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  • 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE   REGULAR AGENDA ITEMS:
  • A. Information/Discussion/Action to acknowledge a Lessee Consent portion of the Sewer Infrastructure Easement Agreement between the Tri-City Regional Sanitary District and Freeport-McMoRan Miami Inc. (Michael O’Driscoll)
  • B. Information/Discussion regarding an update on the activities of the Information Technology Department. (Carrie Bartling)
  • C. Information/Discussion regarding utilizing the Gila County Tommie Cline Martin Complex as the location for the construction and installation of the Rally Around the Flags Project. (Michael O'Driscoll)
  • 3. CALL TO THE PUBLIC:  A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §-431.01(I), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.
  • 4. At any time during this meeting pursuant to A.R.S. §-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events.  No action may be taken on the information presented.   IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928)5-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928)5-3231. THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)(3). THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING.
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Transcript

If it's all right with everyone, I'll call this meeting to order. 00:00:00
It is Tuesday, January 28th, 2025. It's 10:00 AM. 00:00:05
And we have a bit of a special meeting today. 00:00:10
Item number one is our Pledge of Allegiance. Michael, would you care to lead us in the Pledge of Allegiance? 00:00:14
And his Republic, for which it stands, one nation under God, indivisible, with liberty and justice for all. 00:00:26
All right. Thank you everyone. 00:00:34
So if you're wondering what all this is. 00:00:41
This is Karen. 00:00:45
Medicine for me. 00:00:48
I've been suffering with a little bit of a dry cough. 00:00:50
She said here you need all that. 00:00:52
So that's a lot. So hopefully I won't have to get into it. 00:00:54
That's cute anyway. 00:00:59
Takes good care of me. 00:01:01
All right, Item 2A is part of our regular agenda item. 00:01:03
And this is the one of our three that has an action to it. The others don't. 00:01:08
And this is information, discussion and action to acknowledge the consent portion of the sewer infrastructure easement agreement 00:01:13
between the Tri-City Regional Sanitary District. 00:01:18
And Freeport Mcbran. 00:01:24
Miami. 00:01:26
Incorporated, Michael. 00:01:27
Chairman, members of the Board, thank you. 00:01:28
So so Gila County has been working with Tri-City Sanitary District on their sewer installation project. 00:01:30
And. 00:01:38
We also. 00:01:39
Lease the baseball field from. 00:01:41
In Miami from FMI. 00:01:45
And these two projects are sort of coming together. 00:01:47
There's a small portion of the baseball field property. 00:01:51
That Tri-City Sanitary district. 00:01:55
Needs to put a. 00:01:59
Lift station in there for their no sewer system. 00:02:01
So since we leased the property from FMI to run baseball fields out there. 00:02:04
FMI just wants the Board of Supervisors to acknowledge. 00:02:09
That this lift station will be placed. 00:02:13
On that property and and that the board is OK with that. 00:02:17
So this isn't an official easement. This is just an acknowledgement that since we leased the baseball fields, we're aware that 00:02:21
this is going to go on. 00:02:25
The location where this lift station is going to be is not going to interfere with the baseball fields or any activity that are 00:02:31
currently out there right now. 00:02:35
So that's what this item is and I'd be happy to answer any question. 00:02:39
Thank you, Michael. Supervisor, I have no questions at all and I think this has been before us before. 00:02:44
And we and we were OK with it, but it kind of timed out with some of the delays of the project. 00:02:52
And and we went through all that because the antis were saying they were going to take one of the ball fields. 00:02:57
And they're not. 00:03:03
And, and, and, and by having that lift station there, then, you know, working with Tri-City, then they're also going to hook the 00:03:04
restroom to the baseball field up to. 00:03:09
The sewer and things and and. 00:03:15
In the past when we went through this before. 00:03:17
You know, I worked, I went with the Little League and stuff and they don't have an issue with it. The minds don't have an issue 00:03:20
with it. 00:03:23
So I think it's a great thing. 00:03:26
And and if they're getting ready to go this project and need us to approve it, I think we already have and I. 00:03:28
I think it's a good thing for infrastructure in that area. 00:03:34
And I do believe it needs to continue to go forward. 00:03:39
Thank you. Thank you, Michael. Thank you, Supervisor. Supervisor Klein. Michael, thank you. Yeah, I. 00:03:43
I remember what Supervisor Humphrey saying we get already approve it and. 00:03:49
And all that I don't. 00:03:53
I, I, I'm good. I was good with the thing. I'm good with it now. 00:03:56
Thank you, Sir. 00:03:59
OK, Thank you, Michael. So I'll. 00:04:01
Entertain a motion to acknowledge this leases consent. 00:04:03
Mr. Chair. 00:04:08
I would like to make a motion that we acknowledge the least. 00:04:09
Consent portion of the sewer infrastructure easement agreement between the Tri-City Regional Sanitation District. 00:04:14
And Freeport Mcmoran Miami, Incorporated. 00:04:21
I'll second that. 00:04:25
Have a motion and a second to approve. Those in favor say aye. 00:04:26
Aye, aye, aye. Thank you. Very good. Thank you, Michael. 00:04:30
Item 2B is information and discussion. 00:04:34
Regarding an update on the activities of the Information Technology Department. 00:04:37
Good morning, Carrie. 00:04:43
I have Miss Cassie joining me this morning. 00:04:46
Good morning, Chairman, Supervisors. 00:04:48
We're going to be giving you a presentation on what the thank you. 00:04:50
County and we also have. 00:04:54
That is for the refund. 00:04:57
OK, great. 00:05:04
So Cassandra, are you presenting? I am awesome. I decided to take a break from the computer for a little bit so. 00:05:13
Just wanted to start off, I thank you like saying thank you for having us. I know that. 00:05:21
Getting something on your agenda that says IT department updates isn't that exciting? So. 00:05:25
Thank you for having us and. 00:05:31
We're just going to run through what is that we do and. 00:05:33
What we do for the county and who we support, all that good stuff. 00:05:36
So to start off. 00:05:40
What we do, it's a really loaded question on what an IT department does. 00:05:42
Some days we're running around, some days it's meeting, some days we don't even know what day it is. 00:05:46
But. 00:05:50
Every day is different, but for the most part, all days we always support implement. 00:05:52
We plan, secure, learn and a lot more. We're always doing something. We're always. 00:05:57
We're always doing something and some of the ways on how we help. 00:06:02
Is that we offer Technical Support to all the departments and that's something that I'll go on later on. Who exactly the support 00:06:06
could be helped? 00:06:09
We went over the network management, all that Internet, the connectivity. 00:06:13
Cyber security which? 00:06:19
I'm going to go into detail on it. I want to thank you guys for being so proactive with it and. 00:06:21
Understanding the changing world that we're in with it. 00:06:25
And then I want to talk about system administration, what we do as a team. 00:06:28
The planning and implementation and then our collaboration with other departments. 00:06:33
So to start off, who we help, we help all county employees, all departments. 00:06:39
But we also help the Courts Department, we help the Justice Court, Superior Court. 00:06:43
Casa and probation. 00:06:49
And we also help the Sheriff's Office with the Sheriff's Office we. 00:06:54
Help all of them, all the Sheriff's Office, the deputies, even outside. 00:06:59
People who need connectivity to our end, we help them out. 00:07:03
And we also help these schools department, we help out with adult, adult education. 00:07:07
Over at Central Heights in the adult, the one Stop area and we help out and Payson. 00:07:13
With the schools. 00:07:19
And we also support the libraries and this is all locations in Philly County, Globe Haven. 00:07:20
Find Miami Peace and St. Carlson No. 00:07:26
Let me have all of those. 00:07:30
OK, so for. 00:07:37
Our Technical Support We offer daily support Monday through Friday, 8:00 to 5:00. 00:07:39
But we also in. 00:07:43
Supporting the Sheriff's Office and the libraries and. 00:07:44
Those you know other. 00:07:47
We understand that we have to be available after hours. 00:07:49
And once every. 00:07:53
11 or 12 weeks or so, one person in our department will be on call. 00:07:55
And we take calls. 00:07:59
6:00 to 7:00 AM Monday through Friday, Saturday, whatever. 00:08:01
24/7 support there. 00:08:05
And then as I talked about who we support, we help northern Hilla County, Southern Hilla County. 00:08:08
We support the courts. 00:08:14
Library and the Sheriff's Office. 00:08:16
And if you're saying that if anyone's watching and they don't have our after hours, remember because we do have a designated after 00:08:18
hours number that people can call. 00:08:23
It forwards to the person that is on call. 00:08:28
And if anyone listening doesn't have that number, just reach out to us IT team and we'll make sure. 00:08:31
To get that number out there. 00:08:36
And then, as I said, we support all the libraries. 00:08:39
We maintain, we help them maintain their reliable infrastructure and we also make sure that. 00:08:45
The public has seamless access to those public computers. 00:08:52
And we also support their library software systems. We keep track of their computers, inventory them, and. 00:08:56
Try to keep them going for the public that may not have access to those computers at home. 00:09:02
And as I said, we also support the Sheriff's Office. 00:09:06
We manage it and secure. We manage their secure systems. All the other systems are. 00:09:10
Their own entities and we definitely helped try to support them as best we can. 00:09:15
We maintain their networks and hardware to safeguard that sensitive data. 00:09:20
And of course, we offer tech support to keep those operations moving. 00:09:24
So running smoothly, we want to make sure that every officer, every deputy, whoever. 00:09:29
And the dispatchers. 00:09:33
That they can. 00:09:35
Perform their duties to the highest of their abilities. That technology shouldn't be an issue there and. 00:09:36
And then if you guys have any questions so far, if you guys are OK with me just rattling on, but. 00:09:43
Well, if anyone has questions, we'll just speak up, I think. Yeah, thank you. 00:09:47
So then moving on to the network management. 00:09:52
So networking is it's essential for the county departments and other connected entities, like I said that the Sheriff's 00:09:55
Department. 00:09:59
Our goal is to. 00:10:02
Take these interconnected systems and. 00:10:04
Maintain these. 00:10:07
Integrity of them, but keep them running efficiently. So we don't want there to be any interruptions in our. 00:10:08
Networking. We want people who are working from home to be able to connect to the VPN without. 00:10:14
Running into any issues or not having anyone to talk to about it or get help from anybody. 00:10:19
We also. 00:10:24
Another thing that I want to go into is the. 00:10:27
Security of the network management, but that's a whole other slide like I talked about, so I'll get into that. 00:10:30
A little more. 00:10:34
Password network management. 00:10:36
One firewall. So that's one of the things that I want to talk to whenever it comes to network management. 00:10:39
Just to give you guys a little understanding of what it is that we do with it. This ties into security. 00:10:44
That firewall so they. 00:10:49
They're really our first line of defense whenever it comes to our networking. 00:10:51
They monitor Internet traffic for those bad guys they're trying to come through and they. 00:10:55
The firewall definitely acts like a gatekeeper. 00:11:00
Between US and the outside world. 00:11:02
And as I said before, we keep up with our VPN. This is. 00:11:05
This is tied in with networking. 00:11:10
This is so all of those people that are working from home, all of our remote workers. 00:11:12
Not even working from home, but just. 00:11:16
Going out, conferencing, whatever they need to do. 00:11:18
What's the VPN? So VPN it is a connection. 00:11:20
There's your private network, so your VPN is your virtual private network. 00:11:25
So if you're sitting on the outside, say you're sitting in a hotel and you need to connect back to the county. 00:11:28
We have a way for you to open this application. 00:11:33
Put your authentication back in through the firewall and back into us. I see. OK, thank you. So this kind of creates a tunnel back 00:11:37
to us without? 00:11:41
Having to go through all of that. 00:11:44
And then we also run regularly conducted audits and notebook assessments on our networking. 00:11:47
Please check for any vulnerabilities and we also just perform regular compliance checks on that to make sure that. 00:11:53
Were in compliance with the auditors and. 00:11:59
All that good stuff we need. 00:12:02
And it's really just being proactive whenever it comes to most of this stuff, which I'm very thankful for my team and Gary and. 00:12:06
Everybody that we. 00:12:13
We really do try to keep on top of this and we can do a good job with it. 00:12:15
OK. So moving on to cybersecurity. 00:12:18
Cyber security. 00:12:22
Is yeah, I just wanted to start off with cybersecurity. I started this off at the beginning, but. 00:12:24
Thank you guys for being so proactive with it and. 00:12:31
Understanding that it really is an evolving world out there. 00:12:34
People are always going to be. 00:12:37
Trying and we're always going to be fighting against them. 00:12:38
Doing what we can. So thank you guys for. 00:12:42
Understanding all of that. 00:12:45
Whenever it comes to cybersecurity, what we do is we monitor those threats that are coming in. 00:12:47
We have systems set up, we log into our our things that we need to log into and we monitor those threats. 00:12:52
We keep track, we watch for abnormalities, all that stuff. 00:12:58
And we? 00:13:03
Are always on the lookout for growing trends, anything. 00:13:06
When it comes to threat intelligence, we're always on the lookout. 00:13:10
And one thing that we do is we patch so once a month. 00:13:13
We have all of these systems that we have going and once a month we take all of the. 00:13:18
Security patches all of the updates for all of them and we go in and apply them once a month. 00:13:23
And then we go back in and make sure that everything's running again. So we. 00:13:28
Take the. 00:13:31
We take the security side of things very seriously and apply it what we need to apply it and. 00:13:33
I think we did pretty well with it. 00:13:38
Another thing that we have. 00:13:40
Is an IRP, which is an Incident Response plan. 00:13:42
And that really just outlines the procedures in case something does happen. We know what we need to do, who we need to contact, 00:13:45
the steps that need to be taken. 00:13:50
And it really offers a more clear communication channel for you. 00:13:55
Mr. Rogers for Mr. Memorable of the people that need to be involved in the things that we have going on. 00:13:59
And then? 00:14:05
And then we have our system administration team. 00:14:09
So. 00:14:12
What we do is we try to make things more manageable. 00:14:14
And the best way to put it. 00:14:17
We do regular maintenance, like I said, we do the monthly catching, but we also go in and regularly check. 00:14:19
We do our updates. 00:14:24
And Carrie is really great with all of our data management. She. 00:14:26
We have it all backed up and it's taken care of and. 00:14:32
That's another thing that we do in this system admin team. 00:14:36
And we also deal with user management, so when new people come in. 00:14:39
We coordinate with HR, we get their accounts and they coordinate with their department heads, get them taken care of. 00:14:43
But when those people, when people also leave this county, leave. 00:14:49
Take the security of their account very seriously and disable them and. 00:14:53
Keep really helping track of those accounts. 00:14:56
And the access that they do have to the things that we have. 00:14:59
Women. So Cassie, want a question on that? 00:15:03
So when somebody moves on out in their account, how long do we keep those accounts? 00:15:07
Before I mean is it? Is there? 00:15:12
Is there some point in time where they're just deleted and? 00:15:16
Done away with so that so the accounts are kept for 90 days dependent on the user. 00:15:19
Some users there is a request from department heads requesting that we do keep that data longer depending on what data they had 00:15:25
access to and what their job. 00:15:29
Was so, but for the most part it's a 90 days that we keep the accounts active. 00:15:33
And we do have backups. 00:15:38
Of account data that we can go back and forth to if something needed to be pulled. 00:15:41
OK. 00:15:46
Thank you. You're welcome. 00:15:47
So then moving on into collaboration and training, one thing that we do is when. 00:15:49
And knew that whenever our department has new software that they're interested in, we really encourage everyone to reach out to 00:15:54
us. 00:15:57
We were more than happy to sit in demos. 00:16:00
To implement the software and really do the training. 00:16:03
Everybody is. 00:16:06
Always good to have a computer person on your side whenever it comes to things like that. So and we never might help. 00:16:07
So I have a question there and that's good you guys do that and promote that and offer to help with that. But what about you guys 00:16:13
from your standpoint do we? 00:16:17
Do we give you the opportunity to give enough training or do you need more or? 00:16:22
Who are we out there? So, so we offer training to all of the employees. We, I'm actually in the process. I'm actually going to be 00:16:28
teaching. 00:16:33
To my staff and network plus class. 00:16:38
So I give them training myself. If I'm unable to provide the training, we provide the training for them and give them those 00:16:40
opportunities and if it's something that. 00:16:45
Umm, I need more approval for, need more funding. I go to Mr. O'Driscoll and Mr. Love and request, you know, the training for that 00:16:50
because. 00:16:54
You know, it starts with us, you know, and it's kind of scary to think about that. But everything, regardless who you are when you 00:16:59
log into a computer, that first step starts with it to make sure that you guys are secure. And that is one of our main priorities 00:17:04
is to make sure you do stay secure, so. 00:17:09
Well, that's what I was missing, her thinking, you know it. 00:17:14
Every year, like when we have our audits, we'll never pass an audit on cyber security, I mean, because it's. 00:17:18
The bad people are, that's their job. They need to keep going to find out ways of hacking into whoever. 00:17:25
Correct. You know, and unfortunately you guys are the ones working at trying to keep up with that. 00:17:32
But you don't know what direction it's going to come from, so. 00:17:39
From that standpoint, from a county standpoint, do we give the IT department enough flexibility or training to help with that? 00:17:43
For you guys, I think in my opinion Mr. Menlove has been awesome as far as being willing to let us do any training that we want 00:17:54
and he like said, if I come across something that. 00:17:59
I feel we need more training in I can talk to him and he's more than willing to help us with that. Security is, you know, and his 00:18:06
number one thing also. 00:18:10
So he is more than willing to help us wherever we need as far as the training goes. So and I think we've done knock on wood. 00:18:14
Fairly good job keeping us secure and that is my main priority is to keep us secure so and if I find something that I feel that we 00:18:22
need training on, I'm always sending things to Cassie and the team. 00:18:27
You know, say, hey, here's an opportunity. Go and look at this. You know, Darrell was out of Palo Alto training, which is our 00:18:33
firewall. 00:18:36
He was out of training yesterday in the Valley for that, so if I you know. 00:18:40
More knowledge is. 00:18:44
Is better so you know. 00:18:46
I appreciate that though. 00:18:49
Can I ask if you could help me understand better what this term fishing means? 00:18:52
So fishing it is when. 00:18:58
A bad actor, they'll send you an e-mail and they're going to try really, really hard to get your information from you. 00:19:00
It's these emails. They can be disguised as credit card statements. 00:19:05
Invoices, they can be just, hey, you know. 00:19:10
I'm from. 00:19:13
I'm from Indiana and I have all this money in this account and I would really love to give it to you. I've seen ones like that. 00:19:15
They're really trying to get your bank information, any personal information they can take from you. 00:19:21
And uh. 00:19:25
With fishing, it's. 00:19:26
Really important too. 00:19:30
Segues right into this training is. 00:19:31
It's really important to be able to recognize the signs of fishing because they. 00:19:34
There are signs of it even misspelling things like that and with the training. 00:19:37
That's the stuff that we put out there, is what to look for. 00:19:41
How to better? 00:19:44
These emails are coming through, how to better identify them? 00:19:46
As fishing emails and. 00:19:49
There's different, you know, there's all kinds of different fishing news. 00:19:51
Like I said, invoices and. 00:19:55
Things like that. And one thing I'd like to touch on that too is. 00:19:57
And the year coming up is what I would like to do. I'm going to be implementing some lunch and learn. 00:20:01
And I think part of that lunch and learns is having different and multiple classes of the same thing. 00:20:06
We'll have a class on fishing that way you can see, you know, and one of the main points is if you ever get an e-mail and you 00:20:12
know, and it just looks a little weird. 00:20:16
Click on that bar up top and see see the return address. Who is this actually coming from? 00:20:20
It may say like, it may say that C Bartling sent you this e-mail, but what's the last of that e-mail? 00:20:25
Is it c.bartling@gmail.com? You know that's not me. 00:20:31
So, you know, kind of look at the e-mail address to see if you think it's fishing and. 00:20:35
Send us an e-mail, you know, say hey I think this e-mail may be wrong. 00:20:40
That's what we're there for. Please reach out to us. We are more than willing to take a call. I don't care if you call me 100 00:20:44
times a day. I would rather you call me 100 times a day. 00:20:48
Then you accidentally click on the link and it happens. You know, it happens to the best of us. We can all click on the link and 00:20:52
not realize that we're doing it so. 00:20:56
So in the link and opening a PDF file going to be the same risk. 00:21:00
Like, say there's something and I said, oh that. 00:21:06
That's some water report that I need to read. 00:21:09
And it turns out to be. 00:21:12
Something wrong? 00:21:15
And but it looks more like a document. 00:21:16
Is that something that could put me at risk? 00:21:19
Yes, absolutely. 00:21:21
So that's pretty scary stuff then. It is, it is, it is so scary to know that, you know. 00:21:23
How many emails we get? I mean, thousands of emails come into the county every day. 00:21:30
You know, and we have systems in place. We have multiple layers. We have, you know, the first layer when it hits here, then we 00:21:35
have another layer when it hits there, and then we have another layer. But each layer, you know, it gets through all three of 00:21:40
those layers and we still have emails that get through. 00:21:44
So I mean. 00:21:50
It's like, it's like you said, it doesn't matter how hard we try, people are out there every day trying to figure out a way to get 00:21:51
around it. 00:21:54
And they do. So I mean, we try our hardest to be as secure as we can and we're going to continue to try. 00:21:58
You know, but you're always going to have that. 00:22:04
Opportunity of getting a fishing e-mail. It's gonna happen so. 00:22:08
OK. Thank you. You're welcome. 00:22:12
And then we're going to move on to the Gila County website and the employee portal. 00:22:15
This is one thing that we do and I really want to. 00:22:20
Because I I work on that, I personally work on me on both of these and. 00:22:22
I want to just extend my thanks to all the departments. 00:22:27
That help me with this it's. 00:22:29
Really a collaborative effort to keep it all updated and well maintained and. 00:22:31
We are going through and we're updating the website. We're trying to get that revamped and then. 00:22:36
With the employee portal, it's just keeping all of the internal links up to date. 00:22:41
Follow the HR information all of the finance. 00:22:45
Forms that they might need and everything else. 00:22:47
Keeping that up to date and. 00:22:50
Like I said, that's really goes back to all the help I get from other departments with that because I definitely don't do that. 00:22:52
And that's about all I have for you guys on my end, if you guys have. 00:23:01
Any questions? I just like to add a couple things too. First, thank you to Catherine. This is her first presentation and good job, 00:23:04
very good. 00:23:08
I want to send a thank you out to the whole county because. 00:23:14
We couldn't help support you without your support to us. So I want to thank everyone of you guys and I want to make it a point 00:23:17
that everyone feels comfortable calling us. I don't want anybody to call us and you know, feel bad that they're calling us because 00:23:22
that is what we were there for. 00:23:27
So please reach out to us even if you have a question on something on your computer. It's not even related to anything. 00:23:32
That is what we're there for. My line is always open. I am open 24/7. You can call me 24/7. It doesn't matter. I will. I will 00:23:39
answer that call and help you out so. 00:23:44
And like Cassie said, we support the county Monday through Friday. Umm. 00:23:49
Eight to five, you know, we have where we have. 00:23:54
Attacks on staff from 8:00 to 5:00. 00:23:58
And then, umm, every week I have somebody different from the team. That way everybody in the team is umm. 00:24:00
Trained, you know, so one week it's Cassie, the next week it's Zach, the next week it's Daryl, you know, so we have our admins and 00:24:05
our techs. 00:24:09
Everybody supporting after hours because I want everybody to be available and be able to have that knowledge to be able to support 00:24:13
so. 00:24:17
Very good. Thank you, Supervisor Humphrey. 00:24:21
James, you were reaching for your microphone, Mr. Chair, so. 00:24:24
Maybe James would like to. OK, sure. At some point, Mr. Chairman, it's right off you. Thank you. Umm. 00:24:28
Wanted to reiterate or make a few points. 00:24:33
That we have. 00:24:36
One of the things that we. 00:24:38
Done with the IT department. 00:24:39
Prior to you coming on as a board, things were really segregated and. 00:24:42
And separated and there wasn't a cohesive group that. 00:24:47
Was the IT department. 00:24:51
From the courts and from the Sheriff's Office, those. 00:24:52
Positions were brought into under the umbrella carry. 00:24:55
The reason for doing that is. 00:24:59
We don't want things to be left out on an island. 00:25:01
Which is what they were. We want to be able to have the cybersecurity and all those things apply to all departments. 00:25:04
And if we got? 00:25:10
Individuals that are outside of what Kerry is doing, then it exposes us and puts us at risk. 00:25:12
We've brought all those in under that umbrella of the IT department. 00:25:18
Cassie's doing our. 00:25:21
Doing a masterful job. 00:25:23
Coordinate all that. 00:25:25
As you probably remember too, that we. 00:25:26
We did have an incident where we were attacked. 00:25:31
And that was 8. 00:25:34
Six years ago. 00:25:37
On July 1st that we were attacked. 00:25:39
There have been tremendous steps that have been taken so. 00:25:42
Should there be an attack? 00:25:45
And as has been pointed out that there's. 00:25:47
A constant deluge that we get every single day. 00:25:49
But we have things in place that should we get attacked. 00:25:52
That we can recover from it. 00:25:55
And that leads into what the Arizona County's insurance poll. 00:25:58
They helped us through that attack. 00:26:01
Came out and decided to do a review of every single county's. 00:26:03
That they cover all of our. 00:26:07
IT departments and what things we have in place. 00:26:10
We went from being. 00:26:13
Horribly exposed and. 00:26:14
Horribly at risk. 00:26:16
To one of the model IT departments, according to ASA. 00:26:18
That is there to ensure that we don't have these. 00:26:22
Incidents take place. 00:26:26
They repeatedly. 00:26:28
Single out Hemet county as a model for. 00:26:31
IT and cybersecurity, the things that are taking place. 00:26:34
In our audits, I can't remember exactly when, the Auditor General. 00:26:38
Focused on cybersecurity and IT departments. We had 1215 audit findings. We're down to 2 and. 00:26:43
As was mentioned, I don't know that we can ever. 00:26:50
The auto general it's like in their job description to. 00:26:53
Have an audit finding. 00:26:57
For it, they don't feel like they're doing their job if they don't. 00:26:59
Say something. 00:27:02
About it. 00:27:03
Down to two of them and. 00:27:05
Those ions are specifically addressed. 00:27:08
Constantly by the IT department so. 00:27:11
I acknowledge Carrie and her team and all that they've done. 00:27:14
Made tremendous progress under your guidance, under your direction and under your allocation of resources. 00:27:18
To be frank, I when I first went to Navajo counties finance director, we're talking about IT resources. 00:27:24
One of the supervisors there said. 00:27:31
If you've got a piece of paper and a pencil. 00:27:33
That's all you need. 00:27:36
That that's your. If you use paper and pistol then you're not at risk and you don't have to have. 00:27:37
All this it stuff. 00:27:42
We have to have IT stuff and we have to be able to be efficient and effective in our jobs and to do that. 00:27:44
And it has to be secure. Thanks to you. 00:27:50
Pointed out you have supported that. 00:27:54
And then Barry. 00:27:56
Economical and efficient in doing so, but at the same time being able to allocate the resources necessary. 00:28:00
To run a top notch IT department that has a secure. 00:28:06
And operate, no worries. 00:28:10
Thank you, Mr. Chairman. 00:28:11
Supervisor Humphrey. 00:28:13
Yeah, I would just like to say. 00:28:16
Think all the IT people very very much for. 00:28:18
For your interest in patients in your profession. 00:28:21
Because it drives me nuts. I I'm in a Stone Age when it comes to it and I want to be in Stoney. 00:28:24
But but my hat's off to you for. 00:28:31
For the things that you deal with every day. And every time I turn on my phone, something's different about it. So I can only 00:28:34
imagine your world. 00:28:38
Of how constant the change is. There's no such thing as idle anything. 00:28:42
And at one time I got a call from a constituent. 00:28:47
That they emailed me something. 00:28:52
And so I got to check in with it. 00:28:54
And it didn't make it through it and so. 00:28:57
When I when I asked for a list of emails I didn't get or where could I see I was I was extremely surprised of the number of 00:29:01
emails. 00:29:05
That are sent to me. 00:29:10
That you guys stop before it even gets to my phone. 00:29:12
And it was, it was a large number. I mean, it was a lot. 00:29:16
Per day, per month. 00:29:20
And and so I sifted through some of those to reach out to a few of the people. 00:29:23
That that didn't get through. 00:29:28
And, and, but I don't apologize to those people, and I thank you very much. 00:29:31
And if I don't get half of my emails to keep us safe. 00:29:36
I'm fine with that. I'll tell the public, hey, you know, we. 00:29:40
We have to protect ourselves. I have a phone number call me instead of just shoot me because it seems to be, you know, with a 00:29:43
group emails and all this stuff, it's easier just to e-mail 15 people in this big phone call somebody so. 00:29:49
In my public meetings and stuff, I advise people to call my phone number. You know, don't e-mail me because maybe it'll get 00:29:57
through, maybe it doesn't. And like I say, I'm not fond of my phone to sit down for 30-40 minutes out. 00:30:04
Hour a day and go through emails drives me crazy. I just soon. 00:30:11
Answer a telephone is where my thumbs out trying to answer. 00:30:16
So I thank you very much for all that you do and like I say. 00:30:21
If you know, I was really surprised at the emails that I don't get and that's because of what you guys are doing to keep us safe 00:30:24
and so. 00:30:29
So for any of my constituents out there listening. 00:30:33
Give me a call. 00:30:38
You know, don't e-mail me. So anyway, thank you very much. I appreciate all you do. 00:30:39
Thank you Supervisor Klein, Those filters are good. 00:30:46
They catch a lot and and just so you all know the way the filters work, there's there's multiple different ways that a filter 00:30:50
works, but one word. 00:30:54
Will block your e-mail. If there is that one word in that e-mail, it'll block it. 00:30:59
You know, and there's, and it's a wide range of words. It's not just, you know, one. 00:31:03
You know, so there it's there's so many different things that can block an e-mail, so. 00:31:07
But Carrie, thank you and thank your department. Cassie, you guys are awesome. 00:31:12
You know, they've always been more helpful. I'm doing good to turn my cell phone on. And I don't know, sometimes Kathy turns my 00:31:17
computer on, so. 00:31:20
That's good. You guys are, you've done a really good job and. 00:31:25
And if there's anything support wise from? 00:31:29
Needed I can do to help you guys which. 00:31:32
As a board, I think we were all hopefully in agreement to but. 00:31:35
Let me know. 00:31:39
I appreciate that. 00:31:40
Go from there. 00:31:42
Thank you. 00:31:43
Cassandra, great job this morning. You're a natural. 00:31:46
So let me ask a couple of questions. How many employees does your department have? 00:31:50
11. 00:31:57
Evidence. So you do all of that with 11? 00:31:58
Yeah. 00:32:02
Your department to me is very important. I don't understand it all. 00:32:03
Or even claim to understand much of it. 00:32:07
I'm able to operate in the world of. 00:32:09
My phone and computer but. 00:32:13
It's it's not my thing. I don't have interest in it, so I don't really. 00:32:17
Pursue trying to understand every aspect of it. 00:32:21
I have to trust in our IT department. 00:32:24
And I think you guys did great and you guys did score very high with the Auditor General. 00:32:27
And I remember asking the question, is there ever a county that has ever. 00:32:32
Scored perfect and they said well no. 00:32:36
We don't do that. 00:32:40
And so. 00:32:42
You are so close to that though. I think that he the county should be proud to know. 00:32:45
That we are leading that. 00:32:50
Throughout the state. 00:32:52
And you guys are responsible for that? 00:32:53
The thing about this is that there's always a threat. 00:32:57
You're at war every day. 00:33:01
For that and so the one thing I do not ever want to get a phone call on is our system has been. 00:33:04
Breached. 00:33:11
And I think you guys are defending that rather well. 00:33:12
So thank you, Thank you. And I presume that you have everything you need to conduct. 00:33:15
The IT department, if you don't have enough, then you have to let us know. 00:33:24
I do have one more part of my presentation. OK, all right. 00:33:28
So we are in the process of implementing a new phone system. So with this new phone system, it goes back to the security of 00:33:34
things. 00:33:38
So, and with the, with the new phone system, it's going to add a lot of more security features. It's going to going to eliminate 00:33:43
our one point of failure. Right now we have one point of failure in our courthouse. Our, our, our phone system runs. 00:33:51
Through our MDF here down in the which is our main data center down in the basement. So if you have an outside of Payson or the 00:34:00
Sheriff's Office or young. 00:34:05
All of our outlying sites lose connectivity to our point right we're at right now. 00:34:10
We lose our phone system so. 00:34:15
This phone system will no longer require a connection here, so it's taking it to the cloud and I know there's a lot of things that 00:34:18
have gone to the cloud. 00:34:22
But this right here is making it where we're actually able to implement the. 00:34:27
The phone system throughout countrywide. 00:34:32
And be able to make it easier and more secure for y'all. 00:34:36
So with the, like I said, with the phone system, it has the modern communication. It goes through the cloud. 00:34:40
You're able to communicate. We can actually have your desk phone. 00:34:47
Application ring on your cell phone. 00:34:50
Your laptop or your desktop, You have any of those options. You no longer even have to have a desk phone if you don't want a desk 00:34:53
phone. 00:34:56
So, umm, and. 00:34:59
It completely integrates with everything there. 00:35:02
So it is cloud based. 00:35:04
And like I said, you have the flexibility of all of it. One example we've, we've done a partial rollout just as testing base right 00:35:08
now. 00:35:12
But one prime example right now, our Roosevelt substation where the Sheriff's Office is Sergeant Thor and them are out there. 00:35:17
Umm, they didn't have a felon there because we it. 00:35:24
They couldn't connect back to us. The connectivity there is is. 00:35:27
You know is so. 00:35:31
They don't have much service there, let's put it that way. So. 00:35:33
We were able to put one of these phones there. They now have a desk phone there. 00:35:37
With one of these, because it doesn't take hardly any bandwidth to make a call on one of these desk phones. 00:35:41
Your desk phone is more or less going to look like the one that you have now. It's just a little bit different. It's made by a 00:35:46
different company. 00:35:49
Umm, so umm, but it makes it a lot easier for us to be able to implement these phones so. 00:35:52
What has Advanced Analytics? We're able to run reports. 00:36:00
So on those reports, I can tell you how many calls were called during the day, who made the calls if we have somebody from the 00:36:04
outside that calls and. 00:36:08
Makes a threat or whatever and you call me and say, hey, somebody called at this time I can literally call go in there and tell 00:36:12
you. 00:36:16
Who made that call? What time they made that call? How long they made that call? 00:36:19
And even do some tracing back further in the back end on it so. 00:36:23
We do have the options to turn on recording. 00:36:28
Right now we have the pace and probation or not the patient, but patient justice court is actually on the new phone system. 00:36:32
So with the new film system there. 00:36:39
We have them on a call queue, the phone that all the call outside calls come in, it goes into a queue and then it they answer the 00:36:42
calls into that queue. They have requested me to turn on call recording on that queue. So if they have somebody to call in and 00:36:47
make a call on there. 00:36:52
And uh. 00:36:57
They may, they need to have that reporting. I can pull that reporting for them. I'm able to do that so. 00:36:58
It is a by request. 00:37:04
For that it is not enabled on all phones you know and the majority of them is on your on your cues. 00:37:05
You know so. 00:37:12
One thing, can you swap over to that report for me? So I run an example report for you. So this is yesterday on all the calls that 00:37:14
came in yesterday, so. 00:37:19
So just for yesterday, I've got 3 departments on this phone system right now. Can you enlarge it from that test? 00:37:25
There we go. So yesterday alone we had 632 calls y'all. 00:37:33
So we had 369 incoming our inbound calls and 263 outgoing calls. 00:37:37
This is a report that I'm able to run. 00:37:44
So we were not able to run that on the on the old system. So this is going to be able to give us. 00:37:46
You know the amount of calls incoming and outgoing if you have a department that needs to know. 00:37:51
Is this person actually taking calls or receiving calls or whatever? You know, we're able to run those reports for you guys. 00:37:58
And I put an example of that report in there for you guys on that so. 00:38:10
So on these new phones, the call quality on the new phones is is night and day compared to what the other one was. 00:38:14
So it is there. You don't have the static, you don't have the like the scratchiness on those calls. 00:38:21
And we're able to we can mask a caller ID on. 00:38:27
Umm, they said. 00:38:32
Features that are available on this is night and day what the other one was we're able to. 00:38:34
Umm, like for a department, like for the patient justice court, we were able to create them a phone tree with. 00:38:40
Overnight we were able to create them that phone tree and a phone tree is how it works is somebody calls in. 00:38:46
They get an announcement says thank you for calling Healing County or the patient justice Court. 00:38:52
You know, and please hold for the next available caller, you know, and so we're able to do that so. 00:38:56
Our IT department is actually running through the new phone system also, so when you call in today, you'll actually hear. 00:39:03
Hear me, you know, say thank you for calling Healy County IT department and then after hours it automatically goes to that after 00:39:09
hours numbers so. 00:39:12
Security. So all calls are. 00:39:19
We require a 2 factor authentication when logging in and configuring the system. 00:39:22
We do regular security audits on the system we do have. We don't our work also doing security audits but the actual go to system 00:39:27
is actually doing security audits for us also. So if they see an anomaly in there or something they will reach out to us and let 00:39:32
us know. 00:39:36
So. 00:39:42
On that. 00:39:43
Here is actually what the phone looks like. 00:39:45
It is a very user friendly. 00:39:47
Like I said, it kind of looks like your old one. It's more or less the same thing. And on this one, you do not have to dial a nine 00:39:50
to get out, you just dial the. 00:39:54
Dial the extension or dash dial the numbers just like you're using your cell phone. 00:39:58
So once everybody is implemented. 00:40:02
We will be able to do that so. 00:40:05
Umm. And then umm. 00:40:08
Introducing the Phone System, a cutting edge cloud based platform will revolution how we communicate and collaborate as an 00:40:11
organization. This modern solution pack advanced features and powerful analytics to boost our productivity and connectivity like 00:40:17
never before. In the coming weeks, we'll be rolling out the go to phone department to department. 00:40:22
Along with the hardware deployment will provide comprehensive training to ensure everyone is. 00:40:28
Can harness the full potential of the transformative technology. Big words thrown in there. 00:40:34
Get ready to experience communication that's smarter, more efficient, and tailored to your team's unique needs. 00:40:40
All right. Any questions for you? I know I just threw a lot out y'all and I apologize. No, that's great. Thank you, Carrie. 00:40:48
Pleasure, Humphrey. 00:40:52
I have no questions. 00:40:57
I'm I'm good. 00:41:00
I will be providing comprehensive training to. 00:41:01
Each department, so I will make sure that you are comfortable with the system before we walk away on that. Well, you did say that 00:41:04
we don't need a phone in our office if you choose not to, yeah, then. 00:41:11
That that may be a direction. 00:41:17
That I go because I don't use it much anyway. My cell phone is kind of. 00:41:20
Became my my buddy. That is totally fine. You can totally work with that. Thank you. You are welcome. 00:41:24
Supervisor Klein. 00:41:31
I'm good. Thank you, Kerry. You are very welcome. 00:41:33
So this phone is what I use. 00:41:36
And. 00:41:38
You would add a number onto this phone. Is that what you do? So there's an actual app. We have two choices. We can actually 00:41:42
forward your desk phone to that, but there's an actual application that can be installed on there that people can call into your 00:41:46
desk phone and it will ring that phone for you. 00:41:51
All right. I look forward to reviewing that one. Absolutely. Thank you very much. You are very welcome. 00:41:57
Great. Anybody else? No. OK. 00:42:02
How soon are you going to be trying to start that rollout? 00:42:04
Umm, probably we will continue the rollout next week. So like I said, we already have 3 departments. We have the peace and 00:42:08
justice, court, health. 00:42:12
And emergency services and public fiduciary are currently on the system, so. 00:42:16
And they've. 00:42:22
I think we've gone pretty good. the IT department's been on it for a few months. We wanted to test to make sure it was good, so we 00:42:23
will continue to roll out. If you have issues or anything, please reach out. 00:42:28
Appreciate all you do. Oh, absolutely. Thank you very much. All right, thank you. 00:42:34
OK, our last item today is to see. 00:42:39
Information discussion regarding utilizing. 00:42:43
Here the county Tommy Klein Martin Complex as the location. 00:42:46
For the construction and installation. 00:42:50
Of the Rally Around the Flags project. 00:42:52
Good morning, Michael. 00:42:55
Good morning, Chairman, Members of the Board. So this is a continuation of the last work session. 00:42:57
Back in October. 00:43:02
2024. 00:43:03
Regarding this project and Chairman Christensen, please correct any mistakes I make since this project is in your district. 00:43:04
So the Rally around the Flags project, if you remember. 00:43:14
The board instructed staff at the last work session to look at alternative sites. 00:43:18
If you recall, the original site for this project was. 00:43:23
Believe on the Apache Nation land that changed and. 00:43:27
They were considering putting these flash. 00:43:34
Constructing them and installing them on the Tommy Klein Martin building. 00:43:37
And then the last work session, the board wanted staff to look at some alternative sites and that's what the staff did. 00:43:40
The staff met with Supervisor Christensen and representatives from the Math of Profit, which I believe are up in the patient 00:43:47
office today. 00:43:51
In particular, we met. 00:43:56
On a couple occasions out at the property that Gila County owns near the Community College and Payson off of 260. 00:43:58
The county owns 20 acres of that land. 00:44:05
So we met out there with my facilities department. 00:44:09
We met out there were not-for-profit representatives, just to see if there is an area out there. 00:44:13
Which we could install these flags. 00:44:19
On this property. 00:44:22
And also be near some infrastructure. 00:44:24
So after several visits to this site, it was determined by staff. 00:44:26
That property would probably not work that well for this particular project. 00:44:32
There is no infrastructure close to it. There is some infrastructure close to the Community College. 00:44:37
But we would have to either level some of the property. 00:44:42
To make this project work, which could increase the cost dramatically for this project. 00:44:48
As well as some of the visibility of these flags if we put these flags located closer towards the. 00:44:53
Community College they would be. 00:45:00
You you wouldn't have much visibility for these flags. 00:45:04
So there's two issues. We looked at the cost and the visibility for that particular property, the 20 acres, it would increase the 00:45:06
cost of this project drastically. 00:45:11
And the visibility would be extremely low. So we went with that. We looked at other areas around around the Payson area. 00:45:17
And the conclusion staff had was, is the Tommy Klein Martin property would seem to be the best location for this property if the 00:45:25
board determines this project to move forward? 00:45:30
It's flat land there, it's next to infrastructure. 00:45:36
Umm, so the cost would be a lot lower than the 260 property. So that's where we stand at this particular moment and I'd be happy 00:45:40
to answer any questions or hear your thoughts on this. 00:45:46
So please ask away. 00:45:53
Thank you, Michael. And just to reiterate what you said, we do have representatives working on this project. 00:45:55
At the patient facility, if we have any questions for them? 00:46:00
You mentioned a supervisor, Humphrey. 00:46:04
I have no questions. 00:46:06
Thank you, Supervisor Klein. That was quick. 00:46:09
So I. 00:46:15
If if it if it's not going to work on the 260 property, it's not going to work. 00:46:19
The one thing that I will say and I. 00:46:23
I'm not totally opposed to having it at Tommy Klein Martin Building. 00:46:26
But I will be one that's going to be looking at not cluttering up later, you know, So if the flags will fit, they'll fit. But. 00:46:30
Boy, we're. 00:46:38
Take up about every little piece of that property to do this. 00:46:40
And that's fine. That's good if we need to do that. 00:46:44
Which I mean our 20 acres. 00:46:47
We we just need to deal with it in another way. It needs to go down the road actually. 00:46:50
And so. 00:46:55
So I don't have a problem if we need to go that way. 00:46:56
As far as infrastructure leveling and all that, I never did. 00:47:01
Go look at that site with you guys. 00:47:06
Umm, you know I. 00:47:09
I visualized a site with those flags to have like a little visitor area with. 00:47:12
Plaques and benches and things like that, which we don't have room at Tommy Martin Klein Building. 00:47:18
And so the other PLA place where I was. 00:47:25
Thinking we had the room if you're saying we don't have the infrastructure. 00:47:29
What would it cost? Too much or whatever that's. 00:47:34
That's fine. I mean, we'll stand the polls, put the flag and. 00:47:36
And we'll be good and go from there, so. 00:47:40
That's all I have to say. 00:47:45
Thank you, Michael. Thank you, Sir. Thank you, Supervisor. 00:47:46
So you you did receive some of the. 00:47:50
Measurements and plans, I think previously. 00:47:57
About location and things. So yes Sir. 00:48:00
So we're working toward that. 00:48:03
And we're not sure how much this project is going to cost. 00:48:05
There has been a significant amount of money that has already been collected. 00:48:09
And so can you tell us? 00:48:15
Now. 00:48:17
Given the fact that it seems like we're accepting the idea of putting it there, what the next project is, what the next step is. 00:48:19
Oh, absolutely, Sir. So. 00:48:27
It's my understanding currently they're not-for-profit has raised approximately $33,000. 00:48:29
And each board member. 00:48:35
Year 3 has pledged $5000 I believe, so 33 + 15. 00:48:38
That's how much money we have currently for this project. You don't know the cost. 00:48:46
The total cost just yet, but the next step would be to. 00:48:51
Hire a design and engineering. 00:48:55
Company to come out and to design this. 00:48:58
And engineer it because we are going to be required to have some ADA compliance. 00:49:01
As well as running electricity. 00:49:07
To these flags for some lights and those kinds of things. 00:49:10
That particular cost is approximately $10,000. 00:49:13
So just to do the design and engineer. 00:49:17
It's also my understanding of Chairman that. 00:49:20
We have a lot of people up in the Payson area. 00:49:23
Local businesses and professionals that are going to be donating time and resources and materials to this project. 00:49:26
So that's gonna. 00:49:33
Of course, reduce the cost. The total cost of how? 00:49:35
We install these flags and pour the concrete, so it's all going to depend on. 00:49:39
What resources we get for this project? 00:49:44
And and who's going to do what and coordinate that before we can get a final cost? 00:49:47
But the initial step is to hire a design and engineering firm to come in to even let us know if it's feasible in that area. 00:49:51
And then if it is, we'll be able to get a better handle on the cost after that. 00:49:59
I thought we've already determined that. 00:50:04
That's feasible in that area. 00:50:07
No, we have not determined whether it's feasible or what it's going to look like. We just have renderings of drawings of ideas. 00:50:10
So we we know the number of flags, we just don't know. 00:50:18
The best location, the setbacks, those kinds of things. 00:50:21
And and where to tap into the electrical system for the lights. 00:50:25
And those kinds of things. So. So we need to design an engineering firm. 00:50:30
To come in and meet with everybody and get their vision. 00:50:34
On paper. 00:50:38
And then move forward with the cost. 00:50:40
That could put a whole new twist to this whole project. 00:50:46
It could, but also it also could tell us that the project is is feasible the way. 00:50:52
The vision of the not-for-profit and some of the Payson residents and the volunteers, the vision that they have in their mind for 00:50:58
this, it could also tell us that that actually can occur. 00:51:03
Then what would you did you say the cost of that's going to be? 00:51:08
Estimated cost for the design and engineering is $10,000. 00:51:12
10,100. 00:51:15
50 or something like that I think. 00:51:18
And which company is this going to be through? 00:51:21
I forget, Sir, I can get that. 00:51:23
So when let me ask you something? 00:51:27
When we look at something simple like this, a flag project in our space. 00:51:29
Umm, why are we not using our own engineers? 00:51:35
They're not designers as well, and some of them aren't. 00:51:40
Engineers and some of the electrical systems. 00:51:43
And Ada, you know, as far as pointing concrete things like that, so you typically go out. 00:51:46
And hire a company that has all those professionals under one roof that you could tap into. 00:51:52
As electrical engineer is not going to be. 00:51:58
Versed in how to design? 00:52:01
Something with Ada? 00:52:04
Flagpoles in. I understand that, but I'm looking at a project that to me doesn't seem like it's a real. 00:52:06
Involved project, you know I'm saying. 00:52:13
It's a little bit more complicated than just installing flags at this particular because we have setbacks on the Beeline Highway. 00:52:17
We also have infrastructure and we also have ADA compliance issues. We have to. 00:52:24
Figure that out is and then of course you have to pour the concrete a certain depth. 00:52:30
And those kinds of things. So. So yeah. 00:52:35
You have to take a look at that. 00:52:38
I could go on this subject for the rest of the day, so I think I'll cut it off right there. 00:52:44
Thank you. Thank you, Sir. So, Michael, the information you gave me was Logan Simpson. 00:52:48
Yeah. OK. So that's the company. 00:52:54
That gave us a quote. 00:52:57
Correct SO. 00:52:58
The question then that I'm hearing is. 00:53:01
Is it an absolute requirement that we do this? 00:53:05
This approach. 00:53:09
To $10,150. 00:53:11
Design approach. 00:53:14
Versus doing that ourselves now? 00:53:17
Flags, this can be called flag poles, and there's going to be wind and there's going to be have to be. 00:53:20
Some sort of engineering involved to make sure nothing. 00:53:25
You know, collapses, falls over. 00:53:28
And we do have setbacks, but is this the only? 00:53:30
Route that we can go or is there a lesser expensive way of doing it? 00:53:34
While maintaining. 00:53:38
Protection. 00:53:40
Liability, liability and all that. 00:53:42
Let me put it this way, I would strongly recommend to go that route. 00:53:44
Can we do it? 00:53:49
Possibly. 00:53:51
Another way. 00:53:53
Some in house, some some contracting work. 00:53:54
Maybe, but it might actually be more costly in the end. 00:53:58
To do it that way and more time consuming. 00:54:02
As far as that goes, but when you're talking about engineering, the. 00:54:05
The length you know of flagpoles in corn concrete. 00:54:08
And putting electricity would be my strong recommendation to get a design firm. 00:54:12
To come in and help us with that. 00:54:17
I, Mr. Chair, I agree with Michael because. 00:54:21
If we go further with a contractor, I don't know that a contractor would even bid on the job without a design. 00:54:25
Because I you know. 00:54:32
Having been a contract for 27 years, if I don't have a map. 00:54:35
Go by. I'm not going to take on the liability of. 00:54:39
All of the facets that are included in something. 00:54:42
Like in a project like this. 00:54:46
Thank you. 00:54:51
So. 00:54:54
Michael, I would agree that we should start the process then. 00:54:56
Get a design on it, get parameters on it and then we can. 00:55:00
Figure out whether or not we can actually get this project done. 00:55:05
Yes, Sir. Thank you. 00:55:08
Is that what everybody kind of thinks? Well, I can't ask that question so. 00:55:11
That's just sort of the message that I got. 00:55:17
And so is there anything else from the supervisors? 00:55:18
No, I'm good. Thank you. 00:55:22
Just two questions and I don't need them answered now. 00:55:23
But one you mentioned electrical, I was. 00:55:27
Considering maybe solar? 00:55:29
You know if that could be. 00:55:32
A thought on lighting up the flags at night, if they're gonna. 00:55:33
B 24/7. 00:55:37
And and who is going to be responsible for the flags? 00:55:39
Like putting them up, taking them down, is that going to be from volunteers or things? 00:55:43
And I don't expect answers from those now, those are just. 00:55:49
Questions that enter my mind if we go forward. 00:55:52
With this project I would be interested in knowing. 00:55:55
So I do have the answer supervisor unfair on those. 00:56:00
As far as the, it would be the volunteers that would be responsible for coming in for the flags, right? You know we're. 00:56:03
Lowering them, raising them the the. 00:56:09
The whole project itself after it's built, it's on our. 00:56:12
County property so our facilities department would be responsible for maintaining. 00:56:16
That particular area, just like we do with other like the statue up there and those kinds of things. If there's anything that 00:56:22
needs to be maintained, we'll we'll take care of that. 00:56:26
And then the. 00:56:31
The other question is we, we have been in discussions with my facility Director, Joseph about. 00:56:34
Solar and electrical. 00:56:41
Solar seems to be actually a little bit higher cost. 00:56:43
With possible more main maintenance issues. 00:56:47
Because you have to have specialized high-powered solar systems for the lights to. 00:56:51
Shine upwards towards the flag. So we are looking at solar as well as electrical and that can be part of the design phase as well. 00:56:56
Well, thank you for your extremely thorough approach on this project. 00:57:04
Yeah. It's kind of a moving target as we start into this process. So we have. 00:57:11
Basically what we're saying is we're going to grant permission for. 00:57:18
This project. 00:57:22
And it's not my project but. 00:57:23
They did approach me, so it's a project that. 00:57:26
Has been put together mainly by those that are involved in Payson right now. 00:57:29
And they have taken a great deal of time to collect money to do it and so. 00:57:35
We want to do it right and it'll last for a long time. There has been. 00:57:41
Indications that the honor guard would take care of. 00:57:45
The flag's replacement and all of that. So. 00:57:50
Those are all things we need to work through. 00:57:54
Yes, Sir. 00:57:56
OK. Anything else, Michael? 00:57:58
I'm good. OK. Is that it? OK, Thank you. Thank you. All right, Lisa, do we have anyone call to the public that would like to 00:58:00
speak? 00:58:04
Thank you and thank you for coming today. By the way, they're in Payson. 00:58:14
Cassandra OK, anyone here in Flow? 00:58:20
That wishes to speak. OK, let's move on to item number 4. 00:58:24
And that is our. 00:58:28
Reports and I'll turn it over to Manager Memo. 00:58:31
Mr. Chairman, members of Board, thank you for the moment. 00:58:34
I did want to last Tuesday after our board meeting got. 00:58:38
Informed of the Community College. 00:58:42
And the status of that they have been awarded, they have. 00:58:45
And awarded a. 00:58:47
Accreditation. 00:58:52
By the accreditation agency. 00:58:53
Being. 00:58:56
Able to move forward. 00:58:57
And so in the announcement that I received that there as a July 1st, we no longer have a provisional Community College district 00:58:58
that is tied to Eastern Arizona College. 00:59:03
But we have Gila County. 00:59:08
Community College District. 00:59:10
I want to acknowledge you as board, the Board of Supervisors that. 00:59:12
As a one time expense in the cost of getting to this point that. 00:59:18
I believe in your foresight and your wisdom and supporting education in Gila County that. 00:59:23
This was able to be. 00:59:29
Happened by. 00:59:31
Allocating out of county The county budget $250,000 a year. This has come to be. 00:59:33
And I think that what you have done has been an extremely important. 00:59:39
Part of getting to this point so I. 00:59:43
Trust, thank you and congratulate the college district and you for partnering. 00:59:47
Board for the Hila County divorce through our department. 00:59:52
With the Community College district. 00:59:55
To get to this point of. 00:59:57
Being a full blown Community College in Healer County. 00:59:59
Tremendous time for celebration. There are a couple of events that will be scheduled. 01:00:01
Here in the coming weeks. 01:00:07
To celebrate together. 01:00:09
So, Mr. Chairman, I just want I know many of you. 01:00:12
Each of you may have a comment for that, but I wanted to. 01:00:15
Acknowledge that and congratulate the Community College District. 01:00:18
And all of their work has been. 01:00:21
Very challenging, very difficult. 01:00:23
Portuguese. 01:00:26
All of us here asked questions about progress and things, and those are things that we should ask. 01:00:28
Then it's important that we know what's going on when we're. 01:00:33
Putting money into. 01:00:37
Such things, but it's come to pass them. 01:00:38
Thank you, Mr. Chairman. 01:00:40
Thank you, Supervisor Humphrey. 01:00:42
Mr. How, how, how super that information was? 01:00:46
You know when we first started reaching for that. 01:00:51
There was some skepticism. 01:00:54
But it's it's, it's neat that it is carried through and. 01:00:57
And with our funding towards that. 01:01:01
It'll be interesting working with them in the future to continue. 01:01:03
I would myself would like to continue being a funding source for it. 01:01:07
For their struggling and continuing to. 01:01:12
To get this project going. 01:01:15
And on other things I don't have a lot down that I'm working on or going to work on but. 01:01:17
Something I'd like to work on is. 01:01:23
The three of us up here, we have got sworn in, so we're. 01:01:26
Re elected for four more years and Mr. Men love your contractors for another 4 so. 01:01:29
You know, looking forward, I would like to dive back into some, you know, some of our projects and things and where we're going 01:01:35
with those. 01:01:39
Like the electrical for this building, we know that that's a major. 01:01:43
And you had talked about us. 01:01:47
You know, perhaps needing to reach out for a loan for a project such as that. 01:01:50
So, you know, I mean with the four years to work on something of that nature. 01:01:55
You know, the Central Heights building, I think we've had many, many meetings on properties and projects and. 01:02:00
I'd like to kind of narrow. 01:02:07
Some of those down in the future. 01:02:09
You know the Central Heights building. 01:02:11
Can we own it? Do we not want to own it? You know where we're going with that. We've had a presentation of a new building and. 01:02:13
You know, where, where might that set? And if it does, what are we going to do with our existing buildings and so? 01:02:19
In the next 4 years, I'd like to kind of look at some of those. You know, the the 260 property came up today for the flags, you 01:02:27
know, kind of. 01:02:31
What direction are we going with that? We've been working on that one for about 8 years. So I would I would like to see some of 01:02:35
these projects get. 01:02:39
A direction in our in our goal forward with. 01:02:44
Some of the things that we can work on South. 01:02:49
Thank you very much. 01:02:52
Thank you, Supervisor Ham Chairman. 01:02:54
Supervisor Klein. 01:02:56
I really don't have a lot, but I do want to talk about the college just real briefly. And I really want to thank Jessica and you, 01:02:58
James. 01:03:01
There was a lot of work that you guys did on this. Probably not very mean people know about so. 01:03:05
So that was a big undertaking and the College Board did an awesome job getting it done. 01:03:11
Umm, a lot of worries going around our communities over that, and rightfully so. 01:03:17
That was that was a big tackle so. 01:03:23
You know, umm. 01:03:26
From us is aboard it's it's good we can support them and hopefully continue to do that as well but. 01:03:28
But you 2 did an awful lot of work. 01:03:35
On that one. So thank you so much for that and. 01:03:37
I agree with Tim. You know, just looking forward that we got a lot of stuff to go through. 01:03:41
And uh. 01:03:47
Homer, you need to stick around a little longer. See us through on all this, but. 01:03:49
There will be some good discussions and I think. 01:03:55
I think my opinion on a lot of this stuff that we've discussed the last three years. 01:03:58
We need to quit discussing it and see what we're going to do and get started. 01:04:04
That's, that's the direction I want to be coming from. It's like, no, I'm about done talking about these projects and stuff. So 01:04:08
are we going to do them? Let's do them if we're not. 01:04:12
Let's go on other than that. 01:04:17
Mr. Chair, that's all I had. Thank you. Thank you. 01:04:20
So I'll make a comment about the college. It's on the front page also of the paper today in Payson. 01:04:23
And so the outcome is absolutely what everyone has been looking for. We've had some rough water. 01:04:30
Rough water on the. 01:04:35
On the way to it. And so I'm very pleased to the news. 01:04:37
And so candidacy at this point? 01:04:41
And they can start pulling everything together for. 01:04:44
A July 1st. 01:04:48
For accreditation, which is great. 01:04:50
20 years it's been. 01:04:52
Sort of a project. 01:04:54
Also wanted to say then, since I'm on the legislative Policy Committee for the CSA. 01:04:56
We had our first meeting. 01:05:03
And so the Legislature of Arizona. 01:05:05
They do an awful lot right away when it comes to introducing build. 01:05:08
So as of January 23rd, that's 11 days in the session. 01:05:14
There's over 900 bills and I presume they'll get pretty close to 2000 by the time it's done. 01:05:18
The CSA. 01:05:25
Legislative Policy Committee. 01:05:27
Then umm review some of the ones that are pertinent to county issues. 01:05:29
And so we went over quite a few of them. 01:05:36
Last week and. 01:05:40
Sort of the. 01:05:42
Filter that is used on all of these. 01:05:44
Is five questions is it? 01:05:47
An appropriate policy solution. 01:05:49
Are there other avenues? 01:05:52
To pursue. 01:05:55
Does it show a demonstratable taxpayer value? 01:05:57
Is it sustainable long term? 01:06:02
And lastly, the potential cost. 01:06:07
That may be affected later. 01:06:10
Will it cause long term issues? 01:06:13
And so when you run it through the filter of those five questions. 01:06:16
There's an awful lot of them that just don't that that are we just oppose. 01:06:20
A lot of them like 90. 01:06:26
Over 97%? That just don't make any sense. 01:06:27
They're largely political bills. 01:06:30
In my opinion, it's like what I call the feel good bill. 01:06:33
You know, let's start. Let's do something, then I can tell my constituents that. 01:06:36
I tried to get this done. 01:06:42
Sort of thing. 01:06:44
So a lot of them are repeat bills from last year, the year before, things like that. 01:06:46
A couple of the things that we rejected right off was. 01:06:51
Umm, redrawing the boundaries of Maricopa County. 01:06:55
And having 5 counties absorb. 01:07:00
Massive parts of Maricopa County. 01:07:04
That would turn Heba County into a 350,000. 01:07:06
Person County. 01:07:10
And of course, that would just flatly reject it. That's not. 01:07:13
It's just flatly rejected. 01:07:18
For obvious reasons, there are, and then there's another one. 01:07:21
Where the Maricopa County would be divided into 4 new counties. 01:07:24
And that was rejected as well. There has to be a good reason to do that. 01:07:29
And so you have to have a good reason to do that other than. 01:07:34
Maricopa County just has too many people. That's not a good enough reason. 01:07:38
So we went through quite a few. They're all rejected. We did support. 01:07:43
A couple of measures that help. 01:07:47
Umm, in the sense of the Auditor General. 01:07:50
Overseeing the county treasurers at a higher level. 01:07:55
OK, whether or not these bills pass is. 01:07:59
You know we don't know. 01:08:03
But we did support maybe more review. 01:08:05
Over the treasurers. And that's a reaction, as we know. 01:08:09
To the the county treasurer. 01:08:13
That embezzles the money. 01:08:16
And so that that happens a lot. So something happens. Oh, let's make a bill. Let's make a law. 01:08:18
And so we get a lot of election stuff that way too. 01:08:25
Like one of them was. 01:08:28
Going to precinct voting only. 01:08:31
Without having voted centers. 01:08:34
This would increase the cost. It would make it less convenient. 01:08:37
There would be a cap of 1000 people per precinct that could vote at that spot. 01:08:41
And anyway, just complicate the voting tremendously. 01:08:47
Add to the cost, require more volunteers. 01:08:52
And solve what? 01:08:55
And solve what? 01:08:57
It's the idea that it's a solution. 01:08:58
To a perceived issue. 01:09:02
And so we rejected that one as well, so. 01:09:04
I'll be meeting every week on the LPC and I'll try and. 01:09:08
Take a little less time to review. This is the first one, so I took a few minutes to kind of say. 01:09:13
The direction we're going. 01:09:18
And go from there. So the deadlines are coming up. There's a. 01:09:19
I think it's. 01:09:24
They had it here. It had to be out of committee. 01:09:27
All bills have to be out of committee by. 01:09:31
The end of February or something like that, So. 01:09:34
It's a it's a mad rush. 01:09:37
Yes, Sir. 01:09:40
Mr. Chairman, I apologize to back up a little bit. 01:09:41
But as you in your reports you've mentioned about procurement and being able to do some projects and do some things. 01:09:44
Want to take a moment if I could to have. 01:09:50
Mary to come and introduce a new staff member at the Finance Department. Olivia Todd, Finance Director. 01:09:53
Their specific purpose will be procurement. 01:10:00
We recognize that we have issues with the permit. 01:10:03
Need to be more efficient, effective in what we do. 01:10:06
And one of Olivia Direct. 01:10:09
First charges is to. 01:10:12
Work on procurement countrywide and how we can do it better. 01:10:14
So Marin, if with your permission please. 01:10:18
Good morning, Chair supervisor, client Supervisor. Humphrey, This is Olivia Todd. She's joining Healy County Finance for the 01:10:23
second time. 01:10:27
She brings a wealth of experience in all areas of finance as well as treasury. 01:10:31
And all areas of government finance, we're super excited to have her on board. 01:10:37
And she is currently working with a consultant to update. 01:10:42
And improve our procurement policy so that it comes. 01:10:46
To you in a new up-to-date format. 01:10:50
With current. 01:10:53
Statutory. 01:10:55
References and other items in it that need to be updated. 01:10:57
From there, we will update our procurement procedures. 01:11:01
And Olivia is also working on helping us go live with. 01:11:05
A new contract management software that will make everything much more transparent to our departments. 01:11:09
And make it really easy, similar to how Michael has describedmonday.com to you. 01:11:15
It'll be like the finance version of that. 01:11:20
So you'll be able to see, or your executive admins will be able to see at a glance. 01:11:22
What the status of any project or procurement is? 01:11:27
Wonderful supervisor. 01:11:31
Humphrey. 01:11:34
Thank you very much for joining the team. 01:11:35
We, we, we appreciate the teams that have been built. 01:11:38
And so thank you for for coming on and there's a presentation from it today. So as we go forward and thanks Mr. Menlov as manager 01:11:42
to. 01:11:47
Help us look at our departments. 01:11:52
And fill positions and go forward to try to build a better team. So thank you very much for coming aboard. 01:11:54
For a second time, apparently to help us. 01:12:01
Go forward with the. 01:12:04
With with our needs to be a better county. Thank you. 01:12:05
Welcome, Olivia. 01:12:11
Yeah, it you have a big chore ahead of you, especially independencies, so. 01:12:13
And I know we can't dwell on policies much here, I just want to throw 1 little statement out. 01:12:19
As we. 01:12:25
Go forward and we're looking at updating policies. I, for one, would like to see a draft of those policies. 01:12:26
Well before the meeting. 01:12:32
And then that way I'll have a good chance in the time that I got to sit down and. 01:12:34
And look at them because. 01:12:39
Your procurement policies of the. 01:12:41
Will be very important. 01:12:45
So thank you for doing all this, man. 01:12:48
Thank you, Olivia. 01:12:51
Thank you for supporting and encouraging. 01:12:53
Our opportunities to improve. 01:12:56
Yeah. Thank you, Marin. Welcome aboard. Thank you. Good to meet you. And. 01:12:59
Thank you for. 01:13:04
Looking forward. 01:13:06
And what we need to do to improve the department you have. 01:13:08
Giant job ahead of you and we really appreciate all you do. 01:13:13
We appreciate your support. Thank you. OK, very good. So that all we have today, no. 01:13:16
I'm sorry, Supervisor Klein. 01:13:21
Thank you ladies. 01:13:25
I won't go back to LPC. And thank you for doing that, Steve. 01:13:26
That. 01:13:30
That that's a tough deal to be on. 01:13:31
I tell you what, but I wanted to ask you, James, as a county. 01:13:34
If we come up with how do we do this as a county? If we. 01:13:40
If we want to run a bill on something, how is how is that gonna? 01:13:45
Work. How are we going to do this is are we going to have to work something like that through a? 01:13:49
Work session. 01:13:55
Or how's that going to go because as a county. 01:13:56
It you know, it needs to come up in front of us as a board. 01:14:00
For, you know, I may want to stick a bill out there that that these two don't want nothing to do with or whatever. So I don't 01:14:03
represent the county, I represent my district. 01:14:08
And then ultimately the county with my partner so. 01:14:13
How do we do that? What's the process? 01:14:18
My apologies, we can't have a discussion based off of. 01:14:21
The current events so. 01:14:25
If you want to have that discussion, you can do it after the meeting or it would need to take place in a work session. 01:14:27
I'm sorry, I know that. Oh no, that's good. Just asking. 01:14:32
How it would come before you and it would be a work session. 01:14:36
That would be a good work session I believe, because I've wondered about this before. 01:14:39
And so if we could roll out something like that into a work session to discuss. 01:14:44
That'd be awesome. 01:14:49
Thank you, Jessica. 01:14:51
Sorry, umm. 01:14:52
Yeah, I got to keep this on track. Thank you. Mr. Menlo, if I could make one comment that we do have a contract with Policy 01:14:53
Development Group. 01:14:57
To help us with our state legislative issues. 01:15:01
That OK. 01:15:05
Maybe it's a discussion. 01:15:07
OK, well, we'll look for. 01:15:11
To discussing that one further. If there's nothing else, then I will adjourn our meeting. Thank you. 01:15:13
Bing spew. 01:15:19