PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV).  THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY TOMMIE CLINE MARTIN COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 707 S. COLCORD ROAD, PAYSON, ARIZONA. THE MEETING ROOMS WILL BE OPEN TO THE PUBLIC AT 9:00 A.M.

Citizens may watch the Board meeting live-streamed at: 
https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live

Citizens may submit written comments related to the August 6th Regular Meeting agenda by no later than 5 p.m. on Monday, August 5th, by emailing the Deputy Clerk of the Board at strimble@gilacountyaz.gov or calling 928-402-8757.  Citizens may also submit written comments during the meeting through YouTube.  Please include the meeting date, agenda item number, your name, and your residence address in the email.

REGULAR MEETING - TUESDAY, AUGUST 6, 2024 - 10:00 A.M.

 

1. CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION

 

2. PRESENTATIONS:

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A. Presentation of Gila County General Fund financial data as it compares to the fiscal year 2024 Gila County Budget and fiscal years 2023, 2022, 2021, 2020, & 2019 year-to-date performance. (Maryn Belling)

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B. Presentation of the 2023 Annual Report for the Gila County Sheriff's Office. (J. Adam Shepherd/Sarah White)

 

3. PUBLIC HEARINGS:

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A. Information/Discussion/Action to adopt Ordinance No. 2024-06, which authorizes an amendment to the Gila County Zoning Map for Unincorporated Areas of Gila County, Arizona, by changing the zoning for Assessor's parcel number 304-30-002K located at Hwy 87, Payson, AZ, Parcel 4 of ROS 5822A & B, to Commercial Three District (C3). (Randy Pluimer)

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B. Information/Discussion/Action to adopt Ordinance No. 2024-03, which authorizes an amendment to the Gila County Zoning Map for Unincorporated Areas of Gila County, Arizona, by changing the zoning for Assessor's parcel number 304-30-002L located at Hwy 87, Payson, AZ, Parcel 1 of ROS 5822A & B, to Commercial Three District (C3). (Randy Pluimer)

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C. Information/Discussion/Action to adopt Ordinance No. 2024-05, which authorizes an amendment to the Gila County Zoning Map for Unincorporated Areas of Gila County, Arizona, by changing the zoning for Assessor's parcel number 304-30-002M located at Hwy 87, Payson, AZ, Parcel 2 of ROS 5822A & B, to Commercial Three District (C3). (Randy Pluimer)

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D. Information/Discussion/Action to adopt Ordinance No. 2024-04, which authorizes an amendment to the Gila County Zoning Map for Unincorporated Areas of Gila County, Arizona, by changing the zoning for Assessor's parcel number 304-30-002N located at Hwy 87, Payson, AZ, Parcel 3 of ROS 5822A & B, to Commercial Three District (C3). (Randy Pluimer)

 

4. REGULAR AGENDA ITEMS:

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A. (Motion to recess as the Gila County Board of Supervisors and convene as the Gila County Library District Board of Directors.) Information/Discussion/Action to approve a Library Service Agreement with the San Carlos Apache Tribe in the amount of $41,000 for the San Carlos Public Library for the period July 1, 2024, to June 30, 2025. (Elaine Votruba)(Adjourn as the Gila County Library District Board of Directors and reconvene as the Gila County Board of Supervisors.)

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B. Information/Discussion/Action to approve Contract Agreement No. 1GPA Contract No. 22-02PV-18 with Sentinel Technologies, Inc. in the amount of $240,038.33, for the Microsoft Renewal for the term of August 22, 2024, through August 21, 2025. (Carrie Bartling)

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C. Information/Discussion/Action to authorize the advertisement of Request for Proposals No. 061324 - Financial Consultant Services from a Certified Public Accounting firm or financial consultant to evaluate the Gila County fee schedule and propose future fee structures to the Gila County Board of Supervisors. (Maryn Belling)

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D. Information/Discussion/Action to review the bid submitted for Invitation for Bids No. 032124 - Northern Gila County Water Storage System Project for the purchase of 56 5,000 gallon water storage tanks; and award a contract to the lowest, most responsive, responsible, and qualified bidder. (Carl Melford)

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E. Information/Discussion/Action to review the bids submitted for Invitation for Bids No. 020623-1 - Northern Gila County Water Storage System Project for the tank installation; and award a contract to the lowest, most responsive, responsible, and qualified bidder. (Carl Melford)

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F. Information/Discussion/Action to consider and select one of the following three proposed projects to support in partnership with Salt River Project for Year 2: Dude Fire Restoration Project Phase 3, North Payson Mastication Project, or Haigler Phase 1 Project. (Carl Melford)

 

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G. Information/Discussion/Action to adopt Resolution No. 24-08-02 to enter into an Easement Agreement for Drainage Improvements between Gila County and BHP Copper Inc. for the construction and maintenance of drainage improvements along Russell Gulch between Besich Boulevard and Hospital Drive. (Homero Vela)

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H. Information/Discussion/Action to adopt Resolution 24-08-01 accepting grants of drainage easements from Arthur J. and LaDonna L. Sandoval; Christopher L. Cecil; Southwest Gas Corporation; Donald and Angela Earven; Jose Miguel and Hilda Torres; Clyde Elmer; Barbara Jean Roberts; Horses and Sunshine LLC; and Warren H. and Brandon K. Norcross. (Homero Vela)

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I. Information/Discussion/Action to approve Intergovernmental Agreement No. 24-0009724-I between Gila County and the Arizona Department of Transportation to replace the existing 1980 Tonto Village Bridge with a double box culvert crossing. (Alex Kendrick)

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J. Information/Discussion/Action to review the bid submitted for Request for Proposals No. 011224 - On-Call Professional Training; and award a contract to the most responsive, responsible, and qualified bidder. (Thomas Goodman)

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K. Information/Discussion/Action to increase the Gila County construction budget contribution for Intergovernmental Agreement No. IGA 22-0008731-I between Gila County and the State of Arizona, acting by and through its Department of Transportation, in the amount of $264,054.68 for the Control Road Safety Improvement Project. (Thomas Goodman)

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L.  Information/Discussion/Action to approve Amendment No. 1 to Contract No. 17T-KIMLEY-510 with Kimley-Horn & Associates, Inc. to extend the term of the contract through June 30, 2025. (Joseph Dickison)

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M. Information/Discussion/Action to approve Economic Development Agreement No. 07032024 between Gila County and the Cobre Valley Youth Club in the amount of $5,000 to provide educational and recreational services to youth in the Cobre Valley area, which the Board has determined to be for the benefit of the public. (Tim Humphrey)

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N. (Recess as the Gila County Board of Supervisors and convene as the Gila County Board of Equalization.) Information/Discussion/ Action to re-appoint Howard C. Johnson as the Board of Equalization's Hearing Officer for two years for the period that began on July 1, 2024, through June 30, 2026; and approve the Hearing Officer Agreement for the same time period. (Samantha Trimble) (Adjourn as the Gila County Board of Equalization and reconvene as the Gila County Board of Equalization.)

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5. CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)

 

A. Approval of a Special Event Liquor License Application submitted by Pine Strawberry Fuel Reduction Inc. to serve liquor at the Mary Ellen Randall Horse Ranch for a special event to be held on September 21, 2024.

 

B. Approval of Extension of Intergovernmental Agreement (IGA) with Yavapai County for Restoration to Competency Services to extend the term of the IGA for an additional year, effective July 1, 2024, through June 30, 2025.

 

C. Approval of Professional Services Contract No. 063024 with Adam Susser, The Susser Law Firm, PLLC, for an amount not to exceed $15,000 for the provision of indigent legal services for indigent clients in Gila County for the period from July 1, 2024, to June 30, 2025.

 

D. Approval of Professional Services Contract No. 062924 with Barry Standifird, Standifird Law Office, for an amount not to exceed $114,000 for the provision of indigent legal services for indigent clients in Gila County for the period from July 1, 2024, to June 30, 2025.

 

E.  Approval of Professional Services Contract No. 061924 with Jeffrey B. Cloud, JCloud Law PC, for an amount not to exceed $78,000 for the provision of indigent legal services for indigent clients in Gila County for the period from July 1, 2024, to June 30, 2025.

 

F. Approval of Professional Services Contract No. 062424 with David Gregan, Gregan & Associates for an amount not to exceed $78,000 for the provision of indigent legal services for indigent clients in Gila County for the period from July 1, 2024, to June 30, 2025.

 

G. Approval of Professional Services Contract No. 061624 with Tyler Allen, Queen Creek Law Firm for an amount not to exceed $30,000 for the provision of indigent legal services for indigent clients in Gila County for the period from July 1, 2024, to June 30, 2025.

 

H. Approval of Professional Services Contract No. 061524 with Amy Alexander, Alexander Legal LLC for an amount not to exceed $22,400 for the provision of indigent legal services for indigent clients in Gila County for the period from July 1, 2024, to June 30, 2025.

 

I.  Approval of Professional Services Contract No. 062524 with Stephen Jones, Stephen R. Jones Attorney at Law, PLLC, for an amount not to exceed $49,000 for the provision of indigent legal services for indigent clients in Gila County for the period from July 1, 2024, to June 30, 2025.

 

J.  Approval of Professional Services Contract No. 062224 with Ronald Debrigida, Debrigida Law Offices, PLLC, for an amount not to exceed $98,000 for the provision of indigent legal services for indigent clients in Gila County for the period from July 1, 2024, to June 30, 2025.

 

K. Approval of Professional Services Contract No. 062724 with Diana Montgomery, Law Office of Diana Montgomery, for an amount not to exceed $51,000 for the provision of indigent legal services for indigent clients in Gila County for the period from July 1, 2024, to June 30, 2025.

 

L.  Approval of Professional Services Contract No. 062824 with Robert Precht, Law Office of Robert Precht, for an amount not to exceed $78,000 for the provision of indigent legal services for indigent clients in Gila County for the period from July 1, 2024, to June 30, 2025.

 

M. Approval of Professional Services Contract No. 062624 with Andrew Long, Rising Phoenix Law Group, for an amount not to exceed $78,000 for the provision of indigent legal services for indigent clients in Gila County for the period from July 1, 2024, to June 30, 2025.

 

N. Approval of Professional Services Contract No. 062024 with Adam Crawshaw, Crawshaw Law Firm, PLLC, for an amount not to exceed $78,000 for the provision of indigent legal services for indigent clients in Gila County for the period from July 1, 2024, to June 30, 2025.

 

O. Approval of Professional Services Contract No. 061724 with David Bell for an amount not to exceed $36,000 for the provision of indigent legal services for indigent clients in Gila County for the period from July 1, 2024, to June 30, 2025.

 

P.  Approval of Professional Services Contract No. 061923 with Emily Daniel, Attorney at Law, for an amount not to exceed $15,000 for the provision of indigent legal services for indigent clients in Gila County for the period from July 1, 2024, to June 30, 2025.

 

Q. Approval of Professional Services Contract No. 062324 with Raymond Geiser, Law Office of Raymond Geiser, for an amount not to exceed $114,000 for the provision of indigent legal services for indigent clients in Gila County for the period from July 1, 2024, to June 30, 2025.

 

R. Acknowledgment of the June monthly activity report submitted by the Recorder's Office. 

S. Acknowledgment of the June 2024 monthly activity report submitted by the Clerk of the Superior Court's Office.

 

T. Acknowledgment of July 2024 monthly activity report and 2024 fiscal year report submitted by the Globe Regional Constable's Office.

 

U. Acknowledgment of the April 2024 monthly activity report submitted by the Payson Regional Justice of the Peace's Office.

 

V. Acknowledgment of the May 2024 monthly activity report submitted by the Payson Regional Justice of the Peace's Office.

 

W. Acknowledgment of the June 2024 monthly activity report and 2024 fiscal year report submitted by the Payson Regional Constable's Office.

 

X. Approval of the monthly activity reports submitted by the Human Resources Department for June 2024.

 

Y. Approval of finance reports/demands/transfers for the reporting period of June 1, 2024, through June 30, 2024. 

 

Z. Approval of the Board of Supervisors March 5, 2024, April 16, 2024, June 28, 2024, July 2, 2024, and July 16, 2024 meeting minutes.

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6. CALL TO THE PUBLIC:   A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute § 38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.

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7. At any time during this meeting pursuant to A.R.S. § 38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events.  No action may be taken on the information presented.

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8. EXECUTIVE SESSION ITEMS:

 

A. Information/Discussion/Action to vote to go into executive session pursuant to A.R.S. § 38-431.03(A)(3) and (4) to discuss a settlement offer from the 3rd party insurance carrier for the damages sustained to the guardrail on Bixby Road at Pinal Creek on December 10, 2023. (Jessica Scibelli)