PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV).  THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY TOMMIE CLINE MARTIN COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 707 S. COLCORD ROAD, PAYSON, ARIZONA. 

Citizens may watch the Board meeting live-streamed at: 
https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live

Citizens may submit written comments related to the October 3rd Regular Meeting agenda by no later than 5 p.m. on Monday, October 2nd by emailing the Deputy Clerk of the Board at strimble@gilacountyaz.gov or calling 928-402-8757.  Citizens may also submit written comments during the meeting through YouTube.  Please include the meeting date, agenda item number, your name, and your residence address in the email.

REGULAR MEETING - TUESDAY, OCTOBER 3, 2023 - 10:00 A.M.

  

1. CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION

 

2. PRESENTATIONS:

Play >>  

A. Public recognition of nine employees through the County's Spotlight on Employees Program, as follows: Homero Vela, Wayne Jones, Kenneth Satathite, Jeff Stancil, Forest Horton, Sam Balk, Daniel Gayle, Jasmine Shults and Trent Moores. (Erica Raymond)

 

3. PUBLIC HEARINGS:

Play >>  

A. Information/Discussion/Action to convene a public hearing to hear from citizens on the FY 2023 Community Development Block Grant (CDBG) Application for FY 2023 CDBG Regional Account funding in the amount of $150,107. (Kayle Lathrop)

 

B. Information/Discussion/Action to consider a liquor license application (County No. LL-23-15) submitted by Jennifer Wright for a new Series 010 Beer and Wine Store License with an interim permit application to use the existing license at Cherry Creek Store, 47832 Highway 288, Young; and issue a recommendation to the Arizona Department of Liquor Licenses and Control whether the license should be granted. (Samantha Trimble)

Play >>  

C. Information/Discussion/Action to consider a liquor license application (County No. LL-23-16) submitted by Carol Mace for a location re-qualification of a Series 007 Beer and Wine Bar License at Rockhouse River Ranch, 5732 N Highway 288, Globe; and issue a recommendation to the Arizona Department of Liquor Licenses and Control whether the license should be granted. (Samantha Trimble)

 

4. REGULAR AGENDA ITEMS:

Play >>  

A. Information/Discussion/Action to elect a Chairman and Vice-Chairman of the Board of Supervisors for a term of 16 months, which will become effective immediately after the October 3, 2023, Board of Supervisors' Regular Meeting. (James Menlove)

Play >>  

B. (Motion to recess as the Gila County Board of Supervisors and convene as the Gila County Board of Deposit.)  Information/Discussion/Action to review all bids submitted for Request for Proposals No. 061423-Primary Banking Service for the Gila County Treasurer; award to the lowest, responsible and qualified bidder; and authorize the Chairman's signature on the contract for the winning bidder.  (Maryn Belling)  (Motion to adjourn as the Gila County Board of Deposit and to reconvene as the Gila County Board of Supervisors.)

Play >>  

C. Information/Discussion/Action to approve Service Agreement State of Arizona Contract No. CTR059323 with San Tan Ford Partners, LLC, in the amount of $115,410.29, for the purchase of one 2023 Ford F-350 4x4 cab and chassis as outlined in the specifications. (David LaForge)

Play >>  

D. Information/Discussion/Action to approve Amendment No. 1 to Contract No. 060322 - On-Call Pavement Marking with Traffic Safety, Inc. to extend the contract term from September 20, 2023, to September 19, 2024, for a not to exceed the amount of $150,000 for a period of one year with the option of two one-year renewals. (Tom Goodman)

Play >>  

E. Information/Discussion/Action to adopt Resolution No. 23-09-06 authorizing the execution of an Intergovernmental Agreement (AG Contract No. P0012023000948) with the State of Arizona, acting through its Department of Transportation, allowing for distribution of appropriated State Surplus funds in the amount of $243,600 to be used on the Highway Safety Improvement Project on Houston Mesa Road. (Tom Goodman)

Play >>  

F. Information/Discussion/Action to approve Contract Agreement No. CTR 063953 with Stantec Consulting Services, Inc. to provide engineering design services for the Monroe Street Improvement Project in an amount not to exceed $123,495.51. (Tom Goodman)

Play >>  

G. Information/Discussion/Action for the Board of Supervisors, by unanimous consent, to approve the sale of a portion (1.56 acres) of Gila County-owned parcel number 207-23-011K to Cobre Valley Regional Medical Center (CVRMC) in the amount of $9,900, which is 90% of the appraised value; and authorize the Chairman's signature on the related Quit Claim Deed conveying the property to CVRMC. (Homero Vela)

Play >>  

H. Information/Discussion/Action to adopt Public Works Department Policy No. PWS-018 – Exempt Employee Emergency Pay. (Homero Vela)

Play >>  

I. Information/Discussion/Action to approve Amendment No. 2 to Service Agreement No.101122 with Meridian Engineering Company increasing the contract by $153,569.43 for a new contract total amount of $3,097,137.28; and extending substantial completion time to October 8, 2023, which allows for Arizona Department of Environmental Quality's approval and submission of final as-builts for the Russell Gulch Landfill Stage 3A Expansion Project. (Homero Vela)

Play >>  

J. Information/Discussion/Action to approve Professional Services Contract No. 081723 with Elections Systems & Software in the amount of $52,520.66 from April 18, 2023, through April 17, 2024, with the option for 3 additional 1-year renewals, to be utilized for maintenance services on elections equipment. (Eric Mariscal)

Play >>  

5. CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)

 

A. Approval of the appointments of Justices of the Peace Pro Tempore with all terms expiring on December 31, 2023.

 

B. Approval of the extension to the Intergovernmental Agreement with Yavapai County for Restoration to Competency Services effective July 1, 2023, through June 30, 2024.

 

C. Approval of Amendment No. 1 to Contract No. 08032022 - Gila County Fairgrounds Restroom Facility Design Build for restroom facilities supporting the Gila County Fairgrounds with The Public Restroom Company to extend the contract from November 1, 2022, to December 31, 2023.

 

D. Approval of Amendment No. 1 to the 1GPA Contract No. 158-15PV with Sun Valley Builders for Michaelson Building Roof Demolition/Replacement  to extend the contract to October 31, 2023.

 

E. Approval of the monthly activity reports submitted by the Human Resources Department for August 2023.

 

F. Acknowledgment of contracts under $50,000 approved by the County Manager

 

G. Acknowledgment of the August 2023 monthly activity report submitted by the Recorder's Office. 

 

H. Acknowledgment of the August 2023 monthly activity report submitted by the Clerk of the Superior Court's Office.

I. Acknowledgment of the August 2023 monthly activity report submitted by the Globe Regional Justice of the Peace's Office.

 

J. Acknowledgment of the August 2023 monthly activity report submitted by the Payson Regional Justice of the Peace's Office.

 

K. Approval of the Board of Supervisors' September 19, 2023, meeting minutes.

Play >>  

6. CALL TO THE PUBLIC:   A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute § 38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.

Play >>  

7. At any time during this meeting pursuant to A.R.S. § 38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events.  No action may be taken on the information presented.