PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF
SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF
SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE
BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY
INTERACTIVE TELEVISION VIDEO (ITV). THE MEETING IS ALSO TELEVISED TO THE
GILA COUNTY TOMMIE CLINE MARTIN COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM,
707 S. COLCORD ROAD, PAYSON, ARIZONA. THE MEETING ROOMS WILL BE OPEN
TO THE PUBLIC AT 9:00 A.M.
Citizens may watch the Board meeting
live-streamed at:
https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live
Citizens may submit written comments related to
the May 6th Regular Meeting agenda by no later than 5 p.m. on Monday, May
5th, by emailing the Clerk of the Board's office at msheppard@gilacountyaz.gov or calling 928-402-4390. Citizens may
also submit written comments during the meeting through YouTube. Please
include the meeting date, agenda item number, your name, and your residence
address in the email.
REGULAR MEETING - TUESDAY, MAY 6, 2025 - 10:00 A.M.
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION
2. PRESENTATIONS:
A. Presentation of Gila County General Fund financial data as it compares to the fiscal year 2025 Gila County Budget and fiscal years 2024, 2023, 2022, 2021, 2020, & 2019 year-to-date performance. (Maryn Belling)
3. PUBLIC HEARINGS:
A. Information/Discussion/Action to adopt Resolution No. 25-05-01 authorizing an increase in the fees charged by the Gila County Justice Courts and Superior Court as outlined in the Judicial Administrative Fee Schedule which will go into effect on July 1, 2025. (Jon Bearup)
B. Information/Discussion/Action to adopt Ordinance No. 2025-01 - Vacation Rentals and Short-Term Rentals, and repeal previously adopted Ordinance No. 2023-08 - Vacation Rental and Short-Term Rental Uses. (Randy Pluimer)
4. REGULAR AGENDA ITEMS:
A. (Recess as the Gila County Board of Supervisors and convene as the Gila County Library District Board of Directors.) Information/Discussion/Action to approve Library Service Agreements between the Gila County Library District and the following entities: City of Globe-$131,900; Isabelle Hunt Library Board-$127,300; Town of Miami-$61,300; Town of Payson-$275,300; San Carlos Public Library - $41,000; Tonto Basin Public Library-$84,000; and Pleasant Valley Community Library Board for the Young Public Library-$65,700, all of which will begin on July 1, 2025, to June 30, 2026. (Elaine Votruba)
B. Information/Discussion/Action to approve a Library Service Agreement between the Gila County Library District and the Town of Hayden for the Hayden Public Library in the amount of $59,750 for the period of July 1, 2025, to June 30, 2026. (Elaine Votruba) (Adjourn as the Gila County Library District Board of Directors and reconvene as the Gila County Board of Supervisors.)
C. Information/Discussion/Action to ratify the Board of Supervisors' approval for the Board Chairman to sign the Offer and Acceptance form that is part of Grant Application RFGA No. 2025-005, which was submitted to the Arizona Department of Health Services regarding the AZ Health Zone (SNAP-ED) program for fiscal year 2026. (Joshua Beck)
D. Information/Discussion/Action to approve an Intergovernmental Agreement with the Town of Payson to provide (2) two 10-yard roll-off bins and $8,000 to support the Town's Annual Household Hazardous and Electronic Waste Day event to be held on May 17, 2025. (Aaron Codiga)
E. Information/Discussion/Action to approve Modification 002 to Forest Service Road Project Agreement No. 22-RO-11031200-184, which updates administrative contacts, and extends the term of the agreement from 03/10/2025 to 9/30/2025. (Thomas Goodman)
F. Information/Discussion/Action to authorize the advertisement of Invitation for Bids No. 02242025 - Gibson Ranch Road Roadway Improvement Project. (Thomas Goodman)
G. Information/Discussion/Action to adopt revised Public Works Department Policy No. PWS-011 – Tool Replacement. (Troy White)
H. Information/Discussion/Action to adopt Public Works Department Policy No. PWS-021 - Tool Safety & Inspection, which replaces Policy No. DPW 07-01 - Equipment Safety Policy. (Troy White)
I. Information/Discussion/Action to adopt Public Works Department Policy No. PWS-022 - Hazard Communication & Chemical Safety, which replaces Policy No. DPW 10-02. (Troy White)
J. Information/Discussion/Action to adopt Public Works Department Policy No. PWS-023 - Hazardous Energy Control/Lockout-Tagout, which replaces Policy No. DPW 10-01. (Troy White)
K. Information/Discussion/Action to approve Economic Development Agreement No. 04072025 between Gila County and Rim Country Mountain Bike Association in the amount of $8,025 to purchase the three remaining trail gates for the Highline Trail, which the Board has determined to be for the benefit of the public. (Stephen Christensen)
5. CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)
A. Approval of the following appointments of Justices of the Peace Pro Tempore: Ms. Griselda Ruiz, Ms. Destiny Rocha, Ms. Brittany Labadie, and Mr. Raymond Geiser; and the following appointment of a Civil Traffic Officer: Mr. Joshua Griego with all terms expiring on December 31, 2025.
B. Approval to adopt Resolution No. 25-05-02 authorizing Gila County Probation Department's participation in the FY 2025-2026 Family Counseling Program through the Arizona Supreme Court, Administrative Office of the Courts, Juvenile Justice Services Division, and certifying a matching fund requirement of $1,901 for the Program that will be provided by the County.
C. Approval of Amendment No. 2 to Contract No. CTR058876 with Kimley-Horn & Associates, Inc. for Forest Highway 512 Environmental Documents and Clearances to extend the term of the contract through July 30, 2025.
D. Approval of an Application for Fireworks Display submitted by Reyman Pyrotechniques/Any Pyro and sponsored by Freeport-McMoRan, Inc. (FMI) to provide a fireworks display on Friday, July 4, 2025, at the FMI Miami Operations mine site.
E. Approval of the fiscal-year-to-date Economic Development Grant Report as of 3/31/2025.
F. Approval of finance reports/demands/transfers for the reporting period of March 1, 2025, through March 31, 2025.
G. Approval of the Board of Supervisors' February 7, 2023, and April 15, 2025, meeting minutes, and revised March 18, 2025, meeting minutes.
H. Acknowledgment of the March 2025 monthly report submitted by the Recorder's Office.
I. Acknowledgment of the March 2025 monthly report submitted by the Clerk of the Superior Court's Office.
J. Acknowledgment of the March 2025 monthly report submitted by the Globe Regional Justice of the Peace's Office.
K. Acknowledgment of the March 2025 monthly report submitted by the Globe Regional Constable’s Office.
L. Acknowledgment of the March 2025 monthly report submitted by the Payson Regional Constable’s Office.
M. Acknowledgment of the report for the County Manager approved contracts under $50,000 for the month of March 2025.
6. CALL TO THE PUBLIC: A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute § 38-431.01(I), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.
7. At any time during this meeting pursuant to A.R.S. § 38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events. No action may be taken on the information presented
8. EXECUTIVE SESSION ITEMS:
A. Information/Discussion/Action to enter into executive session pursuant to A.R.S. § 38-431.03 (3) for discussion or consultation for legal advice with the Board's attorney(s) regarding the modifications to Ethics Rule 1.7 and ratification of the County Manager's and the Board's written consent of the County Attorney's Office representing the Board in the executive sessions regarding the employment contract between Gila County and W. James Menlove. (Jessica Scibelli)
B. Information/Discussion/Action to enter into executive session pursuant to A.R.S. § 38-431.03 (3) for discussion or consultation for legal advice with the Board's attorney(s) regarding the Telecommunication Act and other regulations in reference to communication towers in Gila County. (Jessica Scibelli)
IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST
AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY,
PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO
CONNECT YOU TO (928) 425-3231.
THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING
LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA
PURSUANT TO A.R.S. §38-431.03(A)(3).
THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT
THE MEETING.