PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV).  THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY TOMMIE CLINE MARTIN COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 707 S. COLCORD ROAD, PAYSON, ARIZONA. 

Citizens may watch the Board meeting live-streamed at: 
https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live

Citizens may submit written comments related to the September 19th Regular Meeting agenda by no later than 5 p.m. on Monday, September 18th, by emailing the Deputy Clerk of the Board at strimble@gilacountyaz.gov or calling 928-402-8757.  Citizens may also submit written comments during the meeting through YouTube.  Please include the meeting date, agenda item number, your name, and your residence address in the email.

REGULAR MEETING - TUESDAY, SEPTEMBER 19, 2023 - 10:00 A.M.

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1. CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION

 

2. PRESENTATIONS:

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A. Presentation of the 2022 Annual Report for the Gila County Sheriff's Office. (J. Adam Shepherd/Sarah White) 

 

3. PUBLIC HEARINGS:

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A. Information/Discussion/Action to adopt Resolution No. 23-09-02, which approves Gila County Community Development Case No. CUPP2306-002, a request by O Bar C Ranch LLC (Owners) and Arizona Telephone Co. DBA TDS Telecom (Applicants) for a Conditional Use Permit upon Gila County Assessor's parcel number 201-06-060H located at 1390 W. Ewing Trail, Tonto Basin, Arizona. (Randy Pluimer)

 

4. REGULAR AGENDA ITEMS:

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A. (Recess as the Gila County Board of Supervisors and convene as the Gila County Library District Board of Directors.) Information/Discussion/Action to authorize the submission and subsequent acceptance of an AZ Librarians Fostering Resilient Rural Communities AHEAD AZ mini-grant by the Gila County Library District to the Arizona Library Association for fiscal year 2024 in the amount of $4,000 designated to Gila County for the Hayden Library for the period of September 1 2023, to April 30, 2024. (Elaine Votruba) (Motion to adjourn as the Gila County Library District Board of Directors and reconvene as the Gila County Board of Supervisors.)

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B. Information/Discussion/Action to adopt Resolution No. 23-09-05 in support of a grant application submitted to the Gila River Indian Community by the Pine-Strawberry Fire District; authorizing Gila County to act as the fiscal agent for the Pine-Strawberry Fire District; and accept a gaming grant award on behalf of the Pine-Strawberry Fire District in the amount of $39,149 for the purchase of the Critical Automated Cardiopulmonary Resuscitation Project. (Joel Brandt/Woody Cline)

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C. Information/Discussion/Action to adopt Resolution No. 23-09-04 in support of a grant application submitted to the Salt River Pima-Maricopa Indian Community by the Hellsgate Fire District; authorizing Gila County to act as the fiscal agent for the Hellsgate Fire District; and accept a gaming grant award on behalf of the Hellsgate Fire District in the amount of $158,138.05, which will be used for fire operations support including repairs and maintenance. (Morey Morris/Aimee Staten)

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D. Information/Discussion/Action to approve the distribution of Secure Rural Schools and Communities Funds (Forest Fees) of Gila County's share of the Federal Year 2023 Secure Rural Schools Act funds as authorized through section 24 of P.L. 114-10 for FY 2022-2023 using the same percentage splits as last year: (Roads 2.15%), Schools (77.93%), and Gila County Education Service Agency (19.92%). (Roy Sandoval/Nick Montague)

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E. Information/Discussion/Action to approve Amendment No. 3 to Intergovernmental Agreement (Contract No. CTR055209) with the Arizona Department of Health Services in the amount of $204,367 to enhance current public health emergency preparedness activities July 1, 2023, through June 30, 2024. (Carl Melford)

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F. Information/Discussion/Action to approve Service Agreement State of Arizona Contract No. CTR056088 with American Guard Services in the amount of $411,250 to provide armed security services at the Gila County Courthouses in Payson and Globe, and the Gila County Tommie Cline Martin Complex for the period of October 4, 2023, through October 3, 2024. (Joseph Dickison)

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G. Information/Discussion/Action to adopt Public Works Department Policy No. PWS-017 – Public Works Equipment Operator Requirements & Progression. (Homero Vela)

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H.  Information/Discussion/Action to approve Service Agreement Pinal County Contract No. 204926ROQ, whereby Dibble Engineering will provide engineering design services to Gila County for the Gibson Ranch Road Improvements Project in an amount not to exceed $60,000. (Tom Goodman)

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I. Information/Discussion/Action to award a contract in response to Invitation for Bids No. 071023-Gisela Road Improvements Project to Cactus Transport II, LLC d/b/a Cactus Asphalt in the amount of $422,987.05 that includes a 20% owner contingency in the amount of $84,597.41 for a total agreement amount of $507,584.46. (Tom Goodman)

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J. Information/Discussion/Action to award a contract in response to Invitation for Bids No. 120422- Roosevelt Lake Resort, Stagecoach Trail Improvement Project to Visus Engineering Construction, Inc. in the amount of $608,000 that includes a 10% owner's contingency in the amount of $60,800 for a total agreement amount of $668,800. (Tom Goodman)

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K. Information/Discussion/Action to approve Economic Development Agreement No. 09012023 between Gila County and Miami Genesis in the amount of $4,500 for the production of the Miami Fiesta 2023, which the Board has determined to be for the benefit of the public. (Woody Cline)

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L. Information/Discussion/Action to approve Economic Development Agreement No. 08302023 between Gila County and the Cobre Valley Center for the Arts in the amount of $1,500 for the production of their programs for the 2023-2024 program year, which the Board has determined to be for the benefit of the public. (Woody Cline)

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M. Information/Discussion/Action to approve Economic Development Agreement No. 082923 between Gila County and the Pleasant Valley Community Council in the amount of $10,000, which the Board has determined to be for the benefit of the public. (Woody Cline)

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N. Information/Discussion/Action to approve Intergovernmental Agreement No. 083123 between Gila County and the Water Wheel Fire and Medical District in the amount of $19,000, which the Board has determined to be for the benefit of the public. (Woody Cline)

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O. Information/Discussion/Action to approve Intergovernmental Agreement No. 08192023 between Gila County and the Town of Winkelman to provide an economic development grant in the amount of $1,500 to help produce the Town’s Annual Haunted House Event on October 28, 2023, which the Board has determined to be for the benefit of the public. (Woody Cline)

 

P. Information/Discussion/Action to approve Economic Development Agreement No. 08192023 between Gila County and the Payson Elks Club #2154 in the amount of $15,000 for the Rally Around the Flags Project on the Tonto Apache Reservation in Payson, Arizona, which the Board has determined to be for the benefit of the public. (Woody Cline)

 

5. CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)

 

A. Acknowledgment of the August 2023 monthly activity report submitted by the Globe Regional Constable's Office.

 

B. Acknowledgment of the August 2023 monthly activity report submitted by the Payson Regional Constable's Office.

 

C. Approval to appoint Mr. Spencer Scott to the Gila County Planning and Zoning Commission to fulfill Ms. Melissa Powers' unexpired term of office that ends on December 31, 2024.

 

D. Approval of finance reports/demands/transfers for the reporting period of August 1, 2023, through August 31, 2023.

E. Approval of the Board of Supervisors' June 30, 2023, meeting minutes.

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6. CALL TO THE PUBLIC:   A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute § 38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.

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7. At any time during this meeting pursuant to A.R.S. § 38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events.  No action may be taken on the information presented.