Agenda

PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY TOMMIE CLINE MARTIN COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 707 S. COLCORD ROAD, PAYSON, ARIZONA. THE MEETING ROOMS WILL BE OPEN TO THE PUBLIC AT 9:00 A.M.

Citizens may watch the Board meeting live-streamed at:
https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live

Citizens may submit written comments related to the January 2nd Regular Meeting agenda by no later than 5 p.m. on Monday, January 1st by emailing the Deputy Clerk of the Board at strimble@gilacountyaz.gov or calling 928-402-8757. Citizens may also submit written comments during the meeting through YouTube. Please include the meeting date, agenda item number, your name, and your residence address in the email.

REGULAR MEETING - TUESDAY, JANUARY 2, 2024 - 10:00 A.M.

1. CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION

2. PRESENTATIONS:

A. Presentation regarding an update on legislative session activities from Policy Development Group. (Todd Baughman)

B. Presentation of Gila County General Fund financial data as it compares to the fiscal year 2024 Gila County Budget and fiscal years 2023, 2022, 2021, & 2020 year-to-date performance. (Maryn Belling)

3. REGULAR AGENDA ITEMS:

A. (Motion to adjourn as the Gila County Board of Supervisors and convene as the Board of Directors of the Gila County Flood Control District.) Information/Discussion/Action to authorize the publication of a notice of the proposed amendment to the Gila County Floodplain Management Ordinance and set a public hearing date for February 20, 2024. (Darde de Roulhac) (Motion to adjourn as the Board of Directors of the Gila County Flood Control District and reconvene as

the Board of Supervisors.)

B. Information/Discussion/Action to approve Intergovernmental Agreement No. 10042023 with the Town of Miami to provide funding for the Copper Mountain Transit System in the amount of $73,000 for the period July 1, 2023, through June 30, 2024. (Maryn Belling)

C. Information/Discussion/Action to adopt revised Policy No. BOS-FIN-116 - Public Safety Personnel Retirement System Funding to reflect updated actuarial valuation as of June 30, 2023. (Maryn Belling)

D. Information/Discussion/Action to approve Economic Development Agreement No. 112123 between Gila County and The Globe/Miami Gun Club, Inc. in the amount of $3,662 to fund the improvements to the gun range required by Arizona Police Officers Standards and Training in order to establish the Eastern Arizona College/Gila Pueblo Law Enforcement Training Academy, which the Board has determined to be for the benefit of the public. (Tim Humphrey)

E. Information/Discussion/Action to approve Economic Development Agreement No. 113023 between Gila County and Love Where You Live in the amount of $250 for Dogtoberfest 2023 to provide for the upkeep of parks and support of local clubs, which the Board has determined to be for the benefit of the public. (Tim Humphrey)

F. Information/Discussion/Action to approve each Board member's representation on various boards, committees, and organizations for 2024. (James Menlove)

G. Information/Discussion/Action to authorize the advertisement of Request for Qualifications No. 120423 - Professional Consulting Firms Specializing in Solid Waste Operations. (Melanie Mendez)

H. Information/Discussion/Action to adopt Resolution No. 24-01-02 accepting the Quit Claim Deed for Ike Clark Parkway in Young, Arizona; establishing the road as a primitive road; and accepting it into the Gila County Maintained Roadway System as a primitive road. (Homero Vela)

I. Information/Discussion/Action to adopt Resolution No. 24-01-01 authorizing the abandonment of 1,706 square feet of unneeded Pinon Drive cul-de-sac in exchange for the acquisition of 2,003 square feet of Assessor's parcel number 301-31-062 for new right-of-way; and authorizing the Chairman's signature on the Quit Claim Deed to Theresa Burkhart and Frances M. Oestmann, as Successor Co-Trustees of The Lou Chebowski Living Trust. (Homero Vela)

J. Information/Discussion/Action to authorize the advertisement of Invitation for Bids No. 113023 to purchase 13 new General Fund vehicles as outlined in the solicitation. (Homero Vela)

K. Information/Discussion/Action to authorize the advertisement of Invitation for Bids No. 112023 - Walnut Springs Blvd. Culvert Replacement. (Homero Vela)

L. Information/Discussion/Action to approve Intergovernmental Agreement No. 100923 with the Pleasant Valley Volunteer Fire District (PVFD), which allows PVFD to purchase fuel at the Young County Road Yard fuel depot. (Homero Vela)

M. Information/Discussion/Action to approve Intergovernmental Agreement No. 101023 with Young Public Unified School District #5 (YSD), which allows YSD to purchase fuel at the Young County Road Yard fuel depot. (Homero Vela)

N. Information/Discussion/Action to approve Intergovernmental Agreement No. 100823 between Gila County and the Tonto Basin Fire District (TBFD), which allows TBFD to purchase fuel from Gila County. (Homero Vela)

O. Information/Discussion/Action to approve Amendment No. 1 to Funding Agreement No. 203-24 between the Arizona Department of Housing and Gila County Community Services Department, Housing Services to use Low-Income Home Energy Assistance Program funding and Department of Energy Weatherization Readiness Fund funding, which increases the amount of the contract by $374,487 for a total contract amount of $592,969 for the period of July 1, 2023, through June 30, 2024. (Kayle Lathrop)

P. Information/Discussion/Action to approve Contract Agreement No. 082223 with Iron Mountain Information Management, LLC in the amount of $33,000 for pack, prep, and destruction services for an estimated 1,029 cartons, as a small part of the process was not covered under previously approved Arizona State Contract CTR063770. (Randy Pluimer)

Q. Information/Discussion/Action to review all bids submitted for Request for Proposals No. 092723- Consulting Services: Opioid Abatement; award a contract to the lowest, most responsive, responsible, and qualified bidder; and authorize the Chairman's signature on the award contract for the winning bidder. (Josh Beck)

4. CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)

A. Authorization of the Chairman's signature on University of Arizona Cooperative Extension appropriation of County funds for FY 2023-2024 in the amount of $70,000.

B. Reappointment of Charles Proudfoot to the Gila County Community Action Program Advisory Board retroactive to the term of office that began on January 1, 2024, through December 31, 2027.

C. Acknowledgment of the November 2023 monthly activity report submitted by the Recorder's Office.

D. Acknowledgment of the October 2023 monthly activity report submitted by the Recorder's Office.

E. Acknowledgment of the November 2023 monthly activity report submitted by the Clerk of the Superior Court's Office.

F. Acknowledgment of the September 2023 monthly activity report submitted by the Payson Regional Justice of the Peace's Office.

G. Acknowledgment of November 2023 monthly activity report submitted by Globe Regional Constable's Office.

H. Acknowledgment of the November 2023 monthly activity report submitted by the Payson Regional Constable's Office.

I. Acknowledgment of the report for the County Manager approved contracts under $50,000 for the month of October.

J. Approval of the monthly activity reports submitted by the Human Resources Department for November 2023.

K. Acknowledgment of the report for the County Manager approved contracts under $50,000 for the month of November 2023.

L. Approval of finance reports/demands/transfers for the reporting period of November 1, 2023, through November 30, 2023.

M. Approval of the Board of Supervisors' December 5, 2023, meeting minutes.

5. CALL TO THE PUBLIC: A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute § 38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.

6. At any time during this meeting pursuant to A.R.S. § 38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events. No action may be taken on the information presented

IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231.

THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)(3).

THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING.