PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV).  THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY TOMMIE CLINE MARTIN COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 707 S. COLCORD ROAD, PAYSON, ARIZONA. THE MEETING ROOMS WILL BE OPEN TO THE PUBLIC AT 9:00 A.M.

Citizens may watch the Board meeting live-streamed at: 
https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live

Citizens may submit written comments related to the April 15th Regular Meeting agenda by no later than 5 p.m. on Monday, April 14th, by emailing the Clerk of the Board's office at msheppard@gilacountyaz.gov or calling 928-402-4390.  Citizens may also submit written comments during the meeting through YouTube.  Please include the meeting date, agenda item number, your name, and your residence address in the email.

REGULAR MEETING - TUESDAY, APRIL 15, 2025 - 10:00 A.M.

 

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1.  CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION

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2.  REGULAR AGENDA ITEMS:

 

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A.   (Motion to recess as the Gila County Board of Supervisors and convene as the Gila County Library Board of Directors) Information/Discussion/Action to approve the renewal and acceptance of Grantee Agreement No. GRA-RC004-24-1209-01-Y2 between the Gila Regional Partnership Council, Arizona Early Childhood Development and Health Board (First Things First), and the Gila County Library District in the amount of $60,000 for fiscal year July 1, 2025, through June 30, 2026. (Elaine Votruba) (Motion to adjourn as the Gila County Library Board of Directors and reconvene as the Gila County Board of Supervisors)

 

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B.   Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 121124 - Grinding and Hauling of Green Waste for the Buckhead Mesa and Russell Gulch Landfills, and award a contract to the lowest, most responsive, responsible, and qualified bidder. (Aaron Codiga)

 

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C.   Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 121624 - Purchase of Two (2) New Class 8 10-Wheeler Vehicles, and award a contract to the lowest, most responsive, responsible, and qualified bidder. (David LaForge)

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D.  Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 121024 - Monroe Street Construction Project, and award a contract to the lowest, most responsive, responsible, and qualified bidder. (Thomas Goodman)

 

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E.   Information/Discussion/Action to approve Amendment No. 2 to Contract No. 010522-1 with Payson Concrete & Materials, Inc. to extend the contract for one (1) additional year from February 7, 2025, to February 6, 2026, with a not-to-exceed amount of $199,988. (Wayne Jones)

 

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F.   Information/Discussion/Action to approve Amendment No. 4 to Contract No. 110520 with Hawker & Evans Asphalt Company, Inc. to extend the contract for one (1) additional year from February 16, 2025, to February 15, 2026, with a not-to-exceed amount of $737,437.27. (Wayne Jones)

 

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G.  Information/Discussion/Action to approve the use of the State of Arizona Contract No. CTR059886 for the purchase of 20 laptop computers and 29 desktop computers from MicroAge in the amount of $79,317.91 as part of the IT Department's computer replacement plan for FY 2025. (Carrie Bartling)

 

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H.  Information/Discussion/Action to approve Memorandum of Understanding #25-0 between the Gila County Community Action Program and Arizona Community Action Association (dba Wildfire) in the amount of $34,375 for the period September 30, 2024, through September 29, 2025, which the funds will be used to cover administrative costs for a full-time temporary employee. (Joshua Beck)

 

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I.     Information/Discussion/Action to approve Economic Development Agreement No. 03172025 with Payson Pro Rodeo Committee, Inc. in the amount of $20,000, which the Board has determined to be for the benefit of the public. (Dan Wile/Stephen Christensen)

 

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J.   Information/Discussion/Action to approve Economic Development Agreement No. 03202025 with Strawberry Patchers in the amount of $750 to sponsor Strawberry Patchers' 27th Annual Quilt Show, which the Board has determined to be for the benefit of the public. (Stephen Christensen)

 

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3.  CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)

 

A.   Approval of Amendment No. 2 to FY 2024-2025 Independent Contractor Agreement Contract No. 07012024-25 between Arizona Community Action Association (dba Wildfire) and Gila County Community Services for changes to Section I - Services and Programs - 1.2 Sources to decrease allocations to ensure 100% expenditure by the end of the contract. 

 

B.   Approval of Amendment No. 2 to an Intergovernmental Agreement (Contract No. CTR070140) with the Arizona Department of Health Services to revise the scope of work and replace the price sheet in the amount of $80,000 annually for the OD2A-S grant for the period of September 1, 2024, through August 31, 2028.

 

C.   Approval to appoint the following Democratic Party Precinct Committeemen: Robert Dale Lafler Jr.- Pine-Strawberry East Precinct, and Penny Navis Schmidt - Payson #2 Precinct; and Republican Party Precinct Committeeman: Joyce C. Oliphant - Star Valley Precinct.

 

D.  Approval of Revised Notice of Invitation for Bids No. 011425 - Globe Detention Center Dirt Removal and Fence Clearing reflecting new dates advertised in the Payson Roundup newspaper of April 1, 2025, and April 4, 2025.

 

E.   Approval of Amendment No. 1 to Contract No. CTR061839, which utilizes a State of Arizona contract of the same number as its basis, with Skyline Builders and Restoration, Inc. for the Payson Courthouse Remodel Project to extend the contract term through September 1, 2025.

 

F.   Approval of Amendment No. 2 to the Computer Software Support Agreement with Motorola Solutions, Inc. extending the term of the agreement from January 1, 2025, to December 31, 2025, for an amount not to exceed $142,565.92 to provide continued maintenance and updating of the Spillman software program.

 

G.  Approval of Amendment No. 6 to Intergovernmental Agreement No. 012219 with the Town of Miami for consolidated administration and operation of Limited Jurisdiction Courts to extend the term of the agreement for one (1) additional year from July 1, 2025, through June 30, 2026, and to continue to clarify the responsible party for certain charges for the Limited Jurisdiction Court with compensation for services set at $3,059.29 per month.

 

H.  Approval of the monthly activity reports submitted by the Human Resources Department for January 2025.

 

I.     Approval of the monthly activity reports submitted by the Human Resources Department for February 2025.

 

J.   Approval of the monthly activity reports submitted by the Human Resources Department for March 2025.

 

K.   Approval of the Board of Supervisors' April 1, 2025, meeting minutes.

 

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4.  CALL TO THE PUBLIC:   A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute § 38-431.01(I) at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.

 

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5.  At any time during this meeting pursuant to A.R.S. § 38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events.  No action may be taken on the information presented.