority of
|
00:46:33
|
|
|
evidence is documents, sometimes video footage, video footage, and images. We do have physical exhibits, guns, drugs, stuff like
|
00:46:41
|
|
|
that. But we manage a lot of paper and digital evidence, once it's fully operational, will mitigate some of the costs of paper
|
00:46:48
|
|
|
exhibits and the maintenance of those saving exhibits.
|
00:46:56
|
|
|
Benefits not only the courts, where the court's office obviously the County Attorney and the indigent defense attorneys as well.
|
00:47:04
|
|
|
So the quote which is the subject of the next item was obtained after a full day of analysis with court staff and helicopter it. I
|
00:47:13
|
|
|
wanted to thank them. I see that carry left, but her team was.
|
00:47:21
|
|
|
Very helpful in helping us size this up and the.
|
00:47:29
|
|
|
Quote is from a group called Technology Providers Incorporated. They're the subject of the financial agreements.
|
00:47:34
|
|
|
In the next agenda item.
|
00:47:43
|
|
|
And jumping ahead, perhaps if you'll allow it, the TTI quote is for a total of 65,000 thereabouts, and this grant will provide
|
00:47:46
|
|
|
$18,641.00 towards that cost. And then we also obtain $20,000 from the Clerk of Courts office to contribute towards that $65,000
|
00:47:55
|
|
|
total. So this grant application in front of you is part of that funding scheme.
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00:48:05
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And I'll take any questions.
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00:48:15
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OK. Thank you. Surprise your Humphrey. I have no questions. Supervisor Klein, I really don't either Jonathan. Just looks like a
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00:48:16
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good way to work towards. So thank you. Yes, thank you. And with that I'll call for motion. Mr. Chair. I'll make the motion to
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00:48:24
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authorize a submittal of the superior courts and clear FY24 fill the gap grant application to the Administrative Office of the
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00:48:32
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Courts as presented. I'll second that Mr. Chair motion on the 2nd to approve all those in favor say aye, Aye, Aye.
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00:48:40
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Motion passes Unanimous Item 4 E Information Discussion Action to approve the use of Contract Agreement #GSA47QT C A24D007E with
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00:48:49
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technology providers incorporated to provide audio visual upgrades to the Globe Superior Court courtrooms in the amount not to
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00:49:00
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exceed $65,201.59. So this is the technical contract for the vendor to perform the enhancements and upgrades that we'll need to.
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00:49:12
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Operate digital evidence.
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00:49:23
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Again, thanks to GCIT and also to Mr. Minlaw for helping.
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00:49:25
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Get this thing moving forward.
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00:49:31
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I calculate after the grant application that you just approved, in addition to the special revenue funding from the clerk's
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00:49:33
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office, that the county share of that $65,000 price tag would be about $26,560.
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00:49:42
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I'll take any questions.
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00:49:50
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I have no question about the client. I'm good. Thank you. Yeah, I'm good. Thank you very much. So with that, I'll call for a
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00:49:53
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motion. Mr. Chair, I move to approve the use of contract agreement number.
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00:49:59
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GSA47QT C A2 Four D 007 E with technology providers incorporated as presented and Mr. Charles second time. OK, so we have a motion
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00:50:07
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and a second to approve those in favor, say aye.
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00:50:15
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Aye. Motion passes. Thank you John King Item 4F Information Discussion Action to approve Amendment #3 to Contract number 012021,
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00:50:24
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Dash 2.
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00:50:30
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With GH2 architects to extend the contract through December 31st, 2024 for enough to exceed contract amount of $200,000. And we
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00:50:37
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have Melissa Good morning, Chairman, Board of Supervisors.
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00:50:45
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On March 21st, 2023, the Board of Supervisors approved Amendment #2 professional service contract number 012021 Dash 2. This
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00:50:54
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amendment increased the contract amount by $100,000, bringing the total contract amount to $200,000 and extended the contract
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00:51:02
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until May 3rd, 2024.
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00:51:10
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We are pleased to propose the final amendment #3 to Professional Services contract 012021 Dash 2 with GH2 Architects. This
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00:51:18
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amendment proposes to extend the contract date until December 31, 2024, which will allow for the successful completion of the
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00:51:26
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design phase for several capital projects. We are committed to delivering these projects on time and within budget, which is why
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00:51:33
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the cost will remain unchanged.
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00:51:41
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And is approved up to a maximum of $200,000. The Facilities and Land Management Department staff recommend that the Board of
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00:51:49
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Supervisors approve Amendment #3 to Professional Services contract number 012021 Dash 2 with GH2 Architects to extend the contract
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00:51:58
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date to December 31, 2024. This will allow GH2 Architects to continue to provide necessary project support.
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00:52:08
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Allowing for the completion of several ongoing Gila County capital projects.
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00:52:18
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OK. Thank you, Supervisor Humphrey.
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00:52:24
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I have no questions Supervisor Klein list of which are projects are they working on. I know there is a.
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00:52:26
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The fairgrounds improvements project is the one that they're finishing up on. OK, That's the one they're finishing up. And then do
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00:52:35
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they have any new ones in the works or not under this contract? OK. So and then we increase the contract $100,000 on this and we
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00:52:43
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did in 2023. Yes. OK. OK. Thank you. Thank you.
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00:52:50
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And I'm good. Thank you so much for that. And with that I'll call for motion. Mr. Chair, I'll make the motion to approve Amendment
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00:52:58
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#3 to contract number 012021, Dash 2 with GH2 Architects as presented. Mr. Chair, I'll second that. OK, good. We have a motion and
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00:53:06
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a second to approve those in favor. Say aye. Aye, Aye. Thank you very much. Item 4G. Information Discussion action to receive an
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00:53:15
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update on the activities of the Pinal Gila Council for senior citizens and approve agreement numbers 03152024 with.
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00:53:23
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That.
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00:53:33
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The Senior Citizens Council where I the county will disperse $165,000 and further the board finds and determines this is for the
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00:53:34
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benefit to provide services to persons with disabilities and Aged persons, Aged Persons. Within Heela County we have both Marin
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00:53:42
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and then we have Annie Anna Medina.
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00:53:50
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Good morning again, Mr. Chair, Supervisor, Client, Supervisor Humphrey. Annually we receive an update from the Penalty Council for
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00:53:59
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senior citizens on how their services are positively affecting the elderly and.
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00:54:06
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And other eligible persons in our community, and with that I'll hand it over to them.
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00:54:15
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Good morning.
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00:54:23
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Good morning, Chairman Christensen and Supervisor, Client, Supervisor Humphreys, I'm back here again to provide you our annual
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00:54:28
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presentation. Anna Medina with penalty account for senior citizens and we're going to go through and give you some outcomes
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00:54:34
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related to the funding that we receive annually from you to fund nutrition programs with the centers that we contract with it here
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00:54:40
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in, excuse me, in Healer County.
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00:54:46
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Sorry not to use this.
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00:54:54
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OK. So the funding breakdown you receive 165?
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00:54:57
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Sorry, $65,000 in funding for last fiscal year, which is the period of July 1st, 22 through June 30th, 23. The funding is
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00:55:04
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specifically allocated to fund home delivered meal programs as well as congregate meals and case management services for Hilo
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00:55:12
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County, all of the individuals that receive home delivery of service through our contracted senior centers.
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00:55:20
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Must be case managed and so we have roughly 3 to 400 individuals every year that are case managed to receive that service.
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00:55:29
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The distribution of friends, here's a breakdown of how those funds are distributed. Majority of the funds are, I should say
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00:55:40
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majority, but a large amount of the funds do go to our larger programs And then we break down the the allocations depending on
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00:55:47
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number of meals are produced each year. Payson being the largest program here in Hilo County and down to some of our smaller
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00:55:54
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programs which include Hayden, the town of Miami, as well as the Pine Senior Center.
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00:56:01
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Although the Pioneer Center is not a contracted Senior Center within our umbrella of senior centers, it is a program that we
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00:56:09
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support and you support as well through this funding case management as well and other areas as I mentioned earlier. And then the
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00:56:17
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Mom's Meals program, which is a program where individuals who do not live in a service area in Hilo County that cannot be serviced
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00:56:25
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by a Senior Center receive meals through a 1/3 provider, which is mom's meals. The meals are delivered and packaged.
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00:56:33
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Temperature controlled boxes to their homes, so this is more for those seniors that are in isolated areas.
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00:56:41
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Some numbers to report for last fiscal year for the patient and Star Valley area, you can and you can follow those across. I won't
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00:56:49
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go through each of these, but you'll see for each of the centers, I should say the number of individuals served as well as the
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00:56:57
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unit served, which in the case the senior centers is meals. And again that's a combination of congregate meals that are served in
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00:57:05
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each site as well as home delivered meals. So for the year, the total number of individuals served in Hewlett County was 1441.
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00:57:13
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Seniors or persons with disabilities.
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00:57:21
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And then total number of meals, 122,000 meals produced last year to support our seniors. And again case management, 468
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00:57:24
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individuals received case management services. These are are are seniors that live in their home, they're homebound and 100,950
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00:57:33
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units of case management hours were provided to those individuals.
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00:57:41
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And please stop me at any time if you have any questions.
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00:57:51
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Some victories to report from each of the Senior Center sites. The Payson Senior Center reports that what they're hearing from
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00:57:55
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their clients are that it helps me to eat more and worry less. No more hunger is one of the seniors reported any meal I get. It
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00:58:02
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means I can live long, excuse me? That I can live alone. Without the service, I would not have a balanced meal each day and I can
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00:58:08
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count on something to eat. And so those are some of the victories reported from the patient Senior Center for some of our program
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00:58:15
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recipients.
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00:58:21
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From Globe, our clients appreciate not only the quality of the meal but also the consistency of service, particularly during the
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00:58:29
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pandemic. The social and emotional support provided by volunteers and drivers brings smiles to our clients faces.
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00:58:35
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And then in Miami, many seniors we serve throughout Heila County are lonely in that camp companionship. They look forward to
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00:58:44
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seeing the driver not only for the meal, but the daily communication that lives their spirits. And we know that many of our
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00:58:50
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seniors who are homebound, many times they don't see anyone but the drivers. So that's very important.
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00:58:57
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Hayden Senior Center reports that their center was able to serve a 91 year old veteran who lives alone and is legally blind,
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00:59:05
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diabetic, and experiencing mobility issues that prevent him from being able to stand and cook for himself. This gentleman now
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00:59:11
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receives a weekday and weekend meals which have helped to improve his health and nutritional risk and many birth centers.
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00:59:17
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Traditionally we serve meals Monday through Friday, so you're getting 5 meals. It's usually a lunchtime meal, but in some cases
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00:59:23
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where.
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00:59:29
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Our case matters determined that someone has a higher nutritional risk or is very isolated. We do authorize weekend meals, so we
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00:59:35
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do have some seniors that are receiving more than than the traditional service. Many of their and then from from Pine Senior
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00:59:41
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Center. Many of the seniors in Pine are low income receiving small Social Security payments that limit their ability to purchase
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00:59:47
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adequate amounts of nutritional food. In one case, the center received a referral from a couple who were surviving on peanut
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00:59:53
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butter and Jelly sandwiches.
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00:59:59
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They were in tears when they were told their meals would be free and delivered directly to their door.
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01:00:05
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And just a reminder that our services because there are federally funded as well as state and local and of course the funds are
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01:00:11
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received from from Yue County. We do not charge for any of our services nor do we determine eligibility based solely on on their
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01:00:18
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income. The person is 65 years or older and is unable to.
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01:00:24
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To cook for themselves, then they are most likely eligible for service.
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01:00:31
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Challenges.
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01:00:40
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As we move into this next fiscal year, one of the challenges that we're facing across the board, and I know that many nonprofit
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01:00:42
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organizations are are dealing with these challenges, but the lack of increased funding opportunities just aren't what what they
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01:00:49
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were a few years back. The older Americans actually, which is the federal funds that we receive annually are stagnant. We're not
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01:00:56
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seeing any movement there. In fact, there is some discussion about possibly some cuts in in in funding to nutrition services.
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01:01:03
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And senior services across the board. So that's something that we're having to work through and in many cases having to cut
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01:01:11
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service as well as the spend down of the ARPU funds which at the height of of of the pandemic, our agency received a couple of
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01:01:17
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$1,000,000 in funding and we distributed that to all the senior centers which was helping to helping to cover some of the costs
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01:01:24
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and challenges that they were experiencing. We have spent down all of the Arkansas funds. So we are no longer able to tap into
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01:01:31
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those dollars. So really we're moving into.
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01:01:37
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Level, Funding Level, Service.
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01:01:45
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Other challenges staffing continues to be a challenge for our senior centers. The rising cost of food we're all we're all
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01:01:48
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experiencing that the seniors for sure are and our centers are also having to look at you know other options in terms of reducing
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01:01:55
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their cost for food fuel as well. And then the recruitment and retention of volunteers has been a consistent challenge for them
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01:02:03
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but they they make do and and they put all their effort into making sure that there's no interruption of services.
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01:02:11
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And the impact of the Gila County funding, certainly it it your funding and your continued support of our program allowed through
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01:02:20
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the significant improvement of the diet quality, increase in nutrient intake and overall reducing food insecurity in their
|
01:02:27
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communities as well as malnutrition amongst our seniors.
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01:02:34
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Increasing socialization opportunities for seniors to attend Senior Center programs, which improves the quality of life of our
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01:02:42
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seniors.
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01:02:46
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And then a daily well check and we've heard from many seniors that say the meal is is wonderful. We love the meal, but the daily
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01:02:50
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well check is so, so important to so many of our seniors. They want someone to come in and check on them and make sure that
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01:02:56
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they're doing OK. In many cases, we have found seniors on the floor and over weekends sometimes. And so that's an incredibly
|
01:03:03
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important, important service for them.
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01:03:09
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And.
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01:03:17
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Let me turn my page here providing access to community resources and supporting seniors in their home and in car get meal
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01:03:19
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settings. And the the funding and the programs that we provide align with federal and state policies which aim to reduce.
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01:03:27
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Institutionalization of seniors in nursing home, which we know is incredibly expensive and so for seniors to remain here in the
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01:03:35
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community to age in place of course helps ensure that their health is improving and.
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01:03:42
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Combat functional decline and it really makes these community how grow safely and healthy.
|
01:03:50
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For this area, we know that 18 to 20% of your population are seniors and they are seeking these services. And the calls to us, to
|
01:04:00
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our office continue to grow. And we know that one in eight seniors is suffering with either food insecurity or malnutrition, and
|
01:04:07
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senior funds help us to ensure that we are combining those issues in the community.
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01:04:14
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To help the senior disabled in our community and I just can't thank you enough because I've actually seen what you know it it
|
01:04:56
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helps and know people that that you've been working with. And so I thank you very much and I support anything that we can do to
|
01:05:03
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continue helping and with our rising economy you know things the way they are and help the way it is and no God bless you for all
|
01:05:11
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you do and anything that I can do to help support you I'll I'll be willing to.
|
01:05:19
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What we call the annual allocations over the course of maybe four or five years. So yeah, there are some increases in particular
|
01:06:03
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in special programs and we, we run a variety of programs. So we have everything from the investment program to Medicare, Medicaid
|
01:06:11
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counseling depending on the program, we're seeing some increases. But in terms of nutrition services, we're not seeing any
|
01:06:19
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increases there. So it's no way keeping up with the inflation or anything like that.
|
01:06:27
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Not keeping up with inflation nor is it keeping up with the need and we are seeing growth in our senior population. More and more
|
01:06:35
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people are living longer and and moving into that eligibility area where they are seeking additional services. We just don't have
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01:06:42
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funding to be able to to support them. Recently we implemented a wait list for home delivery deals which is the first time we've
|
01:06:49
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had to do that in 10 years.
|
01:06:56
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So, yes, and I think we've been able to serve more people in Gila County, but Pinal County is is very backed up because we have
|
01:07:04
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more of a of a need there in in our county that we just can't. But in Hilah County I think we were able to bring people on not as
|
01:07:11
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quickly as we'd like to. I mean just the fact that we have to tell people that they have to go on a wait list for food is
|
01:07:18
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incredibly difficult to do that, but unfortunately we don't have the funds.
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01:07:25
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So in Healing County right now, we don't have that way. Yes. Not, not now. No. We're serving now. I can't. Yeah, I can't really
|
01:07:32
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imagine telling anybody they're going to wait. Exactly. So when I first came on the board, we've upped the money from the county
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01:07:38
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considerably since then. So I.
|
01:07:44
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Mr. Menloff can start sharpening this pencil and we'll have more discussion. So anyway, but Anna, thank you so much for everything
|
01:07:52
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you guys do and and please pass that on to your seniors. I will thank you very much. We appreciate your support. Yes, thank you
|
01:07:58
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for your presentation. So if you don't have family members in your own family like myself that are struggling with meals or
|
01:08:05
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struggling with isolation, you don't really realize the magnitude of.
|
01:08:11
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How many people are out there that you know real cause of their own just end up alone, unable to get around. So it's vital that we
|
01:08:19
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have a program like this. And also you can see where the bus system that we support also supports that and that the the Healer
|
01:08:26
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provisional college also provides things to help people get out, do things and become healthier as a result. So yeah, your efforts
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01:08:33
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are vital.
|
01:08:41
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And so it's great to hear. Well, we appreciate it. It really is a collaboration. I mean, we have some funding from Older Americans
|
01:08:49
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Act. It does not cover the full cost of running a Senior Center. So it really is a partnership on our behalf. But then also with
|
01:08:55
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all of the senior centers, it provides a space, it provides the staff, they provide the other resources and we're always looking
|
01:09:02
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for other organizations that can bring in some of those resources. So it really speaks to a collaborative.
|
01:09:09
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Ability of the organizations in this area to work together.
|
01:09:17
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Yes, thank you, Supervisor. I have one more question for James. James, when it comes to the town's Globe case and whatnot, how do
|
01:09:22
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they contribute to the senior centers?
|
01:09:29
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|
Mr. Chairman, as far as decline, I was exactly asking that exact question myself. I do not know what the contributions.
|
01:09:39
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Those amounts are and how they participate. Medina may have that answer. Sure. So you're at, you're asking specifically about the
|
01:09:46
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amount of funds or yeah, so we have a, we have a contract with each.
|
01:09:52
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Gotcha. I I was just curious. So thank you. Thank you for that.
|
01:10:36
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Thank you very much. Thank you. And with that, I will call for a motion.
|
01:10:41
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|
|
Mr. Chair, I move to approve agreement number 03152024 with the now County Council for Senior Citizens as presented and which the
|
01:10:45
|
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|
Board finds and determines. This is for the benefit to provide services to persons with disabilities and aged persons within Halo
|
01:10:56
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County. And Mr. Charles second that Very good. We have a motion and a second to approve those in favor. Say aye, aye, aye.
|
01:11:07
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|
Motion passes Item 4H Information Discussion Action to Approve Professional Services Contract number 012924 with Bose.
|
01:11:18
|
|
|
Public Affairs Group in the amount of 84,000 per year at the rate of 7000 per month plus up to $4000 in travel related expenses to
|
01:11:27
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continue providing lobbying and consulting services to the Federal government level to Healer County Affected February 1st, 2024
|
01:11:36
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through June 30th, 2025. Mayor Good morning again Mr. Chair, Supervisor, Client Supervisor Humphrey This is our annual renewal of
|
01:11:45
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the Bose Public Affairs Group contract that provides the County with Federal lobbying services.
|
01:11:54
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We meet monthly with Bose and they provide us with information about ongoings in Washington, DC and different access points for
|
01:12:03
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|
federal funding opportunities. Happy to answer any questions you may have. Thank you, Mayor and Supervisor Humphrey. I have no
|
01:12:10
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question. Supervisor Klein.
|
01:12:16
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How can I put this so I don't really sound horrible, but tell me the benefits of having our lobbyists in in DC, man, please.
|
01:12:30
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So our lobbyist in DC knows and has access to the ongoing day-to-day operations and the day-to-day culture within the offices that
|
01:12:40
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we're working with to get access to funding, especially for congressionally directed spending. As you know, congressionally
|
01:12:48
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directed spending requires us to work closely with the different Senators offices. And I don't know if you're familiar with this,
|
01:12:56
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but I know the City of Globe has been having a real struggle lately trying to get their congressionally directed spending from.
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01:13:05
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Two years ago.
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01:13:14
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APP Directed here for the Michelson project because we have access to our lobbyists in in DC, we don't base those struggles when
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01:13:15
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we have congressionally directed spending. We know exactly what we need to do and exactly how to do it. We don't have to have
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01:13:23
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additional meetings with other federal agencies to try to facilitate getting those funds. Here we also have.
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01:13:31
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Access to get appointments with various individuals in Congress when.
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01:13:41
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When you or county management are in DC and we also have access to to better understand what's going on in Capitol Hill without
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01:13:47
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one of us having to be there in person to do it. For example, when when Congress was talking about potential decline back the
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01:13:55
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American Relief Plan Act, ARPA with what the auditor General's office refers to a slur, the state and local federal recovery
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01:14:02
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funds.
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01:14:09
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Are.
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01:14:18
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Our lobbyist was on the phone with us as soon as that was an issue, to advise us.
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01:14:19
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Of how we could go into the ARPA reporting platform and show the feds that we had committed all the funds so that he's accounting
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01:14:26
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was not in risk of those funds being clawed back and they were funds that had been in the bank for at that .6 or 8 months. And we
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01:14:33
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were able to be advised that very first day that there was the potential of Congress doing that. Congress didn't end up doing that
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01:14:39
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but having that boots on the ground or high heels on the ground knowledge of of what we ought to do to protect ourselves from
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01:14:46
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potential.
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01:14:53
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Federal Behaviors has been really helpful to us. So we've had a contract with them from before I took office. It's been a while.
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01:15:00
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It looks like on the agenda item that this began in 2009. So quite a while on there, I mean.
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01:15:09
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So I'm always, I'm always kind of questioning this to be honest with you and turning things around and and whatnot. But I know
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01:15:19
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Patty, I know she's very capable of getting in the offices and doing things up there too. And so and I Mr. James, we've we've
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01:15:27
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talked about before and you've you've said that she's been helpful to you in the past.
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01:15:35
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Go ahead.
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01:15:44
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Mr. Chairman through our client.
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01:15:48
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There is one specific.
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01:15:50
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All the purposes that misspelling had laid out.
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01:15:52
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I wanted to go over it later in the meeting, but the Arizona State Department of Transportation has awarded HeLa County $3,000,000
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01:15:57
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to.
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01:16:02
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Of a SMART grant which will be used to do the design and engineering for Russell Rd.
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01:16:07
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Part of that SMART grant award is that we are required.
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01:16:14
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And if we don't, we have to pay that smart money back. But we are required to apply for a raise grant with the federal government.
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01:16:20
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I ask.
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01:16:27
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Darcy plead that we continue this because we have we are required to apply for this RAISE grant and we need to have that
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01:16:30
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continuity of a voice in Washington DC that gives us every opportunity, every chance of being successful for our RAISE Grant to.
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01:16:39
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Complete Russell Rd. and make it passable, make it accessible. So that's to me, I.
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01:16:49
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Request.
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01:16:57
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Your support I understand. I do. I just and and what you just said is.
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01:16:59
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Is viable. We need that road and if Patty can help us nail that down and and keep that going.
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01:17:06
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That would be great and we'll look at it again next year, so.
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01:17:13
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Thank you, James. Thank you, Mary.
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01:17:19
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OK. And thank you, Mayor. And so the message I'm getting is that the cost is well worth the benefit that we get.
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01:17:21
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Mr. Chairman, one example we have is the Tunnel Creek Bridge on nearly $25 million project that it was a lot of voices, a lot of
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01:17:32
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things that went into that. Patty certainly had a a part in getting that nearly $25 million bridge almost to completion here.
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01:17:41
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OK. And I can see that and I agree with that. So with that I will call for motion, Mr. Chair, I'll make the motion to approve
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01:17:51
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professional services contract number 012924 with Bose Public Affairs Group as presented.
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01:17:58
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Mr. Gerald, I'll second that. OK, We have a motion and a second to approve those in favor, say aye.
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01:18:06
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Thank you, Mary. We have item 4I, information discussion asking to approve the implementation of budgeted and unbudgeted interfund
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01:18:14
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transfers from fiscal year 2024 has approved for preparation at the Board of Supervisors, November 7th, 2023.
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01:18:22
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Regular meeting, Mary. Good morning again. This is an annual transaction that the Board authorizes and in order to be in
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01:18:32
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compliance with ARS 4217106, we have to come before the Board to authorize the transfers. You did authorize the preparation of
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01:18:40
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them back in November on November 7th. We are here today so that we can get these prepared or completed before June 30th. So that
|
01:18:48
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everything is where it needs to be for the fiscal year end.
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01:18:56
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Thank you, Supervisor Humphrey. I have no question. Thank you, man. Thank you, Mayor. And with that I'll call for a motion next
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01:19:06
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year I move to approve the implementation for budgeted and unbudgeted unbudgeted inner form transfers for physical year 2024 as
|
01:19:14
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approved for preparation at the Board of Supervisors November 7th, 2023 regular meeting. Mr. Chair. I'll second that motion to
|
01:19:22
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have a second to approve those in favor, say aye.
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01:19:30
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Aye, aye. Thank you, Marin. Item 4. J Information discussion action to review the bids for request for proposals number 011224
|
01:19:38
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Cost Allocation Plan and CFR Cost Allocation Plan Services award to be most responsive, responsible and qualified bidder and
|
01:19:46
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authorized the Chairman's signature on the award contract, Mayor.
|
01:19:54
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Good morning again. We are here to request your signature on the contract with Management Consulting to prepare the county's cost
|
01:20:02
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allocation plan and CFR Federal Cost allocation plan for the coming fiscal year.
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01:20:09
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Our previous vendor has taken this off their menu of services, so we had to go out to bid. We did that in January and evaluated
|
01:20:16
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the responses and there were two that we were able to consider of the four that we received and of those two, MGT Consulting is
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01:20:23
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the most cost effective.
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01:20:29
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Supervisor Humphrey.
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01:20:38
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I have no question, Supervisor Klein. Yeah, I'm good. Thank you, man. Yeah, thank you, Mary. With that, I'll call for motion.
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01:20:39
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Mr. Chair, I'll make the motion to award a contract to UGT Consulting in the amount of $23,000 per year for three years, totaling
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01:20:46
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69,000, in response to Request for Proposals number 011224 and authorize the Chairman signature on the award.
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01:20:55
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Mr. Carroll second, then OK motion and seconded to approve those in favor, say aye, aye.
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01:21:05
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Thank you, Marin. Thank you item 4K information discussion action to approve Amendment #2 to the service agreement number 10042021
|
01:21:12
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with Atlas Technical Consultants to extend the term of the agreement through October 31st, 2025 and increase the contract budget
|
01:21:22
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by $97,400, which will be utilized for blatant property assessments anything.
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01:21:31
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|
Good morning, Chairman and Supervisor. Thank you. This is the Copper Corridor Fightbusters grant, known as the CCBB grant, which
|
01:21:42
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is almost done. It should be done by the end of October 2024, but we're not quite there yet. So we're asking to extend it through
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01:21:50
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the end of October 2025.
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01:21:57
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And the reason for that is that we had a little bit of hesitancy with.
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01:22:06
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Some of the people coming forward with their properties, I think more because they weren't sure what would happen once they had
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01:22:14
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the properties assessed. And now that they've seen that they're going to be OK and booty man is not going to get them, they're
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01:22:22
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they're moving forward and the the properties can be assessed. And so we had a bunch of properties kind of come forward at the
|
01:22:30
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last. So we're getting those assessed that I think that property probably we should have said increase the contract.
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01:22:38
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To do so, if you get that approved, we can get those in.
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01:23:22
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OK. Thank you.
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01:23:28
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Yeah. And you you say you're looking for other grants, grants from where? From EPA. It's actually the same grant. EPA is aware
|
01:23:31
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that we're moving forward with another ask for this and they're aware that we have a lot of other properties. We we received the
|
01:23:38
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Environmental Justice grant, Justice Grant. It's not, we don't want it to do the exact same thing you want to do other things like
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01:23:45
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demolition. So we're asking for another grant to do the assessments like lead and.
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01:23:52
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The other one.
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01:24:02
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Definitely. Thank you. Thank you again that type of assistance.
|
01:24:03
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OK. And Mr. Chair, if I may, thank you very much. I mean I did properties my big deals and in my district it is a big deal. So
|
01:24:07
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thank you very much. Yeah, we can use every dime we can get to to fix blighted properties cause a lot of them don't have owners
|
01:24:16
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and and a lot of them are investors and and so we do have issues. So thank you very much for all the, all the funding that we can
|
01:24:24
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get for fighting flight is, is a is a great deal. So I appreciate it if I may.
|
01:24:33
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To that we have learned a few things about those properties with the absentee land owners. And so we're moving ahead with a few
|
01:24:42
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things that maybe we can some of these things is that rotting for so many years?
|
01:24:47
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Move on them, you know, within the law. But things that we didn't know that we could do before we're we're starting to to look
|
01:24:54
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around and and see what else we can do to move move them so that they don't. We don't have properties just sitting there doing
|
01:25:00
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|
|
nothing, right. Yeah. No, thank you very much. Yeah. Because I've been, I've been kicking in clawing and reaching here. So all
|
01:25:06
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that all the help is, is, is really appreciated.
|
01:25:13
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And and I'm very grateful.
|
01:25:19
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|
Thank you, Supervisor Klein.
|
01:25:22
|
|
|
Amy, thank you for everything you guys are doing. I, I, I get the lowdown from Kathy over so often. So it's really good and you
|
01:25:25
|
|
|
guys have done an awesome job with that flight Buster Grant and all that. So it's it's good. So thanks again.
|
01:25:32
|
|
|
Yes, thank you. And with that, I'll call for motion. Mr. Chair, I move to approve Amendment #2 to service agreement number
|
01:25:41
|
|
|
10042021 with Atlas Technical Consultants as presented.
|
01:25:49
|
|
|
And Mr. Chair, I'll second that here we have a motion and 2nd to approve those in favor, say aye, aye. Thank you, Amy, thank you.
|
01:25:58
|
|
|
And we have item four, our information discussion action to approve an IGA contract to Ctr. 068202 with years on the Department of
|
01:26:07
|
|
|
Health Services in the amount of $226,000 which will allow the Public Health and Community Services department to continue to
|
01:26:15
|
|
|
provide HIV care and services for Hewlett County from April 1st, 2024.
|
01:26:23
|
|
|
In March 31st, 2028. Good morning, I'm here for Josh. She was unable to attend today. Good morning, Chairman Christensen,
|
01:26:32
|
|
|
Supervisor Humphrey, Supervisor Klein. I'm happy to present a new replacement by your contract with the Arizona Department of
|
01:26:39
|
|
|
Health Services. This contract entails securing 226,000 in funding designated for the Ryan White HIV Services Grant. This grant
|
01:26:46
|
|
|
term spouse five years from April 1st, 2024 to March 31st, 28.
|
01:26:54
|
|
|
The Ryan White HIV Service Grant plays a crucial role in our efforts to provide comprehensive care and support to individuals
|
01:27:02
|
|
|
affected by HIV and AIDS. With this funding, we can enhance access to vital services including medical care, treatment, support
|
01:27:06
|
|
|
services and improve the well-being and quality of life for those impacted by this disease and fostering A healthier community for
|
01:27:11
|
|
|
all residents.
|
01:27:16
|
|
|
I'm available for any questions you might have. Thank you. Supervisor Humphrey. I have no questions. Supervisor Chloe. Thank you,
|
01:27:22
|
|
|
Stella.
|
01:27:26
|
|
|
Yes, thank you. With that, I'll call for motion. Mr. Chair, I'll make the motion to approve an intergovernmental agreement
|
01:27:30
|
|
|
contract number Center 068202, at the Arizona Department of Health Services. Mr. Chair, I'll second that. OK. A motion and a
|
01:27:37
|
|
|
second to approve those in favor. Say aye. Aye. Aye. Thank you. We have another one for you. For M Information Discussion action
|
01:27:45
|
|
|
to approve amendment #8 to contract #019-0444 between the penalty the county.
|
01:27:53
|
|
|
And now he the Council for Senior Citizens Area Agency on Aging Region 5 and Hayley County Public Health and Community Services
|
01:28:02
|
|
|
Department to receive additional funding of $55,000 to continue providing eligible citizens with home repair, renovations and
|
01:28:11
|
|
|
housing supportive services from July 1st, 2023 to June 30th, 2024.
|
01:28:19
|
|
|
Yes, good morning. Again. This amendment proposes to allocate an additional 55,000. These funds are designated to designated for
|
01:28:30
|
|
|
home repair and renovations for eligible citizens. This will enhance your living conditions and overall quality of life, ensuring
|
01:28:36
|
|
|
they have access to resources necessary for comfortable and safe living environments, especially with the extreme heat that we are
|
01:28:42
|
|
|
expecting. This amendment does not extend the terms of the contract. The original contract remains stated to conclude on June
|
01:28:47
|
|
|
30th, 2024.
|
01:28:53
|
|
|
Thank you, Supervisor Humphrey.
|
01:29:01
|
|
|
No questions, Supervisor Klein. Neither do I. Thank you for doing that. Thank you. And with that, I will call for a motion that
|
01:29:03
|
|
|
Chair I move to approve Amendment #8 to Contract #019-0444 with the FINALE Council for Senior Citizens.
|
01:29:12
|
|
|
Area Agency on Aging Region 5 as presented Mr. Chair. I'll second that we have a motion and a second to approve those in favor.
|
01:29:22
|
|
|
Say aye.
|
01:29:27
|
|
|
Aye, thank you, Stella Rumos. We have 4 N information discussion action to approve Amendment #2 to the Independent Contractor
|
01:29:34
|
|
|
Agreement and that number is 07012023 Dash 24 between the Arizona Community Action Association doing business as Wildfire and the
|
01:29:42
|
|
|
Healer County Public Health and Community Services Department whereby Wildfire will administer an additional $30,000 of funding
|
01:29:49
|
|
|
for total contract number of.
|
01:29:57
|
|
|
Amount of $70,000 Seventy $1020.00 which will be used to provide APS crisis pill assistance to eligible citizens residing in Hilo
|
01:30:06
|
|
|
County for the period of July 1, 2023 through June 3024.
|
01:30:14
|
|
|
Thank you and Supervisor Humphrey, I have no question. Supervisor Klein still with that money, how many people are we able to
|
01:30:57
|
|
|
help? Do you know with the additional funding, I believe they can help probably 10 to 11 people. Last year with this funding, they
|
01:31:05
|
|
|
were able to help 47472023 with the same kind of money basically, right. Well with with the 70,000 the total amount. OK, thank
|
01:31:12
|
|
|
you.
|
01:31:20
|
|
|
Yes, thank you very much. And with that, I'll call for motion.
|
01:31:28
|
|
|
Mr. Chair, I'll make the motion to approve Amendment #2 to the independent contractor agreement contract number 070120, two 3-24
|
01:31:32
|
|
|
with Arizona Community Action Association DBA Welfare as presented. Mr. Carroll. Second that OK motion and a second to approve
|
01:31:41
|
|
|
those in favor. Say aye, aye. Aye. Thank you, Stella. And let's move on to item 4 O Information discussion Action to approve
|
01:31:50
|
|
|
Amendment #1A, Contract number 071023.
|
01:31:58
|
|
|
With Cactus Asphalt to extend the term of the contract through October 31st, 2024, we have home error with us.
|
01:32:07
|
|
|
Good morning, Chairman and Board members Morning. This is the contract to extend the time frame for the work that we're trying to
|
01:32:14
|
|
|
do on Garcia Rd. with Cactus Asphalt and it would allow for up through October 31st.
|
01:32:23
|
|
|
For the contractor to continue to be in place, actually the work is scheduled to take place. The latest news is on June 3rd. It's
|
01:32:33
|
|
|
going to start. It should be completed on June 20th and perhaps that we know that information, we may not have come to the board.
|
01:32:40
|
|
|
But there is rain associated with the month of June sometimes and rain could delay the the ship seal. The temperature needs to be
|
01:32:47
|
|
|
65° and rising that the air temperature, the ground temperature is supposed to be 85°. If for an example tomorrow, the next day
|
01:32:55
|
|
|
they wouldn't be able to start till about 9/30 10:00 in the morning based on accurate weather. So there is and we're just getting
|
01:33:03
|
|
|
insurance here that we have enough time on the contract. Once again, the work is scheduled to take place in June.
|
01:33:11
|
|
|
And the dollar value does not change with the contract. We both parties agreed. We tried to do this work. We actually the board
|
01:33:19
|
|
|
approved this in September and actually it was too late to try to do it in October and we were maybe perhaps thinking about it,
|
01:33:26
|
|
|
but we changed our mind and now we're going to get it done early summer like I mentioned in the June time frame.
|
01:33:33
|
|
|
So we that we would like to recommend your approval to approve amendment number one to contract number 071023 to extend the
|
01:33:41
|
|
|
termination, the expiration date till October 31st of 2024.
|
01:33:49
|
|
|
Thank you, Romero. Supervisor Humphrey. I have no questions. Just thank you. This project's been put off for years and then I got
|
01:33:56
|
|
|
called and so I'm I'm, I'm great and very happy and gracious for all your hard work to have this coming up in June. I appreciate
|
01:34:03
|
|
|
it very much. So that's all I have Mr. Chair. Thank you. And Supervisor Klein. Oh, Merrill, thanks. No that's this would be good
|
01:34:09
|
|
|
to get it.
|
01:34:16
|
|
|
Very good. So let's I'll call for motion.
|
01:34:23
|
|
|
I move to approve amendment number one to contract number 071023 with Cactus asphalt as presented and then Mr. Chair, I'll second
|
01:34:27
|
|
|
that motion and a second to approve those in favor, say aye, aye, thank you, homeroom. Thank you. And next we have item 4P,
|
01:34:38
|
|
|
Information discussion action to approve amendment #2 to Emergency Management performance Grant #EMF-2023-APP-0000 eight Dash S01.
|
01:34:49
|
|
|
With the Arizona Department of Emergency and Military Fair Division of Emergency Management, which corrects the award number to
|
01:35:01
|
|
|
that really long number. Thank you, Carl.
|
01:35:06
|
|
|
Morning, Chairman, Members of the Board, Ironically, last time we brought this item to the Board, it was the same thing. They did
|
01:35:12
|
|
|
modify the award number just to give a little information for the Emergency Management.
|
01:35:18
|
|
|
Performance grant, which is the grant that funds 50% of our division. There are no other changes as we're kind of wrapping up the
|
01:35:24
|
|
|
year. We have accomplished all of our programmatic goals for for the fiscal year. So it's just a modification of the IGA number.
|
01:35:31
|
|
|
There are no other changes necessary within the IGA thus far. Looks like this should be the last one to carry us through the
|
01:35:38
|
|
|
remainder of the year, but there are no other questions. That's pretty much the only change in this IGA.
|
01:35:45
|
|
|
Thank you, Carol. Supervisor, I have no question. I don't either. Thank you, Carl. Yeah, thank you, Carl. Simple change in the
|
01:35:53
|
|
|
number. So I'll call for a motion. Mr. Chair, I'll make the motion to approve Amendment #2 to Emergency Management Performance
|
01:36:01
|
|
|
Grant #EMF2023.
|
01:36:09
|
|
|
App 00008 S 01 but the Arizona Department of Emergency and Military Affairs Division of Emergency Management as.
|
01:36:16
|
|
|
Mr. Chair, I'll second that motion and a second to approve those in favor. Say aye. Aye. Thank you, Carl. Thank you. All right.
|
01:36:27
|
|
|
Thank you, gentlemen for hanging around up there in Payson. The next four items, just for your information, are requests from my
|
01:36:34
|
|
|
constituent funds, so.
|
01:36:40
|
|
|
Let's get started with item 4P. I'm sorry, Four Q Information Discussion Action to approve Economic Development Agreement number
|
01:36:48
|
|
|
04084 between Gila County and the Tunnel Rim Search and Rescue Squad, incorporated in the amount of $14,788.
|
01:36:57
|
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To support the purchase of Garmin and Reach Mini 2 for the two way satellite communications that will be used while conducting
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01:37:08
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search and rescue in the rough terrain of HeLa County, which support is determined to be for the benefit of the public. And we
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01:37:15
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have Bill Pitterley with us from Tonal Rim Search and Rescue. Could you tell us how this will benefit?
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01:37:23
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Your organization and Gila County.
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01:37:32
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I would be glad to morning.
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01:37:36
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Germany Christensen, Supervisor Humphrey and Supervisor Klein I have been a member of Search and Rescue for 22 years. I have been
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01:37:39
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commander of the organization for 20 of those years. I've done over 600 missions and.
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01:37:47
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One of the problems that we continually run into and of course we live in a very vertical county. Hewlett County is a very
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01:37:55
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vertical county compared to a lot of places that we have been involved in. And of course communications, first responders is
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01:38:04
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always the biggest issue that we have and of course it's exacerbated by the terrain that we live in.
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01:38:12
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My most critical problem when I run into issues with safety.
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01:38:22
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Critical nature incidents with our The subjects that we're rescuing have to do with the fact that we just simply cannot
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01:38:28
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communicate from where we are to where we need to get help from. The garment Enrage is an item that I've looked at for a long
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01:38:35
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time. We've tried a number of other things. They they just have not come up to what the garment in reach can do. I have some of
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01:38:43
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the older models. I have 5 of them.
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01:38:50
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It's not enough. I need these devices in the hands of the rescuers because they're dispatched at 10:00 at night, 2:00 in the
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01:39:00
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morning. They go direct from their home to the the trailhead. And what I've decided and determine is I just need to have these in
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01:39:06
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the hands of the people that will be out there and so that they will have them when I need to know what's going on out in the
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01:39:13
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field.
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01:39:20
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OK. Thank you, Bill. Supervisor Humphrey, I have no questions. Thank you for all you do. Supervisor Klein, same with me. Thanks.
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01:39:29
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Yes, thank you for that presentation. Anything to improve public safety. So with that I'll call for motion. Mr. Chair, I move to
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01:39:38
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approve Economic Development Agreement number 040824 with Tunnel Rim Search and Rescue Squad Incorporated as presented.
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01:39:47
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And which the Board has determined to be for the benefit of the public. And Mr. Gerald Second, we have a motion and a second to
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01:39:57
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approve all those in favor say aye aye motion passes unanimously. Thank you, Bill and let's move on to item 4R information
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01:40:05
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discussion action to approve economic development agreement number 040524 between HeLa County and Immogeon Valley pit program
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01:40:13
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incorporated in the amount of 5000 support covering some of the costs.
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01:40:21
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Associated with making the brush pivot cleaner and safer area to propose a firewise materials which the board is determined to be
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01:40:30
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for the benefit of the public and this is once again Frank Aspleaux came to me and said that they purchased $20,000 worth of
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01:40:37
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granite. Could I help in in some way? I decided yes I think I can is anyone there from the pit?
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01:40:45
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No, OK. So that's the explanation. They just they run a great program and it benefits basically the entire region. And so it is
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01:40:56
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cleaned up the area quite a bit from having a lot of really hazardous soot and everything that was just in the air constantly with
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01:41:03
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people driving in.
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01:41:11
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So with that.
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01:41:19
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Take any questions Supervisor Humphrey. I have no questions. Supervisor Klein.
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01:41:21
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What? Mr. Chair, what Pierce is involved? Is this all it's the blacker pit, specifically the black nerd pit, the Blattner pit. And
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01:41:26
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So what you're saying is they're cleaning up or covering up that old ash that was in there because now they're chipping it and
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01:41:34
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hauling it out, right? Yes, correct. There's no burning and but it it from past burnings has been quite problematic. So I thought
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01:41:42
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he actually got this granite donated, but he told me no, he spent $20,000.
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01:41:50
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So I'm sure he would.
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01:41:59
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In the amount of $1200 to support venue expenses and aviation education at the Payson Aeroferry event scheduled for October 19th,
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01:42:44
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2024, which the Board determined before the benefit of the public, we have someone there from the PACE and Pilots Association.
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01:42:53
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Yes, we have. My name is Larry Earthman and I represent the Patient Pilot Association and the chairperson for the patient Aerofer
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01:43:02
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2024.
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01:43:07
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Thank you, Larry. So tell us a little bit about what you do and the revitalization of this.
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01:43:12
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Aerofare and how much it benefits the area.
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01:43:22
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To do so, thank you and good morning. So the PACE and pilot association together with the cooperation of the Town of Payson and
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01:43:29
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certain departments such as Parks and Recreation, that town Street department put on a free event for the public last year. We had
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01:43:36
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about 3500 attendees.
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01:43:43
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Come to the Aerofare, we expect this year perhaps to exceed 4000. In the Aerofare, we have a display of military aircraft.
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01:43:51
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Together with private pilots to bring their airplanes in, the whole focus of the event is to provide an opportunity for the public
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01:44:03
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to come out and see the resource they have, which is the patient airport, but also to provide educational opportunities.
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01:44:12
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For primarily children to learn about programs that they could apply for, to get into aerospace, to get into different educational
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01:44:23
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programs. We provide, for instance, a free simulators so the kids can actually sit down and and work with pilots to see what it's
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01:44:31
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like to actually fly in an airplane.
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01:44:40
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We have, we will be having this year several of the.
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01:44:50
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Local Arizona fight schools have represented there, so again, the public and primarily children who might be interested in a
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01:44:54
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career path in aerospace would have that opportunity to engage with them.
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01:45:02
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OK, sorry, that was feedback there. I thought there was a question that came up and so this money that we're requesting will help
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01:45:13
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us with. This is again a free event for the public, but these expenses will help us with things such as the trash.
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01:45:22
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All the different security that we will need parking and and so forth to be able to put that on. We of course are completely
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01:45:32
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volunteer organization and no paid staff to do this.
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01:45:39
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And I'm happy to answer any questions. OK. Thank you very much, Larry.
|
01:45:49
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Supervisor Humphrey, I have no question. So this is going to take place October 19th. I see, right? That is correct. We're trying
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01:45:53
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to make it a standard date and to in cooperation with the town of Payson, we've agreed that the third Saturday of October every
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01:46:01
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year will be Aerofair. It tends to be a very good seasonal time in which winds aren't too bad and we're hopefully beyond monsoon
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01:46:08
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season. We haven't really gotten into the cold yet.
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01:46:16
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OK, sounds good. We'll be in touch with you. Maybe there's a way we can help you out as well. So thank you. Oh fantastic. And I
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01:46:24
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invite everyone to attend if possible.
|
01:46:29
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Yes, it's a great event. Thank you very much. With that I'll call for a motion. Mr. Chair, I move to approve Economic Development
|
01:46:34
|
|
|
agreement number 040624 with Payson Pilots Association Incorporated as presented and which the Board has determined to be for the
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01:46:42
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benefit of the public. And I'll second that Mr. Chair got a motion to the second to approve those in favor, say aye. Aye. Thank
|
01:46:50
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|
you very much. And by the way, I got to say that microphone is working exceptionally well.
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01:46:58
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Clear the belt. So thank you for that. And last item will be #4T in our regular agenda Information Discussion Action to Approve
|
01:47:07
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|
|
Economic Development Agreement number 040424 between Healer County and the Payson Military Honor Guard incorporated in the amount
|
01:47:15
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of 3000 to provide military honors members with proper military uniforms and flags for families of fallen soldiers and veterans,
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01:47:23
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which the Board is determined to be for the benefit of the public.
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01:47:31
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And I know we have a couple representatives there from the honor guard. We have Randy Kaufman. And who else?
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01:47:40
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Brad Hoffman.
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01:47:47
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Oh, but OK. It's hard to see. Good. Good to have you, bud.
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01:47:49
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Tell us. Tell us how you're going to use this money and how that benefits HeLa County residents.
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01:47:54
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Well, when we.
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01:48:01
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Are all volunteer in the uniforms are quite expensive so this will help offset the expense of the uniforms and we go to all of the
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01:48:03
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schools to do flag presentations 13 folds and.
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01:48:14
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Just to introduce ourselves and everything around the area and do some patriotic stuff.
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01:48:26
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The Honor Guard is proud to say that we are one of three honor guards in the state of Arizona that is certified to do military
|
01:48:33
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honors in a National Cemetery in Arizona.
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01:48:43
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And we have worked our way from 13 people to.
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01:48:53
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33.
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01:49:01
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And we have been trying to be a proud unit and so far we are successful. Thank you very much.
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01:49:03
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So all of our all of our funds.
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01:49:16
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Come from donations.
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01:49:21
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We do not solicit.
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01:49:24
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Funds in any manner.
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01:49:27
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And.
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01:49:30
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So we just want.
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01:49:33
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Wanted to let you know that that.
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01:49:37
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The.
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01:49:42
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The $3000 if you still approve it.
|
01:49:44
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Would be very.
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01:49:48
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Much appreciated.
|
01:49:50
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Thank you, gentlemen. Supervisor Humphrey.
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01:49:55
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No questions, Supervisor Klein.
|
01:49:57
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So the same goes with you guys, but maybe we'll get in touch with you and see how we can help out as well and we'll we'll go from
|
01:50:01
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there. But I see you guys at all these events and special occasions and you do a fantastic job. So thank you so much. Thanks for
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01:50:06
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your service.
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01:50:11
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|
One other thing we we will be at the at the.
|
01:50:17
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At the opening of the bridge.
|
01:50:22
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In in June.
|
01:50:26
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Oh, good. Well, we look forward to seeing you guys there. It's always an honor to so. Thank you so much.
|
01:50:29
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Yes, thank you. And I honestly believe I don't have anything to compare to, but if you guys are not the best owner guard in the
|
01:50:36
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|
state of Arizona, I would be surprised.
|
01:50:41
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|
|
Very professional. You're at all of the various.
|
01:50:47
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|
Memorial services. Funeral services. You do all this voluntarily. You guys travel. You're you're everywhere. You veteran's day,
|
01:50:52
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Memorial Day, you do flags at the cemetery.
|
01:50:58
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You retire flags. There's so much you do, and so to help in this small way is a real honor. So thank you for everything you do.
|
01:51:04
|
|
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And with that I will call for a motion.
|
01:51:10
|
|
|
Mr. Chair, I'll make the Motion to approve Economic Development Grant Agreement number 040424 with Patient Military Honor Guard
|
01:51:17
|
|
|
Incorporated as presented in which the Board has determined determined to be for the benefit of the public.
|
01:51:25
|
|
|
Mr. Chair, I'll second that motion and a second to approve those in favor. Say aye. Aye. Aye. Motion passes unanimous. Thank you
|
01:51:34
|
|
|
for your time, gentlemen. And we'll move on to item 5, consent agenda. Item 5A through I. Does either one of the supervisors wish
|
01:51:41
|
|
|
to remove one or more items from the consent agenda and talk about it separately? I do not. Yeah, neither do I I'm good. OK, I'll
|
01:51:48
|
|
|
call for motion to approve.
|
01:51:55
|
|
|
Let's chair move to approve consent agenda items 5/8 through 5I and I will second that okay motion. The 2nd to approve all items
|
01:52:04
|
|
|
in the consent agenda I.
|
01:52:10
|
|
|
Say aye, aye, aye. Thank you. And we have now next call to the public. Anyone here in?
|
01:52:17
|
|
|
Globe that wishes to speak from public figure out where I'm at. Cassandra no. And I do know that we have Chief Morris from
|
01:52:27
|
|
|
Healthcare Department which is wishes to address us. Good morning.
|
01:52:34
|
|
|
Good morning, Mr. Chair, members of the Board, thank you very much for the opportunity to be here and speak to you today for a few
|
01:52:43
|
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|
reasons.
|
01:52:46
|
|
|
First of all, I would like to thank the board for the excellent employees that I have come to know, work with and get needed
|
01:52:50
|
|
|
results completed. I would like to thank just a few of them at this time former Employee Finance Director Mary Springer, she was
|
01:52:57
|
|
|
very beneficial in helping health gate fire department have a pass through account for several Indian communities that have have
|
01:53:04
|
|
|
had Prop 202 gaming grants. She would always be there for us.
|
01:53:11
|
|
|
Current Finance Director Marilyn Belling. She is also very instrumental in working not only with Healthgate, but several of my
|
01:53:19
|
|
|
counterpart fire chiefs from neighboring communities and have been accepted by Marin and allowed us to go forward and getting
|
01:53:25
|
|
|
grant and help from the grant communities, the grants coordinator Amy state. If I could not get a hold of Mary or Marin, Amy was
|
01:53:31
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there for us.
|
01:53:37
|
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|
Sheriff Adam Shepard and his deputies, of which we have an excellent working relationship.
|
01:53:44
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|
|
Chief building official Randy Plumer.
|
01:53:50
|
|
|
If I ever had a zoning question or a code question or just needed advice, Randy was able to perform and provide the information or
|
01:53:52
|
|
|
support needed. Emergency managers Carl Milford and Justin Quarrels. If I needed help at any time, they would answer the phone.
|
01:54:00
|
|
|
They work not only with me, but with all the fire departments in Gila County. When we had a tornado that blew through Star Valley
|
01:54:07
|
|
|
back in November, I called called Carl and he immediately responded with his wealth of knowledge, expertise and support.
|
01:54:14
|
|
|
I know that there are several other.
|
01:54:22
|
|
|
People who I've worked with, but I would like to point out one special individual Public Works direct. Excuse me, Public Works
|
01:54:24
|
|
|
Supervisor Wayne Jones on April 28th, Engine 21, which is my one of my engines had an issue with mud. I.
|
01:54:31
|
|
|
This happened about midnight on Saturday night. It got caught as stuck in the in the road where we could not get it out and so a
|
01:54:40
|
|
|
phone call to Wayne about 2:00 in the morning to see if he would be able to help help us pull the the truck out. And early that
|
01:54:47
|
|
|
next morning he was out there with a greater and found out it was a little bit more than what it could could do and so we had to
|
01:54:54
|
|
|
get a a heavy tow truck to come out and was able to remove it on Monday.
|
01:55:00
|
|
|
Finally, I would like to point out that I've had a great work in the relationship with each member of this board. Supervisor
|
01:55:08
|
|
|
Client has been the supervisor over most of my district and I'm grateful to have had the opportunity to work with you, especially
|
01:55:15
|
|
|
when it came into a Board of Supervisor meeting asking for support in getting a grant.
|
01:55:21
|
|
|
Speaking of brands, I would like to let you know that over my 3.9 years as the Fire Chief of Hell Skate Fire Department, I have
|
01:55:28
|
|
|
been successful in obtaining grants totaling over $925,000. This has allowed us to buy 5 new vehicles which have been which have
|
01:55:35
|
|
|
replaced old and worn out units. These purchases have decreased the hit to our budget.
|
01:55:42
|
|
|
So we could address other concerns. I'd also like to inform you that last Thursday.
|
01:55:51
|
|
|
I received an e-mail from the Arizona Department of Forestry and Fire Management that we were successful in obtaining $175,000
|
01:55:57
|
|
|
grant for a Type 6 brush truck to replace our older one or one of our older Type 6 supervisor. Client had written a letter of
|
01:56:04
|
|
|
support to DF FM for this variant and was very instrumental in obtaining a very high score. Other grants that we have received
|
01:56:10
|
|
|
have replaced old handheld radials, mobile radios, extrication tools, required station repairs and safety enhancements. We even
|
01:56:17
|
|
|
received a FEMA.
|
01:56:24
|
|
|
Working with Cyber Intelligence and Security Agency that allowed for several site visits to northern Gila County. These site
|
01:56:31
|
|
|
visits produced a study and recommendation to our radio communications issue. If a dollar value was to be assigned to the cease of
|
01:56:39
|
|
|
study, it was around $230,000 that cost the taxpayers of accounting $0.00. Finally, I would like to announce that back in April
|
01:56:47
|
|
|
with Chairman Christensen, I did stand and announce my retirement.
|
01:56:55
|
|
|
And so I am retired from the Hells Gate Fire District effective the 30th of June. Don't look at me that way, the 30th of June,
|
01:57:03
|
|
|
I've spent well over 41 years in the fire service. I can't meet some of the other fire chiefs in the area, but I appreciate the
|
01:57:10
|
|
|
opportunity having to get to know everybody here working with the employees of Gila County and with other agencies. So I would
|
01:57:16
|
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|
like to say thank you very much. I hope they get to meet you in the future sometime on the road and I would wish everybody God
|
01:57:22
|
|
|
bless.
|
01:57:29
|
|
|
Wow, great. Thank you Supervisor. Hope for any comments. No, thank you very much for appreciating all those people and and that
|
01:57:36
|
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|
work with the county and and we're happy to have had that working relationship with you and I wish you well in your retirement and
|
01:57:43
|
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|
thank you very much for your dedication and what you've done for us.
|
01:57:50
|
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|
In your in your working years.
|
01:57:59
|
|
|
Thank you, Supervisor Klein. Yeah, Chief, thank you for everything you've done, and it's been a real pleasure working with you
|
01:58:02
|
|
|
over these years and you'll truly be missed. So maybe we'll bump into each other somewhere along the way and have a cup of coffee
|
01:58:06
|
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|
and visit.
|
01:58:11
|
|
|
Sounds good, yeah.
|
01:58:17
|
|
|
Chief Morris, it's it's been a pleasure knowing you and helping in any way I could. So your boots are going to be hard to fill,
|
01:58:20
|
|
|
quite honestly. And so you will be missed and that we wish you the best of luck and having fun in your retirement and traveling
|
01:58:27
|
|
|
around. I know you have plans and so we'll carry on and there'll be others that step up into your place and we'll help as we can
|
01:58:35
|
|
|
with them as well.
|
01:58:43
|
|
|
So thank you for mentioning all those mentioned that were helpful to you personally.
|
01:58:51
|
|
|
If we have a long list of really great employees here and Heila County.
|
01:58:59
|
|
|
Thank you.
|
01:59:05
|
|
|
Mr. Mammoth, did you have anything?
|
01:59:07
|
|
|
No, no. OK.
|
01:59:10
|
|
|
OK. Thank you for that. I don't believe there's any more public to be called upon. So last item, let's talk about some of the
|
01:59:13
|
|
|
different summaries and current events that are occurring and.
|
01:59:20
|
|
|
Mr. Mendra, please.
|
01:59:27
|
|
|
This Chairman is appropriate. Chief Morris highlighted some of our employees. It just happens that yesterday and today we are in
|
01:59:29
|
|
|
the middle of an employee health fair and employee appreciation yesterday here in Global Credit event took place out of the
|
01:59:36
|
|
|
fairgrounds. You notice that we're in the large conference room at TCM. That's because our employee appreciation and employee
|
01:59:43
|
|
|
health care is taking place in the large larger room there at the TCM building.
|
01:59:50
|
|
|
Express appreciation to all of our employees as well. Cannot do what we do without them. You have many dedicated employees that
|
01:59:59
|
|
|
contribute significantly to our success as Healer County and I am very grateful for those that work for and serve the residents of
|
02:00:05
|
|
|
Helicon.
|
02:00:11
|
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|
Last week I won't think too much about it, but attended a three day event with the Eastern Counties Organization. It addresses
|
02:00:20
|
|
|
environmental issues throughout Eastern Arizona and great event. Enjoyed it very much and I'll let others speak about that more.
|
02:00:28
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|
I did want to mention that.
|
02:00:39
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Homerobella and I attended the Arizona Department of Transportation board meeting in April.
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And at that board meeting, Healer County was awarded nearly $5 million of grants from a dot and if you know a dot, it's a it's a
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shark frenzy, it's a free for all feeding event that there are very limited dollars and everyone is scrambling to get those
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dollars. Healer County is very blessed, very fortunate to have the a dot Ward award as $5 million at $5,000,000, approximately
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$5,000,000 as was mentioned earlier, $3,000,000 for Russell Rd. Design and Engineering.
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Umm.
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And so that that is just a great benefit. Thank you to Homer and your staff for putting that grant application together and being
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awarded.
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In addition, there is approximately $1 million for East Mesa Rd. They will be widening the road with five foot paved shoulders for
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a portion of Houston Mesa Rd. On the southern southern end of that and then also approximately $500,000 for resurfacing in Tonto
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Village.
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Homer was there too, and I know has much more detail. If you have a question about those, Mr. Veiler could reinforce that.
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We've talked for another two hours on a lot of financial issues, grants and things and I appreciate your support and the consent
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agenda was a one contract and we are with the federal government nearly 2 trillions of dollars that they have appropriated that We
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are trying to expand our ability to reach out and get brands. Amy and Marin and Marin has taken one of her full time positions and
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repurposed that and.
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So we now have two people in the finance department that will focus our attention on grants and we've also have started to reach
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out and contract with certain individuals to write grants for us and help with the administration. We heard from the Auditor
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General today, we get the money and there is a lot of red tape to talk about red tape and federal government and all kinds of
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government. There's a lot of red tape with each one of these grants and contracts that we talked about and then was approved today
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and so.
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I appreciate your support and our ability to.
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Administer both grants and to seek for additional dollars through the grant process that will we can utilize in services for human
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county. Mr. Chairman, that's my report for today. Thank you. Thank you, James. Supervisor Humphrey.
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Just got a meeting this afternoon to discuss ideas for the Hidden County Fair. I'll hold the Tunnel Basin community meeting
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tonight at 5:00. We'll attend an animal control officer oath of office ceremony on Friday the 10th.
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And that's about all for me, Mr. Chair. OK. Thank you for that, Supervisor Klein. Thank you, Mr. Chair. So last week was a busy
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week.
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I went and attended a White Mountain Apache inauguration for some council members, 123 and four districts. They all new electees
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in there. Well, one one of them's been there for a while, but anyway, there they were. They were put in place on that day and then
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later in the week we attended the eco trip like Mr. James talked about. That was a really good trip had. I don't know what was
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there like 30 legislatures.
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More right there. We bused them from Phoenix to Payson at lunch. And Payson, you were there and it was a good lunch. And I want to
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thank the mayor of Payson for working with us on that Rumsey Park.
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And then from there they had helicopter flights up over CC Kragen and part of the RIM looking at different watershed projects. We
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continued on from there to show low that evening and then the next day we turned around and came back in down towards Young to a
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thinning project. There's a logging operation going in there and that was really cool. Sat there and watch all that and then
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proceeded from there on to the Noble power plant, hooked it yet and the sawmill and everything and then went on back into Sholo
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and.
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Left the next day.
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That that evening, that Saturday evening, I attended the Lincoln Day dinner and patient. It looked like they're pretty well
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attended and got to visit with some folks. It was really good.
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I want to give a quick update on summer work. We have 8 jobs available in Payson and we've only collected 2 apps for those jobs.
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And so we're looking for more outside of the patient area. And in Young, we have 5 jobs available and we've only collected. So
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we're going to continue to work on that and see what we can do. I'd encourage any any of the youth in Payson or President, either
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one to put in for that, either one of those jobs, so.
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We will keep working on it.
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And I think Kathy's got a lot of the agreements all done and been working with a lot of their accounts and schools so.
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Great. I did notice in the paper today your letter to the editor feeling for the youth to come. So can I, can I see some on that
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road? Thank you for bringing that up. I did receive an e-mail today from Pete Alshire talking about that and I really appreciate
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him reaching out to me. And so hopefully we'll get it all set straight and it'll be good to go. Good, good. Very good. And so I
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was also at the Eco.
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Event.
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The weather was great. SRP was a great participant. They provided a couple of helicopters. I was able to go up.
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And take a tour over the watershed for CC Craig.
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It's it's very telling when you can see it from that angle, how rough the terrain is, how difficult thinning or logging would be,
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the various patches of burnt out areas where you can see the dead standing trees where nothing was harvested, it just went up in
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smoke.
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In comparison to where they are thinning and the thinning is where you take a natural resource and you retain the value of the
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resource while also increasing the health of the forest, the watershed, reducing fire danger and all of that. So all of that's all
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very good and it also shows you the sheer magnitude of the situation and how large the issue really is. CC Craig and Watershed, he
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said, was only.
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And I'm working off the memory 300 and some square miles.
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Does that sound about right?
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300 and some square miles sounds like a lot. That's not a lot. That's like 10 miles by 30 miles. It's just kind of a little patch
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area. Yet if there was a catastrophic fire in the area, SRP estimates somewhere around an $80 million damage to the reservoir, 80
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to 100 million. So it's by far cheaper. To prevent the problem, I also went to the Lincoln Day dinner.
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Always a good time, a lot of people there and the food was really good too. So appreciate that. And so that's that's all I really
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have to report on. So if there's nothing else then we will adjourn the meeting.
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Thank you. And Romero, before you leave, I'd like to ask you something before you leave. I've got to sign my name 1000 times right
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now.
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