Start Position
A. Presentation regarding the activities of the County Supervisors Association for FY23-2024. (Craig Sullivan)   REGULAR AGENDA ITEMS:
A. Information/Discussion/Action to approve the Superior Court’s submission of the FY25 “Fill the Gap” Grant Application to the Administrative Office of the Courts to fund the Enhanced Scanning Program in the amount of $5,278.04. (Jon Bearup)
B. Information/Discussion/Action to adopt revised Exhibit A to Resolution No.-08-03 to correct tax information for Miami School District No., Pine-Strawberry School District No., and Hayden-Winkelman School District No., and add a section entitled "TypeSchools - Local Aid for Common Schools, all of which are on pageofof Exhibit A. (Maryn Belling)
C. Information/Discussion/Action to approve Amendment No.to Intergovernmental Agreement No.042023 with the Town of Miami to provide funding for the Copper Mountain Transit System in the amount of $73,000 for the period July24, through June,25. (Alexis Rivera/Melinda Baeza)
D. Information/Discussion/Action to approve Amendment No.to Agreement No.162023 between Gila County and the Town of Payson in the amount of $73,000 to support public transportation services in the Payson-Star Valley area for fiscal year25. (James Menlove)
E. Information/Discussion/Action to authorize the Gila County Public Health and Community Services Department to submit a grant application to the American Academy of Pediatric Dentistry in the amount of $30,000 to expand oral health services in Gila County. (Joshua Beck)
F. Information/Discussion/Action to authorize the advertisement of Invitation for Bids No.2824 - Buckhead Mesa Landfill Center Pond Interim Leachate Piping Project. (Aaron Codiga)
G. Information/Discussion/Action to approve the use of Sourcewell Contract No.1723-CAT for heavy equipment with related accessories, attachments, supplies, parts, labor, and purchases; and approve Sourcewell Contract No.2320-CAT for rental of Caterpillar equipment with Empire Machinery and Empire Southwest in an amount not to exceed $800,000 from September24, through August,25. (Homero Vela)
H. Information/Discussion/Action to approve the continued use of the Purchase Agreement Caterpillar Transaction No.58441 for a18 Model0M2 AWD Caterpillar Motor Grader, serial number M9H00559, and authorize the seventh annual payment in the amount of $31,552.58. (Homero Vela)
I.  Information/Discussion/Action to approve Economic Development Agreement No.102024 between Gila County and the Gisela Valley Community Affairs Association in the amount of $12,915.72 to assist with replacing the aged roof of a building and replacing damaged and broken windows, which the Board has determined to be for the benefit of the public. (Tim Humphrey)
J. Information/Discussion/Action to approve Economic Development Agreement No.282024 between Gila County and the Town of Winkelman in the amount of $2,000 to assist with the production of the Town’s annual Halloween event and their annual Christmas event for the community of Winkelman and the surrounding areas, which the Board has determined to be for the benefit of the public. (Woody Cline)
K. Information/Discussion/Action to approve Economic Development Grant Agreement No.172024 between Gila County and the Water Wheel Fire and Medical District for the purchase of two M150 dash mount radios in the amount of $6,474.69, which the Board has determined to be for the benefit of the public. (Woody Cline)
L. Information/Discussion/Action to accept a franchise application submitted by Whitney Birk of Shapiro Law Firm, P.C. on behalf of Payson Water Co., Inc.; and set a public hearing date of November24, at which time the Board of Supervisors will consider issuing a-year public utility franchise to Payson Water Co., Inc. (Samantha Trimble)
M. Information/Discussion/Action to accept a franchise application submitted by Whitney Birk of Shapiro Law Firm, P.C. on behalf of Tonto Basin Water Co., Inc.; and set a public hearing date of November24, at which time the Board of Supervisors will consider issuing a public utility franchise to Tonto Basin Water Co., Inc. (Samantha Trimble)
B. Approval of Amendment No.to Contract Agreement No. CTR058876 with Kimley-Horn & Associates, Inc. for the Forest Service Highway2 Environmental Documents and Clearances, extending the contract end date to March,25. CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)   A. Approval of Amendment No.to Arizona State Contract No. CTR063770 with Iron Mountain Information Management, LLC to extend the term of the contract through January25.   B. Approval of Amendment No.to Contract Agreement No. CTR058876 with Kimley-Horn & Associates, Inc. for the Forest Service Highway2 Environmental Documents and Clearances, extending the contract end date to March,25.   C. Approval of Professional Services Contract No.1624 with Paul A. Ramos, Attorney, for an amount not to exceed $78,000 for the provision of indigent legal services for indigent clients in Gila County for the period from September24, to June,25.   D. Approval to appoint Patrece Mills as a Republican Party Precinct Committeeman for the Tonto Basin Precinct.   E. Approval of FY25 Victims' Rights Program Award Agreement No. AG No.25-004 between the Gila County Attorney's Office and the Arizona Attorney General's Office in the amount of $21,700 to cover the existing salary and employee-related expenses for a full-time advocate for the period July24, to June,25.   F. Approval of the monthly activity reports submitted by the Human Resources Department for August24.   G. Acknowledgment of the July24 monthly activity report submitted by the Recorder's Office.
5. CALL TO THE PUBLIC:   A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.
6. At any time during this meeting pursuant to A.R.S. §-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events.  No action may be taken on the information presented.      IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928)5-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928)5-3231. THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)(3). THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING.
And I'm going to call this meeting to order Tuesday, September 17th at a little after 10. And our pledge today will be by Samantha 00:00:02
and our invocation will be by Nick Montague. Thank you for speaking on that. 00:00:10
Which is of the United States of America, and to the Republic for which it stands one nation under God, indivisible, with liberty 00:00:24
and justice for all. 00:00:30
Dear Heavenly Father, we are thankful for this day and we are thankful for the Board of Supervisors and for the time that they 00:00:45
spend helping the county. And we ask thee to give your spirit to them to help them make wise decisions for us and say these things 00:00:50
and they just crash them. 00:00:56
Okay. 00:01:09
Good morning, everybody. 00:01:10
Our first 2A presentation regarding the activities of the Hiba County Supervisor Association for physical year 2324 and Drake 00:01:13
Sullivan is here. And we thank you very much for coming and doing the presentation and for all you do for all of us. Look forward 00:01:21
to supervisors. Thank you very much, Mr. Chair. Mr. Klein, it's a pleasure to be here with you today. 00:01:30
We do have a slide deck that we'd like to walk through. Thank you very much. 00:01:39
Perfect timing on that. But for the record, I'm Craig Sullivan with the County Supervisors Association. I have Caitlin King with 00:01:43
me too. She's our new legislative liaison joining the team. We're thrilled to have her working with us. My purpose today is to 00:01:49
report out on the activities, the association. It's very important for me to be accountable to you, to see what we're doing to 00:01:55
support you and your colleague counties across the state. And so we did provide a document that walks through a lot of the key 00:02:01
activities that we're in. 00:02:07
Areas like intergovernmental work, our data initiative, some strategic initiatives, and then the work we've been doing with the 00:02:14
legislature. And so with your permission, Mr. Chair, I'd like to walk through some of it and just hit some of the key highlights 00:02:20
that we've got going and field any questions that you all may have. Please do. 00:02:26
And as I begin, I do want to thank you for your partnership in the association. I am so grateful for the involvement of this board 00:02:32
with your colleagues from around the state. Thank you for that. I think it makes our organization stronger and it helps strengthen 00:02:39
the partnership with the legislature. And I want to commend Mr. Menlo. He is the chair of our County Managers Association. So that 00:02:46
makes sure that we have a very strong collaboration to this. So thank you for that, James. 00:02:53
So just moving through, let me just briefly talk a little bit about what the association is for folks in the room who wouldn't be 00:03:01
familiar with the county supervisors associations collaboration with 15 counties. We do nonpartisan research and policy work. The 00:03:08
counties created this function because it's more efficient to work together to do these things as opposed to independently and 00:03:14
we're all in the same business we're trying to support. 00:03:20
You and state leaders in serving your constituents. So that's really what we're all about. 00:03:27
And if you look on the right, you can see the various entities that have influence on what you do. And so we try to strengthen the 00:03:32
intergovernmental relationship with those other parties. 00:03:37
This slide shows you a little bit about how we're using our board meetings that occur regularly to bring in elected officials and 00:03:47
policy decision makers to talk with all of you. So I wanted to identify just the folks who we came in through the last year. 00:03:54
We really enjoyed the the robust conversation with legislators, including some of the new agency heads under the new 00:04:03
administration. On the left, you can see some of the key task forces that we've been assigned to to work. 00:04:10
On behalf of the counties to support, so things like the Governor's Water Council, PSPRS Advisory Committee, Arizona Criminal 00:04:17
Justice Committee, we do a lot of task force work on behalf of all 15 counties and then provide information to all of you. But 00:04:25
very importantly, at the bottom in the orange is the relationship we have is kind of a hub and spoke model with what we call 00:04:32
county affiliate groups. So the finance director is the planning directors and those folks who all work very hard. 00:04:39
We help come together to get information from them and we share information from our end and it really strengthens the overall 00:04:47
collaboration. We also connect with the Arizona Association of Counties, who represents the row officers, and we try to make sure 00:04:54
that we're all strengthened there. So it really creates a nice strong fabric of Arizona County. 00:05:00
This next slide just highlights the county data initiative that we have all been involved in for several years. This is where 00:05:10
we're developing a platform with county relevant data to help us analyze policies and create visualizations to bring both the 00:05:17
boards as well as to the legislature. This is a very robust function that's managed by Vanessa Fielder in our office. It continues 00:05:25
to grow. Right now we're building out additional budget information and core related information. So we just have more. 00:05:32
At our fingertips to analyze policies. 00:05:40
We have a series of strategic initiatives. 00:05:45
We secured about $1.4 million in grants from the Arizona Board of Regents to do work into public safety retention and recruitment, 00:05:47
and more recently partnering with the Sheriff's association to work on detention officer recruitment and retention. So that's 00:05:54
occurring right now and over the next year we should get some good work to help inform strategies to recruit and retain folks in 00:06:01
the detention offices. 00:06:08
And one of the grants was to support a study into procurement. So we are working on this effort, but there's no State University. 00:06:17
It's not the most exciting things for folks to think about, but as you know, procurement involves a massive amount of taxpayer 00:06:23
dollars and we want to look at it, see how we can be more efficient at it and how we can measure the efficacy of our procurement 00:06:29
strategies. 00:06:34
You'll recall that over the last several years we've had a strategic initiative to work on the public safety pension problem where 00:06:46
we wanted to identify strategies that could be deployed here at the board level, at the PSPRS Board of Trustees level and the 00:06:53
legislative level. What you see here very briefly is the improvement in the funded status of PSPRS in court and that's because of 00:07:01
the work of the managers group and we've all been doing together. And so real kudos to all of you. 00:07:08
That's saving taxpayer money. And so as we transition from working on better assumptions at the pension system and paying this 00:07:15
money down or this debt down, now we're focused on making sure that we, the Legislature, doesn't make policy changes that degrade 00:07:21
this fund, right? We want to make sure that these commitments are made. So I thought that was a great chart showing how we've all 00:07:27
come so far over the last several years. 00:07:33
Broadband, all the counties are working on broadband. We have been serving as a hub, initially working with the legislature and 00:07:44
then Congress and now with the NTIA and FCC and the governor's office and ACA. So all the partners who are working together to 00:07:50
deploy broadband money. And so we talked about that regularly at the managers meeting and we are all in a common mission to deploy 00:07:56
high quality broadband across the state. 00:08:03
I'll transition now a little bit into the legislative side of this, which is a big portion of what we do with the 00:08:12
intergovernmental work of the Legislature. And I do want to commend your staff for the feedback that we get on bills, as well as 00:08:18
the work that we do with policy Development Group when when they're deployed to help assist Tila County and other counties on 00:08:24
issues that are of common interest. The biggest issue we had going into this legislative session was the state's budget deficit. 00:08:29
That's what we talked about, we were worried about. 00:08:35
We took the legislators don't shift your problems down to us. And the good news is they did not. The legislature really focused on 00:08:41
taking care of its problem within the four corners of its budget and that was a good thing. So they did solve their $1.4 billion 00:08:48
problem with fund transfers, one time spending cuts, ongoing spending cuts at the state level, They preserve their $1.5 billion 00:08:56
rainy day fund. And in the main they didn't affect the county. So. 00:09:03
Result in that area. This shows you just some of the major buckets that they touched. 00:09:11
Probably most notably when we were meeting with Greeley County and Richard Blunt recently, the sweeps of resources out of the 00:09:18
Water Infrastructure Finance Authority, which was a pot of money dedicated to supplement water supplies down in the urban areas. 00:09:25
Those dollars have been swept to a large degree. And so they're going to have to reset on how they're going to invest in new 00:09:33
waters, not just moving waters around, but bringing new water to our water problem down in. 00:09:40
County and I know the rule, the rural areas want that to be solved because there's always concerns about moving water at a rural 00:09:48
area. 00:09:52
But they did reduce those dollars that were available for it. They swept the opioid money at the state level that did not affect 00:09:57
the county level monies, but I know some state monies were coming down as grants, but it was their choice to redirect that. 00:10:03
This next slide will show you a little bit about the issues that were still lingering and still a big problem for the counties in 00:10:11
the state budget. 00:10:15
Most notably for Hilo County are the lack of ongoing state commitment to fund state funded probation officers. They did not follow 00:10:20
through on a sustained allocation. When we recognize that that was likely not going to happen, we and the courts started pushing 00:10:27
for at least a one time patch. That patch came from the governor's office in the form of ARPA money, federal dollars. So there 00:10:35
still is a Cliff, a financial Cliff in. 00:10:42
For the state's commitment to state funded probation office. So we're gonna have to get that fixed. We're gonna have to work with 00:10:51
your legislative delegation to do that. It's not right to leave that undone. And similarly on JP salaries, cost sharing 00:10:59
arrangement, counties pay 60% of JP salaries, state pays 40%. They Swatch the monies from the fund to reimburse the counties. 00:11:07
We initially thought that would not be a big deal, but then they made some salary adjustments that put that fund in the deficit. 00:11:15
So we're going to have to go get full funding from the state for their share of JP salaries. So just some basic technical budget 00:11:22
stuff that was not solved this session. 00:11:27
This slide will show you a lot of items that were in the budget. I wanted to put these in front of you because when the 00:11:34
legislature does have a budget deficit often will undo a lot of commitments to the counties. And if you look under the prior 00:11:41
county appropriations protected, this is where items that we worked on related to indigent defense, juvenile dependency, ERP 00:11:48
relief, cyber security grants in the lottery money, even ECO grants, those were all protected and that's a good thing and. 00:11:55
Legislative delegation had a big role in doing that, so they deserve a lot of accolades for that. 00:12:02
A few slides remaining. A big part of what we do that's often understated is just reviewing the hundreds of bills that touch 00:12:10
counties right? There are many every year. We call it reactive advocacy. It's where we review every bill, get feedback from county 00:12:17
management, and then have a conversation with supervisors about our direction. This gives you a sense of the policy areas that we 00:12:24
worked on this year. By and large, we were able to work out problems with lawmakers. 00:12:32
That's a good thing. I think some of that is because of the split government with the Democratic governor and Republican 00:12:39
legislature. So people who wanted to get bills done when we raised concerns wanted to talk about how to resolve that. So it was a 00:12:43
good thing. 00:12:47
This is just a list of bills that did pass. Our primary proactive agenda this year was really about the automatic recount issue. 00:12:53
We did that early working with a Co. They took the lead on it and did a great job, but that was a good coalition result we were 00:12:59
all proud of. 00:13:05
Overwhelmingly, the other bills as I mentioned were kind of ironed out. New bills are effective September 14th, so just recently. 00:13:11
And so all these things are now in law. So changes to public health for Tamale vendors and how we appoint legislators, all these 00:13:18
things are now in statute. And I think it's up to Mr. Algo and team to and Mr. Menloff to implement those things and make sure 00:13:25
that every everything is done properly. 00:13:31
I'll bounce over this. 00:13:41
We did distribute these four documents and they are very detailed analysis of and summaries of bills, budget issues, items for the 00:13:45
finance director, just how counties implement those things. I wanted to flag it. They're already out in the field. Everybody's 00:13:51
received those. 00:13:58
This is just a quick scorecard on the number of bills that we tracked and the work we did in our LPC. Mr. Christensen is not here, 00:14:07
but he sat in on all those calls every Friday and I want to commend him for that. It's a, it's a, not the best way to spend your 00:14:14
Friday, but I appreciate the insight and guidance. Jacob on our team testified or we testified more than 30 times in committee 00:14:20
this year. Jacob did most of that. And so we were really trying to hustle to get out there to get the message out. 00:14:27
And then the final slide for you, the reward for finishing a legislative session and wrapping it up as you got to do it all over 00:14:37
again. So we are treading water trying to plan for the next session. Please join us for our meetings that are coming up this 00:14:44
Thursday. We have our first board meeting of the fall. And then we're going to have our legislative summit, our policy summit in 00:14:50
Pinal County, where we're going to get all you together with your colleagues, set our agenda and move forward. 00:14:56
And so with that, Mr. Chairman, I know I took a lot of your time, but I, I want to make sure that you see what we're doing. 00:15:03
To work on behalf of your county, I want to thank you again for your partnership and I'd be happy to stand for any questions. 00:15:10
Supervisor fine. Do you have any questions? 00:15:17
I don't Craig, but I the 1st to say you've got an awesome team and and you guys have been so supportive for the full eight years 00:15:19
I've been in this position. I just can't imagine you guys not being there. You know you do a lot. So I really wanted to tell you 00:15:25
thank you for all this and we'll, we'll keep up being involved and help you out however we can. It's our pleasure, Sir. Thank you 00:15:30
very much. 00:15:35
And Greg, I support your team. I appreciate your team very, very much. I'm looking very full with the legislative Senate. I, I 00:15:42
enjoy that, that we all can set and talk about things and what we want and what we don't want and where we're going with things. 00:15:49
And I appreciate you guys for organizing us and everything else that you do. So thank you very much for taking the time to be here 00:15:57
today. Well, thank you and, and I do apologize, but we are going to have to head back to the Valley, although. 00:16:04
It's going to be the long way. So the roads closed, but so we will be stepping out. But I do want to thank you for all the time. 00:16:12
You can go to the 88. I'm not the 88, but the 188, which takes you by Roosevelt. That's kind of a scenic. So we've got options. 00:16:18
You have options. You can drive by Roosevelt at Jakes Corner in that 87 down. Perfect instrumental. I would like to say something, 00:16:25
Mr. Chairman, Thank you. 00:16:32
Mr. Sullivan, thank you. 00:16:40
To you and your team, you are amazing. And during the legislative session there are things happening in the middle of the night, 00:16:42
middle of day, all times in your your team. 00:16:47
Is ready for those and they're on them and they're informative, they're communicating what is going on all the time. Appreciate 00:16:54
that. That is a tremendous capacity thing that you have built into your team. But on top of that, all the different things that 00:17:00
you described at the different analysis of the budgets and the things that impact us to the county at the local level and impact 00:17:06
the board and what they do. 00:17:13
You are supporting us and appreciate that just all the different organizations and support you had a list of those. 00:17:20
It's. 00:17:27
It's overwhelming, but you and your team handle it with these. 00:17:30
Or make it appear that I could see. Well, thank you. I very much appreciate all that you and your team do. Thank you. And it's 00:17:34
really a reflection of the close collaboration we all have together. So thank you for that. 00:17:40
Have a safe trip. Will do. Thanks. Have a great day. OK. 00:17:47
OK. Moving on, we're going to get into a regular agenda items and I want to let everybody know that our projectors are out today. 00:17:53
So if our projectors aren't up and working, it's not, it's just the projector. So I guess we can work on getting those replaced. 00:18:00
OK, moving on to regular agenda items, information discussion action to approve the Superior Court submission of the physical Year 00:18:07
25. 00:18:15
Fill the Gap grant application to the Administrative Office of the Courts to fund the enhanced scanning program in the amount of 00:18:22
$5278.04. Mr. Gunther, good morning. Yes, good morning, Supervisor Humphrey. Supervisor client, this is our annual grant 00:18:29
submittal. 00:18:35
The enhanced scanning program provides scanners to our justice courts and our municipal courts. We put it through on an annual 00:18:42
basis since 2014. It really helps those municipalities out as well as our justice courts and I can take any questions. 00:18:50
Supervisor plan, I don't have anything. Thank you, Jonathan. Yeah, I I don't have any questions either, so I'll call for a motion. 00:18:58
Mr. Chair, I'll make the motion to approve the Superior Court submission of the FY25 Fill the Gap Grant application to the 00:19:04
Administrative Office of the Courts as presented. 00:19:10
I'll second that. 00:19:18
All in favor say aye, aye aye passes unanimously because there's only two of us. So when you get up here, you got to convince both 00:19:20
of us today because there's only two of us, but I'm kidding. Information gets an action to adopt, revise, Exhibit A, the 00:19:29
resolution #24 O Dash 03 to correct tax information for Miami school district. 00:19:38
#40 Pine Strawberries School district #12 and Hayden Winkelman School district #41. 00:19:48
Add a section entitled Type 3 Schools Local Aid for Common Schools, all of which are on page two and four, Exhibit A and Springer 00:19:56
and Company. 00:20:04
Plus company today. So good morning, Mr. Chair. Good morning, Mr. Klein. To clarify, it's on page two of four, not two and four. I 00:20:14
apologize for that typo. 00:20:20
Originally, when we brought you the tax schedules for the coming fiscal year, we were using an old template and we were told by 00:20:28
the Department of Revenue, the Property Tax Oversight Commission, that we needed to adopt the new template. So we did that for you 00:20:36
and now we have updates to these taxing entities and all but one of them. 00:20:44
Made it before the tax roll had to be submitted to the printer. There is one. 00:20:52
That did not make it in time to get to the printer and will be corrected in the future year. That affects approximately 5400 tax 00:20:57
bills and will get resolved in fiscal 26. 00:21:04
Supervisor Klein. 00:21:12
So the one that didn't make it, we'll go ahead and go through this year and then be corrected the following year. OK, All right 00:21:15
is. 00:21:19
And so is so explain to me the tax bill. How's what's that going to look like? I mean, is that are they are they going to be 00:21:25
charged more, charged less or just the format for this particular one, it will be the type 3 schools, local aid for common schools 00:21:32
and the rate will be slightly more than. 00:21:39
What ADOR had sent to us in the revision and they will get a credit in the following year. 00:21:46
Yes. OK. OK. Thank you. 00:21:55
OK, I I have no question that that question was answered, so I'll call. 00:21:58
For emotion, Mr. Chair, I'll make the motion to adopt revised Exhibit A to resolution #24-08-03. 00:22:05
And I'll second that all in favor say aye, aye aye passes unanimous. Thank you very much. And so we are moving on to 3C 00:22:16
information actually to approve limit #1 to intergovernment agreement number 10042023 with the Town of Miami to provide funding 00:22:26
for the Copper Mountain Transit system and the amount of $73,000 for the period of. 00:22:35
Verse 2024 through June 30th, 2025. Alexis Rivera. 00:22:46
And Melinda Baeza. Yeah, yeah. And. And Melinda, I'm just curious. And also Marian Billings is now. 00:22:53
Good morning, Lux. It's good to have you here today. Thank you, Mr. Chairman, we declined. Thank you for the opportunity. We are 00:23:04
here to continue this partnership for the community, for the Gila County. We want to provide and enhance the service that we have 00:23:10
for the last 10 years with the Town of Miami. 00:23:16
Our numbers are growing. We try to maintain the same numbers and expenditures and all that, but our numbers as part of the service 00:23:23
that we provide and is increasing at least at 95% since 2022 and we want to continue provide the best service. 00:23:31
To the community and today we want to continue the partnership and our director is going to be presenting the. 00:23:40
Information. 00:23:47
The boards go back. 00:23:49
OK. Thank you. Good morning, Good morning. 00:23:51
OK. Just a little history down right operational services since 1987, the dial right is the curb service that we provide for the 00:23:59
community. 00:24:04
So it's been like 37 years since we provided that. We also have a deviated fixed route since 2013. So it's been 11 years. 00:24:12
Providing that ongoing service, and I'd like to add one thing that I've noticed. 00:24:21
Being part of the. 00:24:27
Managing the transit is that a lot of the people that call a lot of people that we service and I actually do drive on occasion 00:24:30
when we need to someone 'cause I'm sick and we're short of driver. I do the dial a ride service. We're also building a community. 00:24:38
And so I just like to add that that some of these Elder Scrolls, they don't have family locally, you know that. 00:24:46
They just, they just have us and it's become pretty evident to me over the past. 00:24:55
Few weeks and months that if we're not in operation to get these people to the grocery store or to the Senior Center, either Globe 00:25:00
or Miami, to where they can have socialization or to their doctor's offices. 00:25:06
There may be other sources out there, but we're actually out of the more affordable one and we've become also like family to them 00:25:14
as well. So I just want to add that little piece there to that. As far as our numbers, July 2023 to June 2024, the fixed route 00:25:20
average. 00:25:25
The 13th 1309 people per month. July 2023 to June 2024 the dollar ride average was 372 people per month. About 78% to 82% of the 00:25:31
customers originate in Globe or ending end up in Globe. Current local match split is 73,000 Globes and it's Thousand Hill County 00:25:40
and 73,000 Miami. 00:25:49
Our services we are open right now Monday through Friday. 00:26:00
We offer the fixed route services the bus from 6:00 AM to 6:30 PM. 00:26:03
The fees are haven't changed, there's still a dollar for a regular rate and $0.50. 00:26:09
For somebody who has a person with a disability or a senior citizen or a student, children ride free through with an adult and 00:26:15
they can also write three if they're 12 and over. Core services is our fixed route. Each route goes goes out back from each end of 00:26:24
designated local area from Miami to go over go up to Miami. They kind of loop around. You might notice the copper buses. 00:26:32
That come that go through here we do have our origination Globe is Alhambra is where we started in Miami. We started the magazine 00:26:41
center and we start at 6:30 AM and just you know make the point complete loop. 00:26:46
And they make that round about four times a date. 00:26:53
Existing dialer ride services, as I mentioned, its services are disabled, elderly primarily in areas the buses cannot navigate. 00:26:56
Typically DAR is used for seniors, persons with disabilities, doctor's visits, pharmacy shopping and recently we've seen an 00:27:03
increase in people needing to go to work. 00:27:09
So we've actually provided transportation for that as well. 00:27:16
And this is just a map of the area. 00:27:23
To give you an idea. 00:27:26
It says Copper Valley Community Transit, that's our old name, is probably figured out how to change. 00:27:29
So you've got all that. OK, so ridership. Let's see. 00:27:36
From June 23 to June, July 2023 through June 24th, our ridership total fixed route and dial ride combined is 20,172 passengers. A 00:27:41
fixed route 2023 to 2024 ridership total. Our writers 15,714 average averaging about 1309 a month. As I mentioned, it's usually 00:27:51
one person getting on and one person getting off and then if they get back on again after a big do their shopping. 00:28:01
Accounts again. So our revenue miles is 61,409, our debt miles are 4988 and our fuel gallons is $9230. Ride for the 2023-2024, the 00:28:11
riders 4458 averaging about 372 a month. 00:28:22
The revenue miles is 15,000 and 38 dead miles 12,663 and our fuel gallons is 1912. Our days of operation are 253 a year with an 00:28:34
average of 21 days a month. 00:28:40
Our top 10 destinations for public transport are the Globe Train Depot, Walmart, Miami Senior Center, Fry's, the Culver Valley 00:28:48
Medical Center, Christina Apartments, Elick County Courthouse, Canal Mountains, Cobra Valley Plaza, Canal Mountain Apartment and 00:28:54
the Low Mobile Home Park. 00:29:00
Our reported requirements to a dot, we do reporting every month and requesting our reimbursements. They require that we do the 00:29:10
ridership, which is the number of writers on and off at each location of these collective dial ride request logs with records of 00:29:17
their name, their address, where they were picked up, whether it was my new globe or where they were dropped off at times and 00:29:24
locations. We have a call log that records all the calls that come in that we type in. 00:29:30
What was the purpose of their call? 00:29:37
Like appointments, deviation requests, even complaints are even good. Good job. So maintenance, regular maintenance, certified 00:29:41
repairs, and roadside compliance with Americans with Disabilities and Title 6. 00:29:48
The drivers have training, they do a past training that's required every three years, certificates and the policy adherence. We 00:29:56
also have online training that they do. 00:30:00
Our goals for 2024 to 2025, we want to increase their ridership. We have noticed some of our writers, when I talk to them, they do 00:30:08
mention that they do notice new people coming in to the area who might not have a vehicle. So they immediately call. We used to 00:30:15
get these calls to to find out what is the transportation service that we provide. So we want to. 00:30:22
Target the low performing bus stops by promoting them online and in person and see if that increases. 00:30:31
Their numbers promote copper Mount transit services on the local radio stations reach out to public services in our community for 00:30:38
possible collaboration. Review bus stops. You know, maybe map out tentative new stops that might perform better for us or provide 00:30:44
a better service for our community and evaluate the pros and cons for a low performing bus stop. So we can figure out is do we 00:30:51
still just keep it because it kind of helps the driver stay on on their. 00:30:57
Scheduled route or is it something that we should probably, you know, decide to move to different locations? 00:31:04
And that's it for my presentation so far. We appreciate your your continued support. Yeah, thank you for your presentation. Hold 00:31:12
on. 00:31:16
Questions or comments? So I think this is for James, probably over the years, the 73,000, this is what we've all partnered for 00:31:21
quite a long time, right? Yes, since I've been here. So it's been probably a decade for the 73,000 with the Cobra Valley. Yeah. Is 00:31:29
it, is there been any? 00:31:37
Talks of increasing that, especially with like the inflation rates and everything everybody's faced with today or. 00:31:45
I'm sure kind of Miami would anxiously engaged. 00:31:53
But they've been able to be very efficient, yeah. And what they do and have been able to maintain. So hats off to the town of 00:31:59
Miami absolutely managing the system and and not having come back to ask for more that they've been able to menu before through 00:32:05
the increased fuel costs, labor costs and all that. So. 00:32:11
That's where we're at. OK, Lexus, thank you That that is a big job to do that right now. I know that is going to be some of the 00:32:20
partnership. And thank you for the opportunity to Make Love. And yeah, we're going to make a revelation later on. Like our 00:32:26
director say, we have some projection. We want to make some. 00:32:32
Better changes improve the county and the area. 00:32:39
OK. And I have a couple questions on on fuel. You, you get your fuel at at the county. OK. So so we are helping you with kind of 00:32:43
that as well. And and it's something I didn't notice employees. How many how many people do you employ with the transit system? We 00:32:51
have 4 full time drivers once these little part time driver. 00:33:00
And we just recently hired a part time. 00:33:09
Office dispatcher and release driver and then we have me as a full time person, as a director coordinator and then I have a full 00:33:13
time dispatcher. Yeah, great. So not only are you providing a service, you're providing jobs as well. So, so that's great. And and 00:33:22
your dial arrived cost. If I call and and tell you that I need to go to a specific place, it's not one of your regular stops. 00:33:31
I get. What's the cost of that and what's the distance you'll take me, OK. 00:33:41
Good question. I mean, what if I want to go to the casino or whatever, you know, I don't know, but we've got, we've got people 00:33:46
that may want to ask that question. Regarding to the casino, we have a partnership with San Carlos Apache Fry. We always try to 00:33:52
maintain meetings one time a month to see how we can connect. Some people, sometimes they stop here. 00:33:59
In accounting and go to Walmart in any other place? Yeah, right back to my original question. How much does that cost? 00:34:07
That's OK. So we have our we have domes my from the beginning of Miami to just just at Walmart is zone 1 and then zone 2 is. 00:34:18
Further into Central Heights, the fries. 00:34:30
Global mobile Home Park. 00:34:35
And then zone 3 starts at the Washington Bluff and goes into the town. And then zone 4 is after Canal Lumber or after Dollar 00:34:37
General in that back area or in by past Vespergawa Pasadena Community Center. That's a dollar per zone. So somebody lives in Miami 00:34:44
and they want to go to Walmart. That's all in zone one. That's something that cost them a dollar one way and a dollar back. And if 00:34:50
they want to go all the way, let's say. 00:34:57
Somebody's from the globe that lives out in Alhambra, that's 04, and they want to go to the mighty Senior Center. 00:35:03
That's going to cost them $4.00, no way. And $4.00 back, OK. 00:35:11
It's still pretty affordable. OK yeah, no that that's fine with that answered my question because you know that that just lets 00:35:16
people know and and, and so someone asked me how you know now I could tell him it's it's per zone. It's either a dollar or $4.00, 00:35:23
but still $4.00 is is not bad you know and and and so and the distance is within your mapping area from pretty much Miami to the 00:35:31
other side of globe. So exactly like he mentioned we do try and partner up with. 00:35:38
The times with San Carlos and people have picked us, given us or given a ride from us to the flow change people. And then from 00:35:46
there they catch the San Carlos over here at Dollar General or they go walk over to good to go and catch them and go out to the 00:35:52
casino. Well, well, thank you very much and thank you for the presentation and a great job in helping people and and it looks like 00:35:59
you're getting more popular as far as people. 00:36:06
Meeting right So. 00:36:13
Thank you all very much for the presentation. 00:36:15
And Mr. Chairman and Instrumental, I would like to comment. 00:36:18
Thank you. Just since we're talking about an appropriation from the categories advisors 23,000, if there is a consideration for 00:36:23
the board to change that amount, what I would recommend and and seek your guidance. 00:36:32
Board members is to come in a work session to come and have that discussion and go through the financials in detail what is 00:36:42
costing and what changes are being made so that so the board can thoroughly have a chance to go through a question and answer 00:36:48
session and know what that the real. 00:36:54
Well, you presented it with a more in depth discussion of what the financial needs are of the system. So that would be a next 00:37:01
step. I would recommend that if there is that discussion that we do with the board and work session. 00:37:08
Thank you. Thank you very much. Thank you. Take care. 00:37:15
Absolutely, and Mr. Chairman, Sir Klein would would like to report that, if I can, that the Intergovernmental Public 00:37:26
Transportation Authority is established. We did have a clear meeting. 00:37:33
Supervisor Humphrey did hold that meeting and the officers were elected of the IPTA, which Town of Payson mayor was the chairman, 00:37:42
so it's kind of under. 00:37:49
The mayor for the town patient under his direction of going forward, but kind of basically is working with CAG to develop that and 00:37:56
that all will come into discussion more fully as we go forward with the IPTA and getting that established. OK, thank you. 00:38:05
OK. Thank you all very much. Have a have a great day. 00:38:16
OK, moving on to regular agenda item. We got a vote on this one. 00:38:21
OK, no more questions. I'll call for a motion. Mr. Chair, I'll make the motion to approve amendment #1 to intergovernmental 00:38:31
Agreement number 10042023 with the Town of Miami as presented. I'll second that. 00:38:38
I'll call all in favor say aye aye. 00:38:49
Out of practice man. Unanimously between the two of us. OK, now we're moving on to regular agenda item 3D information actually to 00:38:53
approve amendment number one to agreement number 03162023 between Helena County and the town facing in the amount of $73,000 to 00:39:01
support public transportation services. 00:39:10
And the patient Star Valley area for physical year 2025. Mr. Minlaw. Mr. Chairman, Mr. Chairman, if I might introduce, we are 00:39:19
fortunate to have Julie Leonard representing the Town of Payson, who is managing the. 00:39:24
The Northern bus system. So Julie, if you want to come up, if that's all right, that's more than fun. Thank you. Thank you for 00:39:32
being here today with a presentation. All right. 00:39:37
Well, good morning and thank you for. 00:39:43
Considering I've been having this on the agenda today. 00:39:46
So I am Julie Leonard. I'm the Community Development Coordinator for the town of Payson. 00:39:51
And overseeing that at the higher level for the Beeline bus operations in. So we cover the town of Payson as well as Star Valley 00:39:58
and also out into Mesa Dell, the Mesa Dell community, which is the unincorporated area around Payson but also. 00:40:07
Umm, so just kind of go over some of the. 00:40:18
Basic information, we began operating the Beeline bus, we acquired those services from the Senior Center in Payson in January of 00:40:22
2023. So we'll just about just a little over 18 months in doing that learning a lot. 00:40:30
Umm, we did receive a new bus in February 2024. That was through a grant through a dot that actually Senior Center had originally 00:40:40
applied for, but it took due to COVID and all those things, it took a long time for it to be delivered to the services. So that 00:40:47
was added this year. 00:40:54
We did reapply for the 5311 funding through a dot and we're awarded for that funding. So that new funding begins October 2024 and 00:41:03
runs through 2026. 00:41:10
One of the things that we have begun last year were free ride Fridays every other month and that was part of our marketing and 00:41:19
just kind of outreach trying to get. 00:41:25
Just have the more knowledge about the bus availability and the routes and things like that. So we've been doing that for every 00:41:31
other month. Then in the month of August we actually had a non profit step up and provide a contribution of $700.00 which paid for 00:41:40
all the fares for the entire month of August. So we have an entire month that was free. 00:41:48
For our local bus, for the passengers. 00:41:57
It covered all the costs that normally they would pay for their fares. We did see an increase in ridership and we also saw our bus 00:42:01
drivers reported that a lot of new people tried it out that maybe had been a little bit on the fence whether they wanted to try 00:42:07
it. And so that was successful, gave them a chance to kind of learn the routes and try it without there being a cost. So that was 00:42:13
a successful month. 00:42:20
And then? 00:42:29
Recently, we just submitted a grant in August for to replace one of our other buses because all of our buses are outside of the 00:42:31
parameters that a dot considers to be in good service. They all have either more miles or more years on them. And obviously in 00:42:40
that case that costs us more and repairs and all those kinds of things. So we will see that was just. 00:42:49
Submitted that would replace our 2015 bus. 00:42:58
That we currently use. We do have a fixed route. We do not have a dialer right? Just a fixed route I. 00:43:02
One of the things that has been worked on since we took over the bus is letting people know that it's not just for seniors. There 00:43:13
had been kind of a mindset in the area because it was run by the Payson Senior Center. Not that they promoted that, but people 00:43:19
just assumed that it was only for seniors and those with disabilities. So we've been, we've been out there just making sure people 00:43:26
know that. 00:43:32
It's community wide, anybody can use the bus services. 00:43:39
So that's one of the. 00:43:44
One of the focuses we've had. 00:43:47
In the last year we some of our popular places that people ride or go to and from of course probably similar to here is Safeway, 00:43:51
Walmart, the Big Lots of Ashes Plaza as well as our Sawmill Plaza over there by the theater. 00:43:59
We have seen an increase in ridership in Star Valley. So that was kind of lagging when we first took over, but that's increasing 00:44:11
and more people are writing from Star Valley as well. Now this is our ridership numbers. You'll see the yellow line is our 222. 00:44:20
That's the that's when we took or that's the Senior Center. So they there was about 4000 riders there in. 00:44:30
23, we were able to get up to about 6400 riders and then right now we're, it didn't write down what the total is, but you'll see 00:44:40
that we've continued to increase with the green light in the graph that we're continuing to increase ridership every month using a 00:44:48
lot of social media. Our transit coordinator keeps our social media going. 00:44:56
Not only to just kind of promote the service, but also let them know if there's delays or issues going on. For example, we've had 00:45:05
some construction going on on our route, so trying to keep people updated when there's weekends where there's a lot of traffic 00:45:12
coming from Payson to Star Valley can be a challenge in trying to keep our riders updated because they're relying on that service 00:45:20
to get to work and do their shopping and do other things. So using that as a tool to kind of keep people informed. 00:45:27
And our operational costs. 00:45:38
So in 2023, our total, you can see our total best costs were a little over 339,000 a dot reimbursed from our revenues, which 00:45:43
includes a contribution from Star Valley, the county and our our bus fares and the reimbursements from a dot that total came to 00:45:51
about 314,000 and the additional covered by. 00:45:59
Town of Payson, which is a match and whatever additional cost we have. 00:46:09
Umm, I did want to mention that some of the costs that you don't see in there because we don't have dollar amounts for is 00:46:13
obviously some of that indirect like you're our HR services, our finance services, nobody's paid out of those apartments by the 00:46:21
bus and that's taken care of. Also primarily the work is done by our mechanics in the street department, so that. 00:46:30
Saves a significant but does take time and money. The parts and those expenses come out of our budget, but not time. 00:46:38
For the mechanics, so they primarily do that unless it's a either something under warranty or something that is beyond their 00:46:45
capability. Recently we've had issues with air conditioners and we've had to use a contractor to come up and do that. And then 00:46:53
that does go into the funds. But those are some of those costs that aren't actually in dollars and cents there. That would be more 00:47:00
cost in 2024. We have just numbers through May of 2024 so far. 00:47:07
For the cost, we're currently spending a little bit more for the town of Payson. We're at 160 right now. The revenues and 00:47:16
reimbursements are 117. So currently pacing is covering about 43,000. So what we can tell just from kind of projecting out will be 00:47:23
at our overall cost would be around 386,000 for the year once we get through all of you know if we kind of estimate based on what 00:47:30
we've been spending the last. 00:47:37
Months, so we're seeing about a just under 14% increase in costs, whether that's like I said, we have some older buses that cause 00:47:45
that require more maintenance or some of our personnel costs as well so. 00:47:53
We are requesting approval of the $73,000 that the county has provided in the past and we're very grateful for that contribution 00:48:05
to be able to keep up the services. 00:48:11
For the time being. 00:48:18
And I also wanted to share. 00:48:21
Some pictures of our bus drivers. They are a key part of our transit services. You know when you sit and talk with our bus 00:48:22
drivers, they know the people that ride the bus, they know where the homeless person that they pick up, you know it's on and off 00:48:31
and where they stay and it's they have just a care for those people that ride the bus. 00:48:39
Each day and build relationships with them. So we're really grateful for those drivers as well as our transit coordinator, Juanita 00:48:48
Juanita Coghill who's been. 00:48:52
With us, since they were at the Senior Center and came over to the town of Payson. And again, they just build relationships with 00:48:57
their riders and try to serve our community in the very best way that they can and we're grateful for their service that 00:49:03
day-to-day contact that they have. 00:49:08
OK, Supervisor Klein, thank you so much for your service and. 00:49:17
Hopefully we can take a look at everything in the future and go from there. But we're glad, I'm glad to participate with it. So 00:49:25
thank you for being here today. 00:49:29
Yeah. And thank you for taking it over to another senior. Senior didn't want to continue. And it's a it's a great service for the, 00:49:34
for the people. And like I say, the increase with the price of gas, you know, I mean that might be a lot for because that's a lot 00:49:42
of your cost too is the increase in gas. And so I, I thank you very much for being here today and doing all that you do. 00:49:49
And so if there's no further questions, Mr. And I'll be there. 00:49:58
OK. Then I'll call for motion. Mr. Chair, I'll make the motion to approve amendment number one to agreement number 03162023 00:50:02
between Handler County and the Town of Casein as presented. 00:50:09
I'll second that. 00:50:18
And with the motion and 2nd all in favor say aye, aye, aye, fast, unanimous. Thank you very much. Thank you. Appreciate it. 00:50:20
OK. We're moving on to 3 E. 00:50:30
Information Coaching Acts to authorize the Healer County Public Health and Community Service Department to submit a grant 00:50:35
application to the American Academy of Pediatric Dentistry in the amount of $30,000 to extend oral health services in Halo County. 00:50:42
Mr. Joseph. Good morning morning supervisors. So you know we continue to my health department staff continue to try to address the 00:50:50
gaps in the services that are provided in the county of our local dentist and those. 00:50:57
That are needed in the county with that we're still always working for a youth underserved population so that if they don't have 00:51:05
dental insurance and are not access. So these funds will hopefully serve if the application is to serve 500 health screenings, 500 00:51:12
fluoride treatments and hopefully around 150 dental sealants. So the services that we don't typically have money for right now not 00:51:19
funded by any dentals dental that we have in Healing County. Most of these people either don't get service or. 00:51:27
Service since COVID or go out of county for those services. So try to look at access to care issues and bridge those gaps. 00:51:35
That's a good. 00:51:45
Josh, thank you for looking for some more money. That's always a plus for us. And do we have a pretty good shot of getting an 00:51:50
additional 30,000 you think or our metrics give us a related opportunity? Good, thank you for doing that. Yeah, it's a great 00:51:56
program because your your dental can affect your health in so many ways. So I think that's a great deal. And I guess the other 00:52:03
question is do you have. 00:52:09
Dentists locally or out of town that will help with these services. 00:52:16
We have a dentist that's on staff now and not part of the county. We contract with them and we have a contract until hygienist as 00:52:20
well that can perform a lot of these services. OK, great. Yeah, I know that that's super okay. I have no further questions, so I 00:52:27
will call for a motion. Mr. Chair, I'll make the motion to authorize the Healer County Public Health and Community Services 00:52:34
Department to cement a grant. Application to the American Academy of Pediatric Dentistry is presented. 00:52:42
I will second that. 00:52:50
And all in favor say aye aye. 00:52:52
Thank you very much. Have a good day. 00:52:57
We are moving on to F Information Action to authorize the advertisement of invitation for bid number 082824, Buckhead Mason 00:53:00
Landfill Center Pond. 00:53:07
Intern. 00:53:16
Leech leaching piping project. 00:53:19
Good morning. Good morning, Supervisor Humphrey and Supervisor. Good morning. 00:53:25
This item is a follow up task from previous landfill expansions that the Buckhead Mesa Landfill. The last landfill expansion at 00:53:31
Buckhead Mesa was completed in 2018. The Buckhead Mesa Landfill originally had one lead shaped evaporation pond known as the 00:53:37
Center or Primary Leachate Evaporation Pond. 00:53:43
A leche on is specifically designed containment system used to collect and used to collect and treat leachate, a liquid that 00:53:50
results from decomposing waste materials. 00:53:56
Subtitle D of the Resource Conservation and Recovery Act requires landfill leachate evaporation ponds to be lined with a composite 00:54:03
liner with an extra geomembrane to provide UV and general physical protection to the primary liner system. The original leachate 00:54:09
evaporation pond was constructed with a single layer of geosynthetic clay liner protected by a rock armor barrier and does not 00:54:16
subtitle deregulations. 00:54:23
Subtitle D is the portion of the Resource Conservation and Recovery Act which governs landfills. 00:54:30
This act is enforced on a federal level by the United States Environmental Protection Agency and locally by the Arizona Department 00:54:37
of Environmental Quality. During the Buckhead Mesa Landfill Phase two expansions, two additional evaporation ponds were 00:54:43
constructed that meet subtitle deregulation. These ponds are known as the east and West leachate evaporation ponds. Both the east 00:54:50
and West evaporation ponds are connected to the center leachate evaporation pond. 00:54:57
Part of the original 2018 expansion documents included a leachate tie in plan, though it was removed from the scope of work before 00:55:05
the bid process in 2017 due to a leak in the West evaporation bond. 00:55:11
The West Pond experienced damage to the liner first in 2003, again in 2010 and twice in 2013. The damage was repaired in early 00:55:18
2022 and again was damaged shortly after the repair. In 2023, Recycling and Landfill management constructed A7 foot elk fence 00:55:25
around the West Pond and repaired the damage, hopefully once and for all. The ADEQ approved the repairs of the West Pond earlier 00:55:32
this year. 00:55:39
And recycling and landfill management is ready to conduct the leachates. 00:55:47
Is ready to connect the lead J system and remove the center pond. The Public Works Department director recommends the Board of 00:55:51
Supervisors authorized the advertisement of invitation for bid number 082824 for the Buckhead Mesa Landfill center pond interim 00:55:57
leachate piping project. Thank you. 00:56:03
Supervisor Club. 00:56:11
So. 00:56:13
I was trying to follow you through all that, but. 00:56:15
We went from one point to another. So is this just a piping project or are we actually looking at doing something with a pawn? 00:56:18
This is specifically for the pipe, the piping project. So that original center pond that does not meet subtitle D has to be closed 00:56:24
and removed. The other two ponds are already in place, but we have to rerun the leachate piping system before we can actually 00:56:30
remove that. 00:56:36
OK. Thank you. Thank you. 00:56:43
Is there an elk fence around the other coupons? 00:56:46
Yes, OK. If they're the ones putting holes in it, we need to keep them out of it. Yes, we, we got the, we got the fencing put up 00:56:50
with our ponds because as you can see going through the presentation that I gave, that's been a persistent problem. Yeah, I, I, I 00:56:58
understand that. And and second question, you are now are working with the county. Yes. OK. 00:57:06
Welcome aboard. I have not met you, so thank you for being here. Thank you for the presentation and very, very nice to meet you. 00:57:15
Thank you. It's great to meet you as well. Welcome. Welcome aboard. Thank you. OK. And if there's no further questions? 00:57:24
I'll call for a motion, Mr. Chair. I'll make the motion to authorize the advertisement of invitation for bids number 082824. 00:57:33
I'll second that and it has a motion and 2nd all in favor say aye aye aye. 00:57:42
Thank you very much, Aaron. And we're moving on to G Information discussion action to approve the use of source will contract 00:57:49
number 011723 CAT for heavy equipment with related accessories, attachments, supplies, parts, labor and purchases and approved 00:57:58
source will contract number 062320 DASH. 00:58:08
Cat for rental and Caterpillar equipment with. 00:58:18
Empire Machinery and Empire Western in an amount of not to exceed $800,000 from September 5th, 2024 through August 27th, 2025. Mr. 00:58:22
Homerovia, good morning. Good morning. Chairman and Supervisor Klein, I'd like to, with your permission, just step back a little 00:58:31
bit and talk, Introduce Aaron to the board, OK. 00:58:40
Could it? Should have done It should have done it ahead of time, but I'll do it now. 00:58:51
Comes to us from Denver, where he worked for the City of Denver and the County of Denver. 00:58:55
In the collection of solid waste and in the logistics of how you go about doing that and the operation of the fleet, he introduced 00:59:02
a software system out there to to provide efficiencies and improvements through the the City of Denver software system called 00:59:09
Rubicon. And he was very engaged in the implementation of that and putting that in place. He comes to us with a lot of experience, 00:59:16
a lot of energy, a lot of passion. 00:59:22
And as you could see. 00:59:30
Very professional in the work that he does and we're happy to have him. But anyway, Aaron, thank you for the presentation and 00:59:32
thank you for being with Helena County. 00:59:37
OK, so on to my item then. This item is for board approval for an annual contract using a source well contract number 0117923 Dash 00:59:44
CAT Cat and 06/23/20 Dash C at for heavy equipment purchases, related accessories, attachments, parts, supplies and rentals. 00:59:56
And normally when we buy a motivator, we don't use this source of funding. 01:00:09
That's a standalone. That would be a standalone item that the board approved. When it mentions equipment in here, it's talking 01:00:15
about like a brush cutter that we bought last year, a Co planner that we bought last year with, with this type of money. So in 01:00:22
August 7th of 2018, the board approved the first of these cooperative agreement for purchasing and and and and repairing heavy 01:00:28
equipment. 01:00:35
For a sum of $400,000. That was back in 2020. In 2021. 01:00:42
The board again approved a $560,000 annual contract for this type of materials in 2020, two 600,000 Last year the board approved a 01:00:48
contract for $800,000 of which we have spent $523,000 to this point. OK, some of the expenditures I mentioned. 01:00:59
A brush cutter and a flow cleaner, but also a transmission reseal with the very highest resale and repair. 01:01:11
With the highest item if I ranked order them from largest dollar amount to at least dollar amount you will see a $30,000 01:01:17
transmission resale and repair. OK another item was a bucket attachment for a wheel loader $25,000 a rental for a dozer of $24,000 01:01:27
and then you would see a multitude of items like edges and just repairs and and parts for the cat equipment. 01:01:36
Totaling, like I mentioned earlier, $523,000. So we asked for $800,000, we didn't spend it. We're doing the same thing this year. 01:01:45
We're asking for the board approve $800,000. 01:01:51
Contract and our hope is not to spend it, but to have it as we need it. One of the items that we did my last year that was of 01:01:58
interest to me is a generator for Canal Peak. It's for radio transmission at Canal Peak. And I asked the team to go out and get 01:02:06
free folks on that. And it turned out that the lowest quote was this source for contract agreement that we have. 01:02:14
And I was, I was happy to hear that. And nonetheless, this is a lot of this stuff is for, for Caterpillar parts that we would need 01:02:22
to go to them anyway. It's a, it's a, it's a nationwide agreement used by many organizations and we would like to ask your, your 01:02:28
approval for this particular contract. 01:02:35
Supervisor client questions Comment I don't have any questions tomorrow. I know it's worked good with Force in the past so I'm 01:02:43
good with it. 01:02:47
I have no questions and nothing else. I'll call for motion. Mr. Chair. I'll make the motion to approve the use of Source Well 01:02:53
contract number 011723 Dash Cat and approve Source Well contract number 062320 Dash Cat with Empire Machinery and Empire SW as 01:03:01
presented. 01:03:10
I'll second that. 01:03:19
Aye, aye, OK, approved unanimously. Moving on to H&M, where are you still on the information action to approve the continued use 01:03:23
of the purchase agreement, Caterpillar transaction number 355-8441? 01:03:35
For a 2018 Model 120M2 AWD Caterpillar Motor grader, serial number M 980-0559 and authorized the 7th annual payment in the amount 01:03:47
of $31,552.58. 01:03:59
No, you're on. Thanks, Chairman. This, this item is to request your approval for the 7th payment of A7 year lease. But it starts 01:04:12
with a payment at the beginning of the year and at the end of the year. So there's 8 payments in total. This would be the 7th, the 01:04:21
7th payment, the amount that that you mentioned earlier, Chairman, $31,552.58, we have 1 remaining payment of 95,293. 01:04:30
90 I'm sorry, $95,293.44 next year. 01:04:41
That we'll be asking for your pool, but today we're only asking for that seventh payment for your approval. 01:04:46
This is an unusual transaction for public works. We normally don't lease equipment, We lease this one. We're not in favor of 01:04:54
leasing and will in the future perhaps not use lease unless we see something of value for it. But just for, for, for your 01:05:01
knowledge, we bought this moderator. 01:05:08
For 245,000 dollars $245,214.00 that was a principle that we paid for the motor grader, we paid interest of 54,181 when we're all 01:05:16
said and done at the end of next year and so. 01:05:23
If we want to have the money, perhaps the lease would be the way to go, but as long as we have money in the budget to buy 01:05:32
equipment, the suggestion from staff will be in the future to pay for it outright. For today, we're asking for for you to approve 01:05:38
the 7th payment. 01:05:43
OK, Supervisor client question. Thank you. I know when we did this, it was to see how it's going to work out for us and, and what 01:05:50
about the maintenance on the machinery like that is, is is there any benefit to that or, or if you went out and just bought say a 01:05:58
brand new motor grader, how many years of warranty work would be available on that grader? 01:06:05
I believe that there was seven years of warranty on that deal. 01:06:14
And so we do get the benefit of that. 01:06:19
OK, so. 01:06:23
So fortunately, I know that piece of machinery and I don't believe you've had any real big major issues with it. So I mean, there 01:06:26
wasn't a big cost. 01:06:30
Mechanically on it supervisor and Chairman, I, I don't have that data point, but next time we come to the board with purchase of 01:06:36
motivator will share the benefits of this one particular motivator over the seven-year time frame. 01:06:44
So what you guys are suggesting is it cost us 50 plus $1000 to to rent this versus buying it outright? 01:06:53
Correct. So going forward in the future, your suggestion is, is we just buy them outright? 01:07:03
Correct. 01:07:09
Because the interest is like, it's like leasing a vehicle. You still pay for brakes and you still pay for tires. Yeah. And you 01:07:11
normally you don't see an engine or or a transmission fail on a motivator the first seven years. 01:07:17
OK. Thank you, Homer. I have no questions, so I'll call for a motion. 01:07:24
Mr. Chair, I'll make the motion to approve the continued use of the purchase agreement Caterpillar transaction number. 01:07:31
355-8441 and authorize the 7th annual payment as presented. 01:07:39
I'll second that and all in favor say aye aye aye have approved unanimously moving on to aye information action to approve 01:07:46
economic development agreement number 06102024 between Gila County and Geisela Valley Community Affairs Association in the amount 01:07:56
of $12,915 and. 01:08:05
$0.02. 01:08:15
To assist with replacing the age group on a building and replacing damaged and broken windows, which the board has been. 01:08:18
Which the board is determined to be for the benefit of the public. And this is my constituent funds. And so this is on me. And 01:08:30
what this building is, is it's the Community Center for Garcela and and it also houses the Dicella fire engine. 01:08:39
Or the fire department. 01:08:49
And, and, and it actually benefits the community in a lot of ways. And, and the reason I know that is because in the past there's 01:08:51
been issues where I have talked to maybe one of the churches to be able to use some of the church grounds or some of the, some of 01:08:57
the deals from the churches. And the churches are very nice, but they also tell you what. Well, that's what our Community Center 01:09:03
is for. 01:09:10
So, so they, they do have, you know, they do have fundraisers there. They do have like you can drop off books and things there, 01:09:17
so. 01:09:21
So even even the churches in Garcia are, are promoting it as a Community Center. So that's, that's why I feel that it would be 01:09:25
beneficial to the public because they, they hold a lot of functions there. They, they house the, the fire engine for the Volunteer 01:09:33
Fire Department and so. 01:09:40
If there's any questions, I'll be happy to answer questions best I can. 01:09:49
Tim, I don't have any questions. I just, I just want to say that in a lot of these rural communities when they have those 01:09:55
centralized buildings and Community Center, everything that happens in that community happens at that building. I mean that's just 01:10:01
the focal point for every one of our rural communities that we have as some kind of establishment like that. And so it could be 01:10:07
anything from weddings to fundraisers to. 01:10:13
Whatever, but it'll it'll happen in those those places. So I totally support this. 01:10:21
Well, I appreciate that very much, and if there's no further questions, I'll call for motion. Mr. Chair, I'll make the motion to 01:10:28
approve Economic Development Agreement number 06102024 with the Garcia Valley Community Affairs Association as presented, which 01:10:36
the Board has determined to be for the benefit of the public. 01:10:44
I will. I will second that. 01:10:53
And all fruits say aye aye aye passes unanimously. Thank you very much. Going on to Jay. Information discussion action to approve 01:10:56
Economic Development Grant number 08282024 between Healer County and the Town of Winkelman in the amount of $2000 to assist with 01:11:06
the production of the town's annual Halloween event and the annual Christmas event for the. 01:11:16
Of Lincoln and the surrounding areas, which the Board has determined to be for the benefit of the public, Mr. Supervisor Woody 01:11:26
Clown. 01:11:30
Thank you, Mr. Chair. So as it says, this is there in Winkelman there at the town right across the street from the main office 01:11:35
buildings. It's more or less the same type of setup. That's that's a place where they go to have a lot of different functions 01:11:42
there. A lot of participants from the neighboring communities, Kearney, Dudleyville, other places around there are take part in 01:11:49
that as well. So this is an event that's happened for. 01:11:56
Pretty much every year I've been on the board, so any questions I won't be going down soon. 01:12:03
I have no questions, but like you said, these rural communities, when they have events like this, you know, a lot of people show 01:12:09
up. It's not just a few. I mean, it's it's a community supported event and so. 01:12:16
Umm, If there's no further questions, I'll call for a motion. Mr. Chair, I'll make the motion to approve Economic Development 01:12:26
Agreement number 08282024 with the Town of Winkelman as presented, which the Board has determined to be for the benefit of the 01:12:33
public. I'll second that. 01:12:39
And call and all approved say aye aye aye fast unanimously moving on to Kay information gets national to approve economic 01:12:47
development grant agreement number 08172024 between Hila County and the water wheel. 01:12:56
Fire and Medical District for the purchase of two M-150 dash mount radios in the amount of $6474.69, which the Board has 01:13:06
determined to be for the benefit of the public supervised client. Thank you, Mr. Chair. And so this is to help them out getting 01:13:13
new radios in both of those those vehicles. It'll help them. It's the newer radios. They'll have capabilities of connecting to 01:13:21
everything. 01:13:28
So, so I was, I was really interested in helping do this. Now I will say that this one and the prior agenda I don't are both of my 01:13:36
constituent funds. I, I failed to mention that to be going with so so it's coming down my constituent funds. I will say that 01:13:43
personally, I think this is probably the limit to me buying radios this year. I think we've I've I participated in purchasing 01:13:50
enough. 01:13:57
So. 01:14:04
And so I think communication is extremely beneficial to our first responders. Without it, it is there not much help. So, so I 01:14:05
think it's great that we're we're that we're able to be able to help them. And with that, I'll I'll call for a motion. Mr. Chair, 01:14:12
I'll make the motion to approve Economic Development Agreement number 08172024 with the Water Wheel Fire and Medical District as 01:14:20
presented, which the Board has determined to be for the benefit of the public. 01:14:27
I will second that and all in favor say aye aye aye. Passed unanimous. Moving on to L Information Action to accept a franchise 01:14:35
application submitted by Whitney and Burke of Shapiro Law Firm, EC on behalf of Payson Water Water Company Incorporated and set a 01:14:45
public hearing date of November 4th, 2024 at which. 01:14:55
The Board of Supervisors will consider issuing a 25 year public utility franchise to pay some water company incorporated Samantha 01:15:05
Grimm. 01:15:11
Thank you, chairman and Supervisor Klein. So this is exactly as stated in the suggested motion. This is to accept 2 franchise 01:15:17
applications. So item L and item M So the first one is for Peace and Water Company and the second one is for Tunnel Basin Water 01:15:24
Company. This is the first step of the two step process that we do to issue franchises. So this is to accept the application and 01:15:31
then set the public hearing date for November 5th, 2024. 01:15:38
I will take any questions if you have them. 01:15:46
Supervisor Klein. 01:15:50
Sam, I do have one, but I'm not sure Randy might be the one to answer them. 01:15:52
We accept these applications for the franchises, then we set the, then the November 5th public hearing date will take place after 01:15:59
that hearing date. What would be the protocol then? I mean, what's our steps after that? And the other question I would have Randy 01:16:08
for you is, is there any feedback on these applications or any concerns or anything that you're hearing? 01:16:16
Can't hear you? 01:16:28
That's better. 01:16:38
And so someone, we've heard nothing back from anyone on any conference floor or against. 01:16:41
This initiative and be honest with you, I think it would be the attorney that we would not do what the next step is. I don't have 01:16:50
any really involved with that. OK, All right. So we go through today and whatever happens today, the next step will be the public 01:16:57
hearing and then that's going to be in Payson. 01:17:04
Do we know? 01:17:13
OK. 01:17:17
All right. Thank you, Randy. That's all I had. Mr. Chair. Homer, did you have something that you'd like to share with us? 01:17:18
Yes, Chairman, thank you. The franchise agreements have to do with the use of our public roads. Yes, we would like to look at the 01:17:27
at the applications that they submit and we'd like to review them. In the franchise agreement that I've seen almost in all of 01:17:34
them, it requires them to use the right of way permit. When they do work on our Rd. we will be guiding them as to where the 01:17:41
utility should go. We often times see boxes almost. 01:17:48
In the middle of the road, they should be on the edges of the road. When they do apply for a right away permit they would get, 01:17:56
they will get additional guidance from us. The franchise agreement, my understanding of the franchise agreement, it merely allows 01:18:02
them to use our roads and they in turn provide the insurance, the warranty, the indemnification and that the acknowledgement that 01:18:08
if they need to remove that that utility later on when we expand the road that they are obligated to do that. And so I see those 01:18:14
as the benefits. 01:18:20
For us, the benefits for them. 01:18:26
Is that they have a, a, a license to use an agreement. Otherwise they would have to come to the board every time they were to 01:18:30
Ashburn to use our Rd. they would have to come and ask for that license. They do it here for a long period of time. Usually 01:18:37
they're 25 years. But the right of way permit is still required of them. And we will, we will work with them to, to make it as as, 01:18:45
as, as as easy as can be. But we, we've seen so much evidence of the utilities placing utilities in in in the wrong place mostly. 01:18:52
Convenience for them instead of where it ought to be on the edge of the road, 3 foot deep, etc. So we would like to look at that. 01:19:01
The franchise agreement going forward, maybe public works have not done so, but we would like to be a participant in in looking at 01:19:06
them ahead of the public meeting. 01:19:12
Mr. Chair, for me. 01:19:19
Homer for the Pace and Water company and the next item is going to be Tunnel Basin Water Company. 01:19:24
In prior years they already have infrastructure in place, correct? 01:19:31
Correct, yes. And so how, what happens when there's a new franchise put in place that that just automatically takes over all the 01:19:38
old infrastructure that's there plus any new stuff that comes forward? Is that the way that works? 01:19:46
Many of the franchises that I've seen. 01:19:56
Require the same things that I just talked about right now we're using kind of like the same, the same format to issue these 01:19:59
franchises. And so if in the past that required they were obligated to move equipment if we expand the road or something, they're 01:20:07
still, in my opinion, they're they're still obligated to do that. But we would take that up with county attorneys for for input. 01:20:14
So one more question if I may. With both of these water companies that we're going to be discussing today, is there any issues 01:20:23
like you stated already with water boxes in the middle of the roads that are out there and things of that nature we would have to 01:20:28
do? 01:20:34
Overview of their determination. 01:20:41
We're not, I'm not proposing that we ask them to move all of them out. I'm just saying that there, there may come a point in time 01:20:45
when we need some of these things moved that have been put in the past. And, and at that point, we're going to have to determine 01:20:51
who is responsible for that. Is it the county or is it the utility? Well, and I know we dealt with it there. Roosevelt, your, your 01:20:58
street there. I mean, that was a big headache with all the water. 01:21:04
Infrastructure in the road there. So questions I just wanted to ask since we're talking about and it's coming up is. 01:21:11
Is all is this is to get off on the right foot? What are we going to need to do basically? 01:21:17
To get up on the, on the right foot, I think that there's an issue where they need to show that they have the, the legal 01:21:24
wherewithal to operate as a utility and that they're going to do it responsibly. I think that's part of the, the statements that 01:21:29
are in the franchise agreement. And I think what they, what they need, what the utility needs to know is that there is a right of 01:21:35
way permit that they're still obligated to abide by. And we, we need to, as they say county, we need to make sure that we're doing 01:21:40
our very best. 01:21:46
To place utilities on the edges where we can, unless they're very 3 foot deep. 01:21:52
And make sure that they don't affect the safe passage on on roads as some of them currently do. Thank you. Homer. I guess I've got 01:21:58
a question where you may not be able to answer this, but I I guess just out of the blue, why? Why are they? 01:22:07
Applying for a franchise, is it because the state's requiring it? Is it because the county's requiring it? It's like, I'm 01:22:18
wondering, OK, here we've had water companies for going on and everybody's had their water and all of a sudden we've got a couple 01:22:25
communities that are applying for 25 year franchises. My question is. 01:22:33
Why? 01:22:41
That's OK. If nobody can answer that, that's fine. It's just a question I have. 01:22:45
Mr. Chairman, in the interim time between now and in the daily hearing, the County Attorney's Office will reach out to this law 01:22:52
firm. I'm not familiar with it, but we will ask them for a copy of their gratification in all the legal documents that they intend 01:22:59
to present and go forward with at the time of that hearing and work with the Public Works Department to ensure that the county's 01:23:07
needs are met should the board. 01:23:14
Decide to grab the franchise agreement is the discussion is said. Franchise agreements are nothing new to Tehila County and a 01:23:22
number of different types of utilities utilize franchise agreements if permitted by Arizona law to operate. But we have some say 01:23:31
in how those agreements are structured and make sure that whatever the structure is. 01:23:40
Works the benefit of heated county. 01:23:49
Mr. Chairman, yes, Mr. Minimum, go ahead. If I could add that this is one of the projects that Marion Shepherd has been 01:23:53
undertaking before she retired and was still working on it somewhat is to clean up our records. All, all utility covers are 01:24:00
required to have a franchise agreement with the county. And so because of that, she's been working to go through and make sure 01:24:07
that all of our utilities are properly recorded, registered through these franchise screens. 01:24:14
OK, Yeah, that's good information because like I say, all of a sudden point and and yeah, I think it's great that the county is 01:24:23
looking at that to be to be good with the county with our roads and stuff. But but we all have to have to look at it from the 01:24:30
constituents point of view too. Is it going to help, you know, with the service and and responsibility to the constituents for the 01:24:37
water that they consume. So anyway, OK then. 01:24:44
Moving right along. 01:24:52
For your information. 01:24:54
Supervisor, client, I'll call for a motion before I forget. All right, Mr. Chair, I'll make the motion to accept a franchise 01:24:57
application submitted by Whitney Burke of Superior Law Firm, PC, on behalf of Patient Water Company, Incorporated and set a public 01:25:03
hearing date of November 5th, 2024. 01:25:10
I'll second that and having a motion to second all in favor say aye, aye aye. 01:25:18
Was approved 100% and we're going to go on to M everybody's discussion actually to accept a franchise application submitted by 01:25:25
Whitney Burke of Shapiro Law Firm, PC on behalf of the Tunnel Basin Water Company, Incorporated and set a public hearing date on 01:25:35
November 5th, 2024 at which time the Board of Supervisors will consider issuing a public utility. 01:25:44
Franchise to Tunnel Basin Water Company Incorporated Samantha Trimble is that kind of a Ditto. 01:25:54
OK, you can say that, you know, I mean, it's up to you. 01:26:05
OK. And then I guess that was a Ditto. Is there anybody that would care to comment on that one? No, I think we actually don't 01:26:10
pretty good on the town of eight facing water. So supervisor plan, I'll call for a motion if you have no questions or comments, 01:26:16
Mr. Chair, I'll make the motion to accept a franchise application submitted by Whitney Burke, a Shapiro Law Firm, PC, on behalf of 01:26:23
Tunnel Basin Water Company, Incorporated. 01:26:30
And set a public hearing date of November 5th, 2024. 01:26:37
I will second that and call. 01:26:41
Aye, aye, yeah, one of those. OK, moving on to four. 01:26:45
Consent agenda items. 01:26:53
Any matter on Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon 01:26:56
the request of any member of the Board of Supervisor. Supervisor Klein, is there any item you would like to discuss from the 01:27:03
consent agenda item A through G? 01:27:09
I just let him walk all the way back to the room and sit down before he asked his question. Huh. 01:27:17
I've got a question on B and that's the extension of the environmental documents and clearances on 512. I just curious as. 01:27:22
The holdup. 01:27:32
Wait, OK, do we need we need to remove DI? Don't have a problem with it. I just I just want to know the reason why it's held up. 01:27:36
OK, well then I will. I guess I'll take D off. 01:27:43
And we will be invested as a OB. Yeah. OK. Then item 4B will be a regular agenda. 01:27:51
And then that way we can ask questions without worrying about it. OK. And so anyway, now agenda item, we're we're doing for the 01:28:02
and a regular agenda item. And OK, we, we don't have a presentation, but we do have a question. So the question supervisor plan, 01:28:10
go ahead. 01:28:17
So. 01:28:26
That we have an extension on this for these experiences, these environmental documents and on on the 512. So my question was, is, 01:28:28
are we hung up on something or? 01:28:33
No, the chairman and supervisor, the folks doing the environmental study, just needed more time. 01:28:40
It's it's that simple. They they they asked for more time and laid out the work that yet needs to be done. 01:28:49
And, and it's something that they're going to do within the budget number. And the only request on their part was signed. OK. I, I 01:28:59
had a pretty good comment about about them and their work from the Forest Service here a few days ago. So I just made me think 01:29:06
about that. So that's all I had, Mr. Chairman. 01:29:12
Yeah, and that's great to hear that they're asking for an extension of time without more money, all the smoke. Good for them. 01:29:20
Okay, then I guess we don't need to. Well, we do need to vote on that. So I will ask for a motion to approve item 4B as presented 01:29:28
so much, Mr. Chair. OK, and I'll second that. 01:29:36
All in favor say aye, aye aye. OK then I am also asking for a motion to accept consent, agenda item A and then. 01:29:45
CDEFG so moved, Mr. Chair, I will second that. And all in favor say aye aye. 01:29:56
Consent agenda items A/C DEFG approved. OK, moving on to five call to the public. Do we have any public up in Payson that cares 01:30:07
for comment? 01:30:13
I I I see none here. Do we have any comments in the computer world today? 01:30:22
How many present did we have today? 01:30:27
52 How great that is, you know, I mean, because you look around here and you don't see a whole lot but staff, but it's nice that 01:30:31
people do care and they do participate and then they get on Facebook and present to their friends. So it's great that our meetings 01:30:39
are getting getting out there and and and viewed. So OK, then we'll move on to six at any time during the meeting pursuant to ARS 01:30:46
3. 01:30:53
431.02 K Members of the Board of Supervisors and County Manager may present a brief summary of current events. No action may be 01:31:01
taken on information presented. Mr. Min Love, do you have something for us? I do, Mr. Chairman. 01:31:09
1st is having a discussion the horse riders approved a remodel of the pacing courthouse that we're work. I've been working on the 01:31:17
logistics because that's going to upset and and 'cause they're actually a relocating of those staff that work in the patient 01:31:24
courthouse who are up to six months. 01:31:31
And so we're going to find a meeting a couple weeks with Judge Drive with County Attorney and differs to make sure we have ironed 01:31:39
out the logistics of where they can work because. 01:31:44
Essentially, that building is going to be completely closed down for business purposes for about 6 months. 01:31:50
So that is coming up in a couple of weeks planning to start construction, I would say probably the first year in January. 01:31:59
Last week I attended the PILT fly in part of that on one day was able to visit with Senator Kelly's and Congressman Cranes offices 01:32:08
talked about our to take them. First of all, thank them for the support they've given Helena County for projects and all the 01:32:16
different things they do on behalf of the county. 01:32:23
So let them know that we. 01:32:31
Have made good use of their support and secondly that to kind of gear up of the things and the projects that we're still working 01:32:33
on that we may ask for congressionally directed spending for things like that. 01:32:40
The umm. 01:32:49
Then we also had visits with a number of federal senators and congressmen in their office to talk about PILT. The things that we 01:32:52
use to PILT money for and how essential it is that because we have 96 1/2 percent of our land in Hewlett County is federal, are 01:32:59
not within our taxing authority. That the built payment, which is a fraction of what we would collect on property taxes, that it 01:33:05
is essential. 01:33:12
Essential for us to continue operations to have that far with payment list last June was about $4.5 million and we hope that as 01:33:19
reauthorized requires an reauthorization that Congress every year. So I appreciate the opportunity to go and and visit with those. 01:33:28
Thorough senators and representatives. 01:33:37
Finally, next week, I will be attending meetings with parents on the Local Government Employed Benefit Trust. So there's a work 01:33:41
session plan for next week and I will be gone. Michael will be here to stop that and be here for support that this is our health 01:33:50
insurance, that we will be gone next Tuesday for meetings related to our employee health insurance. 01:33:58
That's it, Mr. Chairman. 01:34:07
OK, thank you very much, Supervisor Klein. Thank you, Mr. Chair. So start with James. Thanks for doing the fly in. That's that's 01:34:09
important. We show a presence there and talk to those folks. It's it's always a good deal to do. So appreciate that. Last weekend, 01:34:17
last Saturday night we had the the gala and Payson for the PVBR Pleasant Valley Veterans Retreat. 01:34:25
Went very, very well and I want to thank everybody who's there and. 01:34:34
It was a really good turn out. It looks like the, the amount of money that was raised is going to be right around $58,000. And so 01:34:39
that's that's a really, really big plus for our retreat and a lot of good comments and a lot of good discussions and, and all 01:34:46
that. It was a really good turn out. 01:34:53
On October 1st, I'll be headed to Washington State. I'll be attending the WI, our meeting for two or three days in Washington 01:35:00
state, Colville, and we have been right. After that we're going to have the legislative summit down there at the casino in 01:35:07
Maricopa, just outside of Maricopa. So that's all I had, Mr. Chair. OK, thank you very much. Supervisor Klein. Me, I held a 01:35:14
Roosevelt community meeting. 01:35:20
And like I say, some of those rural communities. 01:35:28
Meetings like Tunnel Basement, they've turned a public outreach for for a lot of the others too. Salt River Project was at the 01:35:31
Roosevelt community meeting talking about lines that they may work on in the future and where they're going to be placed. George 01:35:39
Glocko from ADOT was there. Lieutenant Lottie from the Sheriff's Office was there. 01:35:47
The road Superintendent through there and and the Fire Chief of Tunnel Fire was there. 01:35:57
And you know, I was there to kind of let them know what we were doing with buyout and things of that nature. And there was about 01:36:04
20 people. So I can say that those role meetings have turned out pretty good because then it's outreach for some of these other 01:36:11
departments. So it's, it's turned more into informative meetings rather than complaint meetings. But we do get some. And so, so I 01:36:19
really appreciate staff and the Esso and stuff being there. So, you know, we can, we can get right on. 01:36:26
Those issues may be so I appreciate that tentative County growers state fry and I showed up late. I guess I was I was on my 01:36:34
calendar. I had from 12:00 to 2:00 and I guess it started earlier than 12 because I wasn't much earlier than you. So yeah, it was 01:36:42
it was about over. But but anyway, I enjoyed it, you know, because even though I didn't make actual meeting, but you walk around 01:36:49
to the tables and you sure get a lot of information. 01:36:56
From walking around and visiting with with the people that were that were there that's for sure and then I'm looking forward to 01:37:04
Thursday meeting with Jeremy playing out at Roosevelt Lake. He's out there for the Forest Service and what we're working on is a 01:37:12
is a floating dock and beach area at Roosevelt because. 01:37:21
So much of that lake is is not, you know, I mean it there's roads to boat ramps. 01:37:29
But you can't swim and stuff around them. So we're working on on doing a layout there by Wendy Hill where there's be a whole Cove 01:37:36
and turn it into kind of a beach where the floating dock for Ada, but it can be used by everybody and there's already a big 01:37:43
parking place there. So I'm looking very forward to meeting with Jeremy there because there's there's grants available, but 01:37:51
apparently he's unable to put in for grants. So working with Michael O'Driscoll and we're looking at things so. 01:37:58
Maybe we can put in for the grants alone with him and the information to be able to get a better use area for for handicapped and, 01:38:06
and and normal people to be able to use Roosevelt Lake Point so. 01:38:14
Other than that, I have nothing. And if there's nothing else that anyone would care to share. 01:38:22
I will adjourn today's meeting. Thank you, Albert, Mr. Chair. 01:38:31
Good. 01:38:37
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And I'm going to call this meeting to order Tuesday, September 17th at a little after 10. And our pledge today will be by Samantha 00:00:02
and our invocation will be by Nick Montague. Thank you for speaking on that. 00:00:10
Which is of the United States of America, and to the Republic for which it stands one nation under God, indivisible, with liberty 00:00:24
and justice for all. 00:00:30
Dear Heavenly Father, we are thankful for this day and we are thankful for the Board of Supervisors and for the time that they 00:00:45
spend helping the county. And we ask thee to give your spirit to them to help them make wise decisions for us and say these things 00:00:50
and they just crash them. 00:00:56
Okay. 00:01:09
Good morning, everybody. 00:01:10
Our first 2A presentation regarding the activities of the Hiba County Supervisor Association for physical year 2324 and Drake 00:01:13
Sullivan is here. And we thank you very much for coming and doing the presentation and for all you do for all of us. Look forward 00:01:21
to supervisors. Thank you very much, Mr. Chair. Mr. Klein, it's a pleasure to be here with you today. 00:01:30
We do have a slide deck that we'd like to walk through. Thank you very much. 00:01:39
Perfect timing on that. But for the record, I'm Craig Sullivan with the County Supervisors Association. I have Caitlin King with 00:01:43
me too. She's our new legislative liaison joining the team. We're thrilled to have her working with us. My purpose today is to 00:01:49
report out on the activities, the association. It's very important for me to be accountable to you, to see what we're doing to 00:01:55
support you and your colleague counties across the state. And so we did provide a document that walks through a lot of the key 00:02:01
activities that we're in. 00:02:07
Areas like intergovernmental work, our data initiative, some strategic initiatives, and then the work we've been doing with the 00:02:14
legislature. And so with your permission, Mr. Chair, I'd like to walk through some of it and just hit some of the key highlights 00:02:20
that we've got going and field any questions that you all may have. Please do. 00:02:26
And as I begin, I do want to thank you for your partnership in the association. I am so grateful for the involvement of this board 00:02:32
with your colleagues from around the state. Thank you for that. I think it makes our organization stronger and it helps strengthen 00:02:39
the partnership with the legislature. And I want to commend Mr. Menlo. He is the chair of our County Managers Association. So that 00:02:46
makes sure that we have a very strong collaboration to this. So thank you for that, James. 00:02:53
So just moving through, let me just briefly talk a little bit about what the association is for folks in the room who wouldn't be 00:03:01
familiar with the county supervisors associations collaboration with 15 counties. We do nonpartisan research and policy work. The 00:03:08
counties created this function because it's more efficient to work together to do these things as opposed to independently and 00:03:14
we're all in the same business we're trying to support. 00:03:20
You and state leaders in serving your constituents. So that's really what we're all about. 00:03:27
And if you look on the right, you can see the various entities that have influence on what you do. And so we try to strengthen the 00:03:32
intergovernmental relationship with those other parties. 00:03:37
This slide shows you a little bit about how we're using our board meetings that occur regularly to bring in elected officials and 00:03:47
policy decision makers to talk with all of you. So I wanted to identify just the folks who we came in through the last year. 00:03:54
We really enjoyed the the robust conversation with legislators, including some of the new agency heads under the new 00:04:03
administration. On the left, you can see some of the key task forces that we've been assigned to to work. 00:04:10
On behalf of the counties to support, so things like the Governor's Water Council, PSPRS Advisory Committee, Arizona Criminal 00:04:17
Justice Committee, we do a lot of task force work on behalf of all 15 counties and then provide information to all of you. But 00:04:25
very importantly, at the bottom in the orange is the relationship we have is kind of a hub and spoke model with what we call 00:04:32
county affiliate groups. So the finance director is the planning directors and those folks who all work very hard. 00:04:39
We help come together to get information from them and we share information from our end and it really strengthens the overall 00:04:47
collaboration. We also connect with the Arizona Association of Counties, who represents the row officers, and we try to make sure 00:04:54
that we're all strengthened there. So it really creates a nice strong fabric of Arizona County. 00:05:00
This next slide just highlights the county data initiative that we have all been involved in for several years. This is where 00:05:10
we're developing a platform with county relevant data to help us analyze policies and create visualizations to bring both the 00:05:17
boards as well as to the legislature. This is a very robust function that's managed by Vanessa Fielder in our office. It continues 00:05:25
to grow. Right now we're building out additional budget information and core related information. So we just have more. 00:05:32
At our fingertips to analyze policies. 00:05:40
We have a series of strategic initiatives. 00:05:45
We secured about $1.4 million in grants from the Arizona Board of Regents to do work into public safety retention and recruitment, 00:05:47
and more recently partnering with the Sheriff's association to work on detention officer recruitment and retention. So that's 00:05:54
occurring right now and over the next year we should get some good work to help inform strategies to recruit and retain folks in 00:06:01
the detention offices. 00:06:08
And one of the grants was to support a study into procurement. So we are working on this effort, but there's no State University. 00:06:17
It's not the most exciting things for folks to think about, but as you know, procurement involves a massive amount of taxpayer 00:06:23
dollars and we want to look at it, see how we can be more efficient at it and how we can measure the efficacy of our procurement 00:06:29
strategies. 00:06:34
You'll recall that over the last several years we've had a strategic initiative to work on the public safety pension problem where 00:06:46
we wanted to identify strategies that could be deployed here at the board level, at the PSPRS Board of Trustees level and the 00:06:53
legislative level. What you see here very briefly is the improvement in the funded status of PSPRS in court and that's because of 00:07:01
the work of the managers group and we've all been doing together. And so real kudos to all of you. 00:07:08
That's saving taxpayer money. And so as we transition from working on better assumptions at the pension system and paying this 00:07:15
money down or this debt down, now we're focused on making sure that we, the Legislature, doesn't make policy changes that degrade 00:07:21
this fund, right? We want to make sure that these commitments are made. So I thought that was a great chart showing how we've all 00:07:27
come so far over the last several years. 00:07:33
Broadband, all the counties are working on broadband. We have been serving as a hub, initially working with the legislature and 00:07:44
then Congress and now with the NTIA and FCC and the governor's office and ACA. So all the partners who are working together to 00:07:50
deploy broadband money. And so we talked about that regularly at the managers meeting and we are all in a common mission to deploy 00:07:56
high quality broadband across the state. 00:08:03
I'll transition now a little bit into the legislative side of this, which is a big portion of what we do with the 00:08:12
intergovernmental work of the Legislature. And I do want to commend your staff for the feedback that we get on bills, as well as 00:08:18
the work that we do with policy Development Group when when they're deployed to help assist Tila County and other counties on 00:08:24
issues that are of common interest. The biggest issue we had going into this legislative session was the state's budget deficit. 00:08:29
That's what we talked about, we were worried about. 00:08:35
We took the legislators don't shift your problems down to us. And the good news is they did not. The legislature really focused on 00:08:41
taking care of its problem within the four corners of its budget and that was a good thing. So they did solve their $1.4 billion 00:08:48
problem with fund transfers, one time spending cuts, ongoing spending cuts at the state level, They preserve their $1.5 billion 00:08:56
rainy day fund. And in the main they didn't affect the county. So. 00:09:03
Result in that area. This shows you just some of the major buckets that they touched. 00:09:11
Probably most notably when we were meeting with Greeley County and Richard Blunt recently, the sweeps of resources out of the 00:09:18
Water Infrastructure Finance Authority, which was a pot of money dedicated to supplement water supplies down in the urban areas. 00:09:25
Those dollars have been swept to a large degree. And so they're going to have to reset on how they're going to invest in new 00:09:33
waters, not just moving waters around, but bringing new water to our water problem down in. 00:09:40
County and I know the rule, the rural areas want that to be solved because there's always concerns about moving water at a rural 00:09:48
area. 00:09:52
But they did reduce those dollars that were available for it. They swept the opioid money at the state level that did not affect 00:09:57
the county level monies, but I know some state monies were coming down as grants, but it was their choice to redirect that. 00:10:03
This next slide will show you a little bit about the issues that were still lingering and still a big problem for the counties in 00:10:11
the state budget. 00:10:15
Most notably for Hilo County are the lack of ongoing state commitment to fund state funded probation officers. They did not follow 00:10:20
through on a sustained allocation. When we recognize that that was likely not going to happen, we and the courts started pushing 00:10:27
for at least a one time patch. That patch came from the governor's office in the form of ARPA money, federal dollars. So there 00:10:35
still is a Cliff, a financial Cliff in. 00:10:42
For the state's commitment to state funded probation office. So we're gonna have to get that fixed. We're gonna have to work with 00:10:51
your legislative delegation to do that. It's not right to leave that undone. And similarly on JP salaries, cost sharing 00:10:59
arrangement, counties pay 60% of JP salaries, state pays 40%. They Swatch the monies from the fund to reimburse the counties. 00:11:07
We initially thought that would not be a big deal, but then they made some salary adjustments that put that fund in the deficit. 00:11:15
So we're going to have to go get full funding from the state for their share of JP salaries. So just some basic technical budget 00:11:22
stuff that was not solved this session. 00:11:27
This slide will show you a lot of items that were in the budget. I wanted to put these in front of you because when the 00:11:34
legislature does have a budget deficit often will undo a lot of commitments to the counties. And if you look under the prior 00:11:41
county appropriations protected, this is where items that we worked on related to indigent defense, juvenile dependency, ERP 00:11:48
relief, cyber security grants in the lottery money, even ECO grants, those were all protected and that's a good thing and. 00:11:55
Legislative delegation had a big role in doing that, so they deserve a lot of accolades for that. 00:12:02
A few slides remaining. A big part of what we do that's often understated is just reviewing the hundreds of bills that touch 00:12:10
counties right? There are many every year. We call it reactive advocacy. It's where we review every bill, get feedback from county 00:12:17
management, and then have a conversation with supervisors about our direction. This gives you a sense of the policy areas that we 00:12:24
worked on this year. By and large, we were able to work out problems with lawmakers. 00:12:32
That's a good thing. I think some of that is because of the split government with the Democratic governor and Republican 00:12:39
legislature. So people who wanted to get bills done when we raised concerns wanted to talk about how to resolve that. So it was a 00:12:43
good thing. 00:12:47
This is just a list of bills that did pass. Our primary proactive agenda this year was really about the automatic recount issue. 00:12:53
We did that early working with a Co. They took the lead on it and did a great job, but that was a good coalition result we were 00:12:59
all proud of. 00:13:05
Overwhelmingly, the other bills as I mentioned were kind of ironed out. New bills are effective September 14th, so just recently. 00:13:11
And so all these things are now in law. So changes to public health for Tamale vendors and how we appoint legislators, all these 00:13:18
things are now in statute. And I think it's up to Mr. Algo and team to and Mr. Menloff to implement those things and make sure 00:13:25
that every everything is done properly. 00:13:31
I'll bounce over this. 00:13:41
We did distribute these four documents and they are very detailed analysis of and summaries of bills, budget issues, items for the 00:13:45
finance director, just how counties implement those things. I wanted to flag it. They're already out in the field. Everybody's 00:13:51
received those. 00:13:58
This is just a quick scorecard on the number of bills that we tracked and the work we did in our LPC. Mr. Christensen is not here, 00:14:07
but he sat in on all those calls every Friday and I want to commend him for that. It's a, it's a, not the best way to spend your 00:14:14
Friday, but I appreciate the insight and guidance. Jacob on our team testified or we testified more than 30 times in committee 00:14:20
this year. Jacob did most of that. And so we were really trying to hustle to get out there to get the message out. 00:14:27
And then the final slide for you, the reward for finishing a legislative session and wrapping it up as you got to do it all over 00:14:37
again. So we are treading water trying to plan for the next session. Please join us for our meetings that are coming up this 00:14:44
Thursday. We have our first board meeting of the fall. And then we're going to have our legislative summit, our policy summit in 00:14:50
Pinal County, where we're going to get all you together with your colleagues, set our agenda and move forward. 00:14:56
And so with that, Mr. Chairman, I know I took a lot of your time, but I, I want to make sure that you see what we're doing. 00:15:03
To work on behalf of your county, I want to thank you again for your partnership and I'd be happy to stand for any questions. 00:15:10
Supervisor fine. Do you have any questions? 00:15:17
I don't Craig, but I the 1st to say you've got an awesome team and and you guys have been so supportive for the full eight years 00:15:19
I've been in this position. I just can't imagine you guys not being there. You know you do a lot. So I really wanted to tell you 00:15:25
thank you for all this and we'll, we'll keep up being involved and help you out however we can. It's our pleasure, Sir. Thank you 00:15:30
very much. 00:15:35
And Greg, I support your team. I appreciate your team very, very much. I'm looking very full with the legislative Senate. I, I 00:15:42
enjoy that, that we all can set and talk about things and what we want and what we don't want and where we're going with things. 00:15:49
And I appreciate you guys for organizing us and everything else that you do. So thank you very much for taking the time to be here 00:15:57
today. Well, thank you and, and I do apologize, but we are going to have to head back to the Valley, although. 00:16:04
It's going to be the long way. So the roads closed, but so we will be stepping out. But I do want to thank you for all the time. 00:16:12
You can go to the 88. I'm not the 88, but the 188, which takes you by Roosevelt. That's kind of a scenic. So we've got options. 00:16:18
You have options. You can drive by Roosevelt at Jakes Corner in that 87 down. Perfect instrumental. I would like to say something, 00:16:25
Mr. Chairman, Thank you. 00:16:32
Mr. Sullivan, thank you. 00:16:40
To you and your team, you are amazing. And during the legislative session there are things happening in the middle of the night, 00:16:42
middle of day, all times in your your team. 00:16:47
Is ready for those and they're on them and they're informative, they're communicating what is going on all the time. Appreciate 00:16:54
that. That is a tremendous capacity thing that you have built into your team. But on top of that, all the different things that 00:17:00
you described at the different analysis of the budgets and the things that impact us to the county at the local level and impact 00:17:06
the board and what they do. 00:17:13
You are supporting us and appreciate that just all the different organizations and support you had a list of those. 00:17:20
It's. 00:17:27
It's overwhelming, but you and your team handle it with these. 00:17:30
Or make it appear that I could see. Well, thank you. I very much appreciate all that you and your team do. Thank you. And it's 00:17:34
really a reflection of the close collaboration we all have together. So thank you for that. 00:17:40
Have a safe trip. Will do. Thanks. Have a great day. OK. 00:17:47
OK. Moving on, we're going to get into a regular agenda items and I want to let everybody know that our projectors are out today. 00:17:53
So if our projectors aren't up and working, it's not, it's just the projector. So I guess we can work on getting those replaced. 00:18:00
OK, moving on to regular agenda items, information discussion action to approve the Superior Court submission of the physical Year 00:18:07
25. 00:18:15
Fill the Gap grant application to the Administrative Office of the Courts to fund the enhanced scanning program in the amount of 00:18:22
$5278.04. Mr. Gunther, good morning. Yes, good morning, Supervisor Humphrey. Supervisor client, this is our annual grant 00:18:29
submittal. 00:18:35
The enhanced scanning program provides scanners to our justice courts and our municipal courts. We put it through on an annual 00:18:42
basis since 2014. It really helps those municipalities out as well as our justice courts and I can take any questions. 00:18:50
Supervisor plan, I don't have anything. Thank you, Jonathan. Yeah, I I don't have any questions either, so I'll call for a motion. 00:18:58
Mr. Chair, I'll make the motion to approve the Superior Court submission of the FY25 Fill the Gap Grant application to the 00:19:04
Administrative Office of the Courts as presented. 00:19:10
I'll second that. 00:19:18
All in favor say aye, aye aye passes unanimously because there's only two of us. So when you get up here, you got to convince both 00:19:20
of us today because there's only two of us, but I'm kidding. Information gets an action to adopt, revise, Exhibit A, the 00:19:29
resolution #24 O Dash 03 to correct tax information for Miami school district. 00:19:38
#40 Pine Strawberries School district #12 and Hayden Winkelman School district #41. 00:19:48
Add a section entitled Type 3 Schools Local Aid for Common Schools, all of which are on page two and four, Exhibit A and Springer 00:19:56
and Company. 00:20:04
Plus company today. So good morning, Mr. Chair. Good morning, Mr. Klein. To clarify, it's on page two of four, not two and four. I 00:20:14
apologize for that typo. 00:20:20
Originally, when we brought you the tax schedules for the coming fiscal year, we were using an old template and we were told by 00:20:28
the Department of Revenue, the Property Tax Oversight Commission, that we needed to adopt the new template. So we did that for you 00:20:36
and now we have updates to these taxing entities and all but one of them. 00:20:44
Made it before the tax roll had to be submitted to the printer. There is one. 00:20:52
That did not make it in time to get to the printer and will be corrected in the future year. That affects approximately 5400 tax 00:20:57
bills and will get resolved in fiscal 26. 00:21:04
Supervisor Klein. 00:21:12
So the one that didn't make it, we'll go ahead and go through this year and then be corrected the following year. OK, All right 00:21:15
is. 00:21:19
And so is so explain to me the tax bill. How's what's that going to look like? I mean, is that are they are they going to be 00:21:25
charged more, charged less or just the format for this particular one, it will be the type 3 schools, local aid for common schools 00:21:32
and the rate will be slightly more than. 00:21:39
What ADOR had sent to us in the revision and they will get a credit in the following year. 00:21:46
Yes. OK. OK. Thank you. 00:21:55
OK, I I have no question that that question was answered, so I'll call. 00:21:58
For emotion, Mr. Chair, I'll make the motion to adopt revised Exhibit A to resolution #24-08-03. 00:22:05
And I'll second that all in favor say aye, aye aye passes unanimous. Thank you very much. And so we are moving on to 3C 00:22:16
information actually to approve limit #1 to intergovernment agreement number 10042023 with the Town of Miami to provide funding 00:22:26
for the Copper Mountain Transit system and the amount of $73,000 for the period of. 00:22:35
Verse 2024 through June 30th, 2025. Alexis Rivera. 00:22:46
And Melinda Baeza. Yeah, yeah. And. And Melinda, I'm just curious. And also Marian Billings is now. 00:22:53
Good morning, Lux. It's good to have you here today. Thank you, Mr. Chairman, we declined. Thank you for the opportunity. We are 00:23:04
here to continue this partnership for the community, for the Gila County. We want to provide and enhance the service that we have 00:23:10
for the last 10 years with the Town of Miami. 00:23:16
Our numbers are growing. We try to maintain the same numbers and expenditures and all that, but our numbers as part of the service 00:23:23
that we provide and is increasing at least at 95% since 2022 and we want to continue provide the best service. 00:23:31
To the community and today we want to continue the partnership and our director is going to be presenting the. 00:23:40
Information. 00:23:47
The boards go back. 00:23:49
OK. Thank you. Good morning, Good morning. 00:23:51
OK. Just a little history down right operational services since 1987, the dial right is the curb service that we provide for the 00:23:59
community. 00:24:04
So it's been like 37 years since we provided that. We also have a deviated fixed route since 2013. So it's been 11 years. 00:24:12
Providing that ongoing service, and I'd like to add one thing that I've noticed. 00:24:21
Being part of the. 00:24:27
Managing the transit is that a lot of the people that call a lot of people that we service and I actually do drive on occasion 00:24:30
when we need to someone 'cause I'm sick and we're short of driver. I do the dial a ride service. We're also building a community. 00:24:38
And so I just like to add that that some of these Elder Scrolls, they don't have family locally, you know that. 00:24:46
They just, they just have us and it's become pretty evident to me over the past. 00:24:55
Few weeks and months that if we're not in operation to get these people to the grocery store or to the Senior Center, either Globe 00:25:00
or Miami, to where they can have socialization or to their doctor's offices. 00:25:06
There may be other sources out there, but we're actually out of the more affordable one and we've become also like family to them 00:25:14
as well. So I just want to add that little piece there to that. As far as our numbers, July 2023 to June 2024, the fixed route 00:25:20
average. 00:25:25
The 13th 1309 people per month. July 2023 to June 2024 the dollar ride average was 372 people per month. About 78% to 82% of the 00:25:31
customers originate in Globe or ending end up in Globe. Current local match split is 73,000 Globes and it's Thousand Hill County 00:25:40
and 73,000 Miami. 00:25:49
Our services we are open right now Monday through Friday. 00:26:00
We offer the fixed route services the bus from 6:00 AM to 6:30 PM. 00:26:03
The fees are haven't changed, there's still a dollar for a regular rate and $0.50. 00:26:09
For somebody who has a person with a disability or a senior citizen or a student, children ride free through with an adult and 00:26:15
they can also write three if they're 12 and over. Core services is our fixed route. Each route goes goes out back from each end of 00:26:24
designated local area from Miami to go over go up to Miami. They kind of loop around. You might notice the copper buses. 00:26:32
That come that go through here we do have our origination Globe is Alhambra is where we started in Miami. We started the magazine 00:26:41
center and we start at 6:30 AM and just you know make the point complete loop. 00:26:46
And they make that round about four times a date. 00:26:53
Existing dialer ride services, as I mentioned, its services are disabled, elderly primarily in areas the buses cannot navigate. 00:26:56
Typically DAR is used for seniors, persons with disabilities, doctor's visits, pharmacy shopping and recently we've seen an 00:27:03
increase in people needing to go to work. 00:27:09
So we've actually provided transportation for that as well. 00:27:16
And this is just a map of the area. 00:27:23
To give you an idea. 00:27:26
It says Copper Valley Community Transit, that's our old name, is probably figured out how to change. 00:27:29
So you've got all that. OK, so ridership. Let's see. 00:27:36
From June 23 to June, July 2023 through June 24th, our ridership total fixed route and dial ride combined is 20,172 passengers. A 00:27:41
fixed route 2023 to 2024 ridership total. Our writers 15,714 average averaging about 1309 a month. As I mentioned, it's usually 00:27:51
one person getting on and one person getting off and then if they get back on again after a big do their shopping. 00:28:01
Accounts again. So our revenue miles is 61,409, our debt miles are 4988 and our fuel gallons is $9230. Ride for the 2023-2024, the 00:28:11
riders 4458 averaging about 372 a month. 00:28:22
The revenue miles is 15,000 and 38 dead miles 12,663 and our fuel gallons is 1912. Our days of operation are 253 a year with an 00:28:34
average of 21 days a month. 00:28:40
Our top 10 destinations for public transport are the Globe Train Depot, Walmart, Miami Senior Center, Fry's, the Culver Valley 00:28:48
Medical Center, Christina Apartments, Elick County Courthouse, Canal Mountains, Cobra Valley Plaza, Canal Mountain Apartment and 00:28:54
the Low Mobile Home Park. 00:29:00
Our reported requirements to a dot, we do reporting every month and requesting our reimbursements. They require that we do the 00:29:10
ridership, which is the number of writers on and off at each location of these collective dial ride request logs with records of 00:29:17
their name, their address, where they were picked up, whether it was my new globe or where they were dropped off at times and 00:29:24
locations. We have a call log that records all the calls that come in that we type in. 00:29:30
What was the purpose of their call? 00:29:37
Like appointments, deviation requests, even complaints are even good. Good job. So maintenance, regular maintenance, certified 00:29:41
repairs, and roadside compliance with Americans with Disabilities and Title 6. 00:29:48
The drivers have training, they do a past training that's required every three years, certificates and the policy adherence. We 00:29:56
also have online training that they do. 00:30:00
Our goals for 2024 to 2025, we want to increase their ridership. We have noticed some of our writers, when I talk to them, they do 00:30:08
mention that they do notice new people coming in to the area who might not have a vehicle. So they immediately call. We used to 00:30:15
get these calls to to find out what is the transportation service that we provide. So we want to. 00:30:22
Target the low performing bus stops by promoting them online and in person and see if that increases. 00:30:31
Their numbers promote copper Mount transit services on the local radio stations reach out to public services in our community for 00:30:38
possible collaboration. Review bus stops. You know, maybe map out tentative new stops that might perform better for us or provide 00:30:44
a better service for our community and evaluate the pros and cons for a low performing bus stop. So we can figure out is do we 00:30:51
still just keep it because it kind of helps the driver stay on on their. 00:30:57
Scheduled route or is it something that we should probably, you know, decide to move to different locations? 00:31:04
And that's it for my presentation so far. We appreciate your your continued support. Yeah, thank you for your presentation. Hold 00:31:12
on. 00:31:16
Questions or comments? So I think this is for James, probably over the years, the 73,000, this is what we've all partnered for 00:31:21
quite a long time, right? Yes, since I've been here. So it's been probably a decade for the 73,000 with the Cobra Valley. Yeah. Is 00:31:29
it, is there been any? 00:31:37
Talks of increasing that, especially with like the inflation rates and everything everybody's faced with today or. 00:31:45
I'm sure kind of Miami would anxiously engaged. 00:31:53
But they've been able to be very efficient, yeah. And what they do and have been able to maintain. So hats off to the town of 00:31:59
Miami absolutely managing the system and and not having come back to ask for more that they've been able to menu before through 00:32:05
the increased fuel costs, labor costs and all that. So. 00:32:11
That's where we're at. OK, Lexus, thank you That that is a big job to do that right now. I know that is going to be some of the 00:32:20
partnership. And thank you for the opportunity to Make Love. And yeah, we're going to make a revelation later on. Like our 00:32:26
director say, we have some projection. We want to make some. 00:32:32
Better changes improve the county and the area. 00:32:39
OK. And I have a couple questions on on fuel. You, you get your fuel at at the county. OK. So so we are helping you with kind of 00:32:43
that as well. And and it's something I didn't notice employees. How many how many people do you employ with the transit system? We 00:32:51
have 4 full time drivers once these little part time driver. 00:33:00
And we just recently hired a part time. 00:33:09
Office dispatcher and release driver and then we have me as a full time person, as a director coordinator and then I have a full 00:33:13
time dispatcher. Yeah, great. So not only are you providing a service, you're providing jobs as well. So, so that's great. And and 00:33:22
your dial arrived cost. If I call and and tell you that I need to go to a specific place, it's not one of your regular stops. 00:33:31
I get. What's the cost of that and what's the distance you'll take me, OK. 00:33:41
Good question. I mean, what if I want to go to the casino or whatever, you know, I don't know, but we've got, we've got people 00:33:46
that may want to ask that question. Regarding to the casino, we have a partnership with San Carlos Apache Fry. We always try to 00:33:52
maintain meetings one time a month to see how we can connect. Some people, sometimes they stop here. 00:33:59
In accounting and go to Walmart in any other place? Yeah, right back to my original question. How much does that cost? 00:34:07
That's OK. So we have our we have domes my from the beginning of Miami to just just at Walmart is zone 1 and then zone 2 is. 00:34:18
Further into Central Heights, the fries. 00:34:30
Global mobile Home Park. 00:34:35
And then zone 3 starts at the Washington Bluff and goes into the town. And then zone 4 is after Canal Lumber or after Dollar 00:34:37
General in that back area or in by past Vespergawa Pasadena Community Center. That's a dollar per zone. So somebody lives in Miami 00:34:44
and they want to go to Walmart. That's all in zone one. That's something that cost them a dollar one way and a dollar back. And if 00:34:50
they want to go all the way, let's say. 00:34:57
Somebody's from the globe that lives out in Alhambra, that's 04, and they want to go to the mighty Senior Center. 00:35:03
That's going to cost them $4.00, no way. And $4.00 back, OK. 00:35:11
It's still pretty affordable. OK yeah, no that that's fine with that answered my question because you know that that just lets 00:35:16
people know and and, and so someone asked me how you know now I could tell him it's it's per zone. It's either a dollar or $4.00, 00:35:23
but still $4.00 is is not bad you know and and and so and the distance is within your mapping area from pretty much Miami to the 00:35:31
other side of globe. So exactly like he mentioned we do try and partner up with. 00:35:38
The times with San Carlos and people have picked us, given us or given a ride from us to the flow change people. And then from 00:35:46
there they catch the San Carlos over here at Dollar General or they go walk over to good to go and catch them and go out to the 00:35:52
casino. Well, well, thank you very much and thank you for the presentation and a great job in helping people and and it looks like 00:35:59
you're getting more popular as far as people. 00:36:06
Meeting right So. 00:36:13
Thank you all very much for the presentation. 00:36:15
And Mr. Chairman and Instrumental, I would like to comment. 00:36:18
Thank you. Just since we're talking about an appropriation from the categories advisors 23,000, if there is a consideration for 00:36:23
the board to change that amount, what I would recommend and and seek your guidance. 00:36:32
Board members is to come in a work session to come and have that discussion and go through the financials in detail what is 00:36:42
costing and what changes are being made so that so the board can thoroughly have a chance to go through a question and answer 00:36:48
session and know what that the real. 00:36:54
Well, you presented it with a more in depth discussion of what the financial needs are of the system. So that would be a next 00:37:01
step. I would recommend that if there is that discussion that we do with the board and work session. 00:37:08
Thank you. Thank you very much. Thank you. Take care. 00:37:15
Absolutely, and Mr. Chairman, Sir Klein would would like to report that, if I can, that the Intergovernmental Public 00:37:26
Transportation Authority is established. We did have a clear meeting. 00:37:33
Supervisor Humphrey did hold that meeting and the officers were elected of the IPTA, which Town of Payson mayor was the chairman, 00:37:42
so it's kind of under. 00:37:49
The mayor for the town patient under his direction of going forward, but kind of basically is working with CAG to develop that and 00:37:56
that all will come into discussion more fully as we go forward with the IPTA and getting that established. OK, thank you. 00:38:05
OK. Thank you all very much. Have a have a great day. 00:38:16
OK, moving on to regular agenda item. We got a vote on this one. 00:38:21
OK, no more questions. I'll call for a motion. Mr. Chair, I'll make the motion to approve amendment #1 to intergovernmental 00:38:31
Agreement number 10042023 with the Town of Miami as presented. I'll second that. 00:38:38
I'll call all in favor say aye aye. 00:38:49
Out of practice man. Unanimously between the two of us. OK, now we're moving on to regular agenda item 3D information actually to 00:38:53
approve amendment number one to agreement number 03162023 between Helena County and the town facing in the amount of $73,000 to 00:39:01
support public transportation services. 00:39:10
And the patient Star Valley area for physical year 2025. Mr. Minlaw. Mr. Chairman, Mr. Chairman, if I might introduce, we are 00:39:19
fortunate to have Julie Leonard representing the Town of Payson, who is managing the. 00:39:24
The Northern bus system. So Julie, if you want to come up, if that's all right, that's more than fun. Thank you. Thank you for 00:39:32
being here today with a presentation. All right. 00:39:37
Well, good morning and thank you for. 00:39:43
Considering I've been having this on the agenda today. 00:39:46
So I am Julie Leonard. I'm the Community Development Coordinator for the town of Payson. 00:39:51
And overseeing that at the higher level for the Beeline bus operations in. So we cover the town of Payson as well as Star Valley 00:39:58
and also out into Mesa Dell, the Mesa Dell community, which is the unincorporated area around Payson but also. 00:40:07
Umm, so just kind of go over some of the. 00:40:18
Basic information, we began operating the Beeline bus, we acquired those services from the Senior Center in Payson in January of 00:40:22
2023. So we'll just about just a little over 18 months in doing that learning a lot. 00:40:30
Umm, we did receive a new bus in February 2024. That was through a grant through a dot that actually Senior Center had originally 00:40:40
applied for, but it took due to COVID and all those things, it took a long time for it to be delivered to the services. So that 00:40:47
was added this year. 00:40:54
We did reapply for the 5311 funding through a dot and we're awarded for that funding. So that new funding begins October 2024 and 00:41:03
runs through 2026. 00:41:10
One of the things that we have begun last year were free ride Fridays every other month and that was part of our marketing and 00:41:19
just kind of outreach trying to get. 00:41:25
Just have the more knowledge about the bus availability and the routes and things like that. So we've been doing that for every 00:41:31
other month. Then in the month of August we actually had a non profit step up and provide a contribution of $700.00 which paid for 00:41:40
all the fares for the entire month of August. So we have an entire month that was free. 00:41:48
For our local bus, for the passengers. 00:41:57
It covered all the costs that normally they would pay for their fares. We did see an increase in ridership and we also saw our bus 00:42:01
drivers reported that a lot of new people tried it out that maybe had been a little bit on the fence whether they wanted to try 00:42:07
it. And so that was successful, gave them a chance to kind of learn the routes and try it without there being a cost. So that was 00:42:13
a successful month. 00:42:20
And then? 00:42:29
Recently, we just submitted a grant in August for to replace one of our other buses because all of our buses are outside of the 00:42:31
parameters that a dot considers to be in good service. They all have either more miles or more years on them. And obviously in 00:42:40
that case that costs us more and repairs and all those kinds of things. So we will see that was just. 00:42:49
Submitted that would replace our 2015 bus. 00:42:58
That we currently use. We do have a fixed route. We do not have a dialer right? Just a fixed route I. 00:43:02
One of the things that has been worked on since we took over the bus is letting people know that it's not just for seniors. There 00:43:13
had been kind of a mindset in the area because it was run by the Payson Senior Center. Not that they promoted that, but people 00:43:19
just assumed that it was only for seniors and those with disabilities. So we've been, we've been out there just making sure people 00:43:26
know that. 00:43:32
It's community wide, anybody can use the bus services. 00:43:39
So that's one of the. 00:43:44
One of the focuses we've had. 00:43:47
In the last year we some of our popular places that people ride or go to and from of course probably similar to here is Safeway, 00:43:51
Walmart, the Big Lots of Ashes Plaza as well as our Sawmill Plaza over there by the theater. 00:43:59
We have seen an increase in ridership in Star Valley. So that was kind of lagging when we first took over, but that's increasing 00:44:11
and more people are writing from Star Valley as well. Now this is our ridership numbers. You'll see the yellow line is our 222. 00:44:20
That's the that's when we took or that's the Senior Center. So they there was about 4000 riders there in. 00:44:30
23, we were able to get up to about 6400 riders and then right now we're, it didn't write down what the total is, but you'll see 00:44:40
that we've continued to increase with the green light in the graph that we're continuing to increase ridership every month using a 00:44:48
lot of social media. Our transit coordinator keeps our social media going. 00:44:56
Not only to just kind of promote the service, but also let them know if there's delays or issues going on. For example, we've had 00:45:05
some construction going on on our route, so trying to keep people updated when there's weekends where there's a lot of traffic 00:45:12
coming from Payson to Star Valley can be a challenge in trying to keep our riders updated because they're relying on that service 00:45:20
to get to work and do their shopping and do other things. So using that as a tool to kind of keep people informed. 00:45:27
And our operational costs. 00:45:38
So in 2023, our total, you can see our total best costs were a little over 339,000 a dot reimbursed from our revenues, which 00:45:43
includes a contribution from Star Valley, the county and our our bus fares and the reimbursements from a dot that total came to 00:45:51
about 314,000 and the additional covered by. 00:45:59
Town of Payson, which is a match and whatever additional cost we have. 00:46:09
Umm, I did want to mention that some of the costs that you don't see in there because we don't have dollar amounts for is 00:46:13
obviously some of that indirect like you're our HR services, our finance services, nobody's paid out of those apartments by the 00:46:21
bus and that's taken care of. Also primarily the work is done by our mechanics in the street department, so that. 00:46:30
Saves a significant but does take time and money. The parts and those expenses come out of our budget, but not time. 00:46:38
For the mechanics, so they primarily do that unless it's a either something under warranty or something that is beyond their 00:46:45
capability. Recently we've had issues with air conditioners and we've had to use a contractor to come up and do that. And then 00:46:53
that does go into the funds. But those are some of those costs that aren't actually in dollars and cents there. That would be more 00:47:00
cost in 2024. We have just numbers through May of 2024 so far. 00:47:07
For the cost, we're currently spending a little bit more for the town of Payson. We're at 160 right now. The revenues and 00:47:16
reimbursements are 117. So currently pacing is covering about 43,000. So what we can tell just from kind of projecting out will be 00:47:23
at our overall cost would be around 386,000 for the year once we get through all of you know if we kind of estimate based on what 00:47:30
we've been spending the last. 00:47:37
Months, so we're seeing about a just under 14% increase in costs, whether that's like I said, we have some older buses that cause 00:47:45
that require more maintenance or some of our personnel costs as well so. 00:47:53
We are requesting approval of the $73,000 that the county has provided in the past and we're very grateful for that contribution 00:48:05
to be able to keep up the services. 00:48:11
For the time being. 00:48:18
And I also wanted to share. 00:48:21
Some pictures of our bus drivers. They are a key part of our transit services. You know when you sit and talk with our bus 00:48:22
drivers, they know the people that ride the bus, they know where the homeless person that they pick up, you know it's on and off 00:48:31
and where they stay and it's they have just a care for those people that ride the bus. 00:48:39
Each day and build relationships with them. So we're really grateful for those drivers as well as our transit coordinator, Juanita 00:48:48
Juanita Coghill who's been. 00:48:52
With us, since they were at the Senior Center and came over to the town of Payson. And again, they just build relationships with 00:48:57
their riders and try to serve our community in the very best way that they can and we're grateful for their service that 00:49:03
day-to-day contact that they have. 00:49:08
OK, Supervisor Klein, thank you so much for your service and. 00:49:17
Hopefully we can take a look at everything in the future and go from there. But we're glad, I'm glad to participate with it. So 00:49:25
thank you for being here today. 00:49:29
Yeah. And thank you for taking it over to another senior. Senior didn't want to continue. And it's a it's a great service for the, 00:49:34
for the people. And like I say, the increase with the price of gas, you know, I mean that might be a lot for because that's a lot 00:49:42
of your cost too is the increase in gas. And so I, I thank you very much for being here today and doing all that you do. 00:49:49
And so if there's no further questions, Mr. And I'll be there. 00:49:58
OK. Then I'll call for motion. Mr. Chair, I'll make the motion to approve amendment number one to agreement number 03162023 00:50:02
between Handler County and the Town of Casein as presented. 00:50:09
I'll second that. 00:50:18
And with the motion and 2nd all in favor say aye, aye, aye, fast, unanimous. Thank you very much. Thank you. Appreciate it. 00:50:20
OK. We're moving on to 3 E. 00:50:30
Information Coaching Acts to authorize the Healer County Public Health and Community Service Department to submit a grant 00:50:35
application to the American Academy of Pediatric Dentistry in the amount of $30,000 to extend oral health services in Halo County. 00:50:42
Mr. Joseph. Good morning morning supervisors. So you know we continue to my health department staff continue to try to address the 00:50:50
gaps in the services that are provided in the county of our local dentist and those. 00:50:57
That are needed in the county with that we're still always working for a youth underserved population so that if they don't have 00:51:05
dental insurance and are not access. So these funds will hopefully serve if the application is to serve 500 health screenings, 500 00:51:12
fluoride treatments and hopefully around 150 dental sealants. So the services that we don't typically have money for right now not 00:51:19
funded by any dentals dental that we have in Healing County. Most of these people either don't get service or. 00:51:27
Service since COVID or go out of county for those services. So try to look at access to care issues and bridge those gaps. 00:51:35
That's a good. 00:51:45
Josh, thank you for looking for some more money. That's always a plus for us. And do we have a pretty good shot of getting an 00:51:50
additional 30,000 you think or our metrics give us a related opportunity? Good, thank you for doing that. Yeah, it's a great 00:51:56
program because your your dental can affect your health in so many ways. So I think that's a great deal. And I guess the other 00:52:03
question is do you have. 00:52:09
Dentists locally or out of town that will help with these services. 00:52:16
We have a dentist that's on staff now and not part of the county. We contract with them and we have a contract until hygienist as 00:52:20
well that can perform a lot of these services. OK, great. Yeah, I know that that's super okay. I have no further questions, so I 00:52:27
will call for a motion. Mr. Chair, I'll make the motion to authorize the Healer County Public Health and Community Services 00:52:34
Department to cement a grant. Application to the American Academy of Pediatric Dentistry is presented. 00:52:42
I will second that. 00:52:50
And all in favor say aye aye. 00:52:52
Thank you very much. Have a good day. 00:52:57
We are moving on to F Information Action to authorize the advertisement of invitation for bid number 082824, Buckhead Mason 00:53:00
Landfill Center Pond. 00:53:07
Intern. 00:53:16
Leech leaching piping project. 00:53:19
Good morning. Good morning, Supervisor Humphrey and Supervisor. Good morning. 00:53:25
This item is a follow up task from previous landfill expansions that the Buckhead Mesa Landfill. The last landfill expansion at 00:53:31
Buckhead Mesa was completed in 2018. The Buckhead Mesa Landfill originally had one lead shaped evaporation pond known as the 00:53:37
Center or Primary Leachate Evaporation Pond. 00:53:43
A leche on is specifically designed containment system used to collect and used to collect and treat leachate, a liquid that 00:53:50
results from decomposing waste materials. 00:53:56
Subtitle D of the Resource Conservation and Recovery Act requires landfill leachate evaporation ponds to be lined with a composite 00:54:03
liner with an extra geomembrane to provide UV and general physical protection to the primary liner system. The original leachate 00:54:09
evaporation pond was constructed with a single layer of geosynthetic clay liner protected by a rock armor barrier and does not 00:54:16
subtitle deregulations. 00:54:23
Subtitle D is the portion of the Resource Conservation and Recovery Act which governs landfills. 00:54:30
This act is enforced on a federal level by the United States Environmental Protection Agency and locally by the Arizona Department 00:54:37
of Environmental Quality. During the Buckhead Mesa Landfill Phase two expansions, two additional evaporation ponds were 00:54:43
constructed that meet subtitle deregulation. These ponds are known as the east and West leachate evaporation ponds. Both the east 00:54:50
and West evaporation ponds are connected to the center leachate evaporation pond. 00:54:57
Part of the original 2018 expansion documents included a leachate tie in plan, though it was removed from the scope of work before 00:55:05
the bid process in 2017 due to a leak in the West evaporation bond. 00:55:11
The West Pond experienced damage to the liner first in 2003, again in 2010 and twice in 2013. The damage was repaired in early 00:55:18
2022 and again was damaged shortly after the repair. In 2023, Recycling and Landfill management constructed A7 foot elk fence 00:55:25
around the West Pond and repaired the damage, hopefully once and for all. The ADEQ approved the repairs of the West Pond earlier 00:55:32
this year. 00:55:39
And recycling and landfill management is ready to conduct the leachates. 00:55:47
Is ready to connect the lead J system and remove the center pond. The Public Works Department director recommends the Board of 00:55:51
Supervisors authorized the advertisement of invitation for bid number 082824 for the Buckhead Mesa Landfill center pond interim 00:55:57
leachate piping project. Thank you. 00:56:03
Supervisor Club. 00:56:11
So. 00:56:13
I was trying to follow you through all that, but. 00:56:15
We went from one point to another. So is this just a piping project or are we actually looking at doing something with a pawn? 00:56:18
This is specifically for the pipe, the piping project. So that original center pond that does not meet subtitle D has to be closed 00:56:24
and removed. The other two ponds are already in place, but we have to rerun the leachate piping system before we can actually 00:56:30
remove that. 00:56:36
OK. Thank you. Thank you. 00:56:43
Is there an elk fence around the other coupons? 00:56:46
Yes, OK. If they're the ones putting holes in it, we need to keep them out of it. Yes, we, we got the, we got the fencing put up 00:56:50
with our ponds because as you can see going through the presentation that I gave, that's been a persistent problem. Yeah, I, I, I 00:56:58
understand that. And and second question, you are now are working with the county. Yes. OK. 00:57:06
Welcome aboard. I have not met you, so thank you for being here. Thank you for the presentation and very, very nice to meet you. 00:57:15
Thank you. It's great to meet you as well. Welcome. Welcome aboard. Thank you. OK. And if there's no further questions? 00:57:24
I'll call for a motion, Mr. Chair. I'll make the motion to authorize the advertisement of invitation for bids number 082824. 00:57:33
I'll second that and it has a motion and 2nd all in favor say aye aye aye. 00:57:42
Thank you very much, Aaron. And we're moving on to G Information discussion action to approve the use of source will contract 00:57:49
number 011723 CAT for heavy equipment with related accessories, attachments, supplies, parts, labor and purchases and approved 00:57:58
source will contract number 062320 DASH. 00:58:08
Cat for rental and Caterpillar equipment with. 00:58:18
Empire Machinery and Empire Western in an amount of not to exceed $800,000 from September 5th, 2024 through August 27th, 2025. Mr. 00:58:22
Homerovia, good morning. Good morning. Chairman and Supervisor Klein, I'd like to, with your permission, just step back a little 00:58:31
bit and talk, Introduce Aaron to the board, OK. 00:58:40
Could it? Should have done It should have done it ahead of time, but I'll do it now. 00:58:51
Comes to us from Denver, where he worked for the City of Denver and the County of Denver. 00:58:55
In the collection of solid waste and in the logistics of how you go about doing that and the operation of the fleet, he introduced 00:59:02
a software system out there to to provide efficiencies and improvements through the the City of Denver software system called 00:59:09
Rubicon. And he was very engaged in the implementation of that and putting that in place. He comes to us with a lot of experience, 00:59:16
a lot of energy, a lot of passion. 00:59:22
And as you could see. 00:59:30
Very professional in the work that he does and we're happy to have him. But anyway, Aaron, thank you for the presentation and 00:59:32
thank you for being with Helena County. 00:59:37
OK, so on to my item then. This item is for board approval for an annual contract using a source well contract number 0117923 Dash 00:59:44
CAT Cat and 06/23/20 Dash C at for heavy equipment purchases, related accessories, attachments, parts, supplies and rentals. 00:59:56
And normally when we buy a motivator, we don't use this source of funding. 01:00:09
That's a standalone. That would be a standalone item that the board approved. When it mentions equipment in here, it's talking 01:00:15
about like a brush cutter that we bought last year, a Co planner that we bought last year with, with this type of money. So in 01:00:22
August 7th of 2018, the board approved the first of these cooperative agreement for purchasing and and and and repairing heavy 01:00:28
equipment. 01:00:35
For a sum of $400,000. That was back in 2020. In 2021. 01:00:42
The board again approved a $560,000 annual contract for this type of materials in 2020, two 600,000 Last year the board approved a 01:00:48
contract for $800,000 of which we have spent $523,000 to this point. OK, some of the expenditures I mentioned. 01:00:59
A brush cutter and a flow cleaner, but also a transmission reseal with the very highest resale and repair. 01:01:11
With the highest item if I ranked order them from largest dollar amount to at least dollar amount you will see a $30,000 01:01:17
transmission resale and repair. OK another item was a bucket attachment for a wheel loader $25,000 a rental for a dozer of $24,000 01:01:27
and then you would see a multitude of items like edges and just repairs and and parts for the cat equipment. 01:01:36
Totaling, like I mentioned earlier, $523,000. So we asked for $800,000, we didn't spend it. We're doing the same thing this year. 01:01:45
We're asking for the board approve $800,000. 01:01:51
Contract and our hope is not to spend it, but to have it as we need it. One of the items that we did my last year that was of 01:01:58
interest to me is a generator for Canal Peak. It's for radio transmission at Canal Peak. And I asked the team to go out and get 01:02:06
free folks on that. And it turned out that the lowest quote was this source for contract agreement that we have. 01:02:14
And I was, I was happy to hear that. And nonetheless, this is a lot of this stuff is for, for Caterpillar parts that we would need 01:02:22
to go to them anyway. It's a, it's a, it's a nationwide agreement used by many organizations and we would like to ask your, your 01:02:28
approval for this particular contract. 01:02:35
Supervisor client questions Comment I don't have any questions tomorrow. I know it's worked good with Force in the past so I'm 01:02:43
good with it. 01:02:47
I have no questions and nothing else. I'll call for motion. Mr. Chair. I'll make the motion to approve the use of Source Well 01:02:53
contract number 011723 Dash Cat and approve Source Well contract number 062320 Dash Cat with Empire Machinery and Empire SW as 01:03:01
presented. 01:03:10
I'll second that. 01:03:19
Aye, aye, OK, approved unanimously. Moving on to H&M, where are you still on the information action to approve the continued use 01:03:23
of the purchase agreement, Caterpillar transaction number 355-8441? 01:03:35
For a 2018 Model 120M2 AWD Caterpillar Motor grader, serial number M 980-0559 and authorized the 7th annual payment in the amount 01:03:47
of $31,552.58. 01:03:59
No, you're on. Thanks, Chairman. This, this item is to request your approval for the 7th payment of A7 year lease. But it starts 01:04:12
with a payment at the beginning of the year and at the end of the year. So there's 8 payments in total. This would be the 7th, the 01:04:21
7th payment, the amount that that you mentioned earlier, Chairman, $31,552.58, we have 1 remaining payment of 95,293. 01:04:30
90 I'm sorry, $95,293.44 next year. 01:04:41
That we'll be asking for your pool, but today we're only asking for that seventh payment for your approval. 01:04:46
This is an unusual transaction for public works. We normally don't lease equipment, We lease this one. We're not in favor of 01:04:54
leasing and will in the future perhaps not use lease unless we see something of value for it. But just for, for, for your 01:05:01
knowledge, we bought this moderator. 01:05:08
For 245,000 dollars $245,214.00 that was a principle that we paid for the motor grader, we paid interest of 54,181 when we're all 01:05:16
said and done at the end of next year and so. 01:05:23
If we want to have the money, perhaps the lease would be the way to go, but as long as we have money in the budget to buy 01:05:32
equipment, the suggestion from staff will be in the future to pay for it outright. For today, we're asking for for you to approve 01:05:38
the 7th payment. 01:05:43
OK, Supervisor client question. Thank you. I know when we did this, it was to see how it's going to work out for us and, and what 01:05:50
about the maintenance on the machinery like that is, is is there any benefit to that or, or if you went out and just bought say a 01:05:58
brand new motor grader, how many years of warranty work would be available on that grader? 01:06:05
I believe that there was seven years of warranty on that deal. 01:06:14
And so we do get the benefit of that. 01:06:19
OK, so. 01:06:23
So fortunately, I know that piece of machinery and I don't believe you've had any real big major issues with it. So I mean, there 01:06:26
wasn't a big cost. 01:06:30
Mechanically on it supervisor and Chairman, I, I don't have that data point, but next time we come to the board with purchase of 01:06:36
motivator will share the benefits of this one particular motivator over the seven-year time frame. 01:06:44
So what you guys are suggesting is it cost us 50 plus $1000 to to rent this versus buying it outright? 01:06:53
Correct. So going forward in the future, your suggestion is, is we just buy them outright? 01:07:03
Correct. 01:07:09
Because the interest is like, it's like leasing a vehicle. You still pay for brakes and you still pay for tires. Yeah. And you 01:07:11
normally you don't see an engine or or a transmission fail on a motivator the first seven years. 01:07:17
OK. Thank you, Homer. I have no questions, so I'll call for a motion. 01:07:24
Mr. Chair, I'll make the motion to approve the continued use of the purchase agreement Caterpillar transaction number. 01:07:31
355-8441 and authorize the 7th annual payment as presented. 01:07:39
I'll second that and all in favor say aye aye aye have approved unanimously moving on to aye information action to approve 01:07:46
economic development agreement number 06102024 between Gila County and Geisela Valley Community Affairs Association in the amount 01:07:56
of $12,915 and. 01:08:05
$0.02. 01:08:15
To assist with replacing the age group on a building and replacing damaged and broken windows, which the board has been. 01:08:18
Which the board is determined to be for the benefit of the public. And this is my constituent funds. And so this is on me. And 01:08:30
what this building is, is it's the Community Center for Garcela and and it also houses the Dicella fire engine. 01:08:39
Or the fire department. 01:08:49
And, and, and it actually benefits the community in a lot of ways. And, and the reason I know that is because in the past there's 01:08:51
been issues where I have talked to maybe one of the churches to be able to use some of the church grounds or some of the, some of 01:08:57
the deals from the churches. And the churches are very nice, but they also tell you what. Well, that's what our Community Center 01:09:03
is for. 01:09:10
So, so they, they do have, you know, they do have fundraisers there. They do have like you can drop off books and things there, 01:09:17
so. 01:09:21
So even even the churches in Garcia are, are promoting it as a Community Center. So that's, that's why I feel that it would be 01:09:25
beneficial to the public because they, they hold a lot of functions there. They, they house the, the fire engine for the Volunteer 01:09:33
Fire Department and so. 01:09:40
If there's any questions, I'll be happy to answer questions best I can. 01:09:49
Tim, I don't have any questions. I just, I just want to say that in a lot of these rural communities when they have those 01:09:55
centralized buildings and Community Center, everything that happens in that community happens at that building. I mean that's just 01:10:01
the focal point for every one of our rural communities that we have as some kind of establishment like that. And so it could be 01:10:07
anything from weddings to fundraisers to. 01:10:13
Whatever, but it'll it'll happen in those those places. So I totally support this. 01:10:21
Well, I appreciate that very much, and if there's no further questions, I'll call for motion. Mr. Chair, I'll make the motion to 01:10:28
approve Economic Development Agreement number 06102024 with the Garcia Valley Community Affairs Association as presented, which 01:10:36
the Board has determined to be for the benefit of the public. 01:10:44
I will. I will second that. 01:10:53
And all fruits say aye aye aye passes unanimously. Thank you very much. Going on to Jay. Information discussion action to approve 01:10:56
Economic Development Grant number 08282024 between Healer County and the Town of Winkelman in the amount of $2000 to assist with 01:11:06
the production of the town's annual Halloween event and the annual Christmas event for the. 01:11:16
Of Lincoln and the surrounding areas, which the Board has determined to be for the benefit of the public, Mr. Supervisor Woody 01:11:26
Clown. 01:11:30
Thank you, Mr. Chair. So as it says, this is there in Winkelman there at the town right across the street from the main office 01:11:35
buildings. It's more or less the same type of setup. That's that's a place where they go to have a lot of different functions 01:11:42
there. A lot of participants from the neighboring communities, Kearney, Dudleyville, other places around there are take part in 01:11:49
that as well. So this is an event that's happened for. 01:11:56
Pretty much every year I've been on the board, so any questions I won't be going down soon. 01:12:03
I have no questions, but like you said, these rural communities, when they have events like this, you know, a lot of people show 01:12:09
up. It's not just a few. I mean, it's it's a community supported event and so. 01:12:16
Umm, If there's no further questions, I'll call for a motion. Mr. Chair, I'll make the motion to approve Economic Development 01:12:26
Agreement number 08282024 with the Town of Winkelman as presented, which the Board has determined to be for the benefit of the 01:12:33
public. I'll second that. 01:12:39
And call and all approved say aye aye aye fast unanimously moving on to Kay information gets national to approve economic 01:12:47
development grant agreement number 08172024 between Hila County and the water wheel. 01:12:56
Fire and Medical District for the purchase of two M-150 dash mount radios in the amount of $6474.69, which the Board has 01:13:06
determined to be for the benefit of the public supervised client. Thank you, Mr. Chair. And so this is to help them out getting 01:13:13
new radios in both of those those vehicles. It'll help them. It's the newer radios. They'll have capabilities of connecting to 01:13:21
everything. 01:13:28
So, so I was, I was really interested in helping do this. Now I will say that this one and the prior agenda I don't are both of my 01:13:36
constituent funds. I, I failed to mention that to be going with so so it's coming down my constituent funds. I will say that 01:13:43
personally, I think this is probably the limit to me buying radios this year. I think we've I've I participated in purchasing 01:13:50
enough. 01:13:57
So. 01:14:04
And so I think communication is extremely beneficial to our first responders. Without it, it is there not much help. So, so I 01:14:05
think it's great that we're we're that we're able to be able to help them. And with that, I'll I'll call for a motion. Mr. Chair,