Agenda

PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY TOMMIE CLINE MARTIN COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 707 S. COLCORD ROAD, PAYSON, ARIZONA. THE MEETING ROOMS WILL BE OPEN TO THE PUBLIC AT 9:00 A.M.

Citizens may watch the Board meeting live-streamed at:
https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live

Citizens may submit written comments related to the November 18th Regular Meeting agenda by no later than 5 p.m. on Monday, November 17th, by emailing the Clerk of the Board's office at casrarynezami@gilacountyaz.gov or calling 928-402-4390. Citizens may also submit written comments during the meeting through YouTube. Please include the meeting date, agenda item number, your name, and your residence address in the email.

REGULAR MEETING - TUESDAY, NOVEMBER 18, 2025 - 10:00 A.M.

1. CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION

2. REGULAR AGENDA ITEMS:

A. Information/Discussion/Action to approve Quote-3241246 with Motorola Solutions, Inc. for the purchase of the Motorola FLEX Reliable Administration Solutions Software, Software as a Service for use by the Gila County Sheriff's Office for a three-year term from November 18, 2025, through November 17, 2028, for an amount not to exceed $79,975.88. (Cole LaBonte)

B. Information/Discussion/Action to authorize the advertisement of Request for Proposals No. 08072025 - Gila County Emergency Operations Plan. (Carl Melford)

C. Information/Discussion/Action to accept the grant award from the Arizona Companion Animal Spay/Neuter Committee in the amount of $10,000 that will be used to expand Gila County's discounted spay/neuter services for a period of one year. (JC Castaneda)

D. Information/Discussion/Action to approve the use of Help America Grant Act grant funding from the Arizona Secretary of State’s Office in the amount of $85,253.41 and Elections Department funding in the amount of $58,713.59 to purchase electronic poll tablets and ballot on demand printers from Election Systems & Software for polling sites in Gila County in the amount of $143,949. (Eric Mariscal)

E. Information/Discussion/Action to consider both options presented by County staff and provide direction as to whether staff should proceed with either the formal solicitation (Request for Proposals No. 07232025) or approval of Contract No. CTR061840-GC1 with The S J Anderson Company to complete demolition of the metal storage building located at the Russell Gulch Landfill. (Olivia Todd)

F. Information/Discussion/Action to adopt Resolution No. 25-11-02, which authorizes the execution of Intergovernmental Agreement No. 25-0011326-I with the Arizona Department of Transportation for Pinal Creek Bridge #1 at Abiquiu Trail. (Thomas Goodman)

G. Information/Discussion/Action to adopt Resolution No. 25-11-03, which authorizes the execution of Intergovernmental Agreement No. 25-0011327-I with the Arizona Department of Transportation for Pinal Creek Bridge #2 at Hicks Road. (Thomas Goodman)

H. Information/Discussion/Action to approve Contract No. CTR059323-GC3 - Purchase of Two (2) New Ford F-150 SuperCrew Trucks with San Tan Auto Partners LLC DBA San Tan Ford in an amount not to exceed $114,604.70 for a term of November 18, 2025, through March 16, 2026. (David LaForge)

I. Information/Discussion/Action to approve Contract No. 100924-AAC-GC1 with Agile Fleet, Inc. for FleetCommander licensing for the term of November 1, 2025, through October 31, 2026, in an amount not to exceed $64,469.90. (David LaForge)

J. Information/Discussion/Action to approve Funding Agreement No. 519-26 between the Arizona Department of Housing and the Gila County Public Health & Community Services Department (Department) to receive $10,000 of the COC (Continuum of Care) Planning Fund and $54,000 of the Housing Trust Fund to be used through June 30, 2026, whereby the Department will act as the lead Gila County COC and Build Capacity for activities, discussions, and meetings directed at ending homelessness. (Joshua Beck)

K. Information/Discussion/Action to approve an Intergovernmental Agreement (Contract No. CTR079041) with the Arizona Department of Health Services for the Gila County SNAP-Ed Projects funding in the amount of $236,524 for the period of December 1, 2025, through September 30, 2026. (Joshua Beck)

L. Information/Discussion/Action to approve Amendment No. 3 to Service Contract No. 062922 - Weatherization Materials and Services with Advantage Home Performance, Inc. extending the term of the contract through October 30, 2025, and increasing the term amount to $350,000. (Joshua Beck)

M. Information/Discussion/Action to approve the award of contracts for design, site and soil investigation, and installation services in response to Request for Qualifications No. 08142025 for the Pinal Creek Waterway Cesspool Project to: Premier Environmental Products LLC; MacConnell & Associates, P.C.; EarthQuest LLC DBA EarthQuest Plumbing; Black Mountain Excavating; and Wilbanks Excavating LLC; for the term of November 18, 2025, through September 30, 2026, with total aggregate compensation for all contracts not to exceed $423,728. (Joshua Beck)

N. Information/Discussion/Action to determine the price for Gila County to purchase Assessor's tax parcel number 205-29-004S that is owned by the State of Arizona in care of the Board of Supervisors for a purpose related to transportation pursuant to A.R.S. § 42-18303 (E); sell the subject parcel to Gila County; authorize the removal of this parcel from the online auction list; and authorize the Chairman's signature on the related Quit Claim Deed. (Charlotte Asrarynezami)

O. Information/Discussion/Action to appoint Ms. Sylvia Hernandez to the Gila County Personnel Commission effective November 18, 2025, through December 31, 2027. (Tim Humphrey)

P. (Recess as the Gila County Board of Supervisors and convene as the Gila County Board of Equalization.) Information/Discussion/Action to receive and accept Board of Equalization Hearing Officer H. Charles Johnson's recommendation for Petition for Review of Notice of Change for the tax year 2026 hearings that were conducted on November 7, 2025. (Charlotte Asrarynezami) (Adjourn as the Gila County Board of Equalization and reconvene as the Gila County Board of Supervisors.)

3. CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)

A. Approval to appoint the following Republican Party Precinct Committeeman in Gila County: Kristy Miller - Payson #2.

B. Approval of an Application for Extension of Premises/Patio Permit submitted by Andrea Dahlman Lewkowitz to permanently extend the premises where liquor is permitted to be served at Kohl's Ranch located in Payson, Arizona.

C. Approval of the monthly activity reports submitted by the Human Resources Department for September 2025.

D. Approval of the monthly reports submitted by the Human Resources Department for October 2025.

E. Approval of finance reports/demands/transfers for the reporting period of October 1, 2025, through October 31, 2025.

F. Approval of March 7, 2023 and October 7, 2025 Meeting Minutes.

4. CALL TO THE PUBLIC: A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute § 38-431.01(I), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.

5. At any time during this meeting pursuant to A.R.S. § 38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events. No action may be taken on the information presented.

6. WORK SESSION ITEMS:

A. Information/Discussion to review proposed changes to the Gila County Fairgrounds and provide direction to staff. (Joseph Dickison)

IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231.

THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)(3).

THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING.