PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV).  THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY TOMMIE CLINE MARTIN COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 707 S. COLCORD ROAD, PAYSON, ARIZONA. THE MEETING ROOMS WILL BE OPEN TO THE PUBLIC AT 9:00 A.M.

Citizens may watch the Board meeting live-streamed at: 
https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live

Citizens may submit written comments related to the September 3rd Regular Meeting agenda by no later than 5 p.m. on Monday, September 2nd, by emailing the Deputy Clerk of the Board at strimble@gilacountyaz.gov or calling 928-402-8757.  Citizens may also submit written comments during the meeting through YouTube.  Please include the meeting date, agenda item number, your name, and your residence address in the email.

REGULAR MEETING - TUESDAY, SEPTEMBER 3, 2024 - 10:00 A.M.

 

1. CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION

 

2. REGULAR AGENDA ITEMS:

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A. (Motion to recess as the Gila County Board of Supervisors and convene as the Gila County Library District Board of Directors.) Information/Discussion/Action to ratify the Library District Board of Directors' approval for the submission of the SaddleBrooke Community Outreach Enrichment Program Application by the Gila County Library District in the amount of $7,000, and accept funding in the amount of $7,000 designated to Gila County for the Hayden Public Library for the period of Sept. 1, 2024, to December 31, 2024. (Elaine Votruba)

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B. Information/Discussion/Action to authorize the submission of state fiscal year 2025 State Grants-In-Aid Application by the Gila County Library District to the Arizona State Library, Archives and Public Records, Library Development Division; and subsequent acceptance of a grant award to Gila County in the amount of $25,000 for the period July 1, 2024, to June 30, 2025. (Elaine Votruba) (Adjourn as the Gila County Library District Board of Directors and reconvene as the Gila County Board of Supervisors.)

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C. Information/Discussion/Action to approve Service Agreement No. 071124 with C&M Communications, LLC, in an amount not to exceed $65,811.60 for the Gila County Sheriff's Office 800Mhz radio equipment. (Dennis Newman)

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D. Information/Discussion/Action to approve Amendment No. 4 to Contract No. 050420 with Westwood Pharmacy to increase the contract amount by $20,000 for a new contract amount of $95,000 for the contract term of September 1, 2023, to August 31, 2024, due to the increase of the number of inmates with serious medical issues, and increased costs. (Ray Fulton)

 

 

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E. Information/Discussion/Action to authorize the advertisement of Request for Proposals No. 073024 - Pharmacy Services for Gila County Detention Medical for the Gila County Detention Center. (Ray Fulton)

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F. Information/Discussion/Action to approve the use of State Contract CTR063770 with Iron Mountain Information Management, LLC in the amount of $211,190.53 for the digitization of Assessor parcel records. (Micah Wheeler)

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G. Information/Discussion/Action to adopt Policy No. BOS-ADM-003 - Electronic Signatures. (Michael O'Driscoll)

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H. Information/Discussion/Action to approve Amendment No. 4 to an Intergovernmental Agreement between Gila County and Pinal County whereby Pinal County will continue providing medical examiner services for an additional year, from July 1, 2024, through June 30, 2025. (Maryn Belling)

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I.  Information/Discussion/Action to approve Amendment No. 3 to an Intergovernmental Agreement (Contract No. CTR060267) with the Arizona Department of Health Services which extends the contract to June 30, 2025, for the Bridge Access Program funding not to exceed $199,342 to be used until June 30, 2025, for the continued provision of COVID-19 vaccination services to uninsured adults. (Joshua Beck)

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J. Information/Discussion/Action to approve the budget increase of $1,218,225.30 for additional paving on the Houston Mesa Road Project contingent upon the Arizona Department of Transportation's approval of the change order and the Town of Payson's portion of the project and contingent upon the Town of Payson’s approval to pay for their portion. (Tom Goodman)

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K. Information/Discussion/Action to authorize the advertisement of Invitation for Bids No. 080724 - Russell Gulch Channel Improvement Project. (Alex Kendrick)

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L. Information/Discussion/Action to adopt Resolution No. 24-09-01, which authorizes the execution of Intergovernmental Agreement No. 24-0009775-I between Gila County and the State of Arizona, Department of Transportation for scoping services, 30% design plans, and estimates for the future replacement of the existing Bloody Tanks Wash Bridge No. 1950 at Schultze Ranch Road. (Alex Kendrick)

 

 

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M. Information/Discussion/Action to approve Economic Development Agreement No. 07262024 between Gila County and Northern Gila County 4-H Community Club (Arizona 4-H Youth Foundation) in the amount of $3,750 to support and establish a new 4-H Shooting Sports Club in northern Gila County, which the Board has determined to be for the benefit of the public. (Stephen Christensen)

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N. Information/Discussion/Action to approve Economic Development Agreement No. 08052024 between Gila County and Globe Unified School District #1 in the amount of $2,248.79 for the purchase of 8 microphones and body packs, which the Board has determined to be for the benefit of the public. (Tim Humphrey)

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O. Information/Discussion/Action to approve Economic Development Agreement No. 08042024 between Gila County and the Gila County Sheriff's Posse and the Gila County Search and Rescue in the amount of $16,080.24 for the purchase of 16 new Kenwood NX-5400K2 mhz analog/multi-protocol digital portable radios, including P-25 Phase II compliant upgrade capability, with high capacity batteries, antennas, desktop rapid chargers, and active noise reduction microphones, that will be used while conducting search and rescues in the rough terrain of Gila County and while assisting with evacuations as well as patrol operations, which the Board has determined to be for the benefit of the public. (Tim Humphrey)

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3. CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)

 

A. Approval of Amendment No. 1 to State of Arizona Procurement Office Contract No. CTR0161840 with The SJ Anderson Company to extend the contract through December 31, 2024.

 

B. Approval of an Intergovernmental Agreement with Pinal County for the Public Works Department's participation in the 2024 Pinal County Annual Safety Roadeo.

 

C. Approval of an Intergovernmental Agreement with the Town of Payson to provide two 10-yard roll-off bins and $8,000 to support the annual Household Hazardous and Electronic Waste Day event that took place on May 18, 2024.

 

D. Approval of Amendment No. 2 to 031422 with Community Bridges, Inc. for pre-petition screening and court-ordered evaluation services to extend the contract term to June 30, 2025, for a contract amount of $70,000.

 

E. Approval of Amendment No. 1 to Arizona State Contract Agreement No. CTR059323 with San Tan Ford Partners, LLC to extend the contract through December 31, 2024.

F. Approval of the appointment of Ms. Teresa Hunt as Justice of the Peace Pro Tempore through December 31, 2024.

 

G. Approval of finance reports/demands/transfers for the reporting period of July 1, 2024, through July 31, 2024.

 

H. Approval of the Board of Supervisors' August 6, 2024, and August 19, 2024 meeting minutes.

 

I.  Acknowledgment of the July, 2024 monthly activity report submitted by the Clerk of the Superior Court's Office.

 

J. Acknowledgment of the July 2024 monthly activity report submitted by Globe Regional Constable's Office.

 

K. Acknowledgment of the of the July 2024 monthly activity report submitted by the Payson Regional Constable's Office.

 

L. Acknowledgment of the July 2024 monthly activity report submitted by the Globe Regional Justice of the Peace's Office.

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4. CALL TO THE PUBLIC:   A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute § 38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.

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5. At any time during this meeting pursuant to A.R.S. § 38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events.  No action may be taken on the information presented.

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6. EXECUTIVE SESSION ITEMS:

 

A. Information/Discussion/Action to vote to go into executive session pursuant to A.R.S. § 38-431.03 (A)(3) for discussion and consultation for legal advice regarding the 2024 general election ballot number of pages, paper size, design, and content. (Eric Mariscal)