PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV).  THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY TOMMIE CLINE MARTIN COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 707 S. COLCORD ROAD, PAYSON, ARIZONA. 

Citizens may watch the Board meeting live-streamed at: 
https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live

Citizens may submit written comments related to the July 11th Regular Meeting agenda by no later than 5 p.m. on Monday, July 10th by, emailing the Deputy Clerk of the Board at strimble@gilacountyaz.gov or calling 928-402-8757.  Citizens may also submit written comments during the meeting through YouTube.  Please include the meeting date, agenda item number, your name, and your residence address in the email.

REGULAR MEETING - TUESDAY, JULY 11, 2023 - 10:00 A.M.
REVISED

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1. CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION

  

2. PRESENTATIONS:

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A. Presentation of information by Arizona State Senator Wendy Rogers regarding Senate Concurrent Resolution 1037.

 

3. PUBLIC HEARINGS:

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A. Information/Discussion/Action to adopt Ordinance No. 2023-05-01 - Environmental Health; and repeal previously adopted Ordinance No. 2014-02 - Gila County Wastewater and any other previously adopted wastewater ordinances. (Joshua Beck/Michael O'Driscoll)

 

B. Information/Discussion/Action to adopt Resolution No. 23-07-02 to name West Lone Ranger Trail in the Tonto Basin area. (Tom Homan)

 

4. REGULAR AGENDA ITEMS:

 

A. Information/Discussion/Action to authorize the advertisement of Request for Proposals No. 061423 for primary banking service for the Gila County Treasurer. (Monica Wohlforth)

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B. Information/Discussion/Action to approve Agreement No. 03162023 between Gila County and the Town of Payson in the amount of $73,000 to support public transportation services in the Payson-Star Valley area for the calendar year 2023. (James Menlove)

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C. Information/Discussion/Action to approve the use of Sourcewell Contract No. 090122-GET with Code 3 Technology in the amount of $300,439.13 for the purchase of new laptops and vehicle docking stations. (Cole Labonte/Carrie Bartling)

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D. Information/Discussion/Action to approve Service Agreement No. 061423-1 with Exacom, Inc. to provide HindSight H4 - Multimedia Logging Recording System in the amount of $99,708.23 through June 30, 2024. (Cole Labonte/Carrie Bartling)

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E. Information/Discussion/Action to approve the use of State of Arizona Procurement Office Contract No. CTR063770 with Iron Mountain Inc. in the amount of $538,197.46 for the digitizing, insight computer program, destruction of un-needed documents, and transportation (pick up) of documents and plans. (Randall Pluimer)

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F. Information/Discussion/Action to enter into an agreement with Salt River Project for access and construction purposes consisting of excavation, boulder placement, barricades, and other related barrier placement activities on land located near A+Cross Road and to authorize the Chairman to sign Salt River Project Construction License No. 94886 for the period August 1, 2023, through August 1, 2025. (Thomas Goodman)

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G. Information/Discussion/Action to adopt Resolution No. 23-07-03 to authorize the Chairman’s signature on the Arizona Department of Transportation Intergovernmental Agreement 20-0008060-I Amendment No. Two 22-0008760-I Tonto Creek Bridge Construction. (Homero Vela)

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H. Information/Discussion/Action to approve the use of State of Arizona Procurement Office Contract No. ADOA CTR058876 with Kimley-Horn & Associates, Inc. in the amount of $472,000 to update the Forest Service Highway 512 Environmental Documents and Clearances with a completion date of September 9, 2024. (Homero Vela)

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I. Information/Discussion/Action to approve Amendment No. 2 to State Contract Agreement No. CTR050894 with Jani-Serv to extend the term of the contract for an additional year to June 30, 2024; for a not to exceed contract amount of $206,503.15. (Chris Romiti)

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J. Information/Discussion/Action to approve an Independent Contractor Agreement (Contract No. 07012023-24) between the Arizona Community Action Association d/b/a Wildfire and the Gila County Community Services Department, Community Action Program, whereby Wildfire will administer funding in the amount of $125,800 which will be used to provide weatherization services, utility repair, and replacement, utility deposits and bill assistance to eligible citizens residing in Gila County for the period of July 1, 2023, through June 30, 2024. (Kayle Lathrop)

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K. Information/Discussion/Action to approve a Memorandum of Understanding between The Homeless ID Project, Inc. (HIDP) and the Gila County Community Services Department for the period July 1, 2023, through June 31, 2024, whereby the Community Services Department will be a HIDP affiliate in order to procure replacement identification documents for eligible Gila County residents experiencing homelessness. (Kayle Lathrop)

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L. Information/Discussion/Action to adopt the FY 2024 proposed Salary Plan positively affecting all 459 of the County's full-time employees and utilizing $1,504,716 of available budget capacity to implement the FY 2024 Salary Plan effective the first full pay period in FY 2024. (Maryn Belling)

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M. Information/Discussion/Action to adopt the FY 2024 Full Cost Allocation Plan and CFR (Code of Federal Regulations) Cost Allocation Plan. (Maryn Belling)

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N. Information/Discussion/Action to award the following contracts in response to Invitation for Bids No. 041823-Autopsy Transport Services as outlined in the cost sheet for each contract: Contract No. 041823A to Zen LLC d/b/a Sanders Family Transport in an amount not to exceed $50,000 for the period July 1, 2023, through June 30, 2024; and Contract No. 041823B and Lamont Mortuary of Globe in an amount not to exceed $50,000 for the period July 1, 2023, through June 30, 2024. (Maryn Belling)

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O. Information/Discussion/Action to approve Amendment No. 1 to Contract No. 100521 - Landscaping Services for GilaPROUD-Hwy 60 Cleanup and Maintenance Project in the amount of $132,500 for the period of July 1, 2023, through June 30, 2024. (Aimee Staten)

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P. Information/Discussion/Action to sell the surplus metal handicap ramp to Our Lady of The Blessed Sacrament Church located at 844 W. Sullivan Street, Miami, Arizona 85539, a legal benevolent nonprofit organization operating in the State of Arizona for the price of $20.00 and for the specific use of utilizing the handicap ramp at the nonprofit's location to allow better access by those who are disabled. (Tim Humphrey)

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Q. Information/Discussion/Action to ratify the Board of Supervisors' approval for the submittal of the Arizona Criminal Justice Commission (ACJC) FY 2024 Crime Victim Compensation Program Grant Application; approve ACJC FY 2024 Crime Victim Compensation Program Grant Agreement No. VC-2024-004 in the amount of $71,426.00 for the period July 1, 2023, through June 30, 2024; and authorize the Board Chairman to electronically sign the Agreement. (Debra Blair)

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R. Information/Discussion/Action to ratify the Board of Supervisors' approval for the submittal of the Arizona Criminal Justice Commission (ACJC) FY 2024 Drug, Gang and Violent Crime Control Grant Application; approve ACJC FY 2024 Drug, Gang and Violent Crime Control Grant Agreement No. DC-24-023 in the amount of 91,758.81 for the period July 1, 2023, through June 30, 2024; and authorize the Board Chairman to electronically sign the Agreement.  (Jessica Scibelli)

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S. (Motion to adjourn as the Gila County Board of Supervisors and convene as the Gila County Library District Board of Directors.) Information/Discussion/Action to approve Library Service Agreements for Globe Public Library, Isabelle Hunt, Miami, Payson, Tonto Basin, and Young public libraries for the period July 1, 2023, to June 30, 2024. (Elaine Votruba) 

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T. Information/Discussion/Action to approve a Library Service Agreement for Hayden Public Library the period July 1, 2023, to June 30, 2024. (Elaine Votruba) (Motion to adjourn as the Gila County Library District Board of Directors and reconvene as the Gila County Board of Supervisors.)

 

5. CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)

 

A. Approval of Amendment No. 1 to Service Agreement No. 122622 with BMS CAT of Arizona to extend the term of the contract to July 31, 2023, due to the needed time to complete the project.

 

B. Approval of Amendment No. 2 to Intergovernmental Agreement (IGA) No. 012621 with the Town of Miami to extend the term for one additional year to June 1, 2024, for the maintenance of Mackey Camp Road.

 

C. Acknowledgment of the May 2023 monthly activity report submitted by the Payson Regional Justice of the Peace's Office.

 

D. Approval of the Board of Supervisors' June 13, 2023, and June 27, 2023 Meeting Minutes.

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6. CALL TO THE PUBLIC:   A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute § 38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.

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7. At any time during this meeting pursuant to A.R.S. § 38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events.  No action may be taken on the information presented.

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8. WORK SESSION ITEMS:

 

A. Information/Discussion seeking guidance to best allocate the funds from the congressionally directed earmark award of $609,000 to be used for maintaining water storage systems for wildfire protection in Gila County with the understanding that this funding comes with a 1:1 match of $609,000 for Gila County that can be in cash, in-kind activities, or a combination of both for the period of March 2022 through September 2025.