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  • 1.  CALL TO ORDER - PLEDGE OF ALLEGIANCE
  • 2.  REGULAR AGENDA ITEMS: A.      Information/Discussion/Action to canvass the election results contained in the Official Canvass of the Primary Election held on July,26, in Gila County, Arizona, and declare the results as being official. (Alfonzo Alvarez)
  • B.  Information/Discussion/Action to approve the renewal of Varonis Security Software licensing through CDW Government LLC utilizing OMNIA Partners/City of Mesa Contract No.24056-01 for a three (3)-year term in the total amount of$180,264.75, including applicable sales tax, with annual invoicing. (Carrie Bartling)
  • C.  Information/Discussion/Action to approve Contract No.2816-0l-GC3 with Empire Southwest LLC for26 Caterpillar6 Landfill Compactor Lease-Purchase for a period of seven years, for a total amount not to exceed $1,300,708.08 plus applicable sales tax. (Troy White)
  • D.  Information/Discussion/Action to ratify previous expenditures and authorize future expenditures with Payson Concrete and Materials, Inc. for the purchase and delivery of certified aggregate for County-maintained Forest Service roads in an amount not to exceed $754,682.00. (Troy White)
  • 3.  CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.) A.  Approval of the Board of Supervisors' June26, Meeting Minutes.
  • 4.  WORK SESSION ITEMS: A.  Information/Discussion on the feasibility and estimated cost of adding a secondary (redundant) internet connection for County buildings. (Carrie Bartling)
  • B.  Information/Discussion regarding Monthly Flood Recovery Update. (Maryn Belling/Thomas Goodman)
  • C.  Information/Discussion on the Fee Structure Analysis presentation. (Maryn Belling)
  • D.  Information/Discussion regarding the status of flood recovery projects, associated funding resources, and the0-day completion timeline requirements for NRCS Emergency Watershed Protection projects. (Troy White)
  • F.  Information/Discussion regarding the Pleasant Valley Veterans Retreat operational update, including facility utilization, performance indicators, fiscal activity, and capital improvement efforts. (Michael O'Driscoll) This item was addressed before. G.  Information/Discussion to receive the Gila County Fairgrounds Operational, Financial, and Capital Improvement Update and offer any recommendations or observations for staff consideration. (Michael O'Driscoll) This item was addressed with item.
  • E.  Information/Discussion regarding the introduction of the Pleasant Valley Veterans Retreat, Inc. Board of Directors, and an update on the organization's activities and accomplishments. (Cathy Melvin) F.  Information/Discussion regarding the Pleasant Valley Veterans Retreat operational update, including facility utilization, performance indicators, fiscal activity, and capital improvement efforts. (Michael O'Driscoll) G.  Information/Discussion to receive the Gila County Fairgrounds Operational, Financial, and Capital Improvement Update and offer any recommendations or observations for staff consideration. (Michael O'Driscoll)
  • 5. CALL TO THE PUBLIC: A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute§-431.0l(I), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.
  • 6. SUMMARY OF CURRENT EVENTS: At any time during this meeting pursuant to A.R.S.§-43l.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events. No action may be taken on the information presented.
  • 7. REQUEST FOR FUTURE AGENDA ITEM(S): Members of the Board of Supervisors may request for future agenda item(s) and/or reports to be presented at an upcoming meeting. The Board of Supervisors may not propose, discuss, deliberate, or take legal action on a request for a future agenda item unless the specific matter is properly noticed for legal action. Subject to the discretion of the Chairman, the item may be included on a future regular or work session agenda.   IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928)5-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928)5-3231.   THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD'S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-43 l.03(A)(3).   THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING.
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Transcript

Event transcript
OK, I'm gonna go ahead and get this special meeting. 00:00:00
Started special meeting Tuesday, July 28th, 2026 at 10. 00:00:04
Am Supervisor Clients here. Supervisor Christensen's here. Supervisor Humphreys here. 00:00:09
And so I'm going to call this to order. 00:00:15
Mr. Dave Rogers, would you mind saying that? 00:00:17
A Leading the pledge. 00:00:19
I believe in screw the flag. 00:00:27
Of the United States of America. 00:00:29
And to the Republic for which it stands. 00:00:31
One Nation. 00:00:34
Under the visible. 00:00:37
They were Key and Justice Pearl. 00:00:38
Thank you very much. 00:00:41
We have no invocation this morning. 00:00:48
It's a special meeting. 00:00:50
And so anyway, we're going to go ahead and get. 00:00:53
Started a regular agenda item. 00:00:57
Discussion action to canvas the election results. 00:01:00
Contained in the official canvas. 00:01:05
Of the primary election held. 00:01:08
On July 21st, 2026 in Gila County, Arizona and declare the results as being official. 00:01:10
Alfonso. 00:01:17
Good morning, the Chairman. In terms of the. 00:01:19
My name is Paul Albert. I'm the Interim Electric. 00:01:22
Okay, Supervisor Klein, do you have? 00:01:34
Questions. Did everything go good? 00:01:36
Everything went just just according to everything we had planned. 00:01:39
We had a some storms, we had just some minor. 00:01:43
Just tiny issues, but everything, everything. 00:01:47
Good. Thank you. 00:01:50
Supervisor Christian. 00:01:52
Thank you. 00:01:54
Do you have new machines this year? 00:01:55
We had new poll books. The counting machine is the same and and the. 00:01:57
Express port which is the one that we use for. 00:02:02
The the the visual visually impaired. 00:02:04
Those are the same, but the machines that we use for the the loader. 00:02:08
At the polling place. 00:02:12
Those where people check in, those aren't you. 00:02:13
And the ballot printing conditions also. 00:02:16
OK, that all went well. 00:02:19
Yes, it was the first time we were using it. We had an ESNS. 00:02:21
A tech here with us and he applies support where everything went. 00:02:26
Just OK. 00:02:29
That's all I have. Thank you. 00:02:30
OK, yeah. And and I didn't reach out to you earlier, but I think the day after the election I reached out to. 00:02:32
County Manager. 00:02:38
Mr. O'riscoll I I received a call from the. 00:02:41
Mayor of Globe and from the mayor of Miami asking me about. 00:02:45
They said something about a. 00:02:50
He said they didn't know the rumor or where it started, but there was. 00:02:52
Something in like 150 ballots that weren't counted. 00:02:55
That day or something. 00:02:58
So we have people online and we have people that may have the same questions that the marriage did. 00:03:00
And so if you could maybe kind of. 00:03:06
Enlighten me on that. So I. 00:03:08
Constantly have communications with all the clerks. So that e-mail. I mean that information was probably from the e-mail I sent. 00:03:10
I provide updates every single day. 00:03:16
Of what we were doing and the progress we've made with the county about so. 00:03:18
I imagine. 00:03:22
It was. 00:03:24
Probably the day, not the day after the election, but probably on that. 00:03:25
For that Thursday morning, because I told him that we had. 00:03:28
Around 150 ballots that had to be duplicated. That's just normal process. 00:03:31
That we do for the male in. 00:03:36
Ballots. So somebody sends a balloting. 00:03:38
And they've already in their. 00:03:41
Sometimes you'll have. 00:03:43
Stains and that will be damaged. 00:03:44
We had some that were water damaged and, and, and sometimes they're going to have water intent. So sometimes. 00:03:46
Somebody. 00:03:51
Both for two. 00:03:52
Candidates. 00:03:54
But only one of them is the actual one that they wanted, so they may come up on the ballot. 00:03:55
And then that way telling us, you know what I wanted kind of a instead of. 00:03:58
So those we have to. 00:04:03
Duplication. This is a manual process. We have a board. We have a Republican, Democrat. 00:04:05
And they see the ballot and then they have a new ballot and they transfer those votes. The ballot votes. 00:04:09
Onto the new ballot and those. 00:04:14
But it has. It's a process and it takes time. 00:04:15
So when we tabulated the bulk, the 99% of everything that we had. 00:04:18
We still have a remaining $150.00 that night. 00:04:22
And it was already like 8:00 or 9:00 PM. 00:04:24
So we just sent an e-mail saying. 00:04:26
These will differ in the morning as soon as we get in. 00:04:28
Process those. 00:04:30
And we looked at the results coordinate. 00:04:31
That was but, but it's part of the process. 00:04:33
Yeah. And and a lot of those were mail in. 00:04:36
Well, actually all of them were. All of them were mailed in. And when they come in and you see that there's an issue with them, 00:04:38
they just set those aside. 00:04:43
So you can continue with the other one. 00:04:47
And we could. 00:04:49
And then you work on that. 00:04:50
Thank you very much for the explanation, because like I said, I did have. 00:04:52
A couple calls. So thank you for the e-mail that that was sent out so people knew so that there wasn't anything. 00:04:56
And we update everybody. So I send that e-mail to all the clerks and also people that call and they want to be part of the update. 00:05:03
In the comedy. And then we'll just send those emails along with everybody else. It's 100% transparent. 00:05:10
Yes, thank you very, very much for that and for. 00:05:14
For answering that for me SO. 00:05:18
If there's no further questions. 00:05:21
I got 1. 00:05:23
OK, go ahead Alfonso. Always our turn out this year. 00:05:24
We have the. 00:05:28
What percentage was it was 30? 00:05:30
We had 38. 00:05:33
.5%. 00:05:36
38. 00:05:37
And it's about a thing was like a 10% drop. 00:05:38
From the previous. 00:05:41
But it was across the state. 00:05:42
That was a 10%, but we were still second in the state for turn out. 00:05:44
OK. Thank you. 00:05:47
OK. If there's no further questions, I will. 00:05:50
Call for emotion. 00:05:53
Mr. Chair, I'll make the motion to canvas election results contained in the official canvas of the primary election. 00:05:56
Held on July 21st, 2026 in Gila County, Arizona and declare the results. 00:06:02
Or official. 00:06:07
I will second that. 00:06:09
Having a motion a second, all in favor say aye aye. 00:06:10
I and think. 00:06:14
Yes to a passage unanimous. 00:06:17
And so. 00:06:20
Make for a new council there, Mr. Storm. 00:06:21
A new council member. 00:06:25
Congratulations and welcome to the City Council. 00:06:27
Uh-huh. OK. 00:06:32
Moving on to regular agenda item 2B. 00:06:33
Information action to approve. 00:06:39
The renewal of. 00:06:41
Varnish Secretary, Software Licensing. 00:06:44
Through CDW's government. 00:06:47
LLC utilizing. 00:06:50
Omnia Partners. 00:06:53
Slash City of Mesa. 00:06:55
Contract numbers. 00:06:57
2024056. 00:06:59
That's 01. 00:07:01
For a. 00:07:03
Three-year term. 00:07:04
And the total amount. 00:07:06
Of uh. 00:07:08
100. 00:07:09
And $80,264.75. 00:07:10
Including Apple. 00:07:14
Applicable. 00:07:15
Sales tax with annual invoicing. 00:07:17
Good morning. 00:07:20
Good morning Chairman supervisors, this is our Verona software. This is a software that is actually helped us a lot. So this 00:07:21
software is one that will actually. 00:07:26
It it watches every touched any service made. If you click on something we know it. 00:07:32
You know, it comes across and it it's, it's a lot of the ones that we're looking at right now. 00:07:37
Is we get a lot of emails for the county attorneys and it's just work that they're doing, but it helps. 00:07:43
Secure the data. 00:07:48
You know saying hey, all these files were moved. 00:07:49
You know, and it emails me and lets me know so. 00:07:51
That's what this software is. It keeps us secure, keeps us to make sure that everybody is doing what they should be doing and not 00:07:55
touching things. So this is just a renewal for that and. 00:07:59
Yeah, I can answer any questions if you have any. 00:08:04
Supervisor Klein, any questions? I don't have any. Carrie, thank you. 00:08:06
TripAdvisor Christian, thank you. I don't have any questions. Thank you, Kerry. You're welcome. 00:08:10
And I have no question, so I'll call for a motion. 00:08:15
The chair I'll move to approve the renewal of. 00:08:18
Verona Security software licensing through CDW Government, LLC utilizing Omnia. 00:08:22
Partners City of Mesa contract #2024056-01 as presented. I'll second that. 00:08:28
Having motion second all in favor, do so by saying aye. 00:08:37
I I as unanimous thank you. 00:08:41
OK. Moving on to 2C information discussion action to approve contract number. 00:08:44
21281601. 00:08:49
Dash GC3 with Empire. 00:08:52
Southwest LLC for 2026. 00:08:56
Caterpillar. 00:08:59
826 land. 00:09:01
Compactor. 00:09:03
Lease purchase for the period of seven years for total. 00:09:04
Amount not to exceed 1,000,000. 00:09:08
$300,708.08. 00:09:11
Plus. 00:09:15
Applicable. 00:09:18
Sales tax. 00:09:18
Mr. Troy White, good morning. 00:09:20
Good morning, Chairman, Board of Supervisors. 00:09:22
Pretty simple, this is just to buy a brand new compactor for the landfill. I think this is the first new piece in about 15 years. 00:09:26
Our existing compactor is pretty old. 00:09:32
We get a lot of breakdowns with it. 00:09:35
And #1 issue with it is it's too light. 00:09:36
As you know, in the previous presentation we did to the board, that has a lot to do with myself 3. 00:09:40
8 filled up too quickly. 00:09:45
By getting this compactor is going to ensure us that the new cell 3B doesn't have those same issues. 00:09:47
And that the life of that cell 3D can go on for 15 plus years. This goes a long way in ensuring that because it's the right size. 00:09:52
The right way to get the right compaction on the landfill so. 00:09:59
Multifaceted reason why we need this compactor, the old ones breaking down on us all the time. 00:10:03
Agent out. It's too light. 00:10:09
And this one will ensure the longevity of the new cell. 3B. 00:10:11
And with that, I'd be happy to answer any questions that you might have. 00:10:14
Supervisor. 00:10:18
Tell me where we can do it. The old. 00:10:19
Compactor he's. 00:10:21
Getting rid of it or keeping it? 00:10:22
No, we're going to keep it. 00:10:24
It's it's good to be used in in real tight spaces. 00:10:25
Where we get especially to finish out three A as we work up the tone and it gets tighter. 00:10:28
There is a purpose for these lighter, smaller compactors. 00:10:34
So we do plan on keeping that using it for those purposes. 00:10:37
So this. 00:10:41
Seven years. 00:10:42
On this lease. 00:10:44
Empire will do all the. 00:10:46
Maintenance on it. 00:10:48
Mechanical work. 00:10:49
That's correct. That's the beautiful thing about these leases. 00:10:50
Because they will do all the maintenance on this for the seven years. 00:10:53
Correct. Thanks, Troy. 00:10:56
You're welcome. 00:10:57
Supervisor Christensen, thank you. Yeah, Troy, we need two of these. We already talked about it. 00:10:59
But this will be our first one. 00:11:04
Now, is it significantly heavier like? 00:11:05
Tons and tons heavier. Is that the secret to this one? It is. It's significantly heavier. I don't know the exact tonnage over, but 00:11:08
it's significantly different and significantly larger. 00:11:13
We get more compaction. 00:11:18
More longevity. 00:11:20
It pays for itself. 00:11:21
Oh, overtime, yeah, it will pays for itself, yes. 00:11:22
Thank you. You're welcome. 00:11:26
And I have no questions. If there's no further questions, I'll call for a motion. 00:11:28
Mr. Chair, I'll move to approve contract #212816-01-GC3. 00:11:32
That the Empire Southwest LLC is presented. 00:11:40
I will second. 00:11:43
Motion in a second. All in favor. Do so by saying aye, aye aye. 00:11:45
I passes unanimous. 00:11:49
OK. Moving on to the information discussion action to ratify previous. 00:11:52
Expenditures and authorized future expenditures. 00:11:57
With Payson Concrete and Material incorporated. 00:12:01
For the purchase and delivery of certified aggregate. 00:12:05
For county maintained for service roads. 00:12:10
In the amount not to exceed. 00:12:13
754,600. 00:12:15
And $82. 00:12:19
Thank you, Chairman, Board of Supervisors. 00:12:21
This is exactly what it's forced to get Aggregate from patient concrete this is. 00:12:23
100% reimbursable by the Forest Service. So that's $754,682. 00:12:28
Is going to come directly back to us. 00:12:34
Once we invoice the Forest Service. 00:12:36
And this is really to maintain those Forest Service roads, specifically the Control Rd. but there's other roads that we're going 00:12:39
to be using the material on as well. 00:12:42
We need to have this spent. 00:12:47
By the end of September because Forest Service needs to use this for their current fiscal year. 00:12:48
So. 00:12:55
By approving this today, we don't see any issues with. 00:12:57
Getting this moving forward and getting this material delivered by the the end of September so that we can. 00:13:00
Fully utilized this gift of 754,682 from the Forest Service. 00:13:06
And would that I'd be happy to answer any questions. 00:13:11
Supervisor Klein. 00:13:14
Troy, we can run right up to the end of September on this or does the feds have a cutoff? 00:13:15
Earlier in September for their fiscal year. 00:13:20
As long as they're invoiced by the end of September. 00:13:22
Then we're good to go to the end of September, but we have to have that last invoice submitted by the end of September, so. 00:13:26
We need to be getting them from patient concrete to get them over by the end of that date, so. 00:13:32
If we move down, we're in good shape to make this happen. 00:13:37
Yeah, we should move. 00:13:40
Quite a while back, but. 00:13:41
This this is a start. 00:13:43
The right direction. We got a little jump start. 00:13:45
That we weren't supposed to get but. 00:13:47
Anyways, yeah, we're a little heavy game. Thank you. 00:13:49
Thank you. 00:13:52
Supervisor Christian. 00:13:53
Thank you. Are we allowed to? 00:13:54
Pay for the material from Payson Concrete and. 00:13:56
Pick it up, say, all the way into November. 00:14:00
I mean, if we run out of time, we could. 00:14:03
Pay for the material, just not have it delivered yet. 00:14:06
Supervisor Christian, that's a good .1 of the things that we're going to keep an eye on is and I've talked to Wayne and his. 00:14:11
If it looks like we're running. 00:14:18
Well, as we've already talked to painted concrete, we're going to be able to send our guys with our trucks over here to pick it 00:14:20
up. 00:14:23
We really want to have it done by the end of September. 00:14:26
And we think we can make that happen without using our guys. But if we see we're running close to the finish line. 00:14:29
Then we'll send our guys out there and start pick up as well, so. 00:14:35
Oh, this is granite. 00:14:38
It's not. 00:14:39
I'm not sure of the exact. 00:14:42
Mix that they required. I think that's somewhere on the staff report, but it's. 00:14:44
It's the exact material that the Forest Service wants us to use on their Forest Service Rd. 00:14:49
OK. Thank you. 00:14:53
So all of this material is going up in the north part of Gila County. 00:14:57
I believe we can. We're stocking it at several pets and we can use it on. 00:15:02
You know, whatever roads we need to use it, I know the majority of it's going up there. I wouldn't say, oh, it's going to go up on 00:15:08
the northern. 00:15:11
Part of the county, but. 00:15:14
I think we're going to use it. 00:15:15
On roads throughout the county. 00:15:17
But the majority of it's going to go for the control road and. 00:15:18
The 64. 00:15:22
I believe it is that Wayne was telling me is. 00:15:23
The the contract that we have with the floor service was for the Control Rd. 00:15:26
So that's why. 00:15:31
The majority of it is going to be used on the Control Rd. because that's specifically the. 00:15:33
The contract with the forest services for that road. 00:15:38
But we know that we're going to have more than we need there, so we're going to stockpile it and use it on other. 00:15:41
Roads throughout the county. 00:15:45
OK. Yeah. This is for the four service roads that we maintain. 00:15:47
Correct. 00:15:50
And so we maintain 4 service roads in southern Halo County as well. 00:15:51
Correct. Yeah, there's a specific contract we have with them. 00:15:55
For the control Rd. 00:15:58
That this funding is coming off of that contract for the work we were doing on Control Rd. that the forces was paying for, but. 00:16:00
We do plan on having. 00:16:08
Excess material that we can use throughout the county. 00:16:09
Oh yeah, I would appreciate that. 00:16:14
If there's no further questions, I'll call for a motion. 00:16:18
Mr. Chair moved to ratify previous expenditures and authorized huge. 00:16:21
Future expenditures were patient, concrete material. 00:16:25
Incorporated for the purchase and delivery of certified aggregate for county maintained Forest Service roads in the amount not to 00:16:28
exceed. 00:16:32
$754,682. 00:16:35
I'll second that. 00:16:39
OK, Yeah, next time if we do a. 00:16:43
Something like this? 00:16:45
Just, you know, instead of, say, for service roads. 00:16:46
Just say it's for the control Rd. 00:16:50
Because this is force roads, service roads. 00:16:52
Is extremely misleading. 00:16:54
Yes, Sir, understand. 00:16:56
OK. All right. We have a motion a second. All in favor say aye. 00:16:57
Aye, all right. 00:17:03
Aye. Motion approved unanimously. 00:17:05
OK, moving on. 00:17:08
The next item is to approve consent Agenda item 3. 00:17:10
A. Does anyone want to? 00:17:14
Remove consent agenda item. 00:17:18
3A and discuss it as a. 00:17:22
Action item. 00:17:25
No, thank you. 00:17:27
OK, then I will call for a motion. 00:17:29
To approve consent Agenda item 3A so moved. 00:17:32
Second, having a motion a second all in favor, say. 00:17:38
I, I I. 00:17:43
I consent agenda item. 00:17:44
3. 00:17:47
Passes unanimous. 00:17:49
Going on to work session. 00:17:51
For a information discussion. 00:17:54
On the feasibility. 00:17:58
An estimated cost. 00:18:00
Of adding a secondary. 00:18:03
Internet connection. 00:18:06
For county buildings. 00:18:08
Redundant Internet. 00:18:11
Connection, yeah. 00:18:13
For helicopter. 00:18:14
Thank you, Kerry. 00:18:22
Good morning, Chairman. Supervisors, I have Tom Holman with me also. 00:18:33
Is or of knowledge on our environment here, so I brought him in. 00:18:38
We currently have two endpoints with the counter. We have two endpoint main endpoints with the county. 00:18:43
The two maintenance points that we have is our courthouse here. 00:18:48
Our courthouse people don't realize that when you if the connection at the courthouse goes down, it doesn't only. 00:18:53
Connect the courthouse. 00:18:58
It. 00:19:00
I'm gonna go back again. 00:19:02
The Guerrero building, The copper building. 00:19:05
The SO admin building the SO patrol building, the SO jail. 00:19:07
So our connections not only. 00:19:11
Control the connections here in the courthouse. 00:19:13
It can. It controls a lot of your connections. 00:19:16
On the outer lane ones, because we have fiber running to all of those locations, it also if our connection. 00:19:18
Goes down here. 00:19:24
It also effects Payson. 00:19:25
Because any of our servers or anything that we have. 00:19:27
Here, if our connection goes down, they no longer have access to their files. 00:19:30
They no longer have access to their applications. 00:19:34
So and then in the Payson your TCM building. 00:19:38
We have at the pace and jail is our main connection there, but we also have a fiber that go runs from our TCM building over to the 00:19:41
pay center jail which the pace and jails connection. 00:19:46
That one also runs our health department right next door. 00:19:52
It runs the probation. 00:19:56
It runs the courthouse. It runs the TCM building. 00:19:57
So all of our connections right there. I mean, it's, it's amazing how many just one connection. 00:20:00
You know, makes a difference on how many things it runs. So what we're looking at doing is adding a secondary connection. I know 00:20:07
supervising Christensen have talked to me about it also. 00:20:12
Is adding a separate secondary connection at those. 00:20:17
At that, at those locations. 00:20:21
So a secondary look at connection here at the courthouse is what we're looking at is we. 00:20:23
Reach out to Sparkflight. 00:20:28
And our secondary connection here would be about 9:15 a month if we were to add a secondary connection here. 00:20:30
That and then your secondary connection for the TCM building. 00:20:36
Which? 00:20:39
Controls over to the SO would be like 875 a month. 00:20:40
And those each are gig connections. 00:20:44
So it would be like an immediate failover if something went down or pretty much we would have to work on doing some configurations 00:20:46
and stuff on that. 00:20:50
So with the cost with the two of them, it would be an additional 1790 a month with that and then like 1. 00:20:55
48 for 21,488 years so. 00:21:03
Is what we would be looking at. 00:21:06
The secondary connection, what it does is it. 00:21:08
Gives us continued continued. 00:21:11
The word I cannot say continue with the. 00:21:13
Continuity. Thank you. 00:21:16
Thank you. 00:21:17
Continuity for for the for the applications. 00:21:18
We have a lot of applications that are currently going to the cloud. 00:21:22
Our phones are now in the cloud. 00:21:25
So, umm. 00:21:27
If we lose Internet connections or phone go down. 00:21:29
So if we were able to have that secondary connection, it would always is long. I mean, it's not. 00:21:31
Always, but it would allow us to be able to have phones at all times. 00:21:37
If anything was to go down. 00:21:42
With the secondary connections with New World New Worlds currently in the cloud. 00:21:44
So if we were to have that secondary connection, our connection goes down, it would roll over to that secondary connection and it 00:21:49
would allow us to be able to still have connectivity to the New World applications. 00:21:54
And then also with. 00:22:00
With courts. 00:22:02
Court proceedings. 00:22:03
Say our connection here at the courthouse go downs and there is a court proceeding going on. 00:22:04
And it's between Payson and here. 00:22:10
If something happens with that and one of our connections goes down, that. 00:22:12
You know that hurts the court proceeding. 00:22:15
So, umm. 00:22:18
Where we had that secondary connection so our tunnel stays up at all times. You know it would it would help with that also. 00:22:19
So do you have any comments on that? 00:22:25
No, but I just add that you know. 00:22:28
Terry's talking about the applications that go to the cloud, I mean. 00:22:31
Community Development. 00:22:34
Is fully hosted. 00:22:35
Public works. 00:22:39
Their Cartograph software is again fully hosted. 00:22:40
So those also would. 00:22:44
Have an immediate reliability benefit. 00:22:46
So if we lose the Internet connection, community development would not be able to issue. 00:22:51
Yeah, there's a lot of things. 00:22:55
There's a lot of things tied to the Internet, so. 00:22:59
Still to confirm, we're still working with Sparklight just to verify the. 00:23:04
The contracts and stuff and you know if there is additional charges for. 00:23:08
For like how many years they're wanting the contract to be? 00:23:13
And things like that. So and then we would also have to work with our vendor on creating that failover connection. 00:23:16
Because with the with the follower connection, there's a lot of things that have to be configured in our firewall and our routers 00:23:22
and stuff. So. 00:23:25
We'll have to look at that. 00:23:28
Also the reoccurring costs, the request, you know, we're looking at, you know. 00:23:31
Just pretty much letting y'all know what we're looking at doing, so we'll probably have to come to you guys on it. 00:23:36
Is the recurring cost of the gig connection of each of the locations so. 00:23:41
And then? 00:23:48
That was it. And if you guys have any questions? 00:23:49
I can answer him, Tom can answer him. 00:23:52
So, Supervisor Klein. 00:23:54
Carrie, Tom, thank you. So. 00:23:56
I could see the value in this. 00:23:58
Right off the bat, but I have a question for you. So if we have two lines basically. 00:23:59
So. 00:24:04
Are they both going to be in use at the same time, or will one be set in IDLE in case the other one comes down? 00:24:06
Is that is that where it's looked at? 00:24:11
Yeah, so one will be, one will set. 00:24:13
Ronald said idle. 00:24:15
And be available if the other one goes down. 00:24:17
OK. And if, if? 00:24:20
So. 00:24:22
So what are? 00:24:24
Who handles our line now? I mean, you're talking to Spark, Spark, like you said. 00:24:26
So yeah, so I'm looking at Spark Light as our as our connection. Currently we're with Schizoi. 00:24:30
Is currently with. 00:24:36
Oh, that's that's for wolf up in pace and it's. 00:24:38
OK. But this line if you went through Sparklight, if that's where it ends up, they'll they'll do the one in. 00:24:42
Pacing as well. It'll all be supportive, correct? 00:24:48
OK. So we'll have two completely different carriers, correct? 00:24:50
OK, right that that allows. 00:24:55
One carrier to undergo maintenance or. 00:24:58
Somebody hits a power pole and takes. 00:25:00
Takes out the connection. 00:25:03
You know, by having the different vendors we. 00:25:05
We achieve that. 00:25:07
Recover, you know, continuity. 00:25:09
Yeah, good. 00:25:10
Thank you. 00:25:11
Christian, thank you. 00:25:16
So I saw the cost that. 00:25:20
You have there, and I'm all for that. 00:25:22
We're going to cancel the other. 00:25:25
Agreement still with Optimum. 00:25:27
And no. 00:25:29
No SO. 00:25:31
No. So, So what this would be is it would be a secondary connection. So we would have two connections at each location with the 00:25:34
two connections at least each location as Tom was saying, if they were to provide maintenance or one of them a fiber was cut 00:25:39
something like that and one of the connections went down at one of the locations, it would automatically fell over to that 00:25:45
secondary connection. So we didn't lose the lose the connection. 00:25:50
OK, now I understand. So yeah. 00:25:56
Thank you. Thank you for that. Yeah, I think we have to have that. 00:25:59
For the redundancy. 00:26:02
We're totally dependent on. 00:26:04
On the Internet connection. 00:26:06
And just like. 00:26:07
Various communities up north, we want to have multiple access for say, fire evacuation. 00:26:09
Same thing. 00:26:16
My question is OK the the 21480 is a base cost. 00:26:20
So depending on how much. 00:26:25
We use it, the cost can go up or that's. 00:26:27
That's just the the cost. 00:26:30
No matter how many. 00:26:32
Facilities we have using that. 00:26:34
So, no, that is the cost. Yeah, that is the cost. 00:26:37
OK. All right. Good enough. Then I have no further questions. 00:26:40
OK. And so thank you very much. 00:26:45
Thank you. 00:26:48
OK. We will go on to. 00:26:49
For me information. 00:26:54
Regarding monthly flood recovery. 00:26:56
Mayor Billings and Tone. 00:26:59
Goodman Goodman is not here. 00:27:01
Supervisor Christianson. Supervisor Klein. 00:27:04
These agenda items are in here as. 00:27:08
Serve a placeholder to allow our public works team. 00:27:10
The opportunity to update you on where we are. 00:27:14
All the flood recovery projects. 00:27:18
So I will invite. 00:27:20
Matt Rencher and Troy White to share their. 00:27:22
Their updates. 00:27:26
Or Matt, I guess, sorry. 00:27:27
Thank you, Mary. Good morning, Mr. Chairman. Supervisors. 00:27:32
This as you know the. 00:27:35
Before I get into the report of where we are with our projects, I just want to send a shout out to our streets groups. I mean, 00:27:38
they've been working pretty much. 00:27:42
Nonstop for the last month. 00:27:45
Keeping roadways clear. Keeping drainage paths clean. 00:27:47
Keeping coverage. 00:27:50
Free of sediment to. 00:27:51
So that the the drainage paths and the covers. 00:27:53
Will do what they're supposed to do and they've done a tremendous job in spite of the in spite of the weather that we've had with 00:27:56
that. 00:27:59
So as far as a an update for the projects, we apologize, we have. 00:28:04
Print out that With the storms affecting the Internet, we weren't able to print this out, but we will send those to you so you can 00:28:08
have more. 00:28:11
A deeper dive into the projects and some of the project photos that we have, construction photos that we have. 00:28:15
With us, we'll send those out today as as we get our Internet connection restored. 00:28:21
As far as the Russell Welch project, that project is is 93% completion. They're supposed to be finishing that up this week. That's 00:28:26
one of the shock rate with the. 00:28:31
With sediment. I drove the site this morning. It was on site this morning and we had. 00:28:35
Quite a bit of sediment that came down through Russell Gulch. They were cleaning that out. Their work crews were cleaning up the 00:28:40
culverts. 00:28:43
Removing some of the sediment to make sure that. 00:28:45
The channel does the silt app already. 00:28:48
That. 00:28:51
Russellville's project is scheduled to be completed this week. 00:28:52
That six Year Canyon project is approximately 79% complete. 00:28:56
That's scheduled for completion. 00:29:01
The end of August, we did have a little bit of a set back today with the rain because there was quite a bit of rain that came down 00:29:03
through the Six Shooter Canyon. But the Tiffany crews are on site with that. 00:29:08
As far as removing the sediment, getting. 00:29:14
Making up the time that that we were set back with that. 00:29:17
With the weather this weekend. 00:29:21
The Ice House Canyon is approximately 80% complete. 00:29:23
That's scheduled for completion the following week. The August 14th is when we're looking at completion for that one. 00:29:26
Copper Hills Rd. is 65% completion right now. 00:29:33
Scheduled for completion on August 21st. 00:29:37
And then the hospital wall is at 35% complete. That's scheduled for completion of the second week of September. And again, we'll 00:29:40
send the schedule out to you so you have a. 00:29:44
Better look at it, but all of these projects are tending to be completed under budgets where? 00:29:48
More pleased with that and with the with the work and the team effort that we've had with. 00:29:54
Tiffany with our team with. 00:29:59
With uh uh. 00:30:00
Jay Florence, It's been a combined effort and team effort to keep these projects moving forward in spite of that, in spite of the 00:30:01
weather that we've had. So we're grateful for. 00:30:06
All parties involved but happy to answer any questions. 00:30:11
Supervisor plan. 00:30:15
Matt, it sounds like we're. 00:30:16
Beat that 220 days. 00:30:19
We will. It sounds like your folks are doing a really good job. Everybody is so. 00:30:21
So that's good to hear. Thank you. 00:30:26
Very Christian. Thank you, chairman. So Matt the. 00:30:29
E-mail I got this morning about Russell Gulch Rd. 00:30:32
And that's being. 00:30:35
A lot of sediment just needed to be removed. 00:30:37
No real damage though to any of the projects that were. 00:30:40
No, just the just the sentiment removal. So we're working on that to get those to get that sediment removed to get back to where 00:30:44
we can. 00:30:47
Do the construction? Is the landfill open at this point? 00:30:50
And at this point, no, we're still because we have so much rain that came in last night, early this morning. The landfill is 00:30:54
still. 00:30:57
Until we can get that cleaned up and dried out. 00:31:00
Great, great and. 00:31:03
I may be wrong with the chairman, but it sounds like we covered 2. 00:31:06
Topics Today 4B and 4D in this presentation. That's correct. 00:31:09
Combine them together. 00:31:14
So thank you for that. 00:31:17
OK, Yeah, I. 00:31:19
Yes, I'm just sharing and if they want to come up and do them all on beach. 00:31:23
But. 00:31:28
Anyway, OK. 00:31:29
I yeah, the only, the only question I have, and it's not a question, it's a comment. 00:31:30
Is the wash. 00:31:35
Between the landfill. 00:31:37
And our Russell Gulch. 00:31:40
Project. 00:31:42
That Creek is. 00:31:43
Full of sediment and. 00:31:44
And the the culverts look like they're. 00:31:47
Pretty pretty or when I was by the other day we're pretty clogged so that. 00:31:51
That wash is. 00:31:57
Looked like it needed some attention. 00:31:59
Two arrest. 00:32:02
Project. 00:32:03
Understood. And I said our our crews have been out working on that. That may be one of the areas that they've already taken care 00:32:04
of. I'll double check. 00:32:07
With our roads division and find out about that one. 00:32:11
OK. Thank you. 00:32:14
Thank you. 00:32:15
OK. Then if if you're finished Marin, you're finished with. 00:32:17
To be so. 00:32:22
We'll move on to C and I think you're fine again. 00:32:24
We're on 4C information. 00:32:29
On a fee structure analysis presentation. 00:32:32
Yes. Good morning, Mr. Chair. 00:32:37
Supervisor Christensen. Supervisor Klein. 00:32:39
I believe our Internet outage today. 00:32:43
Caused our presenters to not be able to join us. 00:32:46
OK, unless. 00:32:49
Do you have them on? Oh, there they are. OK. 00:32:51
Never mind, they're here. 00:32:53
So I'd like to introduce Cara Skinner and Diana Hancock from MGT Consultants. 00:32:55
They have been diligently working on. 00:33:01
Our fee structure analysis. 00:33:04
And they have worked directly with each department. 00:33:07
Here in Gila County. 00:33:10
To understand the costs and revenues. 00:33:12
That are related to them. 00:33:15
And I will let Cara and Diana. 00:33:17
Go ahead and move forward and then when they're ready to present. 00:33:20
Our PowerPoint I can. 00:33:23
I can move through the slides for us and we need to move to the next agenda item. 00:33:26
I'm asking her. I'm Diana. 00:33:31
I'll turn it over to you. 00:33:33
Good morning. Go ahead. 00:33:36
Jonathan, can you get? 00:33:40
Can you turn it up a little bit so we can hear them? 00:33:44
Sorry, we're working on it, Kara. 00:33:47
Turn it up a lot. 00:33:49
Can you hear me OK now? 00:33:56
And we, we can, we can, we can hear you if we. 00:33:57
If it's real quiet but our AC blowers are on apparently and. 00:34:00
It's a muffling to sound a little bit in here. 00:34:04
But go ahead. 00:34:10
No, that's that's a lot better. 00:34:13
OK. Can you hear? 00:34:15
Yeah, OK, Cara, it seems like we have good enough sound for now. 00:34:17
OK, right. And when I shouted. 00:34:23
Or received e-mail from Jonathan from it earlier, he said I could possibly share my screen if that's easier for you. 00:34:26
Would you prefer to run the presentation? No, if you can, that would be fantastic. Thank you, Cara. 00:34:33
Can you all see that screen? 00:34:39
We can, Yep. 00:34:43
Perfect. 00:34:45
Thank you. Thank you, Mary. 00:34:47
Good morning, Chairman, Supervisors. 00:34:50
Tap our center directed with MGT and my colleague Diana. 00:34:53
If you're Diane could introduce yourself. 00:34:57
Thanks SO. 00:35:09
Your time this morning we do have a brief presentation to show the results of our study with you. 00:35:12
So I will go ahead and start with that. 00:35:19
Resolve. 00:35:23
So as Miriam indicated, we worked closely with all the different departments at the city or many of the departments. 00:35:26
To do a cost of service study and really why did. 00:35:34
You won't embark on this project and contract with MGT to do this part. 00:35:38
Really, it was the first time and I think quite some time, that I. 00:35:43
Comprehensive review was done. 00:35:47
Of the different services for which the county charges. 00:35:49
Opinion So what we were brought in to do was to really look at. 00:35:53
What is the true cost? 00:35:58
To the county to provide those services for which you charge. 00:36:00
Identify. 00:36:04
What is your current cost recovery and what that means is we compared what is that full cost? 00:36:06
Compared to the current revenue that you're collecting? 00:36:12
And then we also oftentimes compare these. 00:36:15
To your peers, because that's useful information people want to understand. 00:36:20
How your needs compared to neighboring or similar counties? 00:36:25
Across Arizona. So we did that work and really the goal is. 00:36:29
For you all to have a higher level of. 00:36:33
Transparency and for your those in your community to have a higher level of transparency. 00:36:36
With regard to what it costs. 00:36:41
To provide different services. 00:36:44
So we also want to make. 00:36:50
Be clear what this study is not and what the presentation of the discussion today is not. 00:36:52
And it is not necessarily a request or a call to raise everything. 00:36:57
Can, can you all hear me tonight? Yes, Thank you, Cara. 00:37:03
OK OK, so I do a check. 00:37:06
It's also not a mandate for full cost recovery for every service for which you charge a fee. That is certainly a policy decision 00:37:10
and we'll talk about the different factors that might influence that policy decision. 00:37:16
And it is also not at the. 00:37:23
Request to act today. So today is informational, it's discussion, it's really a. 00:37:25
And a later date and time that you might consider. 00:37:31
What would your cost recovery policy be? And then apply that policy and make recommended. 00:37:34
Changes to the different user fees, but today it's really. 00:37:40
Information for future informed decision making. 00:37:43
So what was the scope of our study? 00:37:50
We studied a lot of departments and you'll see them all listed here and each of those departments. 00:37:53
Provide a mix of. 00:37:58
Fee for service activity and also activity for which. 00:38:01
There are no fees charged in the taxpayer supported. 00:38:05
And our community service. 00:38:09
So each of these departments has at least one, if not 4, if not 50 fees for which it does charge for certain specific activities. 00:38:12
So when we looked at each of those activities, how did we calculate the cost? And the thing that's important to know and 00:38:26
understand is when we do this, we look at what is the actual. 00:38:31
Cost of service. 00:38:36
So we do that. 00:38:38
Working with the department. 00:38:40
Doing some data collection gathering of these schedules the budget. 00:38:42
We want to understand the salaries and benefits associated. 00:38:46
The Bolton departments that are providing these services. 00:38:51
We want to also understand operating expenses. 00:38:54
And they also want to understand the cost. 00:38:57
Of administrative support both within the department and county wide so we do use information from your. 00:39:01
In low cost allocation plan which allocates the cost of. 00:39:08
Central service departments like HR, Finance, IT. 00:39:12
To the direct service providing department. 00:39:17
So we do all that data collection and from that we determine hourly rates that are fully burdened. 00:39:20
Fully burdened, including all of those types of costs, all costs associated with labor. 00:39:26
Filled up with the holy burden not really raised. 00:39:32
And then each of your departments. 00:39:35
Identifies. 00:39:38
What is the time that it takes to provide the service? 00:39:39
Who is providing the service visit? 00:39:43
A variety of staff members, then we understand how much time does each of those staff members dedicated to that service. 00:39:46
And then that gets multiplied by the fully burdened hourly rate. 00:39:53
With the old cops. 00:39:57
And then once we have the full cost. 00:39:59
We multiply that by the volume of times the surface was charged. 00:40:01
In the year to understand the total revenue and then the total. 00:40:06
Holy burden cost. 00:40:11
On an annual basis and we come up with cost recovery percentage. 00:40:13
So generally an exercise in. 00:40:18
And digging in to the full costs. 00:40:21
Understanding the volume and understanding the revenue. 00:40:24
To estimate costs recovery. 00:40:28
So as I mentioned earlier. 00:40:35
While we do identify what is the whole cost, it's not necessarily the policy. 00:40:38
That most communities would not recommend to always recover phone calls. 00:40:44
On her phone calls, cost recovery is really impacted by a number of different factors. 00:40:48
And the fact that. 00:40:53
It's considered most predominantly by decision makers is really this assessment of who's benefiting from the service. 00:40:55
And if it's a service that has a lot of community benefit, then there's. 00:41:04
Typically little cost recovery, if any. 00:41:08
If it's a, it's a service that's for an activity that has mostly individual benefits. 00:41:11
And oftentimes, policymakers want to set cost recovery closer to full cost. 00:41:17
Examples of. 00:41:22
Full cost recovery often are things related to land development, building funds, that sort of thing. 00:41:25
There's also purchasing that the other thing that people consider for cost recovery and setting fees and. 00:41:34
Is competition on the market and we spoke to that a little bit when you said we always include a pure comparison. 00:41:40
There are some services that are largely influenced by the market and and that is taken into consideration. 00:41:46
More significantly, another augmented facility. 00:41:54
All. 00:41:59
Things that the private market. 00:42:00
Might have a similar service. 00:42:03
That we can meet with. 00:42:06
What the community of the county is providing. 00:42:08
Some big picture, high level results from our study across all of those who are in the department. 00:42:14
We had an invite that the phone call. 00:42:20
Cost of those services or activities. 00:42:23
About $6.3 million. 00:42:26
And the current cost to cover is 4.8 million. 00:42:30
So there's a subsidy of about 1.5 million from the general fund or other taxpayer dollars. 00:42:34
Let's go back out so. 00:42:41
If you make some. 00:42:43
Based upon cost recovery philosophy, there is the same child that there could be. 00:42:46
Additional costs required through fees. 00:42:51
Some more specific department funding. 00:42:59
Our findings that these are also very high level, these are the State Department. 00:43:03
I will an opportunity development there and thought that was one that is. 00:43:12
Only recovering 46% through our study. 00:43:16
And yeah, this one within our work that we do across. 00:43:19
I'm sure that oftentimes. 00:43:23
The ball is to recover closer to 100%, but that again. 00:43:26
Decision of the policy makers. 00:43:32
But you can see her across the. 00:43:35
Department of the current full cost that we identify current cost recovery. 00:43:36
The third column over in the back recovery as a percent. 00:43:42
And then that last column is. 00:43:45
Potential. 00:43:47
Cost recovery opportunity if these weren't increased. 00:43:49
There are three departments that that through the border looked like they were potentially over recovery costs. And again, this 00:43:58
is. 00:44:02
Based upon. 00:44:07
Turn a functional up volume. So it may be that they were. 00:44:08
Over recovering it in that year and in other years they're not but. 00:44:12
Generally it. 00:44:18
Hit the goal to not over the cover box. 00:44:21
You'll see two of those the quarter. 00:44:24
Both look like it is over the covering costs. However, those fees are set by state statute. 00:44:28
But comparing. 00:44:34
The Dean has charged. 00:44:36
State statutes and then the cause based upon the time of your. 00:44:39
Felony requirements of the accident. 00:44:43
So there were. 00:44:46
Identified as. 00:44:48
Over recovery. 00:44:50
They did want to highlight facilities and families was sort of a unique situation. So we built two different models for facilities 00:44:57
and fairgrounds because. 00:45:01
The current practice is to use in labor. 00:45:07
Through our work, the annual savings that we identified from using that inmate looking for those around $250,000. 00:45:11
OK, so with. 00:45:20
Currently you're the whole cost of 600,000. 00:45:24
The services that you're. 00:45:30
Or facilities that you're charging for are only recovering 17% of your costs, even with those cost savings from utilizing payment 00:45:32
later. 00:45:36
So there is some potential potentially better or. 00:45:43
Seems to be a Johnson. 00:45:48
And then we just want to give you just a little more context around the peer comparison that we did do. 00:45:52
The dashboard against Graham County and Patch County and Navajo counties and youth resort of the rationales for those 3 counties 00:45:59
and. 00:46:03
And like we thought. 00:46:07
That added value to the analysis. 00:46:09
And that is we did provide that computer. 00:46:14
Results to. 00:46:18
Mary and her team and the. 00:46:19
County Manager. 00:46:21
But we do all those things. We. 00:46:23
We always wanted to share those clear comparisons with some caveats or just sort of really understand what. 00:46:25
The numbers be. 00:46:32
When you look at here, these structures and cross jurisdictions, the peers. 00:46:34
These structures often varies significantly, so it's. 00:46:38
It's not always apples to apples in terms of. 00:46:42
How these are charged? 00:46:45
And the services for which are being covered, I think maybe like in the building room. 00:46:48
I'm playing review theme, might include. 00:46:56
A certain level of review and one inspection or it might not include any inspections like what the service includes can vary 00:46:59
process. 00:47:03
We always want to recognize that. 00:47:08
And the other thing is. 00:47:10
We can compare their fees, but we are not necessarily comparing their costs. 00:47:13
Because many of the bees. 00:47:18
Potentially across the different jurisdictions have not been modified or they have not been in Austin service studies. 00:47:21
Greatly either so. 00:47:28
Or we can compare things we don't necessarily have an understanding of. 00:47:30
One of the underlying costs associated with that county. 00:47:34
Providing those services. 00:47:38
So we use them as sort of a directional check on competitiveness, but. 00:47:40
It's just simply another piece of information or. 00:47:45
The county and policymakers. 00:47:49
So last, the recommendation to. 00:47:55
We had coming out of this study. 00:48:00
I mean, we did. 00:48:02
Let's say foremost was to provide provide useful data and information to you all. 00:48:04
But we did also make a few recommendations and one. 00:48:09
We would recommend that you consider and adopt the convenience fee policy, and that is a. 00:48:14
Related to transaction fees. 00:48:20
For the time, so credit card in person to have some. 00:48:23
Rationale for how the different departments that accept different payment types. 00:48:27
Charge fees and. 00:48:34
Essentially implementing credit card transaction. 00:48:37
The insistence of real life based upon. 00:48:40
#2 would be to have the policy discussion and set target cost recovery levels based upon philosophy. 00:48:44
And then once you've made adjustments to that, those target costs recovery levels. 00:48:53
And we would recommend revisiting costs every three to five years. 00:48:59
The reason why we read. 00:49:03
Recommend that is. 00:49:05
Particularly in the recent times, processes maybe have changed, technology changes. 00:49:08
Processes and costs. 00:49:13
May have changed significantly. 00:49:16
Depending on those processes. So it's good to do the. 00:49:19
Announced that every three to five years. 00:49:23
And then in between years, we recommend applying a CPI adjustment because certainly based upon our cost methodology. 00:49:25
The costs really are based upon labor costs, primarily because. 00:49:35
You are a service providing agency. 00:49:41
And certainly labor costs increase over time. So we know that that underlines significant causes increasing year to year. 00:49:43
Typically by his DPI or some organizations might use. 00:49:52
The present the wages were adjusted through the annual budget process, something like that. 00:49:57
Answer any questions you may have. 00:50:10
We appreciate your time. 00:50:14
Thank you very much, Supervisor Klein. Questions, comments. 00:50:16
Thank you, Mr. Chairman. I think I probably have questions, but I'm not sure. 00:50:22
Right now I see a lot to think about. 00:50:27
Yes, and that's why it's a work session, so you have time to consider it. 00:50:29
And you can better understand it now that you have it. 00:50:33
You know, in the past when we've presented this, it's been a big fat book. 00:50:38
That is completely not useful. 00:50:41
A to you and it doesn't have any context. 00:50:45
So I'm hoping that the teamwork involved across the 11 departments that Kara and Diana mentioned and. 00:50:47
Michael and Josh and myself. 00:50:55
Will give. 00:50:57
You as our Board of Supervisors and our constituents. 00:50:59
A more transparent. 00:51:02
Way to see this. 00:51:04
And also a more digestible set of information. 00:51:06
You're not. 00:51:11
You're not trying to have to figure out. 00:51:13
What matters in this? 00:51:15
And then if you have questions about the data. 00:51:17
We can always provide you with the data. 00:51:20
But having this. 00:51:23
A reasonable presentation format. 00:51:25
Seemed like an improvement that we could implement over past. 00:51:27
Sort of past approaches that have. 00:51:32
Caused more confusion than they've relieved. 00:51:35
Well, thank you. Thank you, ladies. 00:51:38
You did a good job putting this together. I just. 00:51:40
I need to absorb this for a while because there's a balance in there with our. 00:51:43
Our constituents to you with what? 00:51:46
What they're paying in tax dollars and what we're charging them to use what they built so. 00:51:48
Basically, uh. 00:51:52
So it is going to require some. 00:51:53
Thought so, Thank you man. 00:51:55
Yes, Mr. Chair, based on what Supervisor Klein just said. 00:51:56
Would you like us to plan another one of these? 00:52:00
Work session discussions. 00:52:03
After you and. 00:52:05
And the Board have had a chance to look at this. 00:52:06
Yeah, I can get to that in a minute. No, thank you. 00:52:08
Don't. Don't, Don't ever be. 00:52:11
Supervisor Christensen, Chairman. 00:52:13
So I've had actually quite a few discussions with our community development department. 00:52:17
With regard to their fees, that are reflected here at. 00:52:21
46%. 00:52:26
Recovery and how Randy would like to increase that, in other words. 00:52:27
When we look at this page here about cost recovery philosophy. 00:52:32
The the building permit, septic permits, rezoning applications, and subdivision review. 00:52:37
To be needing a much. 00:52:44
Closer to 100%. 00:52:45
Mark, because those people are. 00:52:47
Taking out. 00:52:50
Permits that don't need to be subsidized by those that are not taking out. 00:52:52
Permits and that's. 00:52:57
That's one of our upside down things that we've got going on right now. 00:52:59
So the cost of building a home through permits or septics or whatever. 00:53:03
Should be paid by the user. 00:53:10
The one taking out the permit. 00:53:14
And not subsidized by those. 00:53:16
Who are not building a home. 00:53:18
Are not putting in those features. 00:53:20
That's my philosophy. And so I think that's. 00:53:22
Philosophy here as well, and I'm curious. 00:53:25
As to. 00:53:29
Why we didn't include the landfills in this study? 00:53:30
Is that just a separate thing? 00:53:34
The landfills and their keys. 00:53:38
The landfill and their fees was. 00:53:42
Evaluated separately. 00:53:46
And the Board had recently back in December of 2024. 00:53:47
Implemented a new fee structure. 00:53:52
There and it's my understanding that. 00:53:54
The landfill and public works. 00:53:56
Will be bringing their information to you separately. 00:54:00
They've been so focused on other projects. 00:54:03
That they were. 00:54:06
They did not have the bandwidth to accommodate this. OK, Georgie. I look forward to that because we need to keep up on those fees 00:54:07
as well. 00:54:10
So thank you ladies for your presentation. 00:54:14
Yeah. Thank. Thank you very much for your information. 00:54:19
But I agree with. 00:54:22
Marin that. 00:54:24
A lot of that information is for staff. 00:54:25
To digest. 00:54:28
And and then bring us information so that. 00:54:29
We can make decisions to go forward. 00:54:33
And so I. 00:54:36
I appreciate you. 00:54:38
And and I do believe that it. 00:54:40
It has is about time because we're kind of restructuring that, that we did do a user fee study. 00:54:42
So that we can better understand. 00:54:48
How to go forward so? 00:54:51
Thank you very much for your time, energy and effort. 00:54:53
And for staff, we're requesting us. 00:54:57
That we do this so. 00:54:59
Thank you very much. 00:55:01
Appreciate it. 00:55:03
Thank you. Yes. 00:55:05
Thank you. 00:55:10
Okay, moving on. 00:55:13
Maybe OK I. 00:55:20
And and on D. 00:55:24
Information regarding the status of flood. 00:55:26
Recovery projects. Associated funding. 00:55:30
Resources. 00:55:33
And 22120 day. 00:55:34
Completion timeline. 00:55:37
Are requires for NRCS emergency watershed. 00:55:39
Protection and Matt. 00:55:43
Covered lots of that. 00:55:45
Back earlier. 00:55:48
And then associated funding resources. That's the only thing I. 00:55:50
I didn't. 00:55:55
Catch in what you came up. 00:55:56
With. 00:55:59
On the earlier. 00:56:00
Portion of this. 00:56:02
And so do we have. 00:56:04
Anything As for? 00:56:06
Before I just pass it up, do we have anything? 00:56:08
On associated funding. 00:56:10
Resources for. 00:56:13
220 day projects. 00:56:15
Thank you, Mr. Chair. 00:56:17
The Public Works Department has submitted its first request to NRCS. 00:56:19
For reimbursement. 00:56:24
For the first big chunk of work. 00:56:25
And that has been well received. 00:56:27
The consultant for the DIMA project. 00:56:31
Has submitted. 00:56:35
The September. 00:56:36
Projects to date to DEMA and we are. 00:56:38
Anticipating. 00:56:41
A peer review of that application. 00:56:42
And we will let you know when those. 00:56:47
Reimbursements start coming in. 00:56:50
OK, uh. 00:56:53
With the added information, Supervisor Klein, do you have any? 00:56:55
Comments or questions? 00:56:59
How much have we dipped into that 18,000,000 that we bonded for? 00:57:00
To help felonies, we have not submitted for any reimbursement from the 18,000,000 yet. 00:57:04
OK, good. We wanted to see what our what our final costs are before we. 00:57:09
Submit to the bank and ask them to send us that. 00:57:15
That interest bearing money. 00:57:17
Yeah, good. 00:57:19
Except it was a Christian. Think you know, I have no questions. Thank you. 00:57:21
OK. Yeah. No, that was a a question that that I had and so. 00:57:24
Now I'm I'm good with that, so thank you very much. 00:57:29
Answering the funding part of this and. 00:57:32
Matt, thank you. 00:57:36
Years earlier. 00:57:38
OK, we're going to move on. Does anybody need a break? I think we're getting into. 00:57:40
This part of the work session where. 00:57:46
It's gonna be a little bit lengthy. 00:57:48
Supervisor Klein Christensen, you want to. 00:57:52
Roll forward, you wanna. 00:57:54
Take 5 and also 2. 00:57:56
I I do believe that today. 00:57:59
We are going to go. I was speaking with. 00:58:01
Manager Michael Driscoll. 00:58:06
And I, I believe that F&G is going to kind of run together. 00:58:08
And so I. 00:58:13
I will. I'm going to. 00:58:16
Move of F&G. 00:58:17
Prior to E. 00:58:20
And so. 00:58:23
If anybody would like to take short break supervisor, fine. You OK? 00:58:24
Yeah, we're only an hour into this. I'm good to go, supervisor. I'm fine. 00:58:29
Yeah. OK. Then we are going to roll forward and. 00:58:34
And. 00:58:38
Manager O'Driscoll, would you like to? 00:58:40
Start off. 00:58:42
With. 00:58:44
Apparently F&G. 00:58:45
Running. 00:58:47
Running together. 00:58:48
Chairman, members of the Board, thank you. 00:58:50
And yes, the reason what what I've done is. 00:58:52
This board has requested staff. 00:58:55
To present to the Board a financial analysis of. 00:58:57
Two different. 00:59:01
Properties, uh. 00:59:03
One of them is the fairgrounds, which the county owned, and one of them is the Veterans Retreat Young, which county doesn't own at 00:59:04
this time. And while I was doing this presentation, we're going to be looking at the same financial information. 00:59:10
For each of the properties. 00:59:17
And therefore I sort of combine them into one PowerPoint presentation. 00:59:18
Is board so. 00:59:23
Without any other questions, I'll just go ahead and get started. 00:59:26
Yeah, great. 00:59:33
So the purpose of this review is what the board wanted. 00:59:34
Was umm. 00:59:38
What was spent? 00:59:39
What was spent out at each of these properties? 00:59:40
Who paid it? And the question who paid it was what fund these? 00:59:43
Expenses come from. 00:59:49
For example, you'll see during this presentation we had received a large. 00:59:50
Amount of money from. 00:59:55
Which is coated money from the federal government. 00:59:56
Each. 00:59:59
Each government agency across the country received during COVID. 01:00:01
And those funds were restricted only the first half, $1,000,000. 01:00:05
Anything that we received after a half million dollars, the county was able to expand on any project. 01:00:09
That this board approved. 01:00:15
And those funds needed to be expended by December 31st of 2025, which was last year. 01:00:18
And I'm happy to report that. 01:00:23
The staff. 01:00:25
Has expended all those funds. 01:00:26
We didn't want to leave any money on the table to get back to the federal government. 01:00:29
And so. 01:00:33
I'd like to thank staff for. 01:00:34
Making that happen. 01:00:37
And as board for the direction, if you recall during the COVID years we were bringing. 01:00:38
Projects in front of you for. 01:00:43
Your thoughts? 01:00:44
What did it buy? The question is, is actually what? What? 01:00:46
What the money was spent on? 01:00:49
And exactly what did that provide the county? 01:00:51
So we presented the annual cost by year. 01:00:56
And I'll go into the years that we used it. 01:00:59
With five years starting with 2021. 01:01:01
2021 was a good years to start because there were absolutely no. 01:01:05
Expenses out of Pleasant Valley and none that was being. 01:01:09
Tracked in the fairgrounds. So that's a baseline year. Starting at 0 is the perfect year to start at. 01:01:12
Then we could see how it builds from year to year. 01:01:18
We separated one time capital project investments from ongoing operational. 01:01:21
Obligations, and what that simply means is. 01:01:26
Capital is is. 01:01:28
Construction is some other items. 01:01:30
Operational expenses are full time employees, utilities, those kinds of things, so. 01:01:33
We separated that out for a better explanation. 01:01:40
Where that money went? 01:01:43
And then and then. Also. Part of the request was to summarize the. 01:01:45
We call them P cards, but they're actually credit cards. 01:01:49
The purchase card so. 01:01:52
If there was a significant difference between these two properties. 01:01:54
For the P cards. 01:01:58
Simply because they come from. 01:02:00
Credit card purchases are charged to multiple funds at the Pleasant Valley Veterans You Treat. 01:02:03
And out at the fairgrounds, all credit card purchases were charged to the general fund since we own that property. 01:02:07
So that we're not multiple accounts for that. 01:02:14
So you'll see as I go through this that we did not include the. 01:02:17
Purchase cards for the fairgrounds. 01:02:21
Because there were. 01:02:24
There were too many to get. 01:02:26
A coalition of. 01:02:29
Of staff together to get a. 01:02:31
A total for that amount. 01:02:34
And we are working on that as well. So we should be sending that information to the board in the next say 3 to 4 weeks. 01:02:36
So you'll see a difference between these two. 01:02:43
Properties for credit card purchases. 01:02:47
And then? 01:02:51
This slide, what we did is we just put the Pleasant Valley Veterans Retreat next to the fairgrounds and listed the funds and more 01:02:52
general fund. 01:02:55
The American Rescue Plan Act, which is ARPA. 01:02:59
I just explained that to you. We also include non capital capital. 01:03:02
General maintenance operation funds. 01:03:07
I just wanted this board to know that the non capital capital. 01:03:09
And general funds and the maintenance operations. 01:03:13
All roll up into the general fund. 01:03:16
So we consider them general fund. 01:03:18
We just break it down based on the accounting principles and the rules and guidelines from the. 01:03:22
Auditor General. 01:03:27
And policy. 01:03:29
We take those general funds and we break them down into those subcategories, non capital, capital. 01:03:30
So for the purpose of this particular conversation, all of those funds are still considered general funds. 01:03:36
So. 01:03:42
So questions, Yeah. I have a quick question as we go forward. If you have questions, will you address me first, please? 01:03:43
Pardon me. Yeah, as we go forward, if you have questions, please. 01:03:52
Ask for time to speak. 01:03:56
As we go forward. 01:03:59
Well, I think we always have, but thank you. 01:04:02
OK, Michael. 01:04:04
On the veterans retreat and yes, I don't understand. 01:04:06
The money that came from the state was actually a man may have to verify this too. 01:04:11
Was rolled into our general fund until recently. 01:04:17
Chairman, members of the board. I get into that later. 01:04:22
Part of the presentation, but I'd be happy to answer that now if you would like. Well, I'm just saying here, right here on the 01:04:25
Capitol. 01:04:27
Heart of this is 245,000. 01:04:30
Was any of the. 01:04:37
State money or LATCF money? 01:04:40
Part of that. So the LAT staff money in the state $3,000,000 are separate. 01:04:42
Along with ARPA, so we have ARPA general fund, LATCF money. 01:04:47
They're separate. The $3,000,000 was specifically. 01:04:51
Given the Gila County. 01:04:54
To spend at the Pleasant Valley Veterans Retreat for construction. 01:04:56
So when we receive that money. 01:05:00
That money was. 01:05:02
Put into general fund. 01:05:04
Which makes it difficult for staff to go back and. 01:05:06
Determine what class are allowed to go to that. 01:05:10
So, in other words, construction costs. 01:05:13
Were the only thing that was allowed to be charged at $3,000,000. 01:05:15
Right now we we, it's wrapped up into the general fund, so. 01:05:19
There's operation cost, there's also utilities, those kinds of things. 01:05:24
Are being charged to the general. 01:05:28
But we have no way of providing an audit to the state about that $3,000,000. 01:05:30
So what we're going to be doing is, is this is going to be on Marin and their staff. 01:05:36
We're going to be taking that $3,000,000 and breaking it off into an individual line item. 01:05:41
We couldn't do that this year. 01:05:46
Because our our the Auditor General had already provided an audit for our budget. 01:05:48
So we can't go. 01:05:52
Back and make changes. 01:05:53
So what we are going to be doing is making that change to this year's budget. 01:05:55
Pulling that $3,000,000 out. 01:06:00
And then journal entry. 01:06:01
Those items that are considered construction. 01:06:03
Since we received the $3,000,000. 01:06:06
And charge it against that $3,000,000. So at any given time if this board wants to know. 01:06:08
How much of that $3,000,000 we have left? 01:06:13
Will be able to do it in a matter of seconds just by looking into our new world system. So that was the confusion there instead 01:06:16
of. 01:06:19
When we received it creating a line item separately right at front. 01:06:23
It was, it was rolled up into the general fund, but we are going to correct that. So we'll have a better accounting. 01:06:26
For those those that $3,000,000. 01:06:32
That makes sense. 01:06:34
Oh, I I didn't understand why it was put in the general fund to begin with like it was. 01:06:35
I you know, I didn't understand that, but. 01:06:40
So you will be able to go back and pull those costs out. 01:06:43
And and put the rest of that money or whatever's left in its own fund or separate account. 01:06:46
Yes, Sir, and. 01:06:52
And as far as there really is not a lot of charges and I'll go into that. 01:06:53
In I think slide 20. 01:06:58
2122, something like that. There's really not a lot of charges. What we have to do is we have to work with the County Attorney to 01:07:00
get a definition of what construction means. 01:07:04
Right, so. 01:07:09
For example, I'll go over some of the costs is chip seal. 01:07:11
A construction cost? We don't know. 01:07:14
In my in my perspective, construction costs are going to be. 01:07:17
Engineering. 01:07:21
Architecture. Uh. 01:07:22
And, you know, hiring. 01:07:23
Licensed contractors through the procurement process to build something. 01:07:26
Or put something on a building. 01:07:30
As far as chip sealing and some other costs. 01:07:32
I can't give you an exact answer until we get with the County Attorney and sort of agree on a definition of what construction is. 01:07:35
Because it's very broad in the IGA. 01:07:41
That this board signed with the state of Arizona in 2023, I think December 2023. 01:07:44
That it basically said construction. 01:07:50
Constructing of Pleasant Valley. 01:07:52
Veterans retreat and then the definition of what is construction, we still need to hash out with the County Attorney. 01:07:54
Right I. 01:08:00
I don't disagree with that. I mean usually chip seeding means maintenance on. 01:08:00
They wrote differences in this wasn't a paved Rd. 01:08:05
Yeah, there's dirt. 01:08:09
So to me it was like constructing. 01:08:11
Oil based Rd. 01:08:13
But uh. 01:08:14
I mean, Joe, I guess would be going to tell you. But anyway, thank you for all that. 01:08:15
You bet you, Sir. 01:08:19
Any other questions before I move on? 01:08:21
Thank you. 01:08:23
So we're gonna start with the Pleasant Valley Veterans Retreat first. 01:08:24
This is just a quick overview. 01:08:27
Of what has been spent in the five years 2021 and 2026. 01:08:30
2.5. 01:08:34
I'll stay there, Jonathan. 01:08:35
Back 2.5. 01:08:37
9 million of projects operations. 01:08:40
807,000. 01:08:42
And the guests served. 01:08:44
Which are the veterans? 01:08:46
425, that's what we have reservations for. 01:08:48
This does not count. 01:08:51
Some of the guests that the not-for-profit. 01:08:53
May have had events out there. 01:08:56
So I do want to make that specific as far as. 01:08:58
Annual meetings. 01:09:02
By the utility company. 01:09:04
Those kinds of things. This is just the the veterans who were signed up to spend. 01:09:06
Overnight visits there. 01:09:11
And then I'm going to go into more specific. Yes, Sir. So one thing Mr. Chair would point out on this deal and thank you for this 01:09:12
putting it all together. 01:09:16
But the way I figured it here on operations that operations covers A5 year span. 01:09:19
So that comes out at $161,400. 01:09:26
For a year. 01:09:30
If you did now every twitch. 01:09:31
That's what I did. 01:09:33
Yep, Chairman members, the board, that's. 01:09:34
That's true. 01:09:36
If Emma goes, Oh yes, yes, yeah, my apologies, Jenna. 01:09:37
Yeah, and and. 01:09:40
It it's per year. 01:09:43
It's not. 01:09:46
Total divided because years change. 01:09:47
As we go forward. 01:09:49
That's not what says on top, Mr. Chair. 01:09:51
21 through 26, gentlemen and Members, if I may explain a little bit. 01:09:53
This is the total cost over the years. 01:09:57
But as you will see since I broke it down by year. 01:09:59
The operations per year cost is increasing. 01:10:02
I I understand that Michael. I'm just addressing this first page because I got more. 01:10:06
To address as we go down there, but. 01:10:10
No, this is over a five year term. 01:10:12
Or stand and that comes out at 100. 01:10:14
61. 01:10:16
4 That's what I said. 01:10:17
If you do that math, yes Sir, it is. Is that the true cost per year moving forward? 01:10:23
I would disagree. 01:10:28
So yeah, I and I accept that because I know that's going to change a little bit. I've already went through this and tabbed a lot 01:10:29
of things I have questions or comments on, but. 01:10:33
But I just wanted that to be made clear. 01:10:37
We're not talking $807,000 a year. 01:10:39
For this site. 01:10:43
Correct. 01:10:44
We're talking the total 807,000 / 5 years. 01:10:45
And then it'll get a better sense when I go year by year. 01:10:49
The increasing costs of this per year. 01:10:52
And what the Board can expect if we continue. 01:10:55
Operating this. 01:10:57
What it would cost. Thank you, Michael. You betcha. 01:10:59
Next slide. 01:11:03
The and this is just a quick breakdown. 01:11:05
Per year. 01:11:09
Of the financial summary. 01:11:10
This gives you an idea of what we're going to go into more detail of. 01:11:12
Per year what we spent from what? 01:11:16
Exactly that it comes out of. 01:11:19
Do you have any questions about this slide before moving on? 01:11:22
Mr. Chair, I got some. 01:11:26
Yes, Sir, just just. 01:11:28
So you can click it by mark. 01:11:30
Under operating maintenance Ftes. 01:11:33
Starts in 2003. 01:11:36
And it starts at 20. 01:11:39
29,000. 01:11:40
$524.88. 01:11:42
And by this year? 01:11:45
2026. 01:11:46
It is up. 01:11:48
To $305,213. 01:11:49
Umm. 01:11:54
What, what, what cost? What am I? What am I? What am I missing here? Because FDA has not changed? 01:11:58
In their sight. 01:12:07
No, Sir, Chairman, members of the Board. 01:12:09
Now this includes operations. 01:12:12
And maintenance. 01:12:14
And FTE. So there are three completely separate different categories. 01:12:16
That, uh. 01:12:21
Our roll up into operating costs, so you have the Fdes. 01:12:21
You have their salaries, you have their Ers, which are employee related expenses. We sort of calculate that by. 01:12:25
Taking the salary. 01:12:31
And 40% of that salary added on top. 01:12:32
That's for insurance. 01:12:35
Pension, that kind of those kinds of things. 01:12:37
The operating costs of utilities are the contract for cleaning, are they? 01:12:39
Weeds are. 01:12:44
The maintenance of the buildings. 01:12:45
Those kinds of things, so it all adds up into one. 01:12:47
So, umm. 01:12:50
We can split that out. 01:12:51
We certainly can. 01:12:53
We have two full time people there. 01:12:54
So if you if this board would like just a separate. 01:12:59
Accounting of the two Ftes. 01:13:03
Plus their Ers. We could do that by the. 01:13:05
Sometime during this meeting. 01:13:08
You could do it in a couple minutes if you would like. 01:13:09
It doesn't matter to me. I mean, that'd be fine, but what I'm looking for is, is a true operating? 01:13:12
Asked and so. 01:13:17
Like maintenance? 01:13:20
In there. 01:13:21
Was there some one time costs in there on a particular year that wouldn't roll over to the next year? 01:13:25
Was the maintenance on buildings considered maintenance or or new construction? 01:13:30
Those are the things that I would like to see. 01:13:35
Because. 01:13:38
That has a big impact. 01:13:39
On the overall operations of that site. 01:13:40
The chairman and members of the board you have this includes. 01:13:44
This is this is our definition of what we. 01:13:47
Would define his operating cost for any building. 01:13:50
Is the Ftes plus the. 01:13:53
The cost for maintenance. 01:13:55
Maintenance, preparing, plumbing, those kinds of things. 01:13:57
And we could always pull that out. It would take some time, but we we always include those three things into your talking because 01:14:00
that is the true cost. 01:14:04
Of maintaining a property is you have employees. 01:14:09
That are that are doing that. 01:14:12
100%, yeah, your 100% right. I'm totally on board with you there. 01:14:14
I just want to see all the other costs and another question, my last question on this particular page. 01:14:18
Is these costs? 01:14:25
All rolled into that 800 and. 01:14:27
$1000. 01:14:30
Five year annual. 01:14:31
Operating costs, are they all a part of that? 01:14:33
Yes, they're all a part of it. OK, so. 01:14:35
Over five years, on an average, it was still back to the 161,000. 01:14:37
Yes, if you do that math. 01:14:43
From this particular side, what I'm trying to depict to this board is. 01:14:45
Is the operating costs are increasing? 01:14:49
Well, they may. I'm not denying that they may increase. I mean we. 01:14:51
We started with the fairgrounds that operating cost that was really. 01:14:56
Really low. 01:14:59
Or we're really high now. I mean, the more we do, the more we improve, whatever. 01:15:01
I get that. 01:15:06
I'm just wanting to. 01:15:06
To get a solid. 01:15:08
Figure on where we are today. 01:15:10
And to verify what what we're looking at is true maintenance costs. What what are they? Yeah, you're right. 01:15:13
You know, painting a building. 01:15:20
We'd eaten the. 01:15:22
Their grounds fixing lakes, I get that. 01:15:23
So yes, they're an absolutely right about the fairgrounds too, which we started 2021, there was 0 as well. 01:15:27
So you'll see an increase. 01:15:33
With the fairgrounds as well. 01:15:35
You're absolutely right, Sir. 01:15:37
Supervisor, Christians and go ahead. 01:15:40
Michael Silver 305,000. 01:15:42
And it's increasing. 01:15:45
But you have 3. 01:15:48
Cost in their operations. 01:15:51
Operating maintenance and. 01:15:55
Dollars. So if the. 01:15:57
For the most part, will stay the same. 01:15:59
Then the increase is going to be from operating and maintenance. 01:16:02
How? And I don't think you have anywhere where that's actually broken out, but let's say. 01:16:05
Is this reoccurring maintenance or is this one time maintenance? 01:16:13
It adds to this figure. 01:16:18
In other words, like, OK, we painted an entire building. We're not going to do that every year. 01:16:20
Right. And so? 01:16:25
It's and there's not enough breakdown for me to see whether or not this is reoccurring, consistent, annual. 01:16:28
Maintenance costs or whether it's. 01:16:36
Higher maintenance this year than the year before, but I think I broke it down a little bit further and the slides in 2026 and 01:16:39
2025 as far as what the hell. 01:16:44
But if you require more specifics after I get to that part, I'll have. 01:16:49
Our facility director, Joseph, come here and explain exactly what each category is. Thank you. Yeah, you guys. 01:16:54
OK. 01:17:02
Continue. 01:17:04
And again, this is just a recap of some of the categories of where the money was spent. 01:17:09
I just give you a basic. 01:17:15
Overview of it before I go into specifics per year. 01:17:17
And exactly what some of the money was spent on. If you notice, the largest project was the remodel. 01:17:21
If you recall, that was the remodel project we hired a state contractor for. 01:17:27
Which which ended up to be. 01:17:33
Really good project for this and that was paid for by the. 01:17:35
Funding, umm. 01:17:38
Most of this was paid for the ARPA funding. 01:17:40
With some cost coming from the capital improvement. 01:17:42
Which is the general fund? 01:17:45
So question about that. 01:17:47
No, I, Mr. Chair. 01:17:52
This showing that as the ARPA money would have been prior to 23, correct? 01:17:57
The opera money, I believe, was spent in 24. 01:18:05
OK. But I have that on another slide. 01:18:09
How much was spent? 01:18:14
Or can you tell me this? 01:18:16
Out of the state money for some of this. 01:18:18
I will be able to tell you, but the state money is. 01:18:22
And we can go. 01:18:26
In a later slide to discuss that. 01:18:28
Sir, as far as the $3,000,000? 01:18:30
I have the exact number here. 01:18:34
But it's sort of. 01:18:36
Out of oh. 01:18:38
You can go into it right now if you would like, Sir. So we have. 01:18:40
$3,000,000 if you. 01:18:43
If you take into account the IGA was signed by this board in December 2020. 01:18:45
Three, I believe. 01:18:50
So basically let's just use 2024 as the baseline for the $3,000,000. 01:18:51
And I've already talked about we still have to get with the County Attorney to get a definition of construction. 01:18:57
In 2024 there was 0 money spent. 01:19:03
Right, that that could have been considered construction. 01:19:06
In 2025. 01:19:10
There is zero money. 01:19:12
That we could consider construction. 01:19:13
OK, hang on on that one. Oh well, until you get a. 01:19:16
Get a deal back from. 01:19:20
The CA's office correct because the chip sale was done in 25, correct? 01:19:23
And the solar? 01:19:27
Panel install is going on now, but that was started. 01:19:29
And 24 I think. 01:19:33
Right, 2026 is where we actually have the money for the solar panel installation being charged to the right now, right now. So we 01:19:35
consider that part of the 2026 and the gate and gave you on baskets was done in 25 completed. 01:19:42
Yes. And that's done in 26 as well. So it's been charged 26, so. 01:19:51
And 2025. 01:19:56
No project would have been considered. 01:19:58
Construction and charge the three million except for the chip seal. 01:20:01
And we don't know if that can be charged so until we get a definition from the. 01:20:05
County Attorney on construction. We're just going to count it as zero right now. 01:20:11
And then and then in 2026, we had several of them we had. 01:20:14
That's been charged that we can. 01:20:19
Put towards the three million, we have about 51,000 for the design of the multi use building in Ava cabin. 01:20:21
That's been charged. 01:20:27
To the county already. 01:20:28
Even though we know you'll see at a later slide, the total cost for that is about. 01:20:30
250,000 right. 01:20:33
But we've only been charged 51,000. 01:20:35
That, I'm guessing could be charged at 3 million. 01:20:38
We have the gate and gabion baskets at about 8200. 01:20:42
I'm guessing that could be charged because that was heavily designed and part of construction. 01:20:46
There's a 7000 solar panel installation that's been. 01:20:50
Billed to the county already. 01:20:54
The total for that contract is about 40,000. 01:20:55
7000 of that has been built to the county. 01:20:58
And I think that could be built to the 3,000,000 as well. 01:21:01
It all up and I threw in there the chip seal. 01:21:05
And I added it all up. 01:21:07
If you include the chip seal for 2026, we have about $122,000 that. 01:21:11
May be charged to the $3,000,000. 01:21:16
67,000 of that. 01:21:20
I'm guessing candy charged if you take out the chip zoo. 01:21:22
I hope that explains it. 01:21:26
We were getting closer. You look good. Keep asking your questions but. 01:21:27
Marriage used to it. The my next question is though the one above it is the survey for that property. 01:21:32
That survey had to be complete in order to have. 01:21:39
Bill for the conveyance. 01:21:42
Yes, Sir. 01:21:45
So, umm. 01:21:46
Chairman of the Board. 01:21:48
Just a quick history of the survey. 01:21:49
There's several things on that. 01:21:52
Conveyance language that the county has to pay for if the federal government conveys that property to Gila County. 01:21:53
One of them is a survey. 01:22:00
And another one is an environmental. 01:22:02
Survey which includes archaeological. 01:22:04
We're we don't have a price. 01:22:07
Quote, we're working on a price quote to get that done because that's. 01:22:09
It's a big project as well since it's over 200 acres out there. 01:22:13
The survey. 01:22:17
Was done simply because. 01:22:20
We're working on the licensing agreement for the not-for-profit in Gila County. 01:22:22
And we realized during the process that the legal description. 01:22:27
Of the original special use permit with Gila County and the US Forest Service needed up. 01:22:33
Updated I did. 01:22:37
And, and so we decided, Mr. Menlove decided at that time to. 01:22:39
Hire out to get a survey done. 01:22:44
Which worked very well. 01:22:46
That survey was charged to the general fund. 01:22:48
As well. So, so and that's good to know, Michael. I just see that it's, it's like it's all right here on the same line for the 01:22:51
same price. 01:22:55
Legal Services. 01:22:59
Is that the? 01:23:01
Dad, is that the attorney's fee that we had to go outside and hire for? 01:23:03
The licensing agreement. 01:23:08
Chairman, members of the board, Yes. 01:23:09
One of the one of their. 01:23:12
The County Attorney let the county administration know that. 01:23:14
We are more than welcome to go out. 01:23:18
Outside and higher. 01:23:20
Legal. 01:23:22
Advice. 01:23:22
And to look at some of these projects and things like that. So that's exactly what we have done. 01:23:23
OK. And then the web development was for the website? 01:23:28
That site and so all this is coming out of general funds. 01:23:33
Yes, Sir. OK. 01:23:36
OK, Yeah, I. 01:23:39
I have a question if I can ask that question. 01:23:41
No, you're you're, you're good, OK. 01:23:45
Well, that's why I. 01:23:48
Yeah, 'cause. 01:23:49
We get into things that are going to be covered in the future. 01:23:50
But while we're here. 01:23:53
Doing the survey, doing the licensing. 01:23:55
Are we licensed to operate? 01:23:57
A PVR. 01:24:00
At this point in time. 01:24:02
Chairman. Members of the board. 01:24:04
At this time, we do not have a licensing agreement in place. 01:24:06
That's an item, that's an answer. Have we ever been licensed? 01:24:09
No, Sir. OK, ask and answer. OK, let's get back to the presentation. 01:24:14
The next slide, please. We're going to start at 2021. This is going to be an easy year. 01:24:21
Because this has, this is our baseline year. 01:24:25
Which has 0 cost. 01:24:28
We really didn't start working on the Pleasant Valley Veterans Retreat till 2022. 01:24:29
So, umm. 01:24:34
And that's what we do. We go right into 2022. 01:24:37
Where you see where it's just a little bit of cost. 01:24:40
3038 thousand and I have it broken down. 01:24:43
This is when. 01:24:48
At some point in time, the Board of Supervisors. 01:24:49
Approved. Noted by direction. 01:24:53
To the county manager for two Fte's. 01:24:55
For this particular property. 01:24:58
So, uh. 01:25:00
This is a good slide to see that we're preparing to get more into the operations of the Pleasant Valley Veterans Retreat. 01:25:01
But it's only about 38,000 and. 01:25:08
This particular year. 01:25:10
And the next slide is just breaking that down a little bit better for you. 01:25:12
The 38,000 most of that was paid for by the ARPA fund. 01:25:19
On the setup we had. 01:25:23
Ice chest we're releasing golf carts for. 01:25:25
For activities out there. 01:25:29
And then also the niche out. 01:25:30
Which is which is a process you have to go through. 01:25:32
With these properties, the US Forest Service. 01:25:35
And then? 01:25:39
We had additional 22,000 in credit card purchases and that breaks it down there, so. 01:25:41
And at this particular time, we had no operating costs as far as FTE's maintenance utility goes. 01:25:47
And we go into 2023. 01:25:55
Where you could start to see that we're spending a lot of our money there. 01:25:56
Sort of remodel. 01:26:01
Again, the ARPA money is the COVID. 01:26:04
Then we we go into some capital fund expenses. 01:26:07
Ftes we had a part time. 01:26:11
Part time employee out at. 01:26:13
The Pleasant Valley Veterans Retreat, who is part of the maintenance team out there? 01:26:15
So you start to see that we're we're we're kicking into some of the maintenance and operations of the Pleasant Valley Federal 01:26:19
industry, which is normal. 01:26:23
If you're going to be out there. 01:26:27
And then I just broke down the. 01:26:29
The part. 01:26:32
The credit card transactions. 01:26:34
Most of them were paid for by ARPA and Capital. 01:26:36
And we're going to go into more specifics in the next slide. 01:26:40
About that. So if you see at the very bottom, I included about 57. 01:26:43
Well, in this particular side. 01:26:48
We're at the 2023 credit card. 01:26:51
There you go, the 57,000. 01:26:53
Was the for the ARPA class for kids and cabinets, kitchen counters, furniture, TV setups. 01:26:57
So the remodel or the remodel? 01:27:04
For the 1.7 million covered the buildings, remodeling it and the outsides, this is sort of getting the insides of these buildings 01:27:06
ready. 01:27:10
To get better and stay there. 01:27:15
Questions about this? 01:27:18
Everybody declined questions. 01:27:21
No, I'm good. 01:27:22
Supervisor Christensen Well, I guess the only they just kind of came to me. Did did any of these purchases come? 01:27:23
Before the board for approval or is it just? 01:27:30
Part of the. 01:27:32
Ability for the manager to. 01:27:37
Just approved 10 AM. 01:27:39
I believe it was the combination of contracts under 50,000 and just the direction by the county administration, OK. 01:27:41
Thank you. 01:27:48
And the next slide? 01:27:51
The projects and funding source, it goes over again in a little bit more detail. 01:27:52
Some of the. 01:27:57
What the money was spent on? 01:27:58
If you look at the ARPA funded projects, the first line to 290,000. 01:28:01
It included Earthquest plumbing, blinds and. 01:28:05
And the cloud system for the network, for the for the computer system out there. 01:28:08
Yeah. 01:28:14
Earthquest Plumbing was brought in simply because the system was old. 01:28:15
And, umm. 01:28:19
During the model process. 01:28:20
It was determined that. 01:28:23
The on site wastewater system. 01:28:24
Needed. Needed. 01:28:26
Have a lot of leaks fixed and a lot of lines were placed so that's. 01:28:28
For the majority of costs came from here, and that was paid for by ARPA. 01:28:31
And then we get into the operating costs supervisor client a little bit more specific. 01:28:35
Which includes all of those, and of course we can always break those out. 01:28:41
If we wanted to to get more specifics. 01:28:46
The exact cost for utilities. Legal janitorial. 01:28:50
It's all. 01:28:53
How we app? 01:28:55
How we sort of categorize operational costs and facilities. 01:28:56
These all are what it takes to operate the building. 01:28:59
So that's why it's in that particular fund. Mr. Chair, I have one question on this one. That's just clarification, Michael. 01:29:03
On legal on this, because we talked about the legal part of it a while back. 01:29:12
And the legal part of it that I remember, there was a. 01:29:17
Under 50 contract done for about $49,000. 01:29:20
We're now outside attorney. 01:29:25
To help with. 01:29:27
Putting the licensing together. 01:29:28
But that was the one time. 01:29:30
Cost, wasn't it? 01:29:32
Chairman, Supervisor, Clients, Christian So. 01:29:34
A little bit more to that, but that was a one time cost. 01:29:37
It's about $49,000 for the licensing and we're. 01:29:42
We're to the point of presenting that licensing agreement to the Board August 4th during that session. 01:29:46
And in the outside law firm that we hired ballots far. 01:29:52
The attorney, Michael Ostermeier, is going to be here to present that to the board. 01:29:56
So that was a one time cost. 01:30:00
The challenge here is if there's any. 01:30:01
Additional cost to. 01:30:04
Mr. Ostermeyer. 01:30:07
If there's a glitch. 01:30:08
I'll say the not-for-profit attorney. 01:30:11
Wants to make some changes to the licensing agreement. 01:30:13
Before signing it. 01:30:15
Right, there's. 01:30:17
Those are added costs in my. 01:30:18
To the balance bar. 01:30:20
So at 49,000, he's gonna charge us more money. 01:30:21
So that 49,000 kicks it above 50,000. So there's going to be delay because I'll have to get that 50,000. 01:30:24
And over in front of the board. 01:30:31
Discussion SO. 01:30:32
So that's where we're at with that. 01:30:34
But. 01:30:37
But that's only if. 01:30:38
I mean, there's groups involved here. 01:30:39
Correct. So just. 01:30:41
So to me the 49,000 was a one time cost. 01:30:42
Right now as it stands. 01:30:46
And so that shouldn't roll into anymore. 01:30:48
Operating costs. 01:30:51
In general, until. 01:30:53
The time comes if we need to have more. 01:30:54
Legal. 01:30:57
And let me point out something real quick. The reason that we have to go to the outside attorney is because our CA's office. 01:30:58
Wouldn't see anything on this pet center. 01:31:04
That's why we spent the $49,000. 01:31:07
Because we needed to work towards. 01:31:10
Licensing agreement. 01:31:13
Yes, I just want to make that clear. 01:31:15
I'm hoping. 01:31:17
Nothing happens with the licensing agreement to go over 50,000. 01:31:18
And then we go to the next page with the credit card summary for 2024. 01:31:25
And that just breaks it down even a little bit further as far as the cost in the categories. 01:31:29
So you'll see. 01:31:34
Almost 12,000 of that. 01:31:36
Was covered by ARPA. 01:31:38
And about 2.3000 that was covered by the general fund and this breaks down exactly. 01:31:39
What, what categories do we place them into so we really break them down? 01:31:46
Into exactly what the credit card purchases were for. 01:31:50
And if there are no questions, I'll go into 2025. 01:31:56
Again, we're going to see the same format. 01:32:00
We're going to go through. 01:32:02
Overall projects and break it down a little further in the slides that follow. 01:32:04
I did put if you'll see in in 2025, you see the guest served. I did put that on top of the right. 01:32:09
Just to show you how many veterans have used this facility per year. 01:32:15
That's also what this board would. 01:32:20
Wanted from staff to provide. 01:32:22
And again, as a reminder, this is just the reservations that we know of. 01:32:24
And any other events out there. 01:32:28
That were held, that didn't have overnight gas. 01:32:31
Cancer in this SO. 01:32:34
OK, Mr. Chair, if I may, I have another question on this one. 01:32:36
I mean once again it shows up this. 01:32:39
Chip seal assistance? I don't understand what chip seal assistance is in 25. 01:32:41
So is there? Yeah. 01:32:47
So, Mr. Chair, if I may. 01:32:54
Supervisor Klein. 01:32:57
There are several line items. 01:32:58
That go into chip seal. 01:33:01
We had $25,000. 01:33:05
Can change for one line item for peace and concrete. 01:33:08
Another 2400 for Pace and Concrete. 01:33:12
And then? 01:33:15
Staff time of 17,000. 01:33:17
And then we also had a line item sector emulsion. 01:33:21
Which is more of the material? 01:33:26
Western emotions would have been the fog seal. That was the last thing that was done on the chip seal. 01:33:28
Staff time of 17,000 What? 01:33:34
What is that? 01:33:38
From the roads crew provide work to a non roads project. Their time has to be right. 01:33:41
Over. 01:33:48
Yeah. So that's what that is. 01:33:50
OK. And then there again. 01:33:52
Michael. 01:33:54
Is we're still showing. 01:33:55
In this 25 projects and. 01:33:57
Funding as as well. 01:34:00
It seems like it keeps carrying through here, so I would assume you've. 01:34:04
Puts attached some kind of a dollar figure to it, didn't you? 01:34:08
We did, but it just depends on when it hits the budget. 01:34:13
OK. But that's when we pull, when we pull the financial information for these presentation, it depends. 01:34:18
It's 49, nine for the total. 01:34:23
Contract. 01:34:27
But it depends on when that. 01:34:28
Part of that 49 hits to 2025 budget or the. 01:34:30
Or the 2026, so the overall. 01:34:33
Legal legal bill for Gila County for a licensing agreement IS499. 01:34:36
And and that wasn't paid at the time the contract was. 01:34:42
Correct. They would bill us for the services, Sir. And then? 01:34:47
And then as you know, since the survey had to be done in the legal description, it sort of extended that project. 01:34:50
Into the next budget year. 01:34:57
So do you know how? 01:34:59
Well, I guess it's immaterial, but. 01:35:00
Yeah. See, this is what's been confusing to me going through this is things like this. 01:35:03
The 49,000 the way you're explaining it to me. 01:35:08
Is is kind of laid out through. 01:35:11
Multiple years. 01:35:13
The five years. 01:35:14
Mr. Chairman, if I may, you may. 01:35:16
The purchase order was issued. 01:35:19
May 5th of 2025 in the amount of 49 thousand 55791. 01:35:22
18,566 Fifty. 01:35:27
Was expended in fiscal 25. 01:35:30
The purchase order remaining amount of 30 thousand 99141. 01:35:33
Rolled over into fiscal 26. 01:35:38
And that amount was fully expended. 01:35:41
So you'll see 18,566 in fiscal 25. 01:35:44
And another 30,991 forty one in fiscal 26. 01:35:48
There is a second. 01:35:53
Agreement with Ballard Sparr. 01:35:56
For legal services for Pleasant Valley veterans retreat procurement. 01:35:58
That was issued on December 9th of 2025, which is fiscal 26. 01:36:03
And that purchase order amount was in the amount of 41,272. 01:36:08
Of that amount, 41151 dollars has been expended. 01:36:14
OK, so basically from excuse me man. 01:36:18
May 25 on forward till today is when our legal services is taking place. 01:36:22
There may have been other legal services not related to Ballard's Bar. 01:36:28
For example, setting up the nonprofit and things like that work sentence to the county. 01:36:33
I don't think that was the case. A nonprofit if they paid for self or whatever. 01:36:38
But I going back here in 24. 01:36:43
We still show legal as part of 24. 01:36:46
Let me pull my. 01:36:53
Chairman, I'm sorry to ask these questions guys, but this is very confusing and misleading when you look at actual costs and 01:36:55
Chairman, members of the Board, the second contract for legal, if you remember the first one is for the licensing agreement. The 01:37:00
second one was for. 01:37:04
All of the construction projects out of Pleasant Valley, the. 01:37:09
The County Attorney sent us notification. 01:37:14
That we were. 01:37:17
That they were. 01:37:19
OK. With us getting outside counsel to help us with the procurement. So that's the second 41,000, so total between 49 and 41. 01:37:20
Average is is basically for the. 01:37:30
Two contracts were legal that we're talking about Pleasant Valley. 01:37:32
There was a possible third one. 01:37:35
But the County Attorney? 01:37:38
I was able to. 01:37:39
Review and approve the form the special Use Permit update. 01:37:41
Which included the new legal description. 01:37:45
From the Forest Service. 01:37:48
So there was talk about 1/3. 01:37:49
Contract with. 01:37:52
Balance on to do that but that did not come to fruition the County Attorney agreed to take on that project and so thank you for 01:37:53
reminding me of that because I forgot not only. 01:37:57
The city's office wasn't approving anything that had to do with PVR. 01:38:02
For a time frame but. 01:38:06
I was thinking for some reason that the licensing agreement was the first thing we had to address, that maybe it was the second. 01:38:07
I don't know. 01:38:14
Chairman and members of the board. Professor Klein it was. 01:38:15
The licensing agreement was the first one. 01:38:18
OK. And the the second contract with ballots bar for the? 01:38:21
Procurement process. 01:38:27
Came about the last 12 months here. 01:38:29
So that's sort of the logistics. So that's just what I'm looking for is clarification on some of this because. 01:38:31
It is important that we get these facts and figures down. 01:38:37
As close as we can get to since it seems to be a factor for the operating. 01:38:40
Absolutely, Sir. 01:38:45
OK. We may need to get back with you on the information on 20. 01:38:47
Or that you asked for. Aaron is looking at her notes. Yeah, until. 01:38:51
Michael, if you'd like to. 01:38:56
Go ahead with the presentation if that's OK. 01:38:57
Yes, OK. 01:39:01
Yes Sir, the 2025 project and funding sources. 01:39:03
Are there any questions regarding this right now? 01:39:06
Chairman. Members of the board. 01:39:10
Something that was said. 01:39:13
In very brief, real quick in passing. 01:39:16
I need to have you clarify, Michael. 01:39:19
When it came to establishing the 501C3, there seemed to be. 01:39:21
So something you said about. 01:39:26
How we paid for that. 01:39:28
Is something that's by the. 01:39:30
No, we didn't. 01:39:32
They paid for that. 01:39:33
Did I misunderstand what I was hearing? Chairman, members of the board? That was the conversation. And Mary have a supervisor. 01:39:35
Klein and Marin is going to be looking that up right now. 01:39:39
She's searching if there were. 01:39:43
Any general funds attributed to creation of the non. 01:39:45
OK, Yeah, OK. That was that was. 01:39:49
Alright. 01:39:52
Should have that information. That's all right, You know. Thanks. 01:39:54
And then I'll move on to the next one with the credit card summary for 2025. 01:39:59
And this basically tells you there weren't too many credit card purchases but what they were for. 01:40:04
It looks like the inside of houses it setup. 01:40:09
Network, uh. 01:40:12
And some household items. 01:40:13
And those were charged to the general fund. 01:40:19
In this particular year. 01:40:21
And being that they were on a credit card, they never came before the. 01:40:24
Correct, Sir. 01:40:28
OK. 01:40:29
That 2026 annual. 01:40:32
Here we go with this one, and this is up until this point of the year. 01:40:34
So this isn't the complete year, obviously. 01:40:39
We're at the end of July. 01:40:42
The gift serves 74 right now. 01:40:43
The capital projects about 150,000. 01:40:46
And the operating costs? 01:40:49
Which include. 01:40:50
All the other. 01:40:52
You see, we've we've gotten a vehicle. 01:40:53
For the Pleasant Valley veterans you treat out there for the employees. 01:40:56
We didn't want the employee traveling to from globe or patient without a. 01:41:00
An appropriate vehicle for safety issues and things like that, so. 01:41:04
These are all of the cost, the operation costs which include the FT, ES. 01:41:08
Utilities. 01:41:13
Some of the software. 01:41:15
For Ahila County facilities to operate. 01:41:16
The reservation system out there and those kinds of things. 01:41:20
And then the capital projects is? 01:41:23
We threw all the capital projects. 01:41:25
Has 148,000 a chip seal? 01:41:27
The survey to gabion baskets to razor thin. 01:41:30
Razor Thin Media was hired to do some work. 01:41:33
I'm guessing I don't really. 01:41:36
Recall what it was hired for, but I'm guessing the website. 01:41:38
Development. Uh. 01:41:40
For Clinton Valley veterans Retreat. 01:41:41
Possibly the helping with the. 01:41:45
Reservation system. 01:41:49
I'd have to double check with razor thin media with Cameron on this. What what particular services? Unless supervisor climbing, I 01:41:51
think the reservation services that. 01:41:56
That program was paid for by the nonprofit and still waiting to be implemented. 01:42:01
Once the licensing agreement is. 01:42:07
In place. 01:42:09
So this might be some other work they've done for Heliconia. I could double check on that. 01:42:11
And I think Mary could be a child. 01:42:16
Giving marinola for a hollow work. 01:42:21
So questions about this before I move on. 01:42:24
It's in all of these costs we're out of general fund. 01:42:28
All of these costs. 01:42:32
Were out of general fund, that is correct. 01:42:33
Thank you. 01:42:36
2026 projects and funding source. This goes in a little bit more detail. 01:42:39
As far as? 01:42:44
Where the money for this particular year was spent. 01:42:46
And I just want to point out just as an example. 01:42:48
I mentioned before. 01:42:51
And you go down to the third line. 01:42:53
With construction. 01:42:54
The 51,000 for. 01:42:56
The design. 01:42:58
That is, the total contract that this board approved is about 250,000. 01:43:00
But this is just how much the Gila County has paid to BWS Architecture for their services. So. 01:43:05
It's sort of. I just want this board to understand that. 01:43:12
And I will have a slide after this to show the total costs. 01:43:16
And how much we've paid right now. So I hope that isn't confusing. 01:43:20
Mr. Chair, I mean, it's. 01:43:26
No, it's you're absolutely right. And I look at that BWS architect and engineering. 01:43:28
They are the cheaper engineering. 01:43:33
Company we've ever hired. 01:43:35
Most of them are in excess of $200,000 so. 01:43:37
So I'm pretty proud of that. 01:43:41
And also I would like this board to know that the ADA cabin. 01:43:44
As far as that goes, the ADA cabin. 01:43:47
We received a mirror mark. 01:43:51
For 333,000. 01:43:53
For that cabin to be built. 01:43:55
And then the county kicks in 25% of that as a match. 01:43:58
So that was approved a couple years ago. 01:44:01
Through Bose Public Affairs, they help us get that earmark. 01:44:05
And so when the costs come for the construction of that ADA cabin? 01:44:09
It's going to be coming out of the earmark in a 25% match in general fund. 01:44:13
And if I may add, Mr. Chair, that earmarks can from Senator Kelly. 01:44:18
Let's do that one. What? 01:44:24
Senator Kelly. 01:44:25
OK. And the last slide for Pleasant Valley is is where I show the. 01:44:27
Encumbrance. Encumbrances. 01:44:32
Which? 01:44:34
Goes to how much money it's gonna cost us. But. 01:44:35
And we're expecting it to cost us. 01:44:39
And so that's the last line. 01:44:41
If you'll see the architect and engineering. 01:44:43
250,000 total. 01:44:46
We spent 51,000 so we have about 200,000 left. 01:44:48
On that contract. 01:44:52
So this just gives you a sense of how much money. 01:44:54
The current projects we have in place. 01:44:58
Are going to cost. 01:45:01
As a total and how much we've already. 01:45:03
Paid for those services. 01:45:05
And I'd be happy to answer any questions on this slide. 01:45:08
That's not including construction projects. 01:45:11
That includes that are upcoming. 01:45:15
Chairman. Members of the board. 01:45:17
That includes some of the upcoming ones. 01:45:18
But the ones that are not on this list are the ones. 01:45:20
The haven't been through procurement in front of the board just yet. 01:45:23
So if you recall. 01:45:27
The second legal contract with ballots bar. 01:45:30
Added an extra level of. 01:45:33
Of review by an attorney. 01:45:35
So those contracts go through procurement? 01:45:37
Go through ballots Park. 01:45:40
Back to procurement in front of the board. 01:45:41
So it's just added an extra level so. 01:45:43
That's sort of lagging. 01:45:46
But this is not. 01:45:47
All of the projects that are planned out there for construction. 01:45:48
We have a generator project out there. We have electrical. 01:45:52
Upgrade to. 01:45:55
Two of the historical buildings out there. 01:45:57
Those things are still in the works. 01:45:59
And those particular projects. 01:46:02
Will be charged to the 3 million. 01:46:04
And in my best guess because it. 01:46:06
Those really rise to the level of the definition of construction. 01:46:08
Design, engineering and literally going in there and doing the construction. 01:46:12
OK. And at this point? 01:46:17
Thank you. We were able to do some auditing. We're not sure what construction projects. 01:46:19
That have been performed in the past. 01:46:25
Will be. 01:46:27
Charge to the. 01:46:28
3 million. 01:46:30
Chairman and members of the board so. 01:46:32
I believe the best way I can explain it is, is once we give it the County Attorney on the definition of construction. 01:46:35
Will go back but the I do have the. 01:46:40
Total of the possible ones. 01:46:45
So we already know. Yeah, I don't. 01:46:48
Blue skies. Blue skies, Yeah. 01:46:51
So I guess if you're asking for a total chairman. 01:46:53
My best guess is. 01:46:56
The past projects that we've already paid for. 01:46:58
At a general fund. 01:47:01
That could be charged to that $3,000,000 would be about $67,000. 01:47:02
OK. Thank you. 01:47:09
Any questions? 01:47:10
No, I don't have you. 01:47:12
Goodbye Christian thing if you. 01:47:14
And and I thank you for the. It is complicated, it's complex bunch of numbers. 01:47:20
This slide we're on right now this janitorial services. 01:47:26
Is this an annual fee that we're paying 216,000? 01:47:31
Chairman, members of the board, that is. 01:47:36
This includes obviously the cleaning of the. 01:47:39
The main administration building and going into the barracks. 01:47:42
Where the veteran's day and doing cleanup services. 01:47:46
Betting services, those kinds of things as well, OK. 01:47:50
Professional service company. 01:47:53
Chairman, Yes, it is. 01:47:56
We contract that out with a company that won the. 01:47:58
The bed out in the valley. 01:48:02
And that's sort of an. 01:48:03
It's sort of important that we have a company on. 01:48:06
On that can do this simply because when an employee gets sick or employee goes on vacation, that's the responsibility of the 01:48:09
company to cover. 01:48:13
And we've had that. 01:48:18
We've had that several times where that contract works very well. 01:48:19
OK. Mr. Chair, if I might ask a question on that, Michael, how what was that fund? I just wrapped up my papers. I don't remember 01:48:23
the final cost on. 01:48:26
Janitorial services. 01:48:30
216,000. 01:48:33
You know, I think we look at a lot of different things. Maybe in the future that's one to look at because for that kind of money 01:48:36
we could give one or two more people a job and young. 01:48:40
Some folks you know where a job is really needed. 01:48:45
It's going that out and save us a lot of money. 01:48:49
Well, OK, hold on, hold on. If I if I may, you may. 01:48:52
Of that amount for that service. 01:48:57
About $140,000 of it is. 01:49:00
A turn down service. 01:49:03
And is not expected to be part of the on. 01:49:05
The part of the. 01:49:08
Maintenance and operations, it's going to be when there are expected guests. What do you mean by turn down for the I don't. 01:49:10
Our standout when the bid was put out. 01:49:18
Turn down service was requested as a component of the bid. 01:49:21
So it's. 01:49:24
We're not paying it unless we use it. 01:49:25
Chose not to exceed. 01:49:28
Yes, more or less. 01:49:29
Yes. So if there's. 01:49:31
If there's no guests, there's no claim. 01:49:32
If there's a guest authority, you come and clean. 01:49:35
It's up after four and all that, Joseph. 01:49:37
Thank you, Joseph. Thank you very. 01:49:39
Chairman. Board Supervisors. 01:49:41
Yeah, so the. 01:49:43
The first thing in the contract was based off of. 01:49:44
A trend over the. 01:49:47
The three years and that's for the turnover services for anyone that comes in. 01:49:48
And then we have to get it cleaned up, of course, and set for the next guest to come in. 01:49:52
And then there is a percentage of that that's set aside for. 01:49:56
Potential increase. 01:49:59
We'll do a one year contract. 01:50:01
We are anticipating that the utilization is going to increase. 01:50:03
Because that's what the trend was doing. 01:50:06
So there is a portion of that set aside for that trend. 01:50:08
Versus having to come back and do a contract again and again and again. 01:50:12
On an unknown service. 01:50:15
For the most part, we did understand because of that trend. 01:50:17
That there was going to be a potential for that. 01:50:21
But with it being a potential, it's also. 01:50:24
Cost saver if. 01:50:27
It wasn't to be utilized. 01:50:29
And would be returned back to the accounts. 01:50:30
So thank you. 01:50:34
So that's not a hard cost to us right now. 01:50:36
Basically. 01:50:39
It's it's an encumbered cost for for the coming year. 01:50:40
Anything that was presented before. 01:50:43
That would be the hard cost and what we've been trending up. 01:50:46
OK. Thank you. 01:50:52
Even also to end the cost of the janitorial. 01:50:53
And they should just cover. 01:50:57
When like this company comes in, then liability. They have their own liability and insurance. 01:50:59
And things of that nature in case. 01:51:04
They create an issue for. 01:51:07
The PVBR or the county or somebody that's staying there? 01:51:09
Chairman, borders supervisors. That's correct. 01:51:15
Just like all of our contracts, this is standardized. We say, well, which? 01:51:16
Might be difficult for. 01:51:20
Employed without. 01:51:22
The same insurance. 01:51:24
Coverage and things which makes it a bad deal. 01:51:26
But it still makes. 01:51:28
An opportunity. 01:51:30
That we may or may not be able to use because of the. 01:51:32
Liability of. 01:51:35
Someone. 01:51:37
In our facility. 01:51:38
Or our leased facility. 01:51:40
OK. 01:51:44
Further questions to provide. 01:51:46
No, I I don't have any I I just. 01:51:49
I just want to thank these guys for putting this together. There are some things that that I think we could. 01:51:53
Maybe clarify maybe for future discussions, but. 01:51:58
I think the. 01:52:02
You know, it's just. 01:52:04
So that type of a project and for the cost that we're looking at, I mean we spend that kind of money. 01:52:06
Readily. About every week. Easily so. 01:52:14
So I want to thank you guys for putting this together. 01:52:17
I'm sure I may come up with another question or two and I'll go over you. 01:52:19
I'm sure you will, because now we're going to get into the paragraph. 01:52:23
Oh, yeah, That's, that's, yeah. 01:52:26
Supervisory questions for you, I'd like to ask Michael, when do you expect to get the architectural and engineering? 01:52:28
Plan. Complete Plan. 01:52:36
Well, I believe they've had the. 01:52:39
Final. 01:52:40
Drawings. 01:52:42
And I'll let Joseph answer that question since he's. 01:52:44
We're totally involved in it. 01:52:47
Thank you, Michael. Chairman, Board of Supervisors were running around. 01:52:49
About 85%. Our next goal is the 90%. We're looking to close that out close to the end of the year, but we're ahead of schedule on 01:52:52
the design. 01:52:56
OK. close to the end of the year. 01:53:01
Yes, Sir. Is that what you said? 01:53:04
Yes Sir, big forward. 01:53:05
Looking at numbers. 01:53:07
Before we. 01:53:10
Make a decision on whether we're building or not. 01:53:11
So this is just a design. 01:53:15
In engineering, so that will be completed. 01:53:17
We have a milestone for December. 01:53:19
We're anticipating before that we're ahead of schedule. 01:53:22
Once that design is complete, that design will be then presented before the Board of Supervisors to determine the next path. 01:53:26
OK. All right. 01:53:31
Thank you. 01:53:33
Then I guess. 01:53:34
If there's no further questions on the. 01:53:36
On the PVR. 01:53:39
Then we can go on to the paragraph. 01:53:42
Chairman with one. 01:53:46
Moment with go ahead, please. OK, go ahead. She looked up to answer the question about costs associated with the not-for-profit 01:53:48
and go ahead please. 01:53:52
Thank you, Mr. Chair. Thank you, Supervisor Christensen, Supervisor Klein for your patience. 01:53:57
The nonprofit. 01:54:02
Before it was. 01:54:04
Before it existed, did fundraising. 01:54:05
To cover the costs of its. 01:54:07
And passed those funds through Gila County. 01:54:11
By depositing them with the Treasurer. 01:54:14
Gila County, in turn, paid for. 01:54:17
The Owens Law Firm. 01:54:19
On August 30th of 2022. 01:54:21
$3600 the cost. 01:54:25
Setting up the nonprofit. 01:54:28
So the expense came through. 01:54:29
As did the raised. 01:54:31
Funds and those ran through the capital fund. 01:54:33
So you see them as a legal cost? 01:54:35
We are not reflecting. 01:54:37
Those funds raised in this presentation, this was just about expenses. 01:54:39
OK. 01:54:44
Thank you, Mr. Chair, and we will get you an answer on. 01:54:46
The reservation system, but that will be. 01:54:49
Probably tomorrow. 01:54:51
OK, thank you. It is, it is what it is before you go forward. 01:54:53
I'd like to introduce Jesse, Lieutenant. 01:54:58
The Council person has joined us today. So, Jesse, thank you for being here. OK, Michael. 01:55:00
Just joke on it. I'd also like to. 01:55:07
Recognize that we do have three board members here. 01:55:10
Board members from the PVBR, Yes, yes. Would you like to introduce them? 01:55:13
Well, we have Mr. Jim Muir. 01:55:18
From the last year. 01:55:20
And we also have these loggers. 01:55:21
And we also have art shares. 01:55:23
Yes, you got Joe, Heather. 01:55:25
And Joe and Joe, right? 01:55:27
And so I appreciate them being here. 01:55:30
They they're not allowed at anytime really for a presentation. 01:55:34
But that you're concerned because? 01:55:38
Coming up, they're going to be asking. 01:55:40
Take on some of the responsibilities that we've been. 01:55:42
Talking about, we have this document here that. 01:55:45
Actually lined out. 01:55:48
The PVR incorporated. 01:55:49
Responsibilities, yeah. 01:55:51
Of which one of them is going to be? 01:55:53
Cleaning that we just discussed quite. 01:55:55
Profoundly. 01:55:59
Well, I don't know if we've discussed anything. 01:56:00
To what they're going to be taking on yet. OK, yeah. 01:56:02
Well, it's just a document that. 01:56:05
As assuming that's going to be part of their. 01:56:07
Duties and so. 01:56:10
I just wanted to point that out. I know we're jumping the gun a little bit on that, but I want to. 01:56:12
I didn't want them to. 01:56:17
And take the entire trip down here to not be mentioned. 01:56:18
They they have a part of our work session. 01:56:21
OK. Oh, OK. 01:56:25
Chairman, Members Board, Thank you and I'll move right into the. 01:56:29
I I did I I did have a couple slides about the. 01:56:35
Credit card purchases. 01:56:38
And I could. 01:56:40
Skip those since we went into detail about that, unless this board wants to go into more detail about the credit card purchases. 01:56:42
We broke them down. 01:56:48
Even farther. 01:56:49
About the exact cost and what exactly they purchased. 01:56:51
But if you and it. 01:56:54
It explains it back. 01:56:57
In slide 22. 01:56:58
Which is the one slide before we start the fairgrounds? 01:57:00
And this just gives you a general sense of. 01:57:04
The breakdown of the credit card purchases from the 2021 to 2026. 01:57:07
Schedule. 01:57:16
Unpaid help. 01:57:19
That's OK. 01:57:23
Maybe. You betcha. Yes I do. 01:57:25
OK. Thank you. 01:57:29
OK. 01:57:34
And then if there are no further questions about Planet Valley, I'll jump right into the fairgrounds fiscal audit. 01:57:35
So again we used the 2021 to 2026. 01:57:41
And the overall projects were about 2.37 million. 01:57:46
The operations are 628,000 revenues. 01:57:49
About 109,000. We've had over five years, 432 events. 01:57:54
And this is different than present value as far as the revenues go? 01:57:59
So you'll see, you'll see the mention where I didn't mention. 01:58:03
Credit card purchases for the fairgrounds because it all goes to general fund anyway since it's a county owned property. 01:58:06
This this is also slightly different at present valley. 01:58:12
Where the events out there does generate some revenues. 01:58:15
To sort of offset some requirements, Mr. Chair, if I may have a question, I'm just one too, Michael. Yes, Sir, on the top line 01:58:19
it's a year by year, but what year is that? Where did you start on this? And and this is, this is over a five year, this is just a 01:58:24
summary of five years total. 01:58:29
The same, yeah. 01:58:34
OK. And then and then what I'll do is I'll just go break it down by year. 01:58:35
Year by year after this. 01:58:39
So I just wanted to give you an overall picture of the total cost and then we'll breakdown that 2.37 into. 01:58:42
Year by year. 01:58:48
Where that came from? 01:58:49
The operations year by year and the revenues and the events year by year. 01:58:51
And so the next slide just does a little bit of. 01:58:55
Breaking down what funds paid for. 01:58:59
Some of the projects. 01:59:02
Again, out at the fairgrounds, like Pleasant Valley, we have ARPA funds. 01:59:04
That were used the money money. 01:59:08
As well as the general funds which we broke down into capital. 01:59:10
And operating in maintenance. So you'll notice that 2021-2022 and 23 if you go to the operation and maintenance. 01:59:15
That's because we have no known tracking system out. 01:59:24
At the fairgrounds through our facility department. 01:59:27
So when Joseph Dickinson came in around 2022. 01:59:30
That was one of his jobs was to create a tracking system, financial tracking system. 01:59:33
For all the facility buildings. 01:59:38
None of the buildings. 01:59:41
At that time. 01:59:43
And he has created a tracking system for all of our county buildings. 01:59:44
To track every expense, which was a huge project. 01:59:48
But him and his team completed that about a year ago. 01:59:51
Questions about. 01:59:56
Yes, perfect. 01:59:57
And so we just gave you a. The next slide is a. 02:00:00
Revenue and event trend. 02:00:04
It just shows you. 02:00:05
The number of events. 02:00:07
Per year. 02:00:09
And as you can see, 2024 was. 02:00:11
Was the highest year for events. 02:00:14
And then it just goes year by year. 02:00:16
The revenues. 02:00:18
So it just gives you a better sense of the previous slide. 02:00:19
The previous two slides were the revenues of 109,000 come into play. 02:00:24
So and then the next slide is again just like Pleasant Valley, we used a baseline in 2021 because there was absolutely no known 02:00:28
cost. 02:00:32
That we could track so it starts with 0. 02:00:37
So I can give you the trend per year, Is it going to trend up or down with costs? 02:00:40
You start with the baseline to make it easy for everybody. 02:00:44
And then the next slide is the 2022 projects and funding source. 02:00:49
This is where you see some of the. 02:00:53
Direction by the board. 02:00:56
Around that time, if you recall, Joseph. 02:00:58
Was in front of the board. 02:01:00
Getting uh. 02:01:03
Ideas or their thoughts about some of the projects? 02:01:03
Out at the fairgrounds. 02:01:06
The fairgrounds property had been neglected. 02:01:08
For for quite a few years. 02:01:11
So there's a lot of work to be done. 02:01:13
And starting around 2022 is when. 02:01:15
The board directed staff to start making some of those changes. 02:01:18
So most of these costs were? 02:01:21
We're charged to the ARPA. 02:01:24
And if you recall in 2022, that's when the portable arena and fencing around the grandstands were purchased and installed. So that 02:01:26
was the major cost basically for. 02:01:30
Out of 2022. 02:01:35
The next slide, the 2023 projects and funding source. 02:01:39
You can see that we're now starting to, just like Pleasant Valley, spend a little bit more. 02:01:42
Of our resources out there to improve the grounds. 02:01:47
And and ARPA money still comes into play. 02:01:51
With the majority of that 723,000. 02:01:54
And then we have some of the other expenses as well. 02:01:58
Which brought in in their. 02:02:01
Revenues we brought in for 25 events was about $20,000. 02:02:03
So that this gives you a general sense that we're starting to again. 02:02:07
Move more into the improvement phase out at the Fairgrounds property. 02:02:10
2024 you can see. 02:02:16
We really. 02:02:18
Kicked in some of the capital projects. 02:02:20
Spending about 330,000. 02:02:22
And we're still throwing in some Harper money. 02:02:25
And about 210,000. 02:02:28
And the events were 148. This was our busiest year with events. 02:02:30
And we brought in about 24,000. 02:02:34
Again, I made mention of this because. 02:02:37
Pleasant Valley were able to. 02:02:40
Attractive credit cards because of the. 02:02:42
Multiple funds that needed to go to. 02:02:44
With with the fairgrounds, all the credit card purchases went to maintenance. 02:02:46
And it flows up into the general fund budget. 02:02:51
The breakdown at 2024 projects and funding source a little bit more. 02:02:57
This is just breaks it down exactly what fund paid for what and what. 02:03:02
What was done with that? If you look down at general fund project for example? 02:03:07
Hiking trail. 02:03:11
We did we. 02:03:12
Went forward with designing a possible hiking trail around the entire property. 02:03:14
And that didn't come to fruition, but. 02:03:18
We also had some. 02:03:20
Electrical Projects. 02:03:22
That came up that we wanted to improve the electrical system out there just to bring it to a baseline. So you started seeing 02:03:24
getting into designing. 02:03:28
Hire, you know, hiring designers and engineers to look at the electrical system. 02:03:32
Because the electrical system like the other. 02:03:37
Buildings out there were dilapidated in some way. 02:03:39
And old and we need to bring that up to a standard to make it safe for everybody there. 02:03:42
And then the next slide, we go back into 2025. 02:03:52
And we break down this. I threw everything basically onto this one slide for 2025 to hopefully give you a better sense. 02:03:56
Of the money. 02:04:05
The increased amount of capital we're spending out there to make improvements. 02:04:06
And if you recall. 02:04:11
We spent some money out there for for a bathroom. 02:04:12
And and and some other the electrical design to roll up doors if you remember. 02:04:17
Those turn out to be extremely. 02:04:21
Extremely important to get those replaced and I think this board for allowing the staff to move forward with that. If you recall 02:04:24
the rolling doors out there every time you went out there. 02:04:28
They would. They would shake. 02:04:32
And create a lot of noise. 02:04:34
For anybody who had a. 02:04:37
An event out at that building, you could barely hear yourself if the wind shut those doors. And if you go out there now, that's a 02:04:39
significant improvement, so. 02:04:43
And then we did some dirt work. 02:04:47
Around some of the arenas and those kinds of things, so. 02:04:49
Are there any questions about this year? 02:04:53
Mr. Chair, I have one. You mentioned bathrooms, but very vaguely. 02:04:56
Michael. 02:04:59
The bathrooms, I remember we put in there with those. 02:05:00
Once we hold in there for 10, about $600,000. 02:05:03
And my very far off my. 02:05:07
Memory. 02:05:09
Chairman and members of the board, No, you're not far off with your members and so I. 02:05:12
Justice sort of explained. 02:05:16
Yeah, and I, I don't see it where it's listed in here. 02:05:18
And maybe I've. 02:05:23
Maybe I missed it somewhere, but. 02:05:26
I think it was part of that one. 02:05:29
It's part of the output 1 Mary. 02:05:32
Oh, there it is, Sir. 02:05:45
Three slides prior in 2023. 02:05:47
The projects and funding source. 02:05:49
As the. 02:05:52
2425, if we have it spread out over over three years, but the total cost for that was $700,000. 02:05:55
So we captured that as far as the ARPA project in 2023. 02:06:03
ARPA funds. 02:06:07
Frank Yes. 02:06:09
Yes, Sir. Thank you. 02:06:10
So. 02:06:13
2023 supervised plan. 02:06:16
Yeah, I'm looking at the projects and funding source, but my business somewhere. 02:06:18
On 20/23 it says ARPA projects major project. 02:06:23
0700 and 23, OK. 02:06:28
That was the restrooms out there. 02:06:32
Which included. 02:06:36
At the time that we. 02:06:37
Received that contract. It did not include. 02:06:39
Septic upgrades. 02:06:42
And somebody electrical work so. 02:06:44
We had to do additional work on that, so the original contract was closer to 600,000. 02:06:46
Adding those two components to it. 02:06:51
Kicked it above 700,000. 02:06:53
Good. 02:06:56
Any more questions? 02:07:00
No, I don't. OK, so Christensen. 02:07:02
OK. 02:07:05
Thank you and the 2026 project and funding source. 02:07:07
Again, just a just a breakdown as far as what we've spent out there. 02:07:11
If you recall, this year we moved into. 02:07:17
Amber Martinez from Facilities was able to. 02:07:20
Bring in the high school rodeo championship. 02:07:24
Gila County and some of these costs with these contracts were to get that area. 02:07:27
In in the condition. 02:07:33
To be safe for the animals and the writers, as far as that goes. 02:07:34
And that was quite a success. Then we also have a oh, I'm sorry, no, no, I have a question on. 02:07:38
Yeah. And and it's, it's just. 02:07:46
High school rodeo event. 02:07:48