Agenda

PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY TOMMIE CLINE MARTIN COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 707 S. COLCORD ROAD, PAYSON, ARIZONA. THE MEETING ROOMS WILL BE OPEN TO THE PUBLIC AT 9:00 A.M.

Citizens may watch the Board meeting live-streamed at:
https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live

Citizens may submit written comments related to the December 5th Regular Meeting agenda by no later than 5 p.m. on Monday, December 4th, by emailing the Deputy Clerk of the Board at strimble@gilacountyaz.gov or calling 928-402-8757. Citizens may also submit written comments during the meeting through YouTube. Please include the meeting date, agenda item number, your name, and your residence address in the email.

REGULAR MEETING - TUESDAY, DECEMBER 5, 2023 - 10:00 A.M.

1. CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION

2. PRESENTATIONS:

A. Presentation by Ben Tomas, Speaker of the House of Representatives, regarding the appointment of John Castaneda to the Arizona House of Representatives Joint Study Committee on Statewide Animal Control Standards. (Joshua Beck)

B. Presentation of Discover Gila County, the County's tourism and marketing initiative. (Cameron Davis/James Menlove)

3. PUBLIC HEARINGS:

A. Information/Discussion/Action to adopt Gila County Vacation Rental and Short-Term Rental Ordinance No. 2023-08. (Randy Pluimer)

4. REGULAR AGENDA ITEMS:

A. Information/Discussion/Action to approve adding a new position for a new full-time Code Enforcement Officer to the Community Development Department's FY 2024 budget to facilitate the permitting and code enforcement for Vacation Rental and Short-Term Rental Ordinance No. 2023-08. (Randy Pluimer)

B. Information/Discussion/Action to adopt Resolution No. 23-12-03 authorizing the Gila County Recorder, as the Board of Supervisors' designee, to designate two emergency voting centers for the 2024 Presidential Preference Election specified in the Resolution. (Sadie Bingham)

C. Information/Discussion/Action to approve Amendment No. 1 to an Intergovernmental Agreement (Contract No. CTR059342) with the Arizona Department of Health Services in the amount of $37,500 for the period July 1, 2023, through June 30, 2027, to address important public health issues and communities affected by drug addiction and incarceration by working with the Gila County Probation Office and Courts. (Jay Boyer)

D. Information/Discussion/Action to accept an FFY 2024 Governor's Office of Highway Safety grant award (Contract No. 2024-PTS-023) in the amount of $10,000 for the period of October 1, 2023, to September 30, 2024, that will be used to support Sheriff's Office personnel services (overtime) and employee-related expenses for Selective Traffic Enforcement Program speed enforcement activities. (Sarah White)

E. Information/Discussion/Action to adopt Resolution No. 23-12-01 and Resolution No. 23-12-02 appointing Maryn Blythe Belling, Finance Director, as the Chief Fiscal Officer for Gila County as required by Arizona Revised Statutes §41-1279.07(E) to submit the FY 2023 and FY 2024 Expenditure Limitation Reports to the Arizona Auditor General. (James Menlove)

F. Information/Discussion/Action to approve Contract Agreement No. ADSPO17-149774 with CDW-G in the amount of $49,939.09 for the purchase of Varonis security software, to be billed annually for 3 1-year terms. (Carrie Bartling)

G. Information/Discussion/Action to approve the Arizona Department of Health Services Delegation Agreement No. AGR2023-024, which will allow the Gila County Health Department to conduct local inspection and enforcement activities that are designed to reduce the risk of disease transmission to residents and visitors of Gila County. (Josh Beck)

H. Information/Discussion/Action to approve Amendment No. 7 to Contract No. 019-0444 between the Pinal-Gila Council for Senior Citizens Area Agency on Aging, Region V, and Gila County Community Services Department extending the contract effective July 1, 2023, to June 30, 2024, and adding $156,000 to be used for home repair, renovations, and housing services for a total contract amount of $257,778. (Kayle Lathrop)

I. Information/Discussion/Action to approve Amendment No. 1 to Service Agreement No. 062922 with Advantage Home Performance, Inc. to extend the term of the contract for one additional year to September 5, 2024, with a not to exceed the amount of $546,679. (Kayle Lathrop)

J. Information/Discussion/Action to approve the Administrative Modification No. 001 of Cooperative Forest Road Agreement No. 20-RO-11031200-003 between Gila County and the United States Department of Agriculture, Forest Service, Tonto National Forest to update the point of contact for the respective parties and authorize the Chairman’s signature on the agreement. (Homero Vela)

K. Information/Discussion/Action to approve State of Arizona Contract No. CTR066876 with JE Fuller/Hydrology & Geomorphology, Inc. on a time and material basis in an amount not to exceed $93,000 for maintenance of the flood ALERT system in Gila County for the period of December 5, 2023, through July 31, 2024. (Homero Vela)

L. Information/Discussion/Action to authorize the advertisement of Request for Proposals No. 110623 - On-Call Heavy Truck and Equipment Service with a not to exceed amount of $150,000 per year per contract for on-call service. (Homero Vela)

M. Information/Discussion/Action to approve Intergovernmental Agreement No. 100723 between Gila County and Tonto Basin School District #33 which authorizes the purchase of fuel from Gila County and allows parking of the school buses at the County Road Yard in Punkin Center. (Homero Vela)

N. Information/Discussion/Action to approve Amendment No. 1 to Professional Services Contract No. 072622 with Stephen B. Smith, PE to increase the contract by $20,000 for a total contract amount of $259,200, and extend the contract end date to December 31, 2023, for solid waste management services. (Melanie Mendez)

O. Information/Discussion/Action to approve Economic Development Agreement No. 112123 between Gila County and Miami Genesis Economic Development Board in the amount of $2000 to support the Small Town Christmas event to be held on December 16, 2023, which the Board has determined to be for the benefit of the public. (Tim Humphrey)

5. CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)

A. Approval to reappoint Lori Andrade to the Gila County Personnel Commission for the 4-year term of office that begins on January 1, 2024, through December 31, 2027.

B. Approval of Amendment No. 1 to Professional Services Contract No. 061023 with Dan Benjamin of Copper Wren Law, PLLC to increase the contract by $12,000 for an amended contract amount not to exceed $136,600 for the remainder of the contract term July 1, 2023, to June 30, 2024.

C. Acknowledgment of the October 2023 monthly activity report submitted by the Clerk of the Superior Court's Office.

D. Acknowledgment of the October 2023 monthly activity report submitted by Globe Regional Constable's Office.

E. Acknowledgment of the October 2023 monthly activity report submitted by the Payson Regional Constable's Office.

F. Acknowledgment of the October 2023 monthly activity report submitted by the Globe Regional Justice of the Peace's Office.

G. Approval to appoint the following members to the Northern Gila County Range Commission: Sue Little for the term of office that begins on January 1, 2024, through December 31, 2026; and Mark Hines to fill the vacancy created by Charles Thompson's resignation for the term of office ending on December 31, 2024.

H. Approval to reappoint the following members to the Gila County Cooperative Extension Advisory Board: Cassie Waggoner and Sammi Jenkins for the term of office beginning on January 1, 2024, through December 31, 2025.

I. Approval of the Board of Supervisors' November 14, 2023, and November 28 2023, Meeting Minutes.

6. CALL TO THE PUBLIC: A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute § 38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.

7. At any time during this meeting pursuant to A.R.S. § 38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events. No action may be taken on the information presented.

IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231.
THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)(3).
THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING.