Agenda

PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY TOMMIE CLINE MARTIN COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 707 S. COLCORD ROAD, PAYSON, ARIZONA. THE MEETING ROOMS WILL BE OPEN TO THE PUBLIC AT 9:00 A.M.

Citizens may watch the Board meeting live-streamed at:
https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live

Citizens may submit written comments related to the August 18th Regular Meeting agenda by no later than 5 p.m. on Friday, August 15th, by emailing the Clerk of the Board's office at casrarynezami@gilacountyaz.gov or calling 928-402-4390. Citizens may also submit written comments during the meeting through YouTube. Please include the meeting date, agenda item number, your name, and your residence address in the email.

REGULAR MEETING - MONDAY, AUGUST 18, 2025 - 10:00 A.M.

1. CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION

2. REGULAR AGENDA ITEMS:

A. Information/Discussion/Action for the Board of Supervisors to convey support for the Yavapai-Apache Nation Water Rights Settlement and authorize the Board Chairman to sign the 4 Letters of Support to be sent to Congressman Elijah Crane, Congressman David Schweikert, Senator Mark Kelly, and Senator Ruben Gallego. (Stephen Christensen)

B. Information/Discussion/Action to approve or deny a Petition for Redemption of Exemption Waiver from Cristi Melser to have her property tax exemption that is deemed waived by A.R.S. § 42-11153(A) redeemed for tax year 2025. (Sherra Kissee)

C. Information/Discussion/Action to acknowledge the Gila County Treasurer's engagement of Baker Tilly US LLP to perform an independent audit and reporting for the Gila County Treasurer's Office in consideration of the July 2025 update to the Uniform Accounting Manual for Arizona County Treasurers (UAMACT) and approve related Professional Services Contract No. 072625 with Baker Tilly US LLP not to exceed $48,500. (Monica Wohlforth/Maryn Belling)

D. Information/Discussion/Action to set primary and secondary property tax rates for FY 2025-2026 for all taxing jurisdictions within Gila County and convey tax rates for all jurisdictions to the County Treasurer; and adopt Resolution No. 25-08-01 providing for the collection of taxes for all jurisdictions by the County Treasurer for FY 2025-2026. (Maryn Belling)

E. Information/Discussion/Action to approve Amendment No. 1 to Contract No. 071124 - 800 Radio Contract with C&M Communications, LLC to extend the term of the contract through June 30, 2026, and increase the contract amount by $6,190.20 for a new contract amount not to exceed $72,001.80. (Sarah White)

F. (Motion to recess as the Gila County Board of Supervisors and convene as the Gila County Library District Board of Directors.) Information/Discussion/Action to ratify the Board of Supervisors' approval for the Gila County Library District's submittal of the SaddleBrooke Community Outreach Enrichment Program Application in the amount of $5,000, and accept funding in the amount of $5,000 designated to Gila County for the Hayden Public Library for the period of September 1, 2025, to December 31, 2025. (Elaine Votruba) (Adjourn as the Gila County Library District Board of Directors and reconvene as the Gila County Board of Supervisors.)

G. Information/Discussion/Action to authorize the Gila County Animal Care & Control Division to submit a FY 2026 Grant Application to the Arizona Companion Animal Spay and Neuter Committee in the amount of $10,000 for one year to expand Gila County's discounted spay/neuter services program. (JC Castaneda)

H. Information/Discussion/Action to adopt Resolution No. 25-08-03 to authorize the Deputy County Manager to sign agreements and contracts for the Arizona Department of Environmental Quality Cesspool Replacement Project. (Joshua Beck)

I. Information/Discussion/Action to approve Contract No. 22-02PV-18-GC1 between Gila County and Sentinel Technologies, Inc. in the amount of $249,312.78 (including tax) for Microsoft Renewal that is based on 1 Government Procurement Alliance (1GPA) Contract No. 22-02PV-18 for the term of August 22, 2025, through August 21, 2026. (Carrie Bartling)

J. Information/Discussion/Action to approve Economic Development Agreement No. 2026-00000041 between Gila County and the Cobre Valley Youth Club in the amount of $15,000 to reopen the Cobre Valley Youth Club playground and provide funding toward the purchase of a van, which the Board has determined to be for the benefit of the public. (Woody Cline)

K. Information/Discussion/Action to authorize the advertisement of Invitation for Bids No. 05042025 - Globe Detention Center Dirt Removal and Fence Clearing project. (Olivia Todd)

L. Information/Discussion/Action to approve Amendment No. 3 to Contract No. CTR061839-EZ with Skyline Builders and Restoration, Inc. to extend the term of the contract through September 1, 2025, for the Sheriff's Squadron Patrol Room Renovation project. (Joseph Dickison)

M. Information/Discussion/Action to approve Modification No. 003 to Forest Service Agreement No. 22-RO-11031200-232 extending the expiration date from September 21, 2025, to March 1, 2026, updating the Cooperator Contact information from Thomas Goodman to Carrie Kittrell, and adding attachment A - Paid Sick Leave Requirements. (Thomas Goodman)

N. Information/Discussion/Action to approve Amendment No. 3 to Contract No. 060322 - On-Call Pavement Markings with Traffic Safety, Inc. extending the Contract for an additional one-year period from September 20, 2025, to September 19, 2026, for a contract amount not to exceed $150,000. (Thomas Goodman)

O. Information/Discussion/Action to approve an Intergovernmental Agreement for Election Services between the Gila County Recorder's Office, Gila County Board of Supervisors on behalf of the Elections Department, and the Town of Payson to provide election services for the Town. (Eric Mariscal)

P. Information/Discussion/Action to approve an Intergovernmental Agreement for Election Services between the Gila County Recorder's Office, Gila County Board of Supervisors on behalf of the Elections Department, and the Pine-Strawberry Fire District to provide election services for the District. (Eric Mariscal)

3. CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)

A. Approval to appoint the Precinct Committeemen put forward by Gila County Republican Party Chair Pam Derks as follows: Steven Miller, Phillip Kent Thomas, and Adrian Hal Key.

B. Approval of the monthly activity reports submitted by the Human Resources Department for June 2025.

C. Approval of the monthly activity reports submitted by the Human Resources Department for July 2025.

D. Approval of the Board of Supervisors' April 25, 2023; July 25, 2023; August 1, 2023; July 22, 2025, and July 29, 2025 meeting minutes.

E. Acknowledgment of the 2024-2025 Immunization Report and Immunization Action Plan submitted by the Gila County Public Health & Community Services Department per Arizona Administrative Code R9-10-1004 for licensing rules and regulations.

4. CALL TO THE PUBLIC: A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute § 38-431.01(I), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.

5. At any time during this meeting pursuant to A.R.S. § 38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events. No action may be taken on the information presented.

6. WORK SESSION ITEMS:

A. Information/Discussion on critical operational and administrative deficiencies affecting the Russell Gulch and Buckhead Mesa landfills. (Thomas Goodman)

B. Information/Discussion of the consideration of the employment of a Gila County Public Works Department Director. (James Menlove)

C. Information/Discussion to consider the proposed Pleasant Valley Veterans Retreat fee structure and provide direction to staff regarding next steps. (Joseph Dickison)

IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231.

THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)(3).

THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING.