PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV).  THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY TOMMIE CLINE MARTIN COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 707 S. COLCORD ROAD, PAYSON, ARIZONA. THE MEETING ROOMS WILL BE OPEN TO THE PUBLIC AT 9:00 A.M.

Citizens may watch the Board meeting live-streamed at: 
https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live

Citizens may submit written comments related to the October 1st Regular Meeting agenda by no later than 5 p.m. on Monday, September 30th, by emailing the Deputy Clerk of the Board at strimble@gilacountyaz.gov or calling 928-402-8757.  Citizens may also submit written comments during the meeting through YouTube.  Please include the meeting date, agenda item number, your name, and your residence address in the email.

REGULAR MEETING - TUESDAY, OCTOBER 1, 2024 - 10:00 A.M.

Play >> 

1. CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION

 

2. REGULAR AGENDA ITEMS:

Play >> 

O. Information/Discussion/Action to approve Economic Development Agreement No. 09062024 between Gila County and Quilts of Valor Foundation, Heart 2 Heart Group 928, in the amount of $5,000 to purchase supplies and materials, which the Board has determined to be for the benefit of the public. (Stephen Christensen)

Play >> 

A. Information/Discussion/Action to repeal Ordinance No. 04-01 - Environmental Health-Food Service Worker and Food Service Manager Training as it was replaced with Ordinance No. 2023-05 - Environmental Health. (Michael O'Driscoll)

Play >> 

B. Information/Discussion/Action to adopt Resolution No. 24-10-01 authorizing the Gila County Recorder, as the Board of Supervisors' designee, to designate two emergency voting centers for the 2024 General Election specified in the Resolution. (Sadie Bingham)

Play >> 

C. Information/Discussion/Action to approve Service Agreement No. 081324 with Exacom in the of $18,672.55 for the period of July 1, 2024, to June 30, 2025, whereby Exacom will provide maintenance/warranty services for the Gila County Sheriff's Office HindSight H4 Logging Recording System for the 9-1-1 emergency response system. (Sarah White)

Play >> 

D. Information/Discussion/Action to adopt Resolution No. 24-10-02 in support of a grant application submitted to the Salt River Pima-Maricopa Indian Community by the Hellsgate Fire District; authorizing Gila County to act as the fiscal agent for the Hellsgate Fire District; accept a gaming grant award on behalf of the Hellsgate Fire District in the amount of $82,416.60, which will be used for sustainability/solar/AC replacement; and authorize the execution of the related Intergovernmental Agreement between the Salt River Pima-Maricopa Indian Community and Gila County. (Wes Trayner/Maryn Belling)

Play >> 

E. Information/Discussion/Action to approve Amendment No. 2 to Contract No. 17T-KIMLEY-510 with Kimley-Horn & Associates, Inc. to increase the contract amount by $17,862 for a total contract amount not to exceed $88,362 for the contract term November 1, 2022, to June 30, 2025. (Joseph Dickison)

Play >> 

F. Information/Discussion/Action to approve Amendment No. 1 to State Contract No. CTR056088, with American Guard Services to extend the term of the contract for one additional year through October 3, 2025; and increase the contract amount by $37,500 for a not to exceed amount of $448,750 to provide armed security services at the Gila County Courthouses in Payson and Globe, and the Gila County Tommie Cline Martin Complex. (Joseph Dickison)

Play >> 

G. Information/Discussion/Action to approve the use of State Contract No. CTR061652 with JMAC Electric for the Fairgrounds Electrical Project Phase I in the amount of $214,499.45. (Joseph Dickison)

Play >> 

H. Information/Discussion/Action to approve the use of The Interlocal Purchasing System (TIPS) Contract  No. 221003 with GoTo Communications, Inc. in the amount of $118,040.07 for the term of September 1, 2024, through August 31, 2025, for the migration of the County's on-premise phone system to a cloud-based phone system. (Carrie Bartling)

Play >> 

I. Information/Discussion/Action to approve Amendment No. 4 to an Intergovernmental Agreement (Contract No. CTR055335) - Gila County - Healthy People Healthy Communities with the Arizona Department of Health Services to revise the Scope of Work, Price Sheet, and Exhibit language. (Paula Horn)

Play >> 

J. Information/Discussion/Action to approve Amendment No. 1 to the Contractor Agreement (Contract No. 07012024-25) between Wildfire and the Gila County Public Health and Community Services Department, Community Action Program, whereby Wildfire will administer additional funding in the amount of $52,201.41 which will be used to provide utility deposits and bill assistance to eligible citizens residing in Gila County for the period of July 1, 2024, through June 30, 2025. (Paula Horn)

Play >> 

K. Information/Discussion/Action to approve Amendment No. 2 to an Intergovernmental Agreement (Contract No. CTR067227) with the Arizona Department of Health Services to replace the price sheet and extend the contract for one year, from October 1, 2024, to September 30, 2025. (Paula Horn)

Play >> 

L. Information/Discussion/Action to approve Amendment No. 11 to an Intergovernmental Agreement (Contract No. DI20-002263) between the Arizona Department of Economic Security and Gila County Community Services Department to add the itemized service budget in the amount of $339,678.77 for the period of July 1, 2024, through June 30, 2025, of which the funds will be used as rent and utility assistance. (Paula Horn)

Play >> 

M. Information/Discussion/Action to approve Amendment No. 4 to Grant Agreement No. RFGA2020-001-04 with the Arizona Department of Health Services in the amount of $256,146 to extend the performance period to September 30, 2025, which will allow the Gila County Public Health and Community Services Department to continue providing AZ Health Zone Program (SNAP-Ed) services. (Paula Horn)

Play >> 

N. Information/Discussion/Action to adopt Proclamation No. 2024-04 proclaiming October 2024 as National Women's Small Business Month in Gila County. (James Menlove)

 

O. Information/Discussion/Action to approve Economic Development Agreement No. 09062024 between Gila County and Quilts of Valor Foundation, Heart 2 Heart Group 928, in the amount of $5,000 to purchase supplies and materials, which the Board has determined to be for the benefit of the public. (Stephen Christensen)

Play >> 

3. CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)

 

A. Adoption of an Order designating polling places and the appointment of poll workers and election board workers for the purpose of conducting the November 5, 2024, General Election.

 

B. Approval of the appointment of Ms. Tracy Darmody as Justice of the Peace Pro Tempore for the Payson Justice Court with the term expiring on December 31, 2024.

 

C. Approval of the Arizona State Purchasing Cooperative Agreement between the State of Arizona Procurement Office and Gila County, which shall take effect with execution by both parties on the date signed by the State Procurement Administrator and shall remain in effect for a total period of five state fiscal years.

 

D. Approval of Service Agreement No. 070424 with Iron Mountain Information Management, LLC to provide pack, prep and transportation services for the Assessor's Office files in an amount not to exceed $13,835.20.

 

E. Approval of Amendment No. 1 to Contract No. 082223 with Iron Mountain Information Management LLC for the pack and prep services of the Community Development Department's files to extend the term of the contract through January 2, 2025, due to needed time to complete the project.

 

F. Authorization of the Chairman's signature on University of Arizona Cooperative Extension appropriation of County funds form for FY 2024-2025 in the amount of $70,000.

 

G. Acknowledgment of the August 2024 monthly activity report submitted by the Clerk of the Superior Court's Office.

 

H. Acknowledgment of August 2024 monthly activity report submitted by Globe Regional Constable's Office.

 

I. Acknowledgment of the August 2024 monthly activity report submitted by the Payson Regional Constable's Office.

 

J. Approval of finance reports/demands/transfers for the reporting period of August 1, 2024, through August 31, 2024.

Play >> 

4. CALL TO THE PUBLIC:   A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute § 38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.

Play >> 

5. At any time during this meeting pursuant to A.R.S. § 38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events.  No action may be taken on the information presented.